Village of Los Lunas Council Agendas\Minutes

MINUTES VILLAGE OF LOS LUNAS THURSDAY, JULY 27, 2017 The Board of Trustees of the Village of Los Lunas, County of Valencia, and State of New Mexico met Thursday, July 27, 2017 in regular session at 6:00 PM at the Council Chambers. Roll call was taken and the following were present: Mayor Charles Griego, Councilman Gino Romero, Councilman Christopher Ortiz, Councilwoman Paulette Sanchez-Montoya and Councilman Gerard Saiz. Mayor: Charles Griego Mayor Pro Tem: Gino Romero Council: Gerard Saiz Christopher Ortiz Paulette Sanchez-Montoya Also present were: Martin Callahan , Debra Sanchez, Sandy Schauer, Robert Anderson, Cynthia Shetter, Dennis Robertson, Liz Robertson, Jaynie Ogden, Sheldon Greer, Martha & Karel Pelcorek, Betty Fretten, Dwanna Schantz, Leonard Schantz, Jon Buckingham, Bob Church, Deborah Fox, and Scott White. In accordance with Ordinance 114A, the following agenda was prepared and circulated as required: • CALL MEETING TO ORDER. • PLEDGE OF ALLEGIANCE. • APPROVAL OF AGENDA. • PUBLIC INPUT FORUM. 1. FINAL PLAT APPROVAL FOR TRACTS 1-A-1-A1, 1-A-1-A2 AND 1-A-H1, LANDS OF HUNING LIMITED PARTNERSHIP. 2. RESOLUTION 17-17 – A RESOLUTION OF THE VILLAGE OF LOS LUNAS AMENDING THE HUNING RANCH AREA PLAN IN ORDER TO REVISE THE DESIGNATION OF THE PARCEL LOCATED AT LANDS OF HUNING LIMITED PARTNERSHIP, TRACT 1-A-1-A1 3.9998AC, FROM M-MEDIUM DENSITY RESIDENTIAL TO RF-RELIGIOUS FACILITIES IN ORDER TO ALLOW A CHURCH TO DEVELOP THIS SITE IN CONJUNCTION WITH THE CONTIGUOUS LOT TO THE NORTH. 3. FIESTA PROPOSED PUBLIC IMPROVEMENT DISTRICT FINANCING PLAN. 4. RESOLUTION 17-18 – YEAR END BUDGET ADJUSTMENTS. 5. RESOLUTION 17-16 – FY 2016/2017 QUARTER FINANCIAL REPORT FOR PERIOD ENDING JUNE 30, 2017 6. CONTRACT – REQUEST PERMISSION TO ENTER IN TO EDUCATIONAL SERVICES CONTRACTS. 7. MEMORANDUM OF AGREEMENT (MOA) – REFUSE REMOVAL FOR LOS LUNAS SCHOOL DISTRICT. 8. RESOLUTION 17-15 - ADOPT THE FISCAL YEAR 2017/2018 BUDGET FOR THE VILLAGE OF LOS LUNAS. 9. APPOINT VOTING DELEGATE AND ALTERNATE FOR THE UPCOMING 2017 NEW MEXICO MUNICIPAL LEAGUE CONFERENCE IN CLOVIS, NM. 10. REMOVE TWO VEHICLES OFF FIXED ASSETS. 11. EXECUTIVE SESSION. a. Hire two Police Officers – Police Department. b. Hire Water/Sewer Supervisor – Public Works Department. c. Hire Street Maintenance Worker III – Public Works Department. 12. APPROVAL OF MINUTES: a. Minutes from July 13, 2017 Council Meeting 13. ADJOURNMENT. • CALL MEETING TO ORDER. At 6:00 PM, Mayor Charles Griego brought the meeting to order and welcomed the audience. • PLEDGE OF ALLEGIANCE. Mayor Griego asked Deborah Fox to lead the Mayor, Council and audience in the Pledge of Allegiance. • APPROVAL OF AGENDA. Mayor Griego asked if there were any changes/corrections to the council agenda – there were none. Mayor Griego asked for a motion from Council. APPROVAL: Motion to approve agenda MOVED: Councilman Romero SECONDED: Councilman Oritz CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilman Ortiz – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya - yes) FOR AND 0 AGAINST. • PUBLIC INPUT FORUM. Mayor Griego asked if there was anyone in the audience who wanted to speak to the Council that did not have an agenda item. A man from the audience approached the podium – his name was Carl and he wanted to compliment the Mayor/Council on having one of the best cities in the country, doing a very good job. 1. FINAL PLAT APPROVAL FOR TRACTS 1-1-1-A1, 1-A-1-A2 AND 1-A-H1 LANDS OF HUNING LIMITED PARTNERSHIP. Mayor Griego asked for a motion from Council to recess from regular session and convene in to a public hearing. APPROVAL: Motion to approve MOVED: Councilman Romero SECONDED: Councilman Saiz CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilman Ortiz – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya - yes) FOR AND 0 AGAINST. Mayor Griego asked for a motion from Council. APPROVAL: Motion to accept recommendation from staff and approve plat as presented contingent upon the Village receiving the financial guarantee and accept the findings of the Planning & Zoning Commission. MOVED: Councilwoman Saiz SECONDED: Councilman Romero CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilman Ortiz – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya - yes) FOR AND 0 AGAINST. 