Village of Los Lunas Council Agendas\Minutes

MINUTES VILLAGE OF LOS LUNAS THURSDAY, MAY 24, 2018 The Board of Trustees of the Village of Los Lunas, County of Valencia, and State of New Mexico met Thursday, May 24, 2018 in regular session at 6:00 PM at the Council Chambers. Roll call was taken and the following were present: Mayor Charles Griego, Councilmen Christopher Ortiz, Gino Romero and Gerard Saiz. Mayor: Charles Griego, Mayor Pro Tem: Christopher Ortiz Council: Gerard Saiz Gino Romero Also present were: Gregory D. Martin, Debra Sanchez, Sandy Schauer, Bob Anderson, Clayton TenEyck, Art Montoya Jr., Paula Jean F. Walker, Deborah Fox, Manessa Young Padilla, Jim Rickey, Clare Cieremans, Theresa W. Baca, Walter Baca, and Craig Byers. In accordance with Ordinance 114A, the following agenda was prepared and circulated as required: • CALL MEETING TO ORDER. • PLEDGE OF ALLEGIANCE. • APPROVAL OF AGENDA. • PUBLIC INPUT FORUM. 1. APPOINTMENT OF LOS LUNAS VILLAGE COUNCILOR REPRESENTATIVE – DISTRICT 4. 2. RESOLUTION 18-08 – A RESOLUTION OF THE VILLAGE OF LOS LUNAS ADOPTING THE LOS LUNAS STRATEGIC TOURISM PLAN. 3. WWTP SLUDGE MANAGEMENT IMPROVEMENT PROJECT. 4. RESOLUTION 10-11 – SERVE ALCOHOLIC BEVERAGES AT THE FOURTH OF JULY CELEBRATION. 5. 2018 COUNCIL STRATEGIC PRIORITIES. 6. FISCAL YEAR 2018/2019 INTERIM BUDGET. 7. EXECUTIVE SESSION: a) Hire two full time Firefighter/EMT’s – Fire Department. 8. APPROVAL OF MINUTES: a. Minutes from May 10, 2018 Council Meeting. b. Minutes from April 24, 2018 Budget Workshop. c. Minutes from February 8, 2018 Future Land Use Map Workshop 6. ADJOURNMENT. • CALL MEETING TO ORDER. At 6:00 PM, Mayor Griego brought the meeting to order and welcomed the audience. • PLEDGE OF ALLEGIANCE. Mayor Griego asked Walter Baca to lead the Council and audience in the Pledge of Allegiance. • APPROVAL OF AGENDA. Mayor Griego asked if there were any changes/corrections to the council agenda – there were none. Mayor Griego asked for a motion from council. APPROVAL: Motion to approve agenda MOVED: Councilman Ortiz SECONDED: Councilman Romero CARRIED: Motion passed on a vote of 3 (Councilman Romero – yes; Councilman Ortiz – yes; Councilman Saiz – yes) FOR AND 0 AGAINST. • PUBLIC INPUT FORUM. Mayor Griego asked if there was anyone who wanted to speak to the Council who did not have an agenda item – no decisions would be made. Christina Ainsworth approached the podium – she wanted to thank Commissioner Walter Baca for 19 years of service on the Los Lunas Planning and Zoning Board – he has retired from the board. Mr. Baca thanked everyone for their support. The Mayor and Council each thanked Mr. Baca for his continued support and service to the community. 1. APPOINTMENT OF LOS LUNAS VILLAGE COUNCILOR REPRESENATIVE – DISTRICT 4. Mayor Griego announced that he had received six letters for the position of Councilor for District 4: Pete Serafin, Art Montoya Jr., Paula Jean Walker, Archie Romero, Phillip Jaramillo, and Nick Balido. Mayor Griego thanked everyone for their letters of intent but chose Phillip Jaramillo to fill the position. Mayor Griego asked for a vote from council. APPROVAL: Motion to approve MOVED: Councilman Ortiz SECONDED: Councilman Romero CARRIED: Motion passed on a vote of 2 (Councilman Romero – yes; Councilman Saiz – no; Councilman Ortiz – yes) FOR AND 1 AGAINST. 2. RESOLUTION 18-08 – A RESOLUTION OF THE VILLAGE OF LOS LUNAS ADOPTING THELOS LUNA STRATEGIC TOURISM PLAN. Mayor Griego asked for a motion from council to recess as a council and go in to a public meeting. APPROVAL: Motion to approve MOVED: Councilman Romero SECONDED: Councilman Ortiz CARRIED: Motion passed on a vote of 3 (Councilman Romero – yes; Councilman Ortiz – yes; Councilman Saiz – yes) FOR AND 0 AGAINST. 