Village of Los Lunas Council Agendas\Minutes
Regular MeetingLos Lunas, NM · August 10, 2017
Minutes
MINUTES
VILLAGE OF LOS LUNAS
THURSDAY, AUGUST 10, 2017
The Board of Trustees of the Village of Los Lunas, County of Valencia, and State of New Mexico met Thursday, August 10, 2017
in regular session at 6:00 PM at the Council Chambers. Roll call was taken and the following were present: Mayor Charles
Griego, Councilman Gino Romero, Councilman Christopher Ortiz, Councilwoman Paulette Sanchez-Montoya and Councilman
Gerard Saiz.
Mayor: Charles Griego
Mayor Pro Tem: Gino Romero
Council: Gerard Saiz
Christopher Ortiz
Paulette Sanchez-Montoya
Also present were: Gregory D. Martin, Debra Sanchez, Sandy Schauer, Robert Anderson, Jay Ashbacher, Deborah Fox, and
Jim Rickey.
In accordance with Ordinance 114A, the following agenda was prepared and circulated as required:
• CALL MEETING TO ORDER.
• PLEDGE OF ALLEGIANCE.
• APPROVAL OF AGENDA.
• PUBLIC INPUT FORUM.
1. FIXED ASSEST DISPOSAL.
2. LEASE AGREEMENT – RIO METRO.
3. CONTRACT – REQUEST PERMISSION TO ENTER INTO CONTRACT FOR THE RECREATION DIVISION.
4. BID AWARD – DON PASQUAL ROADWAY IMPROVEMENTS.
5. DESTRUCTION OF RECORDS – GENERAL LEDGTER POSTING CASH RECEIPTING AND PAYMENT VOUCHER FILE.
6. EXECUTIVE SESSION.
a. Fill vacancy in Detective Division.
b. Hire Facility Maintenance Tech II – Community Services Department.
c. Hire four (4) Seasonal Streets Laborers – Streets Department / Public Works Division.
7. APPROVAL OF MINUTES:
a. Minutes from July 27, 2017 Council Meeting
8. ADJOURNMENT.
• CALL MEETING TO ORDER.
At 6:00 PM, Mayor Charles Griego brought the meeting to order and welcomed the audience.
• PLEDGE OF ALLEGIANCE.
Mayor Griego asked Sandy Schauer to lead the Mayor, Council and audience in the Pledge of Allegiance.
• APPROVAL OF AGENDA.
Mayor Griego announced that Item 2 would be removed from the agenda. Mayor Griego asked for a motion from Council.
APPROVAL: Motion to approve amended agenda
MOVED: Councilwoman Sanchez-Montoya
SECONDED: Councilman Saiz
CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilman Ortiz – yes; Councilman Saiz – yes;
Councilwoman Sanchez-Montoya - yes) FOR AND 0 AGAINST.
• PUBLIC INPUT FORUM.
None.
1. FIXED ASSET DISPOSAL.
Police Chief Naithan Gurule presented item one. Chief Gurule is requesting that two 2008 Chevrolet Impalas and one BMW
motorcycle be removed from the fixed asset list – high mileage and no value. Mayor Griego asked for a motion from Council.
APPROVAL: Motion to approve
MOVED: Councilman Saiz
SECONDED: Councilman Ortiz
CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilman Ortiz – yes; Councilman Saiz – yes;
Councilwoman Sanchez-Montoya - yes) FOR AND 0 AGAINST.
2. LEASE AGREEMENT – RIO METRO.
AT THE REQUEST OF MR. JASON DURAN, ITEM TWO WAS REMOVED.
3. CONTRACT – REQUEST PERMISSION TO ENTER INTO CONTRACT FOR THE RECREATION DIVISION.
Mr. Jason Duran presented item three. Jason is requesting permission to enter into contract for a program instructor/dance
program (Hip Hop). The contract is for Ms. Christina Smith. Mayor Griego asked for a motion from Council.
