Village of Los Lunas Council Agendas\Minutes

Name: Village of Los Lunas Council Agendas\Minutes — Los Lunas, NM
Start: 2018-02-08
End: 2018-02-08
Location: Los Lunas, NM

Regular Meeting

Los Lunas, NM · February 8, 2018

Agenda Minutes

Minutes

MINUTES VILLAGE OF LOS LUNAS THURSDAY, FEBRUARY 8, 2018 The Board of Trustees of the Village of Los Lunas, County of Valencia, and State of New Mexico met Thursday, February 8, 2018 in regular session at 6:00 PM at the Council Chambers. Roll call was taken and the following were present: Mayor Charles Griego, Councilman Gino Romero, Councilman, Christopher Ortiz, Councilwoman Paulette Sanchez-Montoya and Councilman Gerard Saiz Mayor: Charles Griego Mayor Pro Tem: Gino Romero Council: Gerard Saiz Christopher Ortiz Paulette Sanchez-Montoya Also present were: Gregory D. Martin, Debra Sanchez, Sandy Schauer, Bob Anderson, Russell Combs, Allison Stoch, Lee, and Angela Sparks and Troop 10080 Girl Scouts. In accordance with Ordinance 114A, the following agenda was prepared and circulated as required: • CALL MEETING TO ORDER. • PLEDGE OF ALLEGIANCE. • APPROVAL OF AGENDA. • PUBLIC INPUT FORUM. 1. REQUEST TO TRADE 2006 CHEVROLET IMPALA TO BELEN POLICE DEPARTMENT FOR AN MP5 RIFLE. 2. DOCUMENT DESTRUCTION – COMMUNITY DEVELOPMENT DEPARTMENT. 3. DOCUMENT DESTRUCTION – HUMAN RESOURCE DEPARTMENT. 4. NMDOT RAIL BUREAU PUBLIC LICENSE AGREEMENTS FOR CERTAIN FRONTAE ROADS AND RAIL CROSSINGS. 5. VALENCIA COUNTY BUSINESS INCUBATOR FEASIBILITY STUDY UPDATE. 6. EXECUTIVE SESSION. a. Hire Code Enforcement Officer – Community Development Department. 7. APPROVAL OF MINUTES: a. Minutes from January 25 25, 2018 Council Meeting. b. Minutes from Mid-year Budget Workshop – January 18, 2018. 8. ADJOURNMENT. • CALL MEETING TO ORDER. At 6:00 PM, Mayor Charles Griego brought the meeting to order and welcomed the audience. • PLEDGE OF ALLEGIANCE. Mayor Charles Griego asked Naithan Jr. to lead the Mayor, Council and audience in the Pledge of Allegiance. • APPROVAL OF AGENDA. Mayor Charles Griego asked Council if they had any comments/changes – Councilman Saiz asked that item six be heard as a regular agenda item and not in executive session – they will ratify the position. Mayor Charles Griego asked for a motion from Council. APPROVAL: Motion to approve amended agenda MOVED: Councilman Saiz SECONDED: Councilwoman Sanchez-Montoya CARRIED: Motion passed on a vote of 4 (Councilman Ortiz – yes; Councilman Romero – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya - yes) FOR AND 0 AGAINST. • PUBLIC INPUT FORUM. None. Mayor Griego recognized Councilman Arturo Saiz from Rio Communities – in the audience. 1. REQUEST TO TRADE 2006 CHEVROLET IMPALA TO BELEN POLICE DEPARTMENT FOR AN MP5 RIFLE. Police Chief Naithan Gurule presented item one. Staff from the Los Lunas Police Department had been in contact with staff from Belen Police Department regarding an MP5 rifle. The rifle retails for approximately $2,500.00 but right now it is probably worth $1,000.00. Belen Police Department is in need of vehicles and we have one, a 2006 Chevrolet Impala with 114,000 miles on it. We would like to trade the Impala for the rifle. Police Chief Conner from Belen has approved the trade. Mayor asked if there were any questions from the council – there were none. APPROVAL: Motion to approve MOVED: Councilwoman Sanchez-Montoya SECONDED: Councilman Romero CARRIED: Motion passed on a vote of 4 (Councilman Ortiz – yes; Councilman Romero – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya - yes) FOR AND 0 AGAINST. 2. DOCUMENT DESTRUCTION – COMMUNITY DEVELOPMENT DEPARTMENT. Ms. Christina Ainsworth presented item two. Requesting approval from Council to destroy old business registrations, general correspondence, vendor permits, and various permits. Mayor Griego asked if there were questions from Council – there were none. Mayor Griego asked for a motion from Council. APPROVAL: Motion to approve destruction per state statue MOVED: Councilman Saiz SECONDED: Councilman Ortiz CARRIED: Motion passed on a vote of 4 (Councilman Ortiz – yes; Councilman Romero – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya - yes) FOR AND 0 AGAINST. 