Village of Los Lunas Council Agendas\Minutes

MINUTES VILLAGE OF LOS LUNAS THURSDAY, OCTOBER 5, 2017 The Board of Trustees of the Village of Los Lunas, County of Valencia, and State of New Mexico met Thursday, October 5, 2017 in regular session at 6:00 PM at the Council Chambers. Roll call was taken and the following were present: Mayor Charles Griego, Councilman Gino Romero, Councilman Christopher Ortiz and Councilman Gerard Saiz. Councilwoman Paulette Sanchez-Montoya was excused. Mayor: Charles Griego Mayor Pro Tem: Gino Romero Council: Gerard Saiz Christopher Ortiz Paulette Sanchez-Montoya, Excused Also present were: Gregory D. Martin, Debra Sanchez, Jim Rickey, Clayton Ten Eyck, Derek Bella, Tyler Robinson, Joshua Chavez, Sandy Schauer, David Foreman, Bob Anderson, Steve Morrow, Deborah Fox, Craig Byers, and Lori Kurtz. In accordance with Ordinance 114A, the following agenda was prepared and circulated as required: • CALL MEETING TO ORDER. • PLEDGE OF ALLEGIANCE. • APPROVAL OF AGENDA. • PUBLIC INPUT FORUM. 1. AMENDMENT TO SODA LEASE AGREEMENT. 2. DOCUMENT DESTRUCTION – COMMUNITY DEVELOPMENT DEPARTMENT. 3. RESOLUTION 17-24 – INTERIM BUDGET ADJUSTMENTS. 4. LOS CERRITOS NEIGHBORHOOD WATER PRESSURE ZONE PROJECT. 5. TRANSFER STATION COMPOSTING STUDY. 6. PURCHASE OF PROPERTY AT 535 TONDRE ROAD NW. 7. EXECUTIVE SESSION. a. Hire DWI Compliance Office – DWI Division / Community Services Department. b. Hire FT Solid Waste Laborer – Solid Waste Division / Public Works Department. c. Village Administrator Annual Review. 8. APPROVAL OF MINUTES: a. Minutes from September 21, 2017 Council Meeting 7. ADJOURNMENT. • CALL MEETING TO ORDER. At 6:00 PM, Mayor Charles Greigo brought the meeting to order and welcomed the audience. • PLEDGE OF ALLEGIANCE. Mayor Charles Griego asked Christina Ainsworth to lead the Mayor, Council and audience in the Pledge of Allegiance. Councilwoman Paulette Sanchez-Montoya is excused from the meeting tonight. • APPROVAL OF AGENDA. Mayor Charles Griego announced asked if there were any changes/corrections to the council agenda – there were none. Mayor Charles Griego asked for a motion from Council. APPROVAL: Motion to approve amended agenda MOVED: Councilman Saiz SECONDED: Councilman Romero CARRIED: Motion passed on a vote of 3 (Councilman Romero – yes; Councilman Ortiz – yes; Councilman Saiz – yes) FOR AND 0 AGAINST. • PUBLIC INPUT FORUM. None. 1. AMENDMENT TO SODA LEASE AGREEMENT. Ms. Christina Ainsworth presented item one. This is an amendment to the SODA agreement. When we established the agreement with them it was based on the cost estimates we made at the time. Due to unforeseen circumstances, they went over budget by $928,704.00 which the Village has covered. In order for SODA to reimburse the Village, we have revised their new payment – the first year, starting October 1st, their rent will increase by $2,063.29. That amount will double for a total of $26,331.84 of monthly rent that SODA will be paying for the term of their lease. It also matches the loan the Village took out. Mayor Griego asked for a decision from Council. APPROVAL: Motion to approve lease agreement MOVED: Councilman Saiz SECONDED: Councilman Ortiz CARRIED: Motion passed on a vote of 3 (Councilman Romero – yes; Councilman Saiz – yes; Councilman Ortiz - yes) FOR AND 0 AGAINST. 2. DOCUMENT DESTRUCTION – COMMUNITY DEVELOPMENT DEPARTMENT. Ms. Christina Ainsworth presented item two. Staff has been going through old documents and determining which ones can be destroyed. Mayor Griego asked if Council had any questions – there were none. Mayor asked for a motion from Council. APPROVAL: Motion to approve. MOVED: Councilman Romero SECONDED: Councilman Saiz CARRIED: Motion passed on a vote of 3 (Councilman Romero – yes; Councilman Saiz – yes; Councilman Ortiz - yes) FOR AND 0 AGAINST. 