Village of Los Lunas Council Agendas\Minutes

MINUTES VILLAGE OF LOS LUNAS THURSDAY, AUGUST 24, 2017 The Board of Trustees of the Village of Los Lunas, County of Valencia, and State of New Mexico met Thursday, August 24, 2017 in regular session at 6:00 PM at the Council Chambers. Roll call was taken and the following were present: Mayor Charles Griego, Councilman Christopher Ortiz, Councilwoman Paulette Sanchez-Montoya and Councilman Gerard Saiz. Mayor: Charles Griego Mayor Pro Tem: Gino Romero, Excused Council: Gerard Saiz Christopher Ortiz Paulette Sanchez-Montoya Also present were: Gregory D. Martin, Debra Sanchez, Sandy Schauer, Robert Anderson, Jim Rickey, Cynthia Shetter, Deborah Fox, and Lisa Valenzuela. In accordance with Ordinance 114A, the following agenda was prepared and circulated as required: • CALL MEETING TO ORDER. • PLEDGE OF ALLEGIANCE. • APPROVAL OF AGENDA. • PUBLIC INPUT FORUM. 1. RESOLUTION 17-20 – UNITED STATES DEPARTMENT OF JUSTICE EDWARD BYRNE MEMORIAL JAG GRANT. 2. RESOLUTION 17-19 – INTERIM BUDGET ADJUSTMENTS. 3. APPROVAL OF THE REPORT ASSESSING THE COSTS INCURRED AND ASSOCIATED WITH DEMOLITION AND CLEANING-UP ACTIVITIES AT 248 MISSION ST., SE, LOS LUNAS, NM, BRING FURTHER DESCRIBED AS TRACT A, VALENCIA, MRGCD MAP 72. 4. AGREEMENT FOR PROFESSIONAL SERVICES – FEASIBILITY STUDY FOR A BUSINESS INCUBATOR IN VALENCIA COUNTY. 5. APPOINT LIBRARY BOARD MEMBERS. 6. REOSLUTION 17-22 – SUPPORT FOR RIO METRO REGIONAL TRANSIT GRANT APPLICATION. 7. CONTRACT – REQUEST PERMISSION TO ENTER INTO CONTRACT FOR THE RECREATION DIVISION. 8. EXECUTIVE SESSION. a. Hire Police Officer – Police Department. b. Hire Full-time Recreation Aide – Recreation Department / Community Services Division. c. Hire Full-time Park Tech – Parks Department / Community Services Division. d. Hire Full-time Solid Waste Commercial Driver – Solid Waste Department / Public Work Division. 9. APPROVAL OF MINUTES: a. Minutes from August 10, 2017 Council Meeting 10. ADJOURNMENT. • CALL MEETING TO ORDER. At 6:00 PM, Mayor Charles Griego brought the meeting to order and welcomed the audience. • PLEDGE OF ALLEGIANCE. Mayor Griego asked Cynthia Shetter to lead the Mayor, Council and audience in the Pledge of Allegiance. • APPROVAL OF AGENDA. Mayor Griego announced that Item 6 would be removed from the agenda. Mayor Griego asked for a motion from Council. APPROVAL: Motion to approve amended agenda MOVED: Councilman Saiz SECONDED: Councilman Ortiz CARRIED: Motion passed on a vote of 3 (Councilman Ortiz – yes; Councilman Saiz – yes; Councilwoman Sanchez- Montoya - yes) FOR AND 0 AGAINST. • PUBLIC INPUT FORUM. None. 1. RESOLUTION 17-20 – UNITED STATES DEPARTMENT OF JUSTICE EDWARD BYRNE MEMORIAL JAG GRANT. Sgt. Lisa Valenzuela presented item one. The Police Department is seeking approval of resolution 17-20 to apply for the 2017 United States Department of Justice (JAG Grant) in the amount of $11,471.00. If approved, the Police Department would like to purchase 2-way hand-held radios for their officers. These radios have better antennas, encryption, bigger knobs, and digital capability. Mayor Griego asked if Council had any questions – there were none. Mayor Griego asked for a motion from Council. APPROVAL: Motion to approve resolution 17-20. MOVED: Councilwoman Sanchez-Montoya SECONDED: Councilman Ortiz CARRIED: Motion passed on a vote of 3 (Councilman Ortiz – yes; Councilman Saiz – yes; Councilwoman Sanchez- Montoya - yes) FOR AND 0 AGAINST. 