Village of Los Lunas Council Agendas\Minutes

MINUTES VILLAGE OF LOS LUNAS THURSDAY, AUGUST 23, 2018 The Board of Trustees of the Village of Los Lunas, County of Valencia, and State of New Mexico met Thursday, August 9, 2018 in regular session at 6:00 PM at the Council Chambers. Roll call was taken and the following were present: Mayor Charles Griego, Gino Romero, Christopher Ortiz, Gerard Saiz and Phillip Jaramillo. Mayor: Charles Griego, Mayor Pro Tem: Christopher Ortiz Council: Gerard Saiz Gino Romero Phillip Jaramillo Also present were: Gregory D. Martin, Debra Sanchez, Jim Rickey, Geri Rhodes, Flena Flores-Tobin, Bob Anderson, Sandy Schauer, Scott Edeal, Michael Sivage, Deborah Fox, and Nancy Schmierbach. In accordance with Ordinance 114A, the following agenda was prepared and circulated as required: • CALL MEETING TO ORDER. • PLEDGE OF ALLEGIANCE. • APPROVAL OF AGENDA. • PUBLIC INPUT FORUM. 1. CAMELOT BOULEVARD EXTENSION PROJECT. 2. RESOLUTION 18-22 – ADOPTING THE 2020/2024 INFRASTRUCTURE CAPITAL IMPROVEMENT PLAN (ICIP). 3. ORDINANCE 438 – AN ORDINANCE UPDATING THE LAND USE ASSUMPTIONS, AND AMENDING ORDINANCES 220 AND 319, WHICH ESTABLISHED THE IMPACT FEE ORDINANCE, REPLACING SECTION 13.16.140 (SCHEDULE OF IMPACT FEES) IN ORDER TO UPDATE THE SHCEUDLE OF IMPACT FEES. 4. EXECUTIVE SESSION: a) Acquisition of property Well #7 Project. b) Acquisition of property – Main Street, west of and adjacent of the Old Country Inn Site. c) Village Administrator Employment Agreement. 5. APPROVAL OF MINUTES: a. Minutes from August 9, 2018 Council Meeting. b. Minutes from June 28, 2018 Impact Fee Workshop. 11. ADJOURNMENT. • CALL MEETING TO ORDER. At 6:00 PM, Mayor Griego brought the meeting to order and welcomed the audience. • PLEDGE OF ALLEGIANCE. Mayor Griego asked Christina Ainsworth to lead the Council and audience in the Pledge of Allegiance. • APPROVAL OF AGENDA. Mayor Griego asked council if there were any changes to the agenda – no comment from council. Mayor Griego asked for a motion. APPROVAL: Motion to approve MOVED: Councilman Saiz SECONDED: Councilman Ortiz CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilman Ortiz – yes; Councilman Saiz – yes; Councilman Jaramillo - yes) FOR AND 0 AGAINST. PROCLAMATION – LITERACY WEEK. Councilman Ortiz read the proclamation. Ms. Sandy Schauer collected the proclamation • PUBLIC INPUT FORUM. None. 1. CAMELOT BOULEVARD EXTENSION PROJECT. Mr. Michael Jaramillo presented item one. Mr. Jaramillo is seeking approval or disapprove of the low bidder for the Camelot Boulevard Extension Project. The Public Works Department received three responsive bids to extend Camelot to Morris road. The TIP program (Transportation Improvement Program) is funding 80% and the Village of Los Lunas is funding 20% from the infrastructure fund. Start date is October 1, 2018 and hope to end by March 2019 l. Mayor Griego asked for a motion from council. APPROVAL: Motion to approve low bid – Franking Earth Moving, Inc. for $1,097,777.00 MOVED: Councilman Ortiz SECONDED: Councilman Romero CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilman Ortiz – yes; Councilman Saiz – yes; Councilman Jaramillo - yes) FOR AND 0 AGAINST. 2. RESOLUTION 18-22 – ADOPTING THE 2020/2014 INFRASTRUCTURE CAPITAL IMPROVEMENT PLAN (ICIP). Mayor Griego asked for a motion to recess and open in to a public hearing. (Minutes are on last page) APPROVAL: Motion to approve MOVED: Councilman Saiz SECONDED: Councilman Jaramillo CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilman Ortiz – yes; Councilman Saiz – yes; Councilman Jaramillo - yes) FOR AND 0 AGAINST. Mayor Griego asked for a motion from council. APPROVAL: Motion to approve resolution 18-22. MOVED: Councilman Saiz SECONDED: Councilman Jaramillo CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilman Ortiz – yes; Councilman Saiz – yes; Councilman Jaramillo - yes) FOR AND 0 AGAINST. 3. ORDINANCE 438 – AN ORDINANCE UPDATING THE LAND USE ASSUMPTIONS, AND AMENDING ORDINANCES 220 AND 319, WHICH ESTABLISHED THE IMPACT FEE ORDINANCE, REPLACING SECTION 13.16.140 (SCHEDULE OF IMPACT FEES) IN ORDER TO UPDATE THE SCHEDULE OF IMPACT FEES. Motion to remove from tabled status (tabled at 7/26/18 council meeting). APPROVAL: Motion to remove from tabled status MOVED: Councilman Ortiz SECONDED: Councilman Saiz CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilman Ortiz – yes; Councilman Saiz – yes; Councilman Jaramillo - yes) FOR AND 0 AGAINST. Mayor Griego asked for a motion to recess and open in to a public hearing. (Minutes are on last page) APPROVAL: Motion to approve MOVED: Councilman Saiz SECONDED: Councilman Jaramillo CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilman Ortiz – yes; Councilman Saiz – yes; Councilman Jaramillo - yes) FOR AND 0 AGAINST. Mayor Griego asked for a motion from council. APPROVAL: Motion to approve ordinance 438 without the impact fee on roads MOVED: Councilman Saiz SECONDED: Councilman Romero CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilman Ortiz – yes; Councilman Saiz – yes; Councilman Jaramillo - yes) FOR AND 0 AGAINST. 4. EXECUTIVE SESSION. Mayor Griego announced that the Council would be going into executive session pursuant to NMSA 1the following matters would be discussed in closed session: acquisition of property Well #7 Project, acquisition of property – Main Street, west of and adjacent of the Old Country Inn site, and discuss Village Administrator employment agreement. APPROVAL: Motion to go into executive session pursuant to NMSA 1978 Section 10-15-1 (H) (2). MOVED: Councilman Ortiz SECONDED: Councilman Romero CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilman Ortiz – yes; Councilman Saiz – yes; Councilman Jaramillo – yes) FOR AND 0 AGAINST. Adjourned at 6:39 PM. At 8:05PM, Mayor Griego asked for a motion from Council indicating that they discussed the acquisition of property Well #7 Project, acquisition of property – Main Street, west of and adjacent of the Old Country Inn site, and discuss Village Administrator employment agreement. APPROVAL: Motion to approve MOVED: Councilman Ortiz