3. RESOLUTION 17-24 – INTERIM BUDGET ADJUSTMENTS. Ms. Monica Clarke presented item three. This budget adjustment is to capture property tax revenue associated with the series 2016 GO Bond. This adjustment will ensure compliance with DFA’s reporting requirements for quarterly reports and annual debt levy worksheets. Mayor Griego asked for a motion from Council. APPROVAL: Motion to approve resolution 17-24. MOVED: Councilman Ortiz SECONDED: Councilman Saiz CARRIED: Motion passed on a vote of 3 (Councilman Romero – yes; Councilman Saiz – yes; Councilman Ortiz - yes) FOR AND 0 AGAINST. 4. LOS CERRITOS NEIGHBORHOOD WATER PRESSURE ZONE PROJECT. (INFORMATIONAL PURPOSES ONLY). Mr. Michael Jaramillo presented item four. Mr. Jaramillo wanted to give a project update on some concerns that have come up over the past few months. His team has information to share regarding the improvements within Los Cerritos. There has been some concerns about the low water pressure within the neighborhood. Mr. Jaramillo has asked Molzen-Corbin & Associates to look at it in depth – they have looked at looped lines and other things. Mr. Clayton Ten Eyek continued with presentation. Clayton explained that the greatest impact is the middle pressure zone. The ground surface pressure is the one that comes in to play as far as who has adequate pressure and who doesn’t. The Village ordinance states that, from a pressure stand point, it mentions 50 to 125 PSI. that is at the point of connections, at the pipeline is where they will be measuring that pressure. The average day pressure reading (end of Los Cerritos Road) 58PSI. One of the ways that they could address pressures in the middle pressure zone, is simply to raise the PRB settings. The other option was to create a new pressure zone. The improvements necessary to accomplish this new pressure zone – they have a pipeline extension that would occur downstream from PRB 5 that would go over and connect into an existing 12” waterline in Los Cerritos Road. They will have to close a valve in Emilio Lopez Road to effectively create a barrier between the new pressure zone and the existing middle pressure zone and installing a new PRB station PRB9 along Los Cerritos Road a little north of Highline. Creating this middle pressure zone will benefit existing customers and will allow the Village to provide the level of service the ordinance envisions for the potential development north of Los Cerritos. Clayton invited any questions that the Council may have. Councilman Romero stated that he has been working very closely with Michael and Clayton. Councilman Romero wanted to know the timeline on this work. Clayton replied 9-12 months but he feels confident that they can complete it in 4-5 months. Councilman Ortiz asked if this was going to be a looped system. Clayton replied that there are pipelines in the area that are looped but the he indicated that it was really the elevation. Mayor Griego mentioned that it was time to look at the cost – he asked if his budget could handle that cost in Water/Sewer. Michael replied that he tries to keep at least a million dollars in the reserves – but over the past few years, they have been working on projects where they have had to go into emergency fix. He has the funding but it will deplete his funds drastically. He was hoping to find and expedite in funding somewhere. Mayor Griego mentioned that this would be a general fund expense. For informational purposes only. 5. TRANSFER STATION COMPOSTING STUDY. Mr. Michael Jaramillo presented item five. Staff has been working on this for over a year. The purpose of this study is to evaluate the design and regulatory requirements for such a facility, as well as consider how the facility fits into the Village’s larger solid waste disposal. This will help reduce their loading at the sludge waste site. Derek Belka from Molzen-Corbin & Associates approved the podium. He wanted to explain to the Council their findings for the recent study for converting green waste from plants, trees, and trimming from around the Village and the brown