APPROVAL: Motion to approve Christina Smith
MOVED: Councilman Romero
SECONDED: Councilman Saiz
CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilman Ortiz – yes; Councilman Saiz – yes;
Councilwoman Sanchez-Montoya - yes) FOR AND 0 AGAINST.
4. BID AWARD – DON PASQUAL ROADWAY IMPROVEMENTS.
Mr. Michael Jaramillo presented item four. This project is funded 100% through the Village of Los Lunas Infrastructure Fund.
Six bids were received – project includes installation of new storm water retention, signage, fixing manhole covers and new
base asphalt roadway. CBKN Dirtworks, Inc. came in with the lowest bid, $769,540.25. Mayor Griego asked Council if there
were any questions – there were none. Mayor Griego asked for a motion from Council.
APPROVAL: Motion to approve CBKN Dirtworks, Inc.
MOVED: Councilman Romero
SECONDED: Councilman Saiz
CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilman Ortiz – yes; Councilman Saiz – yes;
Councilwoman Sanchez-Montoya - yes) FOR AND 0 AGAINST.
5. DESTRUCTION OF RECORDS – GENERAL LEDGER POSTING, CASH RECEIPTING, AND PAYMENT VOUCHER FILE.
Mr. Gregory D. Martin presented item five. Village is disposing of general ledger posting, cash receipting, and payment
voucher files per state statue. Mayor Griego asked if there were any questions from Council – there were none. Mayor Griego
asked for a motion from Council.
APPROVAL: Motion to approve
MOVED: Councilman Saiz
SECONDED: Councilwoman Sanchez-Montoya
CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilman Ortiz – yes; Councilman Saiz – yes;
Councilwoman Sanchez-Montoya - yes) FOR AND 0 AGAINST.
6. EXECUTIVE SESSION.
Mayor Griego announced that the Council would be going into executive session pursuant to NMSA 1978 Section 10-15-1, that
the following matters would be discussed in closed session: fill vacancy in Detective Division, hire Facility Maintenance Tech
II, and hire four Seasonal Streets Laborers.
APPROVAL: Motion to go into executive session pursuant to NMSA 1978 Section 10-15-1 (H) (2).
MOVED: Councilwoman Sanchez-Montoya
SECONDED: Councilman Saiz
CARRIED: Motion passed on a vote of 4 (Councilman Ortiz – yes; Councilman Romero – yes; Councilman Saiz – yes;
Councilwoman Sanchez-Montoya - yes) FOR AND 0 AGAINST. Adjourned at 6:20 p.m.
At 6:50 p.m., Mayor Griego asked for a motion to reconvene to go back into open session after discussing: fill vacancy in
Detective Division, hire Facility Maintenance Tech II, and hire four Seasonal Streets Laborers.
APPROVAL: Motion to reconvene in open session pursuant to NMSA 1978 Section 10-15-1 (H) (2).
MOVED: Councilman Ortiz
SECONDED: Councilman Romero
CARRIED: Motion passed on a vote of 4 (Councilman Ortiz – yes; Councilman Romero – yes; Councilman Saiz – yes;
Councilwoman Sanchez-Montoya - yes) FOR AND 0 AGAINST.
Per the recommendation of Chief Gurule, Mayor Griego put up the name of Mr. Jeremy Shaw.
MOTION: Motion to approve
MOVED: Councilwoman Sanchez-Montoya
SECONDED: Councilman Ortiz
CARRIED: Motion passed on a vote of 4 (Councilman Ortiz – yes; Councilman Romero – yes; Councilman Saiz – yes;
Councilwoman Sanchez-Montoya) FOR AND 0 AGAINST.
Regarding the Street Maintenance Worker III, Mayor Griego put up the name of Mr. Dominic Otero.