2. RESOLUTION 17-19 – INTERIM BUDGET ADJUSTMENTS. Ms. Monica Clarke presented item two.. The final budget was submitted to DFA and when they were entering figures into the financial system they discovered an error in the general fund. The process is to correct the problem through resolution. One is for the overstatement in the GRT – the local GRT payment – they proposed a decrease of $1.6 million dollars, which would save Administration 25% (decrease of 25% in expenditures). The other is the Fire Fund – there was an excess cash balance at the end of the fiscal year and the cash balance was not added to the expenditures. The Village did receive notice that it received final approval of the budget and also a note about general fund expenditures. Mayor Griego asked Council if there were any questions – there were none. Mayor Griego asked for a motion from Council. APPROVAL: Motion to approve resolution 17-19 MOVED: Councilman Saiz SECONDED: Councilman Ortiz CARRIED: Motion passed on a vote of 3 (Councilman Ortiz – yes; Councilman Saiz – yes; Councilwoman Sanchez- Montoya - yes) FOR AND 0 AGAINST. 3. APPROVAL OF THE REPORT ASSESSING THE COSTS INCURRED AND ASSOCIATED WITH DEMOLITION AND CLEAN UP ACTIVITIES AT 248 MISSION ST., SE, LOS LUNAS, NM, BEING FURTHER DESCRIBED AS TRACT A, VALENCIA, MRGCD MAP. Ms. Christina Ainsworth presented item three. This property, for many years, has been in a state of disrepair. This property was approved back in 2012 by the Planning & Zoning Commission as a dangerous building. The current property owner, Mr. Robin English of Memphis, TN, was notified of the declaration of a dangerous building. The Village followed procedure according to the Village attorney – notice was provided to property owner and the Village was able to demolish the building early Spring. The cost for this project was just over $30,000.00 – a lien has been placed on the property according to the Village code. Mayor Griego asked Council if they had any questions – there were none. Mayor Griego asked for a motion from Council. APPROVAL: Motion to approve the report assessing the cost of demolition and clean up at 240 Mission St. SE. MOVED: Councilman Saiz SECONDED: Councilwoman Sanchez-Montoya CARRIED: Motion passed on a vote of 3 (Councilman Ortiz – yes; Councilman Saiz – yes; Councilwoman Sanchez- Montoya - yes) FOR AND 0 AGAINST. 4. AGREEMENT FOR PROFESSIONAL SERVICES – FEASIBILITY STUDY FOR A BUSINESS INCUBATOR IN VALENCIA COUNTY Ms. Christina Ainsworth presented item four. This Feasibility Study is for a future Business Incubator in Valencia County. The study outcomes with determine the type, location and size of the incubator in Valencia County. The Village did receive a grant from USDA, which would cover a portion of the cost – reimbursement of up to $21,000.00. We did receive three quotes for the project scope. The lowest bidder, IOTA, is requesting $24,500.00 plus tax to complete the Feasibility Study. The Village of Los Lunas will contribute $5,000.00 and Rio Communities will contribute $1,650.00 of matching funds to the study. Performance start date is September 1, 2017 through February 28, 2017. The study would include the location, size of building and if we need an incubator in Valencia County. Mayor Griego asked if there were any questions – there were none. Mayor Griego asked for a motion from Council. APPROVAL: Motion to approve low bidder – IOTA for $24,500.00. MOVED: Councilwoman Sanchez-Montoya SECONDED: Councilman Saiz CARRIED: Motion passed on a vote of 3 (Councilman Ortiz – yes; Councilman Saiz – yes; Councilwoman Sanchez- Montoya - yes) FOR AND 0 AGAINST. 5. APPOINT LIBRARY BOARD MEMBERS. Ms. Cynthia Shetter presented item five. Council need to appoint three board members – District 1, 2, and 3, terms expired. District 1 – Jim Rickey APPROVAL: Motion to approve MOVED: Councilman Oritz SECONDED: Councilwoman Sanchez-Montoya CARRIED: Motion passed on a vote of 3 (Councilman Ortiz – yes; Councilman Saiz – yes; Councilwoman Sanchez- Montoya - yes) FOR AND 0 AGAINST. District 2 – Viola Chavez APPROVAL: Motion to approve MOVED: Councilman Saiz SECONDED: Councilman Ortiz CARRIED: Motion passed on a vote of 3 (Councilman Ortiz – yes; Councilman Saiz – yes; Councilwoman Sanchez- Montoya - yes) FOR AND 0 AGAINST. District 4 - Chris Whistler APPROVAL: Motion to approve MOVED: Councilwoman Sanchez-Montoya SECONDED: Councilman Saiz CARRIED: Motion passed on a vote of 3 (Councilman Ortiz – yes; Councilman Saiz – yes; Councilwoman Sanchez- Montoya - yes) FOR AND 0 AGAINST. Mayor made the appointment of Janice Leech APPROVAL: Motion to approve MOVED: Councilman Ortiz SECONDED: Councilman Saiz CARRIED: Motion passed on a vote of 3 (Councilman Ortiz – yes; Councilman Saiz – yes; Councilwoman Sanchez- Montoya - yes) FOR AND 0 AGAINST. 