2. RESOLUTION 17-17 – A RESOLUTION OF THE VILLAGE OF LOS LUNAS AMENDING THE HUNING RANCH AREA PLAN IN ORDER TO REVISE THE DESIGNATION OF THE PARCEL LOCATED AT LANDS OF HUNING LIMITED PARTNERSHIP, TRACT 1- A-1-A1 3.9998AC, FROM M-MEDIUM DENSITY RESIDENTIAL TO RF-RELIGIOUS FACILITIES IN ORDER TO ALLOW A CHURCH TO DEVELOP THE SITEIN CONJUNCTION WITH THE CONTIGUOUS LOT TO THE NORTH. Mayor Griego asked for a motion from Council to recess from regular session and convene in to a public hearing. APPROVAL: Motion to approve MOVED: Councilwoman Sanchez-Montoya SECONDED: Councilman Romero CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilman Ortiz – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya - yes) FOR AND 0 AGAINST. Mayor Griego asked for a motion from Council. APPROVAL: Motion to approve resolution 17-17 and adopt the findings of Planning & Zoning and accept recommendation from staff. MOVED: Councilman Saiz SECONDED: Councilman Romero CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilman Ortiz – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya - yes) FOR AND 0 AGAINST. 3. FIESTA PROPOSED PUBLIC IMPROVEMENT DISTRICT FINANCING PLAN. Ms. Erin Callahan presented item three. Erin introduced the team from Sivage Community Development who are the developers of the Fiesta Master Plan community have submitted a preliminary proposal for a public improvement district (PID) to finance the purchase of additional water rights necessary to complete the master plan area. Mr. Pamela Guess continued with the presentation. PID’s are basically a finance tool to help developers with the cost of public infrastructure. This is a public/private partnership that helps everyone. The landowner is typically 25% or more and in practice, it is usually 100% of the landowner that would submit a petition or application to the Village. The Village would approve the application and create these districts – political subdivisions/organizations and their powers are up to construct and/or acquire public infrastructure typically and ultimately dedicated to the city as part of the development. They have the power to issue bonds to finance that infrastructure and then the power to levy, in some cases, advorlorum tax and other cases a special assessment on the property in order to pay off the bonds. The Village is not required to accept these things – these are all worked out. These are a public/private partnership these projects. The developer works with the Village to make sure it is getting what it needs/wants and the developer gets what it needs. Prior to payment, the Village has an opportunity to view, accept or reject the public improvements – if it is rejected, the developer would come back to see what they need to do to meet the standards. What makes a PID better than general financing, the PID is long term, 20-30 year financing which is a lot longer than a construction loan. The bonds are tax exempt so it makes the cost of the financing cheaper than a developer could get on the market. They are non-recourse to the developer and the borrower. Prepayment is optional – there are small prepayment penalties, which are typically negotiated. The Village will not be liable if something was to go wrong, these are not general obligations of the Village - they are secured strictly by the land. What protects the Village and what protects the homebuyers going into these types of developments. As she mentioned, there is no liability to the Village or the County. The homebuyer is given a lot of information upfront, which is required. Disclosure letters are handed out and require signature. Councilman Romero expressed his concern about paying impact fees and being in support of this item. Ms. Gross mentioned that the Village would meet and negotiate with the developer the impact fees but she felt the fees would be waived. Mayor Griego mentioned that it was premature to discuss waiving impact fees within that development and also that there was no ordinance in place and he wants to get an understanding if Council wanted to proceed. Mayor also mentioned that they were not going to make that kind of commitment right now and would be discussed in the future. Mayor Griego asked if Council had any questions – there were none. Erin asked that Council give direction to staff weather to move forward or not. 4. RESOLUTION 17-18 – YEAR END BUDGET ADJUSTMENTS. Ms. Monica Clarke presented item four. This resolution deals with year-end budget adjustments. Back in June, interim budget adjustments were presented which reflected many changes in many special