6:10 PM Mayor Griego asked for a motion from council regarding resolution 18-08. APPROVAL: Motion to approve resolution 18-08 MOVED: Councilman Saiz SECONDED: Councilman Ortiz CARRIED: Motion passed on a vote of 3 (Councilman Romero – yes; Councilman Ortiz – yes; Councilman Saiz – yes) FOR AND 0 AGAINST. 3. WWTP SLUDGE MANAGEMENT IMPROVEMENT PROJECT. Mr. Michael Jaramillo presented item three. Public Works Department received two bids for the WWTP Sludge Management Improvement project. The Clean Water State Revolving Fund in the amount of $7,718,406.00 plus a subsidy grant fund for $404,594.00 and the State of New Mexico Local Economic Development Act funds provides funding for $1.7 million. These funds are allocated for improvements necessary to support additional growth within the community. Councilman Romero asked what the time frame was for this project. Mr. Jaramillo replied about one and half years – the projected start date is around December 2018 or January 2019. The low bid came in from RMCI, Inc. for $8,569,000.00. Mayor Griego asked for a decision from Council. APPROVAL: Motion to approve low bid $8,569,000.00 / RMCI, Inc. MOVED: Councilman Ortiz SECONDED: Councilman Romero CARRIED: Motion passed on a vote of 3 (Councilman Romero – yes; Councilman Ortiz – yes; Councilman Saiz – yes) FOR AND 0 AGAINST. 4. RESOLUTION 18-11 – SERVE ALCOHOLIC BEVERAGES AT THE FOURTH OF JULY CELEBRATION. Mr. Jason Duran presented item four. For the upcoming Fourth of July Celebration, the Camino Real Tap Room is interested in serving/selling alcoholic beverages during this event. They will be set up in the tennis court, which has a chain link fence all around it. They will sell the alcohol during the hours of 4:00-9:00PM. Council suggested that they look in to safe rides or even possibly work with UBER drivers in the village. Jason said that he would work with the owner on providing these services. Mayor Griego asked for a decision from Council. APPROVAL: Motion to approve resolution 18-11 MOVED: Councilman Romero SECONDED: Councilman Saiz CARRIED: Motion passed on a vote of 3 (Councilman Romero – yes; Councilman Ortiz – yes; Councilman Saiz – yes) FOR AND 0 AGAINST. 5. 2018 COUNCIL STRATEGIC PRIORITIES. Mr. Gregory D. Martin presented item five. During the 2018, Strategic Priorities Planning Retreat held on February 10, 2018, the governing body established strategic priorities for the next four years. Staff drafted and revised goal statements, action plans, and timelines to go along with each priority. The top five projects: 1) begin 2021; construction of new, limited east-west arterial roadway from I-25 to NM 47; 2) by March 2019, complete community needs assessment to obtain input from citizens to determine what quality of life improvements are of more interest to the community; 3) by March 2019, present plan for appropriate staffing levels to Mayor and Council; 4) by January 2020, complete the infrastructure assess management plan – employ GIS data in identifying road, water and sewer infrastructure conditions; and 5) by October 2018, complete evaluation of the feasibility for expansion of Village Hall to meet the growth of Village staff. Mayor Griego asked for a decision from Council. APPROVAL: Motion to approve MOVED: Councilman Ortiz SECONDED: Councilman Romero CARRIED: Motion passed on a vote of 3 (Councilman Romero – yes; Councilman Ortiz – yes; Councilman Saiz – yes) FOR AND 0 AGAINST. 6. FISCAL YEAR 2018/2019 INTERIM BUDGET. Mr. Gregory D. Martin presented item six. State law requires that budgets approved by the Department of Finance and Administration be made part of the minutes of the governing body. The FY 2018/2019 Interim Budget is presented before the Council for their approval and submission to DFA by the deadline of June 1, 2018. Mayor Griego asked for a decision from Council. APPROVAL: Motion to approve as presented MOVED: Councilman Saiz SECONDED: Councilman Ortiz CARRIED: Motion passed on a vote of 3 (Councilman Romero – yes; Councilman Ortiz – yes; Councilman Saiz – yes) FOR AND 0 AGAINST. 