Village of Los Lunas Council Agendas\Minutes

MINUTES VILLAGE OF LOS LUNAS THURSDAY, DECEMBER 7, 2017 The Board of Trustees of the Village of Los Lunas, County of Valencia, and State of New Mexico met Thursday, December 7, 2017 in regular session at 6:00 PM at the Council Chambers. Roll call was taken and the following were present: Mayor Charles Griego, Councilman Gino Romero, Councilman, Christopher Ortiz, Councilwoman Paulette Sanchez-Montoya and Councilman Gerard Saiz Mayor: Charles Griego Mayor Pro Tem: Gino Romero Council: Gerard Saiz Christopher Ortiz Paulette Sanchez-Montoya Also present were: Gregory D. Martin, Debra Sanchez, Tim MacEachen, Jack Autry, Ginny Adame, Sandy Schauer, Bob Anderson, Max Kiehne, Sherrie Kiehne, and Jim Rickey. In accordance with Ordinance 114A, the following agenda was prepared and circulated as required: • CALL MEETING TO ORDER. • PLEDGE OF ALLEGIANCE. • APPROVAL OF AGENDA. • PUBLIC INPUT FORUM. 1. LIQUOR LICENSE APROVAL FOR SUBDIVISION – SUN RANCH VILLAGE COMMERCIAL LOTS TRACT: E1A 1.66 ACRES 2004 REV. 2. RESOLUTION 18-02 – ELECTION RESOLUTION (ENGLISH & SPANISH VERSION). 3. RESOLUTION 18-03 – ADOPT ELECTION RECOUNT/RECHECK COSTS. 4. VALENCIA COUNTY OLDER AMERICANS ADVISORY COUNCIL. 5. CONTRACT – REQUEST PERMISSION TO CONTRACT WITH INSTRUCTOR FOR DANCE PROGRAM. 6. RESOLUTION 17-25 – AUTHORIZING THE MUNICIPALITY TO SUBMIT AN APPLICATION TO THE DEPARTMENT OF FINANCE AND ADMINISTRATION, LOCAL GOVERNMENT DIVISION TO PARTICIPATE IN THE LOCAL DWI GRANT AND DISTRIBUTION PROGRAM. 7. ORDINANCE 431 – AN ORDINANCE AMENDING ORDINANCE 322 WHICH ADOPTED AN ECONOMIC DEVELOPMENT PLAN PURSUANT TO THE LOCAL ECONOMIC DEVELOPMENT ACT IN ORDER TO MODIFY 2.46.080 – LOCAL INCENTIVES. 8. ORDINANCE 426 – AN ORDINANCE REPEALING ORDINANCE 263, WHICH ESTABLISHED THE WATER RIGHTS ORDINANCE, REPLACING CHAPTER 16.40 (WATER RIGHTS) AND ESTABLISHING CHAPTER 13.24 (WATER RIGHTS REQUIRED) IN ORDER TO MODIFY THE VILLAGE OF LOS LUNAS REQUIREMENTS FOR THE PROVISION OF WATER RIGHTS FOR NEW AND EXISTING DEVELOPMENT. 9. DESIGNATED USE – SUN RANCH VILLAGE COMMERCIAL LOTS TRACT: S1 4.87 ACRES. 10. EXECUTIVE SESSION. a. Hire FT Truck Driver – Street Division / Public Works Department. b. Hire FT Public Works Technician – Water/Sewer Division / Public Works Department. c. Ratify hiring of Community Development Intern. 11. APPROVAL OF MINUTES: a. Minutes from November 16, 2017 Council Meeting. 12. ADJOURNMENT. • CALL MEETING TO ORDER. At 6:00 PM, Mayor Charles Griego brought the meeting to order and welcomed the audience. Mayor Griego asked for a moment of silence for the city of Aztec. • PLEDGE OF ALLEGIANCE. Mayor Charles Griego asked Jason Duran to lead the Mayor, Council and audience in the Pledge of Allegiance. • APPROVAL OF AGENDA. Mayor Charles Griego asked if there were any changes to the council agenda – there were none. Mayor Charles Griego asked for a motion from Council. APPROVAL: Motion to approve amended agenda MOVED: Councilwoman Sanchez-Montoya SECONDED: Councilman Ortiz CARRIED: Motion passed on a vote of 4 (Councilman Ortiz – yes; Councilman Romero – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya - yes) FOR AND 0 AGAINST. • PUBLIC INPUT FORUM. None. 1. LIQUOR LICENSE APPROVAL FOR SUBDIVISION – SUN RANCH VILLAGE COMMERCIAL LOTS TRACT: E1A 1.66 ACRES 2004 REV. Mayor Griego asked for a motion from Council to recess in regular session and reconvene in a public hearing. APPROVAL: Motion to approve MOVED: Councilman Romero SECONDED: Councilman Saiz CARRIED: Motion passed on a vote of 4 (Councilman Ortiz – yes; Councilman Romero – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya - yes) FOR AND 0 AGAINST. Mayor Griego asked for a motion from Council. APPROVAL: Motion to approve liquor license MOVED: Councilman Saiz SECONDED: Councilman Ortiz CARRIED: Motion passed on a vote of 4 (Councilman Ortiz – yes; Councilman Romero – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya - yes) FOR AND 0 AGAINST. 