waste from the WWTP into bio solids for use as a soil amendment on Village-owned parks and other properties. Composting is a very common process with waste water plant sludges. The transfer station was recently identified as a convenient location to start a composting station with green waste and sludge from the WWTP. The area identified for composting at the transfer station was located in the southwest corner of the site. Staff visited the Sandoval County composting site – they use a method called in vessel composting. The equipment needed for this composting process, some of the equipment the Village already has the rest would need to be purchased new. Derek went over the equipment and what each piece would need to do to complete the compositing process. This project will cost $1.8 million dollars – a million dollars for equipment, $640,000 for site, $180,000 for engineering and professional services. This project would be completed by 2019. For informational purposes only. 6. PURCHASE OF PROPERTY AT 535 TONDRE ROAD NW. Mr. Michael Jaramillo presented item six. Regarding the Don Pasqual Road improvement, a small area of property within 535 Tondre Rd., NW will be required to be purchased. Mr. Joseph Aragon has agreed to sell to the Village the required property to improve the turn radius at Don Pasqual and Tondre Road. Mayor Griego asked if there were any questions – there were none. Mayor Griego asked for a motion from Council. APPROVAL: Motion to approve purchase of property MOVED: Councilman Saiz SECONDED: Councilman Romero CARRIED: Motion passed on a vote of 3 (Councilman Ortiz – yes; Councilman Saiz – yes; Councilman Romero - yes) FOR AND 0 AGAINST. Adjourned at 6:56PM. 7. EXECUTIVE SESSION. Mayor Griego announced that the Council would be going into executive session pursuant to NMSA 1978 Section 10-15-1, that the following matters will be discussed in closed session: hire DWI Compliance Officer and hire FT Solid Waste Laborer. The Village Administrator annual review will be tabled until the next meeting when Council are all present. APPROVAL: Motion to go into executive session pursuant to NMSA 1978 Section 10-15-1 (H) (2). MOVED: Councilman Romero SECONDED: Councilman Oritz CARRIED: Motion passed on a vote of 3 (Councilman Ortiz – yes; Councilman Saiz – yes; Councilman Romero - yes) FOR AND 0 AGAINST. Adjourned at 6:56PM. At 7:36PM, Mayor Griego asked for a motion to reconvene to go back into open session after discussing: hire DWI Compliance Officer and hire FT Solid Waste Laborer. APPROVAL: Motion to reconvene in open session pursuant to NMSA 1978 Section 10-15-1 (H) (2). MOVED: Councilman Romero SECONDED: Councilman Ortiz CARRIED: Motion passed on a vote of 3 (Councilman Ortiz – yes; Councilman Saiz – yes; Councilman Romero - yes) FOR AND 0 AGAINST. Regarding the DWI Compliance Officer, Mayor Griego put up the name of Mr. Nathaniel Blanton. MOTION: Motion to approve MOVED: Councilman Saiz SECONDED: Councilman Romero CARRIED: Motion passed on a vote of 3 (Councilman Ortiz – yes; Councilman Saiz – yes; Councilman Romero - yes) FOR AND 0 AGAINST. Regarding the Solid Waste Laborer, Mayor Griego put up the name of Mr. Jason Palumbo. MOTION: Motion to approve MOVED: Councilman Oritz SECONDED: Councilman Saiz CARRIED: Motion passed on a vote of 3 (Councilman Ortiz – yes; Councilman Saiz – yes; Councilman Romero - yes) FOR AND 0 AGAINST. 8. MINUTES. Mayor Griego asked if there were corrections or additions to the council minutes of September 21, 2017 – there was none. MOTION: Motion to approve minutes MOVED: Councilman Romero SECONDED: Councilman Ortiz CARRIED: Motion passed on a vote of 3 (Councilman Romero – yes; Councilman Saiz – yes; Councilman Ortiz - yes) FOR AND 0 AGAINST. 9. ADJOURNMENT. Council meeting adjourned at 7:40PM. ______________________________________________ ________________________________________ Gregory D. Martin, Village Administrator Charles Griego, Mayor