Village of Los Lunas Council Agendas\Minutes

MINUTES VILLAGE OF LOS LUNAS THURSDAY, MAY 25, 2017 The Board of Trustees of the Village of Los Lunas, County of Valencia, and State of New Mexico met Thursday, May 25, 2017 in regular session at 6:00 PM at the Council Chambers. Roll call was taken and the following were present: Mayor Charles Griego, Councilman Gino Romero, Councilman Christopher Ortiz, Councilman Gerard Saiz, and Councilwoman Paulette Sanchez-Montoya. Mayor: Charles Griego Mayor Pro Tem: Gino Romero Council: Gerard Saiz Christopher Ortiz Paulette Sanchez-Montoya Also present were: Gregory Martin , Debra Sanchez, Sandy Schauer, Bob Anderson, John Pate, Jeremy Alford, Andrea Chavez, Larry Atwell, Jim Rickey, Deborah Fox, Lillie McNabb, Bonnie Smith, and Gerald Lee Cox. In accordance with Ordinance 114A, the following agenda was prepared and circulated as required: • CALL MEETING TO ORDER. • PLEDGE OF ALLEGIANCE. • APPROVAL OF AGENDA. • PUBLIC INPUT FORUM. 1. DESIGNATED USE REHEARING – TM STORAGE, LLC. 2. BID AWARD – FIRE STATION 2 CONSTRUCTION PROJECT. 3. FISCAL YEAR 2017/2018 INTERIM BUDGET. 4. RESOLUTION 17-08 – WATERSMART GRANTS: SMALL-SCALE WATER EFFICIENCY PROJECTS FOR FISCAL YEAR 2017. 5. EXECUTIVE SESSION. a. Hire Library Technician – Library Department. b. Hire Seasonal Recreational Aide(s) – Parks & Recreation Division. 6. APPROVAL OF MINUTES: a. Minutes from May 11, 2017 Council Meeting 9. ADJOURNMENT. • CALL MEETING TO ORDER. At 6:00 PM, Mayor Charles Griego brought the meeting to order and welcomed the audience. • PLEDGE OF ALLEGIANCE. Mayor Griego asked John Pate to lead the Mayor, Council and audience in the Pledge of Allegiance. • APPROVAL OF AGENDA. Mayor Griego asked if there were any changes/corrections to the council agenda – there were none. Mayor Griego asked for a motion from Council. APPROVAL: Motion to approve agenda MOVED: Councilman Saiz SECONDED: Councilwoman Sanchez-Montoya CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilman Ortiz – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya - yes) FOR AND 0 AGAINST. • PUBLIC INPUT FORUM. None. Mayor Charles Griego and Councilman Gino Romero excused themselves from Item 1. Council recommended Councilman Saiz to hear Item 1. 1. DESIGNATED USE REHEARING – TM STORAGE, LLC. Councilman Saiz asked for a motion to adjourn as Village Council and convene in a public hearing. APPROVAL: Motion to approve MOVED: Councilwoman Sanchez- Montoya SECONDED: Councilman Ortiz CARRIED: Motion passed on a vote of 3 (Councilman Ortiz – yes; Councilman Saiz – yes; Councilwoman Sanchez- Montoya - yes) FOR AND 0 AGAINST. Councilman Saiz asked for a motion from Council regarding the Designated Use. APPROVAL: Motion to approve designated use rehearing and to include the 60-day to construct the wall, the findings of Planning & Zoning, and the report from Village engineers (Molzen-Corbin & Associates) the drainage review plan that was provided tonight along with the list of residents given legal notice. MOVED: Councilwoman Sanchez- Montoya SECONDED: Councilman Ortiz CARRIED: Motion passed on a vote of 3 (Councilman Ortiz – yes; Councilman Saiz – yes; Councilwoman Sanchez- Montoya - yes) FOR AND 0 AGAINST. 2. BID AWARD – FIRE STATION 2 CONSTRUCTION PROJECT. Fire Chief John Gabaldon presented item two. On May 18th we held the bid openings for the construction project. This project is funded by general obligation bonds with was approved by voters in March 2016. Construction includes but is not limited to earthwork, utilities, apparatus bays, dorm rooms, kitchen, office space, training rooms, fire detection, alarm, and suppression. Mr. John Pate from Molzen-Corbin Engineers continued with the bids. Six bids were received for the project they were all within a couple of thousand dollars of each other. All six bidders are New Mexico resident contractors (T.A. Cole & Sons were lowest bidder), licensing was check, status verification was check with Workforce Solutions, and their bond was check. Their responsive bid was in the amount of $4,045,000.00, GRT has been added to the bid – total award bid with GRT would be $4,381,000.00 and some change. If Council decided to take the alternate, it would be $4,265,346.00. Mr. Pate displayed a floor plan for all to view – he also went over where all the facilities would be. Councilman Romero asked about the bids, he thought the project was to go out back in October. Mr. Pate replied that he and Fire Chief Gabaldon had spoken and that the construction would be done by the end of 2017 – that is the schedule that they were following. Councilman Romero also replied that he understands that construction material has gone up in price due to the Facebook. Mr. Pate replied that was true, Facebook has driven up prices of construction material but so has many other projects that are going on in the area. There is also a shortage of steel construction workers as well as electricians, and dirt/earth workers. All these components have driven up prices. Original plan was for four bays with a possible