2. RESOLUTION 18-02 – ELECTION RESOLUTION (ENGLISH & SPANISH VERSION). Mr. Gregory D. Martin presented item two. This resolution is the first step to the 2018 Municipal Election – it outlines the elective offices (Mayor, Municipal Judge, Councilpersons for Districts 2 and 4) and terms as well as the dates and polling location for voting. The resolution is both in English and in Spanish. Mayor Griego asked if there were any questions from Council – there were none. Mayor Griego asked for a motion from Council. APPROVAL: Motion to approve resolution 18-02 MOVED: Councilman Saiz SECONDED: Councilwoman Sanchez-Montoya CARRIED: Motion passed on a vote of 4 (Councilman Ortiz – yes; Councilman Romero – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya - yes) FOR AND 0 AGAINST. 3. RESOLUTION 18-03 – ADOPT ELECTION RECOUNT/RECHECK COSTS. Mr. Gregory D. Martin presented item three. In the event of a potential recount or recheck of the upcoming election, the Village of Los Lunas Municipal Clerk has established a determination of estimated costs in the event of a recount/recheck. Mayor Griego asked if there were any questions from Council – there were none. Mayor Griego asked for a motion from Council. APPROVAL: Motion to approve resolution 18-03 MOVED: Councilman Saiz SECONDED: Councilwoman Sanchez-Montoya CARRIED: Motion passed on a vote of 4 (Councilman Ortiz – yes; Councilman Romero – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya - yes) FOR AND 0 AGAINST. 4. VALENCIA COUNTY OLDER AMERICANS ADVISORY COUNCIL. Mr. Jason Duran presented item four. The Valencia County Older Americans Advisory Council is requesting the appointment of an official or Village personnel for the 2018 calendar year. Mr. Duran said that he would continue in that position. Mayor Griego asked if there were any questions from Council – there were none. Mayor Griego asked for a motion from Council. APPROVAL: Motion to approve Jason Duran. MOVED: Councilwoman Sanchez-Montoya SECONDED: Councilman Romero CARRIED: Motion passed on a vote of 4 (Councilman Ortiz – yes; Councilman Romero – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya - yes) FOR AND 0 AGAINST. 5. CONTRACT – REQUEST PERMISSION TO CONTACT WITH INSTRUCTOR FOR DANCE PROGRAM. Mr. Jason Duran presented item five. Mr. Duran would like to enter in to a contact with Ms. Elena Castillo as dance instructor for the Recreation Department. Mayor Griego asked if there were any questions from Council – there were none. Mayor Griego asked for a motion from Council. APPROVAL: Motion to approve contract with Elena Castillo MOVED: Councilman Saiz SECONDED: Councilwoman Sanchez-Montoya CARRIED: Motion passed on a vote of 4 (Councilman Ortiz – yes; Councilman Romero – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya - yes) FOR AND 0 AGAINST. 6. RESOLUTION 17-25 – AUTHORIZING THE MUNICIPALITY TO SUBMIT AN APPLICATION TO THE DEPARTMENT OF FINANCE AND ADMINISTRATION, LOCAL GOVERNMENT DIVISION TO PARTICIPATE IN THE LOCAL DWI GRANT AND DISTRIBUTION GRANT. Ms. Ginny Adame presented item six. Ms. Adame is seeking approval from the Village of Los Lunas to apply for the Local DWI Distribution and Grant funding for the 2019 fiscal year. Ms. Adame proceeded to give a brief overview/annual report of the demographical work that has been accomplished by the DWI program over the past year. Mayor Griego asked if there were any questions from Council – Council were very pleased with all the work the program has accomplished. Mayor Griego asked for a motion from Council. APPROVAL: Motion to approve resolution 17-25 MOVED: Councilman Saiz SECONDED: Councilman Romero CARRIED: Motion passed on a vote of 4 (Councilman Ortiz – yes; Councilman Romero – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya - yes) FOR AND 0 AGAINST. 