Village of Los Lunas Council Agendas\Minutes

MINUTES VILLAGE OF LOS LUNAS THURSDAY, DECEMBER 21, 2017 The Board of Trustees of the Village of Los Lunas, County of Valencia, and State of New Mexico met Thursday, December 21, 2017 in regular session at 6:00 PM at the Council Chambers. Roll call was taken and the following were present: Mayor Charles Griego, Councilman Gino Romero, Councilman, Christopher Ortiz, Councilwoman Paulette Sanchez-Montoya and Councilman Gerard Saiz Mayor: Charles Griego Mayor Pro Tem: Gino Romero Council: Gerard Saiz Christopher Ortiz Paulette Sanchez-Montoya Also present were: Gregory D. Martin, Debra Sanchez, Sandy Schauer, Bob Anderson, Deborah Fox, Fred Pomeroy, Jim Rickey, Stan Strickman, and Darius Hayden. In accordance with Ordinance 114A, the following agenda was prepared and circulated as required: • CALL MEETING TO ORDER. • PLEDGE OF ALLEGIANCE. • APPROVAL OF AGENDA. • PUBLIC INPUT FORUM. 1. RESOLUTION 17-10 – AMENDMENT TO RESOLUTION 17-10, ADOPTING THE ACCOUNTING POLICIES AND PROCEDURES MANUAL. 2. APPOINTMENT OF PLANNING AND ZONING COMMISSIONER – AT LARGE. 3. FIXED ASSETS DISPOSAL. 4. CONTRACT – REQUEST PERMISSION TO CONTRACT WITH INDIVIDUAL FOR AFTER-HOURS FACILITY ATTENDANT. 5. ORDINANCE 430 – AN ORDINANCE REPEALING ORDINANCE 126, WHICH ESTABLISHED THE SUBDIVISION ORDINANCE, AND REPLACING TITLE 16 (SUBDIVISION) IN ORDER TO MODIFY THE VILLAGE OF LOS LUNAS REQUIREMENTS FOR THE REGULATION OF SUBDIVISIONS FOR NEW AND EXISTING DEVELOPMENT. 6. ORDINANCE 429 – AN ORDINANCE AMENDING ORDINANCE NO. 276, THE COMPREHENSIVE ZONING REGULATIONS AND ZONE MAP ATLAS, IN ORDER TO REVISE 17.44.070 – FENCING. 7. ACCEPTANCE OF MAINTENANCE – ATHENE ROAD. 8. RESOLUTION 17-26 – BICYCLE MASTER PLAN. 9. REQUEST FOR DONATION – RIO METRO REGIONAL TRANSIT DISTRICT. 10. EXECUTIVE SESSION. a. Acquisition of property – Don Pasqual Improvement Project. 11. APPROVAL OF MINUTES: a. Minutes from December 7, 2017 Council Meeting. 12. ADJOURNMENT. • CALL MEETING TO ORDER. At 6:00 PM, Mayor Charles Griego brought the meeting to order and welcomed the audience. Mayor Griego asked for a moment of silence for the city of Aztec. • PLEDGE OF ALLEGIANCE. Mayor Charles Griego asked Stephanie Williams to lead the Mayor, Council and audience in the Pledge of Allegiance. • APPROVAL OF AGENDA. Mayor Charles Griego announced that the executive item, acquisition of property, would be heard as a regular council agenda item. He then asked Council if they had any comments/changes – there were none. Mayor Charles Griego asked for a motion from Council. APPROVAL: Motion to approve amended agenda MOVED: Councilman Saiz SECONDED: Councilwoman Sanchez-Montoya CARRIED: Motion passed on a vote of 4 (Councilman Ortiz – yes; Councilman Romero – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya - yes) FOR AND 0 AGAINST. • PUBLIC INPUT FORUM. Mayor Griego asked if there was anyone who wanted to talk to the Council that did not have a scheduled agenda item. Councilwoman Sanchez-Montoya announced that she would be seeking re-election in 2018. Christina Ainsworth wanted to recognize Stephanie Williams for her years of service and dedication as the Planning & Zoning at large. Stephanie is retiring from P&Z. She thanked Council for their confidence in her, their leadership, and how proud she was to serve on their board. 