3. DOCUMENT DESTRUCTION – HUMAN RESOURCE DEPARTMENT. Mr. Gregory D. Martin presented item three. Requesting approval from Council to destroy old summer youth employment applications, recruitment notices, payroll (not contributing to PERA), and personnel records related to reporting employee attendance and hours from 1988 to 1996. Mayor Griego asked if there were questions from Council – there were none. Mayor Griego asked for a motion from Council. APPROVAL: Motion to approve MOVED: Councilman Ortiz SECONDED: Councilman Romero CARRIED: Motion passed on a vote of 4 (Councilman Ortiz – yes; Councilman Romero – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya - yes) FOR AND 0 AGAINST. 4. NMDOT RAIL BUREAU LICENSE AGREEMENT FOR CERTAIN FRONTAGE ROADS AND RAIL CROSSINGS. Mr. Michael Jaramillo presented item four. In 2008, MRGCOG came before council to seek support and consolidate railroad crossings on NM 314. Council did approve a resolution in support of those consolidations. New roadways were constructed but were never formally converted or adopted as public roads with the Village. The rail bureau assumed that the Village was maintaining those roads. The Village along with NMDOT would like to remedy this situation by formally establishing the aforementioned roadways and crossing as public roadways and crossings under the jurisdiction of the Village. Right now, the Village will not be able to construct a six-foot fence as mentioned in the agreement. Michael is asking for a 32-foot easement on both sides. Mayor Griego asked if there were questions from Council – there were none. Mayor Griego asked for a motion from Council. APPROVAL: Motion to approve MOVED: Councilman Romero SECONDED: Councilman Saiz CARRIED: Motion passed on a vote of 4 (Councilman Ortiz – yes; Councilman Romero – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya - yes) FOR AND 0 AGAINST. 5. VALENCIA COUNTY BUSINESS INCUBATOR FEASIBILITY STUDY UPDATE. Mr. Ralph Mims presented item three. The Village received a grant from the USDA to conduct this study. It is mainly geared toward start-up businesses – individuals who want to be in the incubator. The Village hired Mr. Russell Combs – he is the CEO of IOTA (Incubator Operations, Training & Applications) to conduct the study. Mr. Combs presented a short power point presentation to Council and audience. Well over 60 people participated in the focus groups. Eight individuals would be possible immediate entrance in to an incubator (that was a little low for what he was looking for). Mr. Combs also mentioned that there was a strong food products food production here in Valencia County. There are numerous entrepreneurs producing product in their homes. He would like to recommend to the folks in Valencia County a virtual incubation program. The majority of all communities, leaders that he talked with, are supportive. What Mr. Combs is recommending, for the first two years start with a small facility, make the community aware of the services available and what the incubatory methodology is all about. Mayor Griego like the research that was done and wants to see if there is going to be buy in from the rest of the communities. Mayor Griego asked if Council had any questions – there were none. 6. EXECUTIVE SESSION. Mayor Griego announced that this item would be heard in regular session. The previous individual hired for this position turned down the offer, so the second person on the list was offered the position. APPROVAL: Motion to ratify hiring of Mr. Manuel Torres MOVED: Councilman Saiz SECONDED: Councilwoman Sanchez-Montoya CARRIED: Motion passed on a vote of 4 (Councilman Ortiz – yes; Councilman Romero – yes; Councilman Saiz – yes; Councilwoman Sanchez-Montoya - yes) FOR AND 0 AGAINST 7. MINUTES. Mayor Griego asked if there were corrections or additions to the council minutes of January 25, 2018 – there was none. MOTION: Motion to approve minutes MOVED: Councilman Romero SECONDED: Councilman Ortiz CARRIED: Motion passed on a vote of 4 (Councilman Ortiz – yes; Councilwoman Sanchez-Montoya – yes; Councilman Saiz – yes; Councilman Romero) FOR AND 0 AGAINST. Mayor Griego asked if there were any corrections or additions to the workshop minutes of January 18, 2018 – there was none. MOTION: Motion to approve workshop minutes MOVED: Councilwoman Sanchez-Montoya SECONDED: Councilman Ortiz CARRIED: Motion passed on a vote of 4 (Councilman Ortiz – yes; Councilwoman Sanchez-Montoya – yes; Councilman Saiz – yes; Councilman Romero) FOR AND 0 AGAINST. 8. ADJOURNMENT. Council meeting adjourned at 6:50PM. ______________________________________________ ________________________________________ Gregory D. Martin, Village Administrator Charles Griego, Mayor