7. ORDINANCE 431 – AN ORDINANCE AMENDING ORDINANCE 322 WHICH ADOPTED AN ECONOMIC DEVELOPMENT PLAN PURSUANT TO THE LOCAL ECONOMIC DEVELOPMENT ACT IN ORDER TO MODIFY 2.46.080 - LOCAL INCENTIVES. Mayor Griego asked for a motion from Council to recess in regular session and reconvene in a public hearing. APPROVAL: Motion to approve MOVED: Councilman Ortiz SECONDED: Councilman Romero CARRIED: Motion passed on a vote of 4 (Councilman Ortiz – yes; Councilman Romero – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya - yes) FOR AND 0 AGAINST. 6:16 P.M. Mayor Griego asked if there were any questions from Council – there were none. Mayor Griego asked for a motion from Council. APPROVAL: Motion to approve ordinance 431which amends ordinance 322. MOVED: Councilman Romero SECONDED: Councilman Saiz CARRIED: Motion passed on a vote of 4 (Councilman Ortiz – yes; Councilman Romero – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya - yes) FOR AND 0 AGAINST. 8. ORDINANCE 426 – AN ORDINANCE REPEALING ORDINANCE 263, WHICH ESTABLISHED THE WATER RIGHTS ORDINANCE, REPLACING CHAPTER 16.40 (WATER RIGHTS) AND ESTABLISHING CHAPTER 13.24 (WATER RIGHTS REQUIRED) IN ORDER TO MODIFY THE VILLAGE OF LOS LUNAS REQUIREMENTS FOR THE PROVISION OF WATER RIGHTS FOR NEW AND EXISTING DEVELOPMENT. Mayor Griego asked for a motion to remove from tabled status (council meeting of 11/16/17). APPROVAL: Motion to approve MOVED: Councilman Saiz SECONDED: Councilman Romero CARRIED: Motion passed on a vote of 4 (Councilman Ortiz – yes; Councilman Romero – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya - yes) FOR AND 0 AGAINST. Mayor Griego asked for a motion from Council to recess in regular session and reconvene in a public hearing. APPROVAL: Motion to approve MOVED: Councilman Saiz SECONDED: Councilwoman Sanchez-Montoya CARRIED: Motion passed on a vote of 4 (Councilman Ortiz – yes; Councilman Romero – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya - yes) FOR AND 0 AGAINST. 6:20 P.M. Mayor Griego asked for a motion from Council. APPROVAL: Motion to approve ordinance 426 MOVED: Councilman Saiz SECONDED: Councilman Ortiz CARRIED: Motion passed on a vote of 4 (Councilman Ortiz – yes; Councilman Romero – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya - yes) FOR AND 0 AGAINST. 9. DESIGNATED USE – SUN RANCH VILLAGE COMMERCIAL LOTS TRACT: A1 4.67 ACRES. Mayor Griego asked for a motion from Council to recess in regular session and reconvene in a public hearing. APPROVAL: Motion to approve MOVED: Councilman Ortiz SECONDED: Councilman Romero CARRIED: Motion passed on a vote of 4 (Councilman Ortiz – yes; Councilman Romero – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya - yes) FOR AND 0 AGAINST. 6:25 P.M. Mayor Griego asked for a motion from Council. APPROVAL: Motion to approve designated use and adopt findings of Planning & Zoning. MOVED: Councilman Saiz SECONDED: Councilwoman Sanchez-Montoya CARRIED: Motion passed on a vote of 4 (Councilman Ortiz – yes; Councilman Romero – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya - yes) FOR AND 0 AGAINST. 