Village of Los Lunas Council Agendas\Minutes

MINUTES VILLAGE OF LOS LUNAS THURSDAY, JANUARY 25, 2018 The Board of Trustees of the Village of Los Lunas, County of Valencia, and State of New Mexico met Thursday, January 25, 2018 in regular session at 6:00 PM at the Council Chambers. Roll call was taken and the following were present: Mayor Charles Griego, Councilman Gino Romero, Councilman, Christopher Ortiz, Councilwoman Paulette Sanchez-Montoya and Councilman Gerard Saiz Mayor: Charles Griego Mayor Pro Tem: Gino Romero Council: Gerard Saiz Christopher Ortiz Paulette Sanchez-Montoya Also present were: Gregory D. Martin, Debra Sanchez, Sandy Schauer, Bob Anderson, Steve Morrow, Casey Cook, Oscar Diaz, Jim Rickey, Craig Byers, Steven Freeman, Jacob Lovato, Andres Montoya, Len LeClair, and Deborah Fox. In accordance with Ordinance 114A, the following agenda was prepared and circulated as required: • CALL MEETING TO ORDER. • PLEDGE OF ALLEGIANCE. • APPROVAL OF AGENDA. • PUBLIC INPUT FORUM. 1. 2018 REGULAR MUNICIPAL ELECTION – PRECINCT / ABSENTEE/ EARLY VOTING BOARDS. 2. I-25 EAST/WEST CORRIDOR PROJECT. 3. UPDATE – NM 6 BRIDGE UTILITY STUDY RELOCATION. 4. EXECUTIVE SESSION. a. Hire one (1) FT Public Works Technicians – Water/Sewer Division / Public Works Department. b. Hire GIS Coordinator – Public Works Department. c. Hire PT DWI Treatment Provider – DWI Division / Community Services Department. 5. APPROVAL OF MINUTES: a. Minutes from January 11, 2018 Council Meeting. 12. ADJOURNMENT. • CALL MEETING TO ORDER. At 6:00 PM, Mayor Charles Griego brought the meeting to order and welcomed the audience. • PLEDGE OF ALLEGIANCE. Mayor Charles Griego asked Jose to lead the Mayor, Council and audience in the Pledge of Allegiance. • APPROVAL OF AGENDA. Mayor Charles Griego asked Council if they had any comments/changes – there were none. Mayor Charles Griego asked for a motion from Council. APPROVAL: Motion to approve agenda MOVED: Councilman Romero SECONDED: Councilwoman Sanchez-Montoya CARRIED: Motion passed on a vote of 4 (Councilman Ortiz – yes; Councilman Romero – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya - yes) FOR AND 0 AGAINST. • PUBLIC INPUT FORUM. Mayor Griego asked if there was anyone who wanted to talk to the Council that did not have a scheduled agenda item. Michael Jaramillo and Craig Byers approached the podium – awards were presented to the WWTP for good housekeeping (20 years and older) and mechanical wastewater (20 year and under). Craig went to Las Cruces to accept these awards – he also introduced his team from the WWTP. 1. 2018 REGULAR MUNICIPAL ELECTION – PRECINCT / ABSENTEE / EARLY VOTING BOARDS. Mr. Gregory D. Martin presented item one. Per state statue, the governing body must approve the precinct boards for the upcoming 2018 regular municipal election. The list was updated and placed at the desks of Mayor and Council. Mayor asked if there were any questions from the council – there were none. APPROVAL: Motion to approve precinct/absentee/early voting boards MOVED: Councilman Saiz SECONDED: Councilwoman Sanchez-Montoya CARRIED: Motion passed on a vote of 4 (Councilman Ortiz – yes; Councilman Romero – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya - yes) FOR AND 0 AGAINST. 2. I-25 EAST/WEST CORRIDOR PROJECT. Mr. Michael Jaramillo presented item two. Mr. Kevin Eades was present for the technical aspect of the presentation. Over the past year, the Village of Los Lunas has submitted a 2018 INFRA and a 2017 Tiger Grant application into the Federal Highway Administration. Various meetings have taken place with Congressional staff, New Mexico State Legislators and NM State Highway Commission. Mr. Eades went over the studies that had been conducted by the Village in 2003 thru 2012 (the 2012 study was conducted by the Council of Governments, which agreed with the initial study by the Village). Morris Road was identified as the interchange alignment - $97 million dollar project. Application was made to DOT but were turned down – too much money. Maybe Phase I – build a new interchange that would get us to NM 314, take some of the traffic off NM 6. A second request was sent in for $47 million dollars (unsuccessful). More studies were conducted, looked at different areas. They were able to reduce the amount to $17 million for part of the interchange. They were told that the federal government will not fund for only half the project. They looked at the project again, did some rearrangement and submitted a Tiger Grant for $17.5 million dollars. Mr. Eades said that he placed handouts at everyone’s seat of the grants submitted. The phases are broken down in the handout, the total project is at $73.9 million – Phase I is around $45 million and Phase II is around $28.9 million. The Council thanked Mr. Eades for all the information and updates. 