1. RESOLUTION 17-10 – AMENDMENT TO RESOLUTION 17-10, ADOPTING THE ACCOUNTING POLOCIES AND PROCEDURES MANUAL. Mayor Griego asked for a motion from Council to remove item from tabled status (11/16/17 council meeting). APPROVAL: Motion to remove MOVED: Councilwoman Sanchez-Montoya SECONDED: Councilman Ortiz CARRIED: Motion passed on a vote of 4 (Councilman Ortiz – yes; Councilman Romero – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya - yes) FOR AND 0 AGAINST. Ms. Monica Clarke presented item one. This resolution was approved on June 22, 2017 and required an amendment to section 15. The Annual Audit required language to be included that was provided by the U.S. Department of Justice to comply with federal reporting requirements for agencies receiving federal grant funds. Section 14, budgeting also required a change to the DFA budget report due date from August 1st to July 31st. Mayor Griego asked if there were any questions from Council – there were none. Mayor Griego asked for a motion from Council. APPROVAL: Motion to approve amendment to resolution 17-10 MOVED: Councilman Romero SECONDED: Councilman Ortiz CARRIED: Motion passed on a vote of 4 (Councilman Ortiz – yes; Councilman Romero – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya - yes) FOR AND 0 AGAINST. 2. APPOINTMENT OF PLANNING AND ZONING COMMISSIONER – AT LARGE. Ms. Christina Ainsworth presented item two. Due to the retirement of Ms. Stephanie Williams, the position needs to be filled as soon as possible. Christina passed out the resume for Mr. Andy Gomez – resident of Los Lunas works in realty. Mayor Griego asked if there were any questions from Council – there were none. Mayor Griego asked for a motion from Council. APPROVAL: Motion to approve Andy Gomez as Planning & Zoning Commissioner at large MOVED: Councilman Saiz SECONDED: Councilwoman Sanchez-Montoya CARRIED: Motion passed on a vote of 4 (Councilman Ortiz – yes; Councilman Romero – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya - yes) FOR AND 0 AGAINST. 3. FIXED ASSETS DISPOSAL. Mr. Michael Jaramillo presented item three. His department has a couple of old trucks – one that is inoperable/not in use and the other has high miles and high maintenance. Mayor Griego asked if there were any questions from Council – there were none. Mayor Griego asked for a motion from Council. APPROVAL: Motion to approve fixed assets disposal MOVED: Councilwoman Sanchez-Montoya SECONDED: Councilman Romero CARRIED: Motion passed on a vote of 4 (Councilman Ortiz – yes; Councilman Romero – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya - yes) FOR AND 0 AGAINST. 4. CONTRACT – REQUEST PERMISSION TO CONTRACT WITH INDIVIDUAL FOR AFTER-HOURS FACILITY ATTENDANT. Mr. Jason Duran presented item four. Jason is requesting permission to contract with Ms. Rene Benevidez as an after-hours facility attendant for usage of the Transportation Center, Fred Luna Center, and Wellness Center. Mayor Griego asked if there were any questions from Council – there were none. Mayor Griego asked for a motion from Council. APPROVAL: Motion to approve Jason Duran. MOVED: Councilman Saiz SECONDED: Councilwoman Sanchez-Montoya CARRIED: Motion passed on a vote of 4 (Councilman Ortiz – yes; Councilman Romero – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya - yes) FOR AND 0 AGAINST. 5. ORDINANCE 430 – AN ORDINANCE REPEALING ORDINANCE 126, WHICH ESTABLISHED THE SUBDIVISOIN ORDINANCE, AND REPLACING TITLE 16 (SUBDIVISION) IN ORDER TO MODIFY THE VILLAGE OF LOS LUNAS REQUIREMENTS FOR THE REGULATION OF SUBDIVISIONS FOR NEW AND EXISTING DEVELOPMENTS. Mayor Griego asked for a motion from Council to remove item from tabled status (11/16/17 council meeting). APPROVAL: Motion to remove MOVED: Councilman Saiz SECONDED: Councilman Romero CARRIED: Motion passed on a vote of 4 (Councilman Ortiz – yes; Councilman Romero – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya - yes) FOR AND 0 AGAINST. Mayor Griego asked for a motion from Council to recess in regular session and reconvene in a public hearing. APPROVAL: Motion to approve MOVED: Councilman Romero SECONDED: Councilman Saiz CARRIED: Motion passed on a vote of 4 (Councilman Ortiz – yes; Councilman Romero – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya - yes) FOR AND 0 AGAINST. Mayor Griego asked if there were any questions from Council – there were none. Mayor Griego asked for a motion from Council. APPROVAL: Motion to approve ordinance 430 MOVED: Councilman Ortiz SECONDED: Councilman Romero CARRIED: Motion passed on a vote of 4 (Councilman Ortiz – yes; Councilman Romero – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya - yes) FOR AND 0 AGAINST. 