10. EXECUTIVE SESSION. Mayor Griego announced that the Council would be going into executive session pursuant to NMSA 1978 Section 10-15-1, that the following matters would be discussed in closed session: hire FT Truck Driver, Public Works technician, and ratify hiring of a Community Development Intern. APPROVAL: Motion to go into executive session pursuant to NMSA 1978 Section 10-15-1 (H) (2). MOVED: Councilman Ortiz SECONDED: Councilwoman Sanchez-Montoya CARRIED: Motion passed on a vote of 4 (Councilman Ortiz – yes; Councilman Romero – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya - yes) FOR AND 0 AGAINST. Adjourned at 6:33PM. At 7:10P.M., Mayor Griego asked for a motion to reconvene to go back into open session after discussing: hiring of FT Truck Driver, Public Works technician, and ratify hiring of a Community Development Intern. APPROVAL: Motion to reconvene in open session pursuant to NMSA 1978 Section 10-15-1 (H) (2). MOVED: Councilwoman Sanchez-Montoya SECONDED: Councilman Saiz CARRIED: Motion passed on a vote of 4 (Councilman Ortiz – yes; Councilman Romero – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya - yes) FOR AND 0 AGAINST. Mayor Griego put up the name of Monica Marquez for the position of Truck Driver. MOTION: Motion to approve MOVED: Councilman Romero SECONDED: Councilman Saiz CARRIED: Motion passed on a vote of 4 (Councilman Ortiz – yes; Councilman Romero – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya - yes) FOR AND 0 AGAINST. Mayor Griego put up the name of Isaac Baca for the position of Public Works Technician. MOTION: Motion to approve MOVED: Councilwoman Sanchez-Montoya SECONDED: Councilman Ortiz CARRIED: Motion passed on a vote of 4 (Councilman Ortiz – yes; Councilman Romero – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya - yes) FOR AND 0 AGAINST. Mayor Griego – at the recommendation of the director, Mayor Griego put up the name of Muhammad Hussain. MOTION: Motion to approve MOVED: Councilman Saiz SECONDED: Councilwoman Sanchez-Montoya CARRIED: Motion passed on a vote of 4 (Councilman Ortiz – yes; Councilman Romero – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya - yes) FOR AND 0 AGAINST. 11. MINUTES. Mayor Griego asked if there were corrections or additions to the council minutes of November 16, 2017 – there was none. MOTION: Motion to approve minutes MOVED: Councilwoman Sanchez-Montoya SECONDED: Councilman Ortiz CARRIED: Motion passed on a vote of 4 (Councilman Ortiz – yes; Councilwoman Sanchez-Montoya – yes; Councilman Saiz – yes; Councilman Romero) FOR AND 0 AGAINST. 12. ADJOURNMENT. Council meeting adjourned at 7:13PM. ______________________________________________ ________________________________________ Gregory D. Martin, Village Administrator Charles Griego, Mayor  MINUTES VILLAGE OF LOS LUNAS THURSDAY, DECEMBER 7, 2017 6:01PM 1. LIQUOR LICENSE APPROVAL FOR SUBDIVISION – SUN RANCH VILLAGE COMMERCIAL LOTS TRACT: E1A 1.66 ACRES 2004 REV. Ms. Christina Ainsworth presented item one. This a transfer of liquor license – ownership of interlocal dispenser license with on premises consumption only and patio service. Mayor Griego asked if Council if they had any questions – there were none. Mayor Griego then asked if there was anyone in the audience who wanted to speak for or against the area plan – there was none. Since there are no further questions, Mayor Griego asked for a motion to close the public hearing and reconvene as a Council. APPROVAL: Motion to approve MOVED: Councilman Ortiz SECONDED: Councilman Romero CARRIED: Motion passed on a vote of 4 (Councilman Ortiz – yes; Councilman Saiz – yes; Councilman Romero – yes; Councilwoman Sanchez-Montoya) FOR AND 0 AGAINST. 