MOTION: Motion to approve
MOVED: Councilman Saiz
SECONDED: Councilman Romero
CARRIED: Motion passed on a vote of 4 (Councilman Ortiz – yes; Councilman Romero – yes; Councilman Saiz – yes;
Councilwoman Sanchez-Montoya) FOR AND 0 AGAINST.
Regarding the four Seasonal Street Laborers, Mayor Griego put up the following names:
Jason Palumno
MOTION: Motion to approve
MOVED: Councilwoman Sanchez-Montoya
SECONDED: Councilman Ortiz
CARRIED: Motion passed on a vote of 4 (Councilman Ortiz – yes; Councilman Romero – yes; Councilman Saiz – yes;
Councilwoman Sanchez-Montoya) FOR AND 0 AGAINST.
Benjamin Martin
MOTION: Motion to approve
MOVED: Councilman Ortiz
SECONDED: Councilman Romero
CARRIED: Motion passed on a vote of 4 (Councilman Ortiz – yes; Councilman Romero – yes; Councilman Saiz – yes;
Councilwoman Sanchez-Montoya) FOR AND 0 AGAINST.
Robert Marquez
MOTION: Motion to approve
MOVED: Councilman Saiz
SECONDED: Councilwoman Sanchez-Montoya
CARRIED: Motion passed on a vote of 4 (Councilman Ortiz – yes; Councilman Romero – yes; Councilman Saiz – yes;
Councilwoman Sanchez-Montoya) FOR AND 0 AGAINST.
Martha Jaramillo
MOTION: Motion to approve
MOVED: Councilman Romero
SECONDED: Councilwoman Sanchez-Montoya
CARRIED: Motion passed on a vote of 4 (Councilman Ortiz – yes; Councilman Romero – yes; Councilman Saiz – yes;
Councilwoman Sanchez-Montoya) FOR AND 0 AGAINST.
7. MINUTES.
Mayor Griego asked if there were corrections or additions to the council minutes of July 27, 2017 – there was none.
MOTION: Motion to approve minutes
MOVED: Councilman Ortiz
SECONDED: Councilman Romero
CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilman Ortiz – yes; Councilman Saiz – yes;
Councilwoman Sanchez-Montoya - yes) FOR AND 0 AGAINST.
8. ADJOURNMENT.
Council meeting adjourned at 6:52p.m.
______________________________________________ ________________________________________
Gregory D. Martin, Village Administrator Charles Griego, Mayor
Agenda
VILLAGE OF LOS LUNAS
REGULAR COUNCIL MEETING AGENDA
THURSDAY, AUGUST 10, 2017 – 6:00 PM
COUNCIL CHAMBERS - 660 MAIN STREET
LOS LUNAS, NM 87031
PLEASE TURN OFF OR MUTE ALL ELECTRONIC DEVICES DURING MEETING –
THANK YOU
• CALL MEETING TO ORDER.
• PLEDGE OF ALLEGIANCE.
• APPROVAL OF AGENDA.
• PUBLIC INPUT FORUM.
The Village of Los Lunas Council is pleased to have residents of the community take time to attend Village Council Meetings.
Attendance and participation is encouraged. Individuals wishing to be heard during Public Hearing proceedings are
encouraged to be prepared and will be limited to three (3) minutes in order to allow everyone the opportunity to be heard.
PUBLIC COMMENTS ARE EXPECTED TO BE CONSTRUCTIVE AND DEVOID OF CHARACTER ASSASSINATION. Questions raised
on non-agenda items may be answered at a later date by letter in order to facilitate proper research. Written comments are
welcome and should be given to the Village Administrator prior to the start of the meeting. Written materials will not be
accepted during regular agenda items in the interest of time.
NAITHAN GURULE 1. FIXED ASSET DISPOSAL.
TAB 1.
ACTION REQUESTED OF COUNCIL:
Approve or disapprove.