revenue funds/general fund for additional expenditures and revenues. This item was missed and is the only action item. This revenue was received for the New Mexico Rail Park LEDA Grant and the accompanying expense for the grant. The increase to the general fund was $400,000.00 and the offsetting expense was $400,000.00. Mayor Griego asked Council if there were any questions – there were none. Mayor Griego asked for a motion from Council. APPROVAL: Motion to approve resolution 17-18 MOVED: Councilman Romero SECONDED: Councilman Ortiz CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilman Ortiz – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya - yes) FOR AND 0 AGAINST. 5. RESOLUTION 17-16 – FY 2016/2017 QUARTER FNANCIAL REPORT FOR PERIOD ENDING JUNE 30, 2017. Ms. Monica Clarke presented item five. This is the fourth quarter financial report for FY 2016/2017 from the governing body of the Village of Los Lunas. The report summarizes all revenue and expenditures, budget adjustment requests and investments. Mayor Griego asked if there were any questions from Council – there were none. Mayor Griego asked for a motion from Council. APPROVAL: Motion to approve resolution 17-16 MOVED: Councilwoman Sanchez-Montoya SECONDED: Councilman Saiz CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilman Ortiz – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya - yes) FOR AND 0 AGAINST. 6. CONTRACT – REQUEST PERMISSION TO ENTER IN TO EDUCATIONAL SERVICES CONTRACT. Ms. Cynthia Shetter presented item six. Ms. Shetter presented an educational services contract for the reading challenge that is provided by the Los Lunas Library for children 3-5 years of age. The program will be a weekly one and half hour long class that will run from August 1, 2017 to June 1, 2018. Councilman Romero commented that he was very pleased with the job Ms. Mabel Velasquez has done. Mayor Griego asked for a motion from Council. APPROVAL: Motion to approve Ms. Mabel Velasquez for the Educational Services Contract MOVED: Councilman Romero SECONDED: Councilman Saiz CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilman Ortiz – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya - yes) FOR AND 0 AGAINST. 7. MEMORANDUM OF AGREEMENT (MOA) – REFUSE REMOVAL FOR LOS LUNAS SCHOOL DISTRICT. Mr. Michael Jaramillo presented item seven. The Los Lunas Schools have requested to continue with the refuse removal for 2017-2018. The refuse removal will be from all the Los Lunas School sites for one year. There is no changes in the agreement. Mayor Griego asked if there were any questions from Council – there were none. Mayor Griego asked for a motion from Council. APPROVAL: Motion to approve MOA MOVED: Councilman Saiz SECONDED: Councilman Ortiz CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilman Ortiz – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya - yes) FOR AND 0 AGAINST. 8. RESOLUTION 17-15 – ADOPT THE FISCAL YEAR 2017/2018 BUDGET FOR THE VILLAGE OF LOS LUNAS. Mr. Gregory D. Martin presented item eight. In your packets is a cover memo along with the final budget. The final budget has been developed in accordance with all state statues and guidelines developed and administered by the State of New Mexico Department of Finance and Administration. The state law requires that budgets approved by DFA be made part of the minutes of the governing body. The interim budget was passed and approved May 2017 to close out the fiscal year and to revisit some of the revenue projections and other expenditures. Mr. Martin wanted to point out or summarize a couple of changes that took place between the interim and the final budget. There were a couple of major items – one of the biggest changes had to do with the special revenue fund 15 which is the Facebook/LEDA GRT special revenue fund as required by the PPA that we have with Facebook. The formula is 10% of our general fund expenditures plus the amount of carry over that we had, that amounts to $3.2 million dollars. The other is the project of revenue, specifically GRT revenue – there were a couple of items that changed dramatically, but the overall net effect resulted in approximately $75,000.00 more in revenue. Mayor Griego asked if Council had any questions – there were none. Mayor Griego asked for a motion from Council. APPROVAL: Motion to approve resolution 17-15 MOVED: Councilman Romero SECONDED: Councilman Ortiz CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilman Ortiz – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya - yes) FOR AND 0 AGAINST. 