6:04PM 6:16P.M. 7. ORDINANCE 431 – AN ORDINANCE AMENDING ORDINANCE 322 WHICH ADOPTED AN ECONOMIC DEVELOPMENT PLAN PURSUANT TO THE LOCAL ECONOMIC DEVELOPMENT ACT IN ORDER TO MODIFY 2.46.080 - LOCAL INCENTIVES. Ms. Christina Ainsworth presented item seven. This is an amendment to the local LEDA ordinance for local incentives for economic development. This was approved a couple of years go which gives us the opportunity to offer local incentives to larger employers who are going to bring economic development. We are proposing an amendment to the water rights ordinance that would reduce the allowance for commercial development. Because we had not incorporated in to our LEDA ordinance, she is proposing an amendment that would allow the council, if they choose to negotiate the water rights requirement with any large water users that might want to locate here (case-by-case basis). Mayor Griego asked Council if they had any questions – there were none. The public were asked if they had any comments for or against – there were none. Mayor asked for a motion to close the public hearing and reconvene as a Council APPROVAL: Motion to approve MOVED: Councilman Romero SECONDED: Councilwoman Sanchez-Montoya CARRIED: Motion passed on a vote of 4 (Councilman Ortiz – yes; Councilman Saiz – yes; Councilman Romero – yes; Councilwoman Sanchez-Montoya) FOR AND 0 AGAINST. 6:04PM 6:20P.M 8. ORDINANCE 426 – AN ORDINANCE REPEALING ORDINANCE 263, WHICH ESTABLISHED THE WATER RIGHTS ORDINANCE, REPLACING CHAPTER 16.40 (WATER RIGHTS) AND ESTABLISHING CHAPTER 13.24 (WATER RIGHTS REQUIRED) IN ORDER TO MODIFY THE VILLAGE OF LOS LUNAS REQUIREMENTS FOR THE PROVISION OF WATER RIGHTS FOR NEW AND EXISTING DEVELOPMENT. Ms. Christina Ainsworth presented item eight. The water right ordinance that is being proposed serves two purposes – the first is it moves the section out of the subdivision ordinance where it currently is, to the public services section for the municipal code. The primary reason this is being done – it has been unclear to potential developers if they are not actively subdividing that the water rights still applies to them. We want to make it very clear, that even if you are changing a use, they might have to have their water budget evaluated and you may have to transfer water rights. The second is that it amends the requirements for non-residential development. This changes the requirement from what previously required, 3 acre-feet per sq. ft. to just 3-acre ft. per year/per use. This will only apply where we have very high water usage. We believe that will help developers understand what our water rights requirements. Mayor Griego asked Council if they had any comments – there were none. The public were asked if they had any comments for or against – there were none. Mayor asked for a motion to close the public hearing and reconvene as a Council APPROVAL: Motion to approve MOVED: Councilwoman Sanchez-Montoya SECONDED: Councilman Romero CARRIED: Motion passed on a vote of 4 (Councilman Ortiz – yes; Councilman Saiz – yes; Councilman Romero – yes; Councilwoman Sanchez-Montoya) FOR AND 0 AGAINST. 6:24 PM 6:25P.M 9. DESIGNATED USE – SUN RANCH VILLAGE COMMERCIAL LOTS TRACT: A1 4.67 ACRES. Ms. Christina Ainsworth presented item nine. This is a request for designated use for property located in Sun Ranch Village Commercial Lots. The purpose is for allowing a multifamily apartments/development in a C-1 zone. The area is currently zoned commercial. There is a shortage of multifamily apartments in this area. We did receive one letter of opposition; letter was included in Council packets. Planning & Zoning met yesterday and did recommend approval. These are not section 8 apartments. Mayor Griego asked Council if they had any comments – there were none. The developer approached the podium – they will be 76 townhome like apartments. The public was asked if they had any comments for or against – there were none. Mayor asked for a motion to close the public hearing and reconvene as a Council APPROVAL: Motion to approve MOVED: Councilwoman Sanchez-Montoya SECONDED: Councilman Romero CARRIED: Motion passed on a vote of 4 (Councilman Ortiz – yes; Councilman Saiz – yes; Councilman Romero – yes; Councilwoman Sanchez-Montoya) FOR AND 0 AGAINST. 6:31 PM