fifth bay depending on funding. The Mayor wanted to go back to the budget on this project – he wanted to the total amount for the construction and the fire truck. Mr. Greg Martin replied there is about $5.4 million dollars (based on GO bonds). The Fire Truck is coming in at around $950,000.00 up to $1.2 million according to Fire Chief Gabaldon. Mayor indicated that we are over the amount of the GO Bond and assuming that the overage will be supplemented by the General Fund. Chief replied that they are meeting with a manufacturer right now (there were five total, but talking with the lowest quote). The manufacturer is coming in at around $960,000.00. Mayor asked how they were determining the requirements for the truck. Chief replied that they are currently looking at the current needs of the community and also the equipment that it can carry. Mayor asked what the total cost of the building and the truck. Mr. Martin replied that it is in the neighborhood of about $200,000.00 difference (difference to come from multiple funds). We need to move ahead, it needs to be done. Mayor Griego asked for a recommendation from Council. APPROVAL: Motion to approve low bidder, T.A. Cole & Sons for $4,045,000.00. MOVED: Councilman Saiz SECONDED: Councilman Ortiz CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilman Ortiz – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya - yes) FOR AND 0 AGAINST. 3. FISCAL YEAR 2017/2018 INTERIM BUDGET. Mr. Gregory D Martin presented item three. This is an annual requirement by the Department of Finance and Administration, budget is to be made part of the minutes of the governing body. The FY 2017/2018 Interim Budget is presented before the council for their approval and to be submitted to DFA by the deadline of June 1, 2017. Mr. Martin went over some updated numbers and changes to the budget – a short summary was presented to Council. Mayor Griego asked for a motion from Council. APPROVAL: Motion to approve fiscal year 2017/2018 Interim Budget. MOVED: Councilwoman Sanchez-Montoya SECONDED: Councilman Ortiz CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilman Ortiz – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya - yes) FOR AND 0 AGAINST. 4. EXECUTIVE SESSION. Mayor Griego announced that the Council would be going into executive session pursuant to NMSA 1978 Section 10-15-1, that the following matters will be discussed in closed session: the hiring of a Library Technician and the hiring of Seasonal Recreation Aide(s). APPROVAL: Motion to go into executive session pursuant to NMSA 1978 Section 10-15-1 (H) (2). MOVED: Councilman Romero SECONDED: Councilman Saiz CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilman Ortiz – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya - yes) FOR AND 0 AGAINST. Adjourned at 7:12p.m. At 7:54p.m., Mayor Griego asked for a motion to reconvene to go back into open session after discussing: the hiring of a Library Technician and the hiring of Seasonal Recreation Aide(s). APPROVAL: Motion to reconvene in open session pursuant to NMSA 1978 Section 10-15-1 (H) (2). MOVED: Councilman Saiz SECONDED: Councilman Ortiz CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilman Ortiz – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya - yes) FOR AND 0 AGAINST. For the position of Library Technician, Mayor Griego put up the names of Ms. Stephanie Birr. MOTION: Motion to approve MOVED: Councilwoman Sanchez-Montoya SECONDED: Councilman Saiz CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilman Ortiz – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya - yes) FOR AND 0 AGAINST. For the position of Seasonal Recreation Aide, Mayor Griego put up the names of Ms. Jordan Rodriguez MOTION: Motion to approve MOVED: Councilman Romero SECONDED: Councilman Ortiz CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilman Ortiz – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya - yes) FOR AND 0 AGAINST. For the position of Seasonal Recreation Aides, Mayor Griego put up the names of Ms. Emily Garcia. MOTION: Motion to approve MOVED: Councilman Saiz SECONDED: Councilman Romero CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilman Ortiz – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya - yes) FOR AND 0 AGAINST. For the position of Seasonal Recreation Aide, Mayor Griego put up the names of Mr. Evan Gutierrez. MOTION: Motion to approve MOVED: Councilman Ortiz SECONDED: Councilwoman Sanchez-Montoya CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilman Ortiz – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya - yes) FOR AND 0 AGAINST. For the position of Seasonal Recreation Aide, Mayor Griego put up the names of Ms. Ashley Cuevas. MOTION: Motion to approve MOVED: Councilwoman Sanchez-Montoya SECONDED: Councilman Ortiz CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilman Ortiz – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya - yes) FOR AND 0 AGAINST. 