9. APPOINT VOTING DELEGATE AND ALTERNATE FOR THE UPCOMING 2017 NEW MEXICO MUNICIPAL LEAGUE CONFERENCE IN CLOVIS, NM. Mr. Gregory D. Martin presented item nine. Staff will be traveling to the NMML annual conference in August and municipalities in good standing are entitled to one delegate vote in electing officers, deciding municipal policy and voting on all questions at the Annual Business Meeting. Ms. Cynthia Shetter will be the voting delegate and Gregory Martin will be the alternate. Mayor Griego asked for a motion from Council. APPROVAL: Motion to approve MOVED: Councilwoman Sanchez-Montoya SECONDED: Councilman Ortiz CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilman Ortiz – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya - yes) FOR AND 0 AGAINST. 10. REMOVE TWO VEHICLES OFF FIXED ASSETS. Police Chief Naithan Gurule presented item ten. Chief Gurule has requested the removal of two Chevrolet Impala’s and will be used as trade-ins at Melloy Dodge for two trucks. Mayor Griego asked Council if they had any questions – there were none. Mayor Griego asked for a motion from Council. APPROVAL: Motion to approve MOVED: Councilwoman Sanchez-Montoya SECONDED: Councilman Saiz CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilman Ortiz – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya - yes) FOR AND 0 AGAINST. 11. EXECUTIVE SESSION. Mayor Griego announced that the Council would be going into executive session pursuant to NMSA 1978 Section 10-15-1, that the following matters would be discussed in closed session: the hiring of two Police Officers; hiring of a Water/Sewer Supervisor; and the hiring of a Street Maintenance Worker III. APPROVAL: Motion to go into executive session pursuant to NMSA 1978 Section 10-15-1 (H) (2). MOVED: Councilman Ortiz SECONDED: Councilwoman Sanchez-Montoya CARRIED: Motion passed on a vote of 4 (Councilman Ortiz – yes; Councilman Romero – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya - yes) FOR AND 0 AGAINST. Adjourned at 7:14 p.m. At 7:40 p.m., Mayor Griego asked for a motion to reconvene to go back into open session after discussing: the hiring of two Police Officers; hiring of a Water/Sewer Supervisor; and the hiring of a Street Maintenance Worker III. APPROVAL: Motion to reconvene in open session pursuant to NMSA 1978 Section 10-15-1 (H) (2). MOVED: Councilwoman Sanchez-Montoya SECONDED: Councilman Saiz CARRIED: Motion passed on a vote of 4 (Councilman Ortiz – yes; Councilman Romero – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya - yes) FOR AND 0 AGAINST. Regarding the Water/Sewer Supervisor, Mayor Griego put up the name of Mr. Scott White. MOTION: Motion to approve MOVED: Councilman Saiz SECONDED: Councilwoman Sanchez-Montoya CARRIED: Motion passed on a vote of 4 (Councilman Ortiz – yes; Councilman Romero – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya) FOR AND 0 AGAINST. Regarding the Street Maintenance Worker III, Mayor Griego put up the name of Mr. Vince Armijo. MOTION: Motion to approve MOVED: Councilwoman Sanchez-Montoya SECONDED: Councilman Romero CARRIED: Motion passed on a vote of 4 (Councilman Ortiz – yes; Councilman Romero – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya) FOR AND 0 AGAINST. Regarding the Police Officer, Mayor Griego put up the name of Ms. Vania Gutierrez. MOTION: Motion to approve MOVED: Councilman Romero SECONDED: Councilman Ortiz CARRIED: Motion passed on a vote of 4 (Councilman Ortiz – yes; Councilman Romero – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya) FOR AND 0 AGAINST. Regarding the Police Officer, Mayor Griego put up the name of Mr. Kevin Harvey. MOTION: Motion to approve MOVED: Councilwoman Sanchez-Montoya SECONDED: Councilman Saiz CARRIED: Motion passed on a vote of 4 (Councilman Ortiz – yes; Councilman Romero – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya) FOR AND 0 AGAINST. 12. MINUTES. Mayor Griego asked if there were corrections or additions to the council minutes of July 13, 2017 – there was none. MOTION: Motion to approve minutes MOVED: Councilman Ortiz SECONDED: Councilman Romero CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilman Ortiz – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya - yes) FOR AND 0 AGAINST. 