6. RESOLUTION 17-22 – SUPPORT FOR RIO METRO REGIONAL TRANSIT GRANT APPLICATION. Removed from agenda at request of presenter, Jason Duran. 7. CONTRACT – REQUEST PERMISSION TO ENTER INTO CONTRACT FOR THE RECREATION DIVISION. Mr. Jason Duran presented item seven. Jason is seeking approval to enter in to contact with an aerobics instructor. Mayor Griego asked if there were any questions – there were none. Mayor Griego asked for a motion from Council. APPROVAL: Motion to approve Theresa Cordova. MOVED: Councilman Saiz SECONDED: Councilwoman Sanchez-Montoya CARRIED: Motion passed on a vote of 3 (Councilman Ortiz – yes; Councilman Saiz – yes; Councilwoman Sanchez- Montoya - yes) FOR AND 0 AGAINST. 8. EXECUTIVE SESSION. Mayor Griego announced that the Council would be going into executive session pursuant to NMSA 1978 Section 10-15-1, that the following matters would be discussed in closed session: hire Police Officer, Full-time Recreation Aide, Full-time Park Tech, and Full-time Solid Waste Commercial Driver. APPROVAL: Motion to go into executive session pursuant to NMSA 1978 Section 10-15-1 (H) (2). MOVED: Councilwoman Sanchez-Montoya SECONDED: Councilman Oritz CARRIED: Motion passed on a vote of 3 (Councilman Ortiz – yes; Councilman Saiz – yes; Councilwoman Sanchez- Montoya - yes) FOR AND 0 AGAINST. Adjourned at 6:24PM. At 7:25PM, Mayor Griego asked for a motion to reconvene to go back into open session after discussing: hire Police Officer, Full-time Recreation Aide, Full-time Park Tech, and Full-time Solid Waste Commercial Driver. APPROVAL: Motion to reconvene in open session pursuant to NMSA 1978 Section 10-15-1 (H) (2). MOVED: Councilman Saiz SECONDED: Councilwoman Sanchez-Montoya CARRIED: Motion passed on a vote of 3 (Councilman Ortiz – yes; Councilman Saiz – yes; Councilwoman Sanchez- Montoya - yes) FOR AND 0 AGAINST. Per the recommendation of Chief Gurule, Mayor Griego put up the name of Mr. Jason Welborn. MOTION: Motion to approve MOVED: Councilwoman Sanchez-Montoya SECONDED: Councilman Saiz CARRIED: Motion passed on a vote of 3 (Councilman Ortiz – yes; Councilman Saiz – yes; Councilwoman Sanchez- Montoya) FOR AND 0 AGAINST. Regarding the Full-time Recreation Aide, Mayor Griego put up the name of Mr. Matthew Jaramillo. MOTION: Motion to approve MOVED: Councilwoman Sanchez-Montoya SECONDED: Councilman Saiz CARRIED: Motion passed on a vote of 3 (Councilman Ortiz – yes; Councilman Saiz – yes; Councilwoman Sanchez- Montoya) FOR AND 0 AGAINST. Regarding the Full-time Park Tech, Mayor Griego put up the name of Mr. Issac Pino. MOTION: Motion to approve MOVED: Councilman Saiz SECONDED: Councilman Ortiz CARRIED: Motion passed on a vote of 3 (Councilman Ortiz – yes; Councilman Saiz – yes; Councilwoman Sanchez- Montoya) FOR AND 0 AGAINST. Regarding the Full-time Solid Waste Commercial Driver, Mayor Griego put up the name of Mr. Jorge Alejandro Marentes. MOTION: Motion to approve MOVED: Councilman Ortiz SECONDED: Councilwoman Sanchez-Montoya CARRIED: Motion passed on a vote of 3 (Councilman Ortiz – yes; Councilman Saiz – yes; Councilwoman Sanchez- Montoya) FOR AND 0 AGAINST. 9. MINUTES. Mayor Griego asked if there were corrections or additions to the council minutes of August 10, 2017 – there was none. MOTION: Motion to approve minutes MOVED: Councilman Ortiz SECONDED: Councilman Saiz CARRIED: Motion passed on a vote of 3 (Councilman Ortiz – yes; Councilman Saiz – yes; Councilwoman Sanchez- Montoya - yes) FOR AND 0 AGAINST. 10. ADJOURNMENT. Council meeting adjourned at 7:32p.m. ______________________________________________ ________________________________________ Gregory D. Martin, Village Administrator Charles Griego, Mayor