6. ORDINANCE 429 – AN ORDINANCE AMENDING ORDINANCE NO. 276, THE COMPREHENSIVE ZONING REGULATIONS AND ZONE MAP ATLAS, IN ORDER TO REVISE 17.44.070 – FENCING. Mayor Griego asked for a motion from Council to remove item from tabled status (11/16/17 council meeting). APPROVAL: Motion to remove MOVED: Councilman Romero SECONDED: Councilman Saiz CARRIED: Motion passed on a vote of 4 (Councilman Ortiz – yes; Councilman Romero – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya - yes) FOR AND 0 AGAINST. Mayor Griego asked for a motion from Council to recess in regular session and reconvene in a public hearing. APPROVAL: Motion to approve MOVED: Councilman Saiz SECONDED: Councilwoman Sanchez-Montoya CARRIED: Motion passed on a vote of 4 (Councilman Ortiz – yes; Councilman Romero – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya - yes) FOR AND 0 AGAINST. Mayor Griego asked for a motion from Council. APPROVAL: Motion to approve ordinance 429 MOVED: Councilman Romero SECONDED: Councilman Saiz CARRIED: Motion passed on a vote of 4 (Councilman Ortiz – yes; Councilman Romero – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya - yes) FOR AND 0 AGAINST. 7. ACCEPTANCE OF MAINTENANCE – ATHENE ROAD. Item was removed from agenda. 8. RESOLUTION 17-26 – BICYCLE MASTER PLAN. Mr. Michael Jaramillo presented item eight. The master plan was developed to improve the connectivity between existing bicycle facilities, and encourage designated bikeways throughout the community. The passing of this resolution will also enhance the opportunity towards applying for grants. Mayor Griego asked if the Council had any questions – there were none. Mayor Griego asked for a motion from Council. APPROVAL: Motion to approve resolution 17-26 MOVED: Councilman Saiz SECONDED: Councilman Ortiz CARRIED: Motion passed on a vote of 4 (Councilman Ortiz – yes; Councilman Romero – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya - yes) FOR AND 0 AGAINST. 9. REQUEST FOR DONATION – RIO METRO REGIONAL TRANSIT DISTRICT. Mr. Michael Jaramillo presented item nine. Rio Metro is requesting a donation of a service truck from the Village of Los Lunas (fixed assist list). The truck will be utilized to deliver minor repairs out in the field to their transit fleet of buses and vans. Mayor Griego asked Council if they had any questions – there were none. Mayor Griego asked for a motion from Council. APPROVAL: Motion to approve request for donation MOVED: Councilman Saiz SECONDED: Councilwoman Sanchez-Montoya CARRIED: Motion passed on a vote of 4 (Councilman Ortiz – yes; Councilman Romero – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya - yes) FOR AND 0 AGAINST. 10. ACQUISITION OF PROPERTY – DON PASQUAL IMPROVEMENT PROJECT (ITEM WAS HEARD AS A REGULAR AGENDA ITEM AND NOT IN EXECUTIVE SESSION). Mr. Michael Jaramillo presented item ten. Michael was asked by Council to go through the property process – took approximately three months but it was completed. Property owner was excited and asked if the corner could be fixed. Mayor Griego asked Council if they had any questions – there were none. Mayor Griego asked for a motion from Council to approve the purchase of property from Dr. Aragon at the corner of Don Pasqual and Tondre Road for the amount of $2,500.00. APPROVAL: Motion to approve purchase MOVED: Councilwoman Sanchez-Montoya SECONDED: Councilman Romero CARRIED: Motion passed on a vote of 4 (Councilman Ortiz – yes; Councilman Romero – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya - yes) FOR AND 0 AGAINST. 