3. UPDATE – NM 6 BRIDGE UTILITY STUDY. Mr. Michael Jaramillo presented item three. Mr. Jaramillo announced that they are ready to move forward with this project. The NM 6 bridge replacement will require the Village to pay for the relocation of the water, sewer and fiber infrastructure. Relocations were not included in the bridge replacement costs. Molzen-Corbin completed the utility relocation cost analysis and staff is looking in to a loan with the NMDOT State Infrastructure Bank. The replacement/construction is expected to start in 2019/2020. PowerPoint presentation was presented by Molzen-Corbin staff. Design and construction will be around $300,000.00 and construction is about $1.1 million dollar. Councilman Romero asked if there would be any interruptions. Molzen staff explained that there might be about an hour of interruption and service to the east side (water/sewer tie in). Cannot use the old bridge for walk lanes – the Village does not have the capability of maintaining the bridge (old). 4. EXECUTIVE SESSION. Mayor Griego announced that the Council would be going into executive session pursuant to NMSA 1978 Section 10-15-1, that the following matters would be discussed in closed session: hire a Public Works Technician, hire a GIS Coordinator, and hire a PT DWI Treatment Provider. APPROVAL: Motion to go into executive session pursuant to NMSA 1978 Section 10-15-1 (H) (2). MOVED: Councilman Saiz SECONDED: Councilman Ortiz CARRIED: Motion passed on a vote of 4 (Councilman Ortiz – yes; Councilman Romero – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya - yes) FOR AND 0 AGAINST. Adjourned at 6:41PM. At 7:10P.M., Mayor Griego asked for a motion to reconvene to go back into open session after discussing: hire a Public Works Technician, hire a GIS Coordinator, and hire a PT DWI Treatment Provider. APPROVAL: Motion to reconvene in open session pursuant to NMSA 1978 Section 10-15-1 (H) (2). MOVED: Councilman Ortiz SECONDED: Councilwoman Sanchez-Montoya CARRIED: Motion passed on a vote of 4 (Councilman Ortiz – yes; Councilman Romero – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya - yes) FOR AND 0 AGAINST. Mayor Griego put up the name of Fernando Padilla for the position of Public Works Technician. MOTION: Motion to approve MOVED: Councilman Saiz SECONDED: Councilman Romero CARRIED: Motion passed on a vote of 4 (Councilman Ortiz – yes; Councilman Romero – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya - yes) FOR AND 0 AGAINST. Mayor Griego put up the name of Victor Sanchez for the position of GIS Coordinator. MOTION: Motion to approve MOVED: Councilman Ortiz SECONDED: Councilman Saiz CARRIED: Motion passed on a vote of 4 (Councilman Ortiz – yes; Councilman Romero – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya - yes) FOR AND 0 AGAINST. Mayor Griego put up the name of Joanne Cordova-Sanchez for the position of DWI Treatment Provider. MOTION: Motion to approve MOVED: Councilwoman Sanchez-Montoya SECONDED: Councilman Ortiz CARRIED: Motion passed on a vote of 4 (Councilman Ortiz – yes; Councilman Romero – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya - yes) FOR AND 0 AGAINST. 5. MINUTES. Mayor Griego asked if there were corrections or additions to the council minutes of January 11, 2018 – there was none. MOTION: Motion to approve minutes MOVED: Councilman Saiz SECONDED: Councilwoman Sanchez-Montoya CARRIED: Motion passed on a vote of 4 (Councilman Ortiz – yes; Councilwoman Sanchez-Montoya – yes; Councilman Saiz – yes; Councilman Romero) FOR AND 0 AGAINST. 6. ADJOURNMENT. Council meeting adjourned at 7:12PM. ______________________________________________ ________________________________________ Gregory D. Martin, Village Administrator Charles Griego, Mayor