BACKGROUND AND RATIONALE:
Pursuant to Section 13-6-1 NMSA 1978 Disposition of obsolete, worn-out or unusable tangible personal
property, the disposal of fixed assets must be approved by the governing authority. The assets to be disposed of
are worn-out, unusable or obsolete to the extent that each item is no longer economical or safe for continued use
by the Village of Los Lunas. The current resale value of each of these items is below $5,000.00. The items listed
on the “Disposal Listing of Fixed Assets” are not used, broken or have been deemed a total loss in the insurance
claim process. List of fixed assets for deletion from the Village’s inventory (for the period ending June 30, 2018)
due to the asset being broken, unusable or obsolete to the extent that each item is no longer economical or safe
for continued use by the Village.
JASON DURAN 2. LEASE AGREEMENT – RIO METRO.
TAB 2.
ACTION REQUESTED OF COUNCIL:
Approve or disapprove.
BACKGROUND AND RATIONALE:
Rio Metro is interested in entering into a long term lease for use of the Old First Choice property along HWY 314
with the Village of Los Lunas for its Valencia County Operations. Currently Rio Metro operates out of the
Transportation Center as well as utilizes the Fleet Maintenance and Street Division yards to store its
transportation buses. The lease would allow Rio Metro to attain funding to build a new facility on the property
and locate its buses at the same location.
JASON DURAN 3. CONTRACT – REQUEST PERMISSION TO ENTER INTO CONTRACT FOR THE RECREATION DIVISION.
TAB 3.
ACTION REQUESTED OF COUNCIL:
Approve or disapprove.
BACKGROUND AND RATIONALE:
Request permission to enter into contract with individual as Program Instructor for the Recreation Division
Dance Program.
MICHAEL JARAMILLO, 4. BID AWARD – DON PASQUAL ROADWAY IMPROVEMENTS.
JAY ASHBACHER TAB 4.
ACTION REQUESTED OF COUNCIL:
Approve or disapprove.
BACKGROUND AND RATIONALE:
The Public Works Department received six (6) bids to improve Don Pasqual Road. Project includes installation
of new storm water retention, signage and new base asphalt roadway. A 100% of the funding is provided
through the Village of Los Lunas Infrastructure Fund.
Base Bids received without NMGRT:
COMPANY: BID AMOUNT:
CBKN Dirtworks, Inc $769,540.25
Desert Fox. Inc $776,245.00
Albuquerque Asphalt, Inc $777,395.34
Star Paving, Inc $787,293.44
Franklin’s Earthmoving, Inc $940,777.00
TLC Plumbing & Utility. Inc $997,949.20
GREGORY D. MARTIN 5. DESTRUCTION OF RECORDS – GENERAL LEDGER POSTING, CASH RECEIPTING, AND PAYMENT VOUCHER
FILE.
TAB 5.
ACTION REQUESTED OF COUNCIL:
Approve or disapprove.
BACKGROUND AND RATIONALE:
State Statue#: Description:
1.15.5.502 General Ledger Posting (2006 - destroy after six years after close of fiscal year in which
created)
1.15.203 Cash Receipting (2007 – 2011 destroy after three years after close of fiscal year in which
created)
1.15.5.310 Payment Voucher File (2011 - destroy after six years after close of fiscal year in which
created)
6. EXECUTIVE SESSION – pursuant to NMSA 1978 Section 10-15-1(H), the following matters will
be discussed in closed session:
TAB 6.
a) Fill vacancy in Detective Division.
b) Hire Facility Maintenance Tech II – Community Services Department.
c) Hire four (4) Seasonal Streets Laborers – Streets Department / Public Works Division.
7. APPROVAL OF MINUTES
TAB 7.
a) Minutes from July 27, 2017 Council Meeting.
8. ADJOURNMENT.
Anyone requiring special accommodations please notify the Village of Los Lunas five (5) days prior to council
meeting. Contact the Deputy Clerk at 839-3840.
Get email alerts for Los Lunas
A daily email when new agendas and minutes are posted.