11. MINUTES. Mayor Griego asked if there were corrections or additions to the council minutes of December 7, 2017 – there was none. MOTION: Motion to approve minutes MOVED: Councilman Ortiz SECONDED: Councilman Romero CARRIED: Motion passed on a vote of 4 (Councilman Ortiz – yes; Councilwoman Sanchez-Montoya – yes; Councilman Saiz – yes; Councilman Romero) FOR AND 0 AGAINST. 12. ADJOURNMENT. Council meeting adjourned at 6:30PM. ______________________________________________ ________________________________________ Gregory D. Martin, Village Administrator Charles Griego, Mayor  MINUTES VILLAGE OF LOS LUNAS THURSDAY, DECEMBER 21, 2017 6:12 PM 5. ORDINANCE 430 – AN ORDINANCE REPEALING ORDINANCE 126, WHICH ESTABLISHED THE SUBDIVISOIN ORDINANCE, AND REPLACING TITLE 16 (SUBDIVISION) IN ORDER TO MODIFY THE VILLAGE OF LOS LUNAS REQUIREMENTS FOR THE REGULATION OF SUBDIVISIONS FOR NEW AND EXISTING DEVELOPMENTS. Ms. Christina Ainsworth presented item five. Community Development has been revising the Los Lunas subdivision ordinance – the draft ordinance was recommended to Council on October 18, 2017 by the Planning & Zoning Commission. Christina mentioned that it flows better, complete organization, separate application types, and clarifies procedures. One other change that was made, they took out a section that dealt with water rights. They also met with developers and engineers to get their input. Mayor Griego asked if Council if they had any questions – there were none. Mayor Griego then asked if there was anyone in the audience who wanted to speak for or against the area plan – Mr. Stan Strickman, member of Curb South LLC. He is in favor of the changes and fully supports the ordinance. Since there are no further questions, Mayor Griego asked for a motion to close the public hearing and reconvene as a Council. APPROVAL: Motion to approve MOVED: Councilman Romero SECONDED: Councilman Ortiz CARRIED: Motion passed on a vote of 4 (Councilman Ortiz – yes; Councilman Saiz – yes; Councilman Romero – yes; Councilwoman Sanchez-Montoya) FOR AND 0 AGAINST. 6:17PM 6:18P.M. 6. ORDINANCE 429 – AN ORDINANCE AMENDING ORDINANCE NO. 276, THE COMPREHENSIVE ZONING REGULATIONS AND ZONE MAP ATLAS, IN ORDER TO REVISE 17.44.070 – FENCING. Ms. Christina Ainsworth presented item six. There has been several requests to amend the fence ordinance. Right now the height is at 3.5 feet high in the front yard and that is primarily for visibility for cars backing in and out. In this ordinance for residential properties, commercial as well, we are allowing fences to go up to 6 feet as long as the portion between the 3.5 feet and 6 feet people can see through the fence. The can do a variety of fence: chain link, rod iron, or something more creative. As for commercial properties, specifically in instances where there is no driveway and the line of sight is not an issue, they can have a solid wall up to 7 feet. Mayor Griego asked Council if they had any questions – Councilman Romero asked this would work with the conveniences. Christina replied that residents would have to follow their conveniences. The public were asked if they had any comments for or against – there were none. Mayor asked for a motion to close the public hearing and reconvene as a Council APPROVAL: Motion to approve MOVED: Councilman Romero SECONDED: Councilwoman Sanchez-Montoya CARRIED: Motion passed on a vote of 4 (Councilman Ortiz – yes; Councilman Saiz – yes; Councilman Romero – yes; Councilwoman Sanchez-Montoya) FOR AND 0 AGAINST. 6:21PM