13. ADJOURNMENT. Council meeting adjourned at 7:42p.m. ______________________________________________ ________________________________________ Gregory D. Martin, Village Administrator Charles Griego, Mayor  MINUTES VILLAGE OF LOS LUNAS THURSDAY, JULY 27, 2017 PUBLIC HEARING (Commenced at 6:06 P.M.) 1. FINAL PLAT APPROVAL FOR TRACTS 1-A-1-A1, 1-A-1-A2 AND 1-A-H1 LANDS OF HUNING LIMITED PARTNERSHIP. Ms. Erin Callahan presented item one. This is an application for final plat approval for Huning Ranch Sagebrush Church. This parcel is just south of the Desert Sky subdivision within the Huning Ranch area plan. The proposal is to subdivide a four-acre parcel of land just south of an existing four-acre parcel of land in order to allow for the Sage Brush Community Church to be established on one of the two-four acre parcels that were purchased. The Planning & Zoning has recommended approval as well as Community Development. Mayor Griego asked Council if they had any questions – there was none. Mayor Griego asked if there was anyone in the audience who wanted to speak for or against the final plat. Mr. William Cole approached the podium – he lives in a gated community and stated that the Church would be in the back of his house. He bought his house cause of the view of the hill – he is against the final plat. Mr. Sheldon Greer, engineer for this project, approached the podium. He mentioned that there is no firm architectural or site plan right now – they have submitted a tentative site plan. He also mentioned that there is a substantial buffer – parking would be 100 feet from any home. Mr. Bob Church mentioned that the church is 15,000 to 20,000 sq. ft. facility- we match the community and will not build a two story. They have approximately 800 participants – they conduct Saturday and Sunday services. Mayor Griego asked if the subdivision plat conforms to Village regulations. Mr. Callahan replied that it does conform and is within our Village ordinances. Mayor Griego asked to close the public hearing and Council would go back in to open meeting. MOTION: motion to close public hearing and go back in to regular meeting MOVED: Councilman Ortiz SECONDED: Councilman Romero ROLLCALL: vote of 4 (Councilman Ortiz – yes; Councilman Romero – yes; Councilwoman Sanchez-Montoya – yes; Councilman Saiz – yes) FOR AND 0 AGAINST. Public hearing closed at 6:15 P.M. -------------------------------------------------------------------------------------------------------------------------------------------------------------- PUBLIC HEARING (Commenced at 6:22 P.M.) 2. RESOLUTION 17-17 – A RESOLUTION OF THE VILLAGE OF LOS LUNAS AMENDING THE HUNING RANCH AREA PLAN IN ORDER TO REVISE THE DESIGNATION OF THE PARCEL LOCATED AT LANDS OF HUNING LIMITED PARTNERSHIP, TRACT 1- A-1-A1 3.9998AC, FROM M-MEDIUM DENSITY RESIDENTIAL TO RF-RELIGIOUS FACILITIES IN ORDER TO ALLOW A CHURCH TO DEVELOP THE SITEIN CONJUNCTION WITH THE CONTIGUOUS LOT TO THE NORTH. Ms. Erin Callahan presented item two. This application is for a special use amendment for the same parcel of land that we were discussing earlier. The proposal here is to amend the land use designation of the newly created parcel in the Huning Ranch area plan from M-Medium density residential to RF-Religious Facility. The church is seeking to acquire an existing four-acre parcel as well as this conditionally approved four-acre parcel in order to establish an eight-acre site for their church. The existing parcel is designated as an RF-Religious Facility within the Huning Ranch area plan that allows for a church. The larger parcel is designated M-Medium density residential housing and so the church is seeking to provide an amendment by resolution to the Huning Ranch area plan that would allow this to be RF-Religious Facilities and to be clear to operate the church on all portions of their site. The Planning & Zoning Commission along with Community Development do recommend this special use amendment to the Huning Ranch area plan. Mayor Griego asked if Council had any comments – there were none. Mayor Griego asked if there was any comment from the audience – there was none. Mayor Griego asked to close the public hearing and Council would go back in to open meeting. MOTION: motion to close public hearing and go back in to regular meeting MOVED: Councilwoman Sanchez-Montoya SECONDED: Councilman Ortiz ROLLCALL: vote of 4 (Councilman Ortiz – yes; Councilman Romero – yes; Councilwoman Sanchez-Montoya – yes; Councilman Saiz – yes) FOR AND 0 AGAINST. Public hearing closed at 6:26 P.M.