Agenda

VILLAGE OF LOS LUNAS REGULAR COUNCIL MEETING AGENDA THURSDAY, FEBRUARY 8, 2018 – 6:00 PM COUNCIL CHAMBERS - 660 MAIN STREET LOS LUNAS, NM 87031 PLEASE TURN OFF OR MUTE ALL ELECTRONIC DEVICES DURING MEETING – THANK YOU • CALL MEETING TO ORDER. • PLEDGE OF ALLEGIANCE. • APPROVAL OF AGENDA. • PUBLIC INPUT FORUM. The Village of Los Lunas Council is pleased to have residents of the community take time to attend Village Council Meetings. Attendance and participation is encouraged. Individuals wishing to be heard during Public Hearing proceedings are encouraged to be prepared and will be limited to three (3) minutes in order to allow everyone the opportunity to be heard. PUBLIC COMMENTS ARE EXPECTED TO BE CONSTRUCTIVE AND DEVOID OF CHARACTER ASSASSINATION. Questions raised on non-agenda items may be answered at a later date by letter in order to facilitate proper research. Written comments are welcome and should be given to the Village Administrator prior to the start of the meeting. Written materials will not be accepted during regular agenda items in the interest of time. NAITHAN GURULE 1. REQUEST TO TRADE 2006 CHEVROLET IMPALA TO BELEN POLICE DEPARTMENT FOR AN MP5 RIFLE. TAB 1. ACTION REQUESTED OF COUNCIL: Approve or disapprove. BACKGROUND AND RATIONALE: The Police Department is requesting to trade the Belen Police Department a 2006 Chevrolet Impala with 114,000 miles for an MP5 Rifle to be used by the Los Lunas Police Department S.W.A.T. Team. This 2006 Chevrolet Impala is a vehicle that we would use to trade in if we were to get new vehicles in the next fiscal year. We would receive approximately $500 for the trade in. The rifle has an estimated value of $1,000. Belen Police Department is in need of vehicles and we will use the rifle. CHRISTINA AINSWORTH 2. DOCUMENT DESTRUCTION – COMMUNITY DEVELOPMENT DEPARTMENT. TAB 2. ACTION REQUESTED OF COUNCIL: Approve or disapprove. BACKGROUND AND RATIONALE: Prior to 2015 Denied or Cancelled Business Registrations – NMAC 1.21.2.107 1985 General Correspondence – NMAS 1.21.2.105 2015 -2016 Volunteer Cleanup sign in sheets – NMAS 1.21.2.642 Prior to 2015 Denied Vendor Permits – NMAC 1.21.2.506 2000-2004 Vendor Permits – NMAC 1.21.2.506 2003-2004 Firework Permits – NMAC 1.21.2.506 2003 Carnival Permits – NMAS 1.21.2.506 IRIS PADILLA 3. DOCUMENT DESTRUCTION – HUMAN RESOURCE DEPARTMENT. TAB 3. ACTION REQUESTED OF COUNCIL: Approve or disapprove. BACKGROUND AND RATIONALE: Documents as permitted by the New Mexico Administrative Code. 1.21.2.246: - Community Development Summer Youth Employment applications between the timeline of June 1999 to January 2014. - Community Development Summer Youth Employment I-9 forms between the timeline of June 1999 to January 2014. Documents as permitted by the New Mexico Administrative Code. 1.21.2.246: - Recruitment notices from 1989-1991 Documents as permitted by the New Mexico Administrative Code. 1.21.2.235: - Payroll (persons not PERA contributing): personnel records related to reporting employee attendance and hours from 1988-1996. MICHAEL JARAMILLO 4. NMDOT RAIL BUREAU PUBLIC LICENSE AGREEMENTS FOR CERTAIN FRONTAGE ROADS AND RAIL CROSSINGS. TAB 4. ACTION REQUESTED OF COUNCIL: Approve or disapprove. BACKGROUND AND RATIONALE: In 2008, The Village of Los Lunas passed Resolution 08-06, supporting an effort with the Mid Region Council of Governments to consolidate and upgrade railroad crossing along the rail corridor in Los Lunas. At that time, new roadways were constructed, but were never formally converted and adopted as public roads with the Village. The NMDOT and the Village mutually desire to remedy this situation by formally establishing the aforementioned roadways and crossings as public roadways and crossings under the jurisdiction of the Village. RALPH MIMS & 5. VALENCIA COUNTY BUSINESS INCUBATOR FEASIBILITY STUDY UPDATE. SONIA WALKER TAB 5. ACTION REQUESTED OF COUNCIL: INFORMATIONAL. BACKGROUND AND RATIONALE: Incubator Operations, Training & Applications (IOTA) was commissioned by the United States Department of Agriculture, The Village of Los Lunas and the City of Rio Communities to conduct a business incubation feasibility study to determine the viability of a business incubator initiative in Valencia County. A pre-feasibility study was conducted in 2015 by WESST, with preliminary indications that a business incubation project may be an effective economic tool for local economic development officials to explore, however, a full feasibility study would need to be conducted in order to validate that conclusion. Thus, IOTA was awarded a contract in September 2017 to conduct this feasibility study. 6. EXECUTIVE SESSION – pursuant to NMSA 1978 Section 10-15-1(H), the following matters will be discussed in closed session: TAB 6. a) Hire Code Enforcement Officer – Community Development Department. 7. APPROVAL OF MINUTES TAB 7. a) Minutes from January 25, 2018 Council Meeting. b) Minutes from Mid-year Budget Workshop – January 18, 2018. 8. ADJOURNMENT. If you are an individual with a disability who is in need of a reader, amplifier, qualified sign language interpreter, or any other form of auxiliary aid or service to attend or participate in the hearing or meeting, please contact the Deputy Clerk five (5) days prior to council meeting at 839-3840.

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