5. MINUTES. Mayor Griego asked if there were corrections or additions to the council minutes of May 11, 2017 – there was none. MOTION: Motion to approve minutes MOVED: Councilwoman Sanchez-Montoya SECONDED: Councilman Ortiz CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilman Ortiz – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya - yes) FOR AND 0 AGAINST. 6. ADJOURNMENT. Council meeting adjourned at 8:00p.m. ______________________________________________ ________________________________________ Gregory D. Martin, Village Administrator Charles Griego, Mayor  MINUTES VILLAGE OF LOS LUNAS THURSDAY, MAY 25, 2017 PUBLIC HEARING (Commenced at 6:18P.M.) 1. DESIGNATED USE REHERING – TM STORAGE, LLC. Ms. Christina Ainsworth presented item one. This is an application for a Designated Use Permit by TM Storage, LLC located at 3509 Main Street for allowing a storage facility. It came back with an amendment to allow for U-Haul rentals on the property and that was approved on July 14, 2016. The Village Council originally heard this item on April 21, 2016 and was appealed to the 13th Judicial District Court. The District court has remanded this matter back to the Los Lunas Village Council for another hearing on the approval or denial of said Designated Use Permit. There was lack of proof of notice delivery to the adjacent neighbor of the change in hearing date. Christina mentioned that the mail receipts were included in Council’s packet for this hearing notice. There was also information left at the seats of the Council from the Village engineer on the drainage. The original letter in the packet had three items that needed to be addressed. Two items have not been addressed – the one that was cleared was coordinating with our flood administrator, and that was done. The two items that remain is weather the drainage easement on the property was vacated and with regard to the slope of the new drainage facility and the need for fencing. The facility has been constructed and is operational. The P&Z Commission still recommends approval. It complies with our Municipal Code as well as our comprehensive plan. Councilman Saiz asked Council if they had any questions – there were none. Councilman Saiz asked if there was anyone from the audience who would like to make a statement either for or against the proposed item. Mr. Larry Atwell approached the podium – he is the owner of the adjacent property. Mr. Atwell addressed items that were an issue for him, the first was a drainage issue – he was assured that this issue would be resolved; the second was that he never received a notice for the second hearing – he received one for this meeting and was very thankful, but his attorney did not receive one; and the third item was the District Court Judge claimed that the property was not legally zoned for that business, but it’s up and conducting business and he felt that was illegal. Ms. Lilly McNabb approached the podium – her property is located on the backside. It has become more of a storage area. There has also been standing pools of water (mosquito haven), there is also Elm Trees that have not been removed and she was told that there would be an 8-foot block fence installed, as of this date, there is no fence. She would like to know when (timeline) when this fence would be constructed. Christina did state that Code Enforcement is addressing the issues stated. Mr. Larry Guggino stated that he was not aware of the original agreement regarding the block wall and the other items are a Code Enforcement issue. He wanted to clarify the matter regarding the notice not being sent to the attorney – notice goes to the property owner it is not required to be sent to the attorney. Councilman Saiz stated that Council had some questions regarding drainage. Mr. Kevin Eades (Molzin-Corbin) was asked to step up to the podium. The storage owner, Robert, approached the podium. He stated that they intend to build a wall – it has been a wet spring and has caused delays for the construction of the wall. He said that it should be built in the next sixty (60) days. Mr. Kevin Eades approached the podium – there was a revised drainage plan submitted. There was two questions: the property to the north – that plan an easement in place that could drain to this property. We noted that item and it does need to be vacated. In discussions with Village Council, the property owner to the north, Mr. Apodaca, has conceded to that agreement (does not know if it has been recorded), but that comment has been taken care of. The other comment, the pond that was placed on the east and south side of the property, ended up a deeper pond with some steep slopes. Councilman Saiz asked if there were anyone else who wanted to speak either for or against the proposed item – there was none. Councilman Saiz asked to close the public hearing and Council would go back in to open meeting. MOTION: motion to close public hearing and go back in to regular meeting MOVED: Councilman Ortiz SECONDED: Councilwoman Sanchez-Montoya ROLLCALL: vote of 3 (Councilman Ortiz – yes; Councilwoman Sanchez-Montoya – yes; Councilman Saiz – yes) FOR AND 0 AGAINST. Public hearing closed at 6:30 P.M.