7. EXECUTIVE SESSION. Mayor Griego announced that the Council would be going into executive session pursuant to NMSA 1978 Section 10-15-1, that the following matters would be discussed in closed session: hire two full time Firefighter/EMT’s. APPROVAL: Motion to go into executive session pursuant to NMSA 1978 Section 10-15-1 (H) (2). MOVED: Councilman Saiz SECONDED: Councilman Ortiz CARRIED: Motion passed on a vote of 3 (Councilman Ortiz – yes; Councilman Saiz – yes; Councilman Romero – yes) FOR AND 0 AGAINST. Adjourned at 6:51PM. At 7:12 PM, Mayor Griego asked for a motion from Council indicating that they discussed the hiring of two full time Firefighter/EMT’s and are ready to report their decisions. APPROVAL: Motion to reconvene in open session pursuant to NMSA 1978 Section 10-15-1 (H) (2). MOVED: Councilman Ortiz SECONDED: Councilman Romero CARRIED: Motion passed on a vote of 3 (Councilman Ortiz – yes; Councilman Saiz – yes; Councilman Romero – yes) FOR AND 0 AGAINST. Regarding the full time Firefighter/EMT – Mayor Griego put up the name of Douglas Triagle. APPROVAL: Motion to approve MOVED: Councilman Romero SECONDED: Councilman Ortiz CARRIED: Motion passed on a vote of 3 (Councilman Ortiz – yes; Councilman Saiz – yes; Councilman Romero – yes) FOR AND 0 AGAINST. Regarding the full time Firefighter/EMT – Mayor Griego put up the name of Christopher Serrano. APPROVAL: Motion to approve MOVED: Councilman Saiz SECONDED: Councilman Romero CARRIED: Motion passed on a vote of 3 (Councilman Ortiz – yes; Councilman Saiz – yes; Councilman Romero – yes) FOR AND 0 AGAINST. 8. MINUTES. Mayor Griego asked if there were corrections to the council minutes of May 10, 2018 – there was none. MOTION: Motion to approve minutes MOVED: Councilman Ortiz SECONDED: Councilman Saiz CARRIED: Motion passed on a vote of 3 (Councilman Ortiz – yes; Councilman Saiz – yes; Councilman Romero) FOR AND 0 AGAINST. Mayor Griego asked if there were corrections to the budget workshop minutes of April 24, 2018 – there was none. MOTION: Motion to approve minutes MOVED: Councilman Romero SECONDED: Councilman Ortiz CARRIED: Motion passed on a vote of 3 (Councilman Ortiz – yes; Councilman Saiz – yes; Councilman Romero) FOR AND 0 AGAINST. Mayor Griego asked if there were corrections to the Future Land Use Map workshop minutes of February 8, 2018 – there was none. MOTION: Motion to approve minutes MOVED: Councilman Ortiz SECONDED: Councilman Saiz CARRIED: Motion passed on a vote of 3 (Councilman Ortiz – yes; Councilman Saiz – yes; Councilman Romero) FOR AND 0 AGAINST. 9. ADJOURNMENT. Council meeting adjourned at 7:14PM. ______________________________________________ _____________________________________________ Gregory D. Martin, Village Administrator Charles Griego, Mayor |  MINUTES VILLAGE OF LOS LUNAS THURSDAY, MAY 24, 2018 6:10PM 2. RESOLUTION 18-08 – A RESOLUTION OF THE VILLAGE OF LOS LUNAS ADOPTING THE LOS LUNAS STRATEGIC TOURISM PLAN. Ms. Christina Ainsworth presented item two. The Los Lunas Strategic Tourism Plan was developed following an industry assessment and focuses on the strengths and opportunities in the area. Mayor Griego asked if there were any comments from the public – there were none. Mayor Griego asked for a motion to close the public hearing and reconvene as a Council. APPROVAL: Motion to approve MOVED: Councilman Ortiz SECONDED: Councilman Romero CARRIED: Motion passed on a vote of 3 (Councilman Romero – yes; Councilman Ortiz – yes; Councilman Saiz – yes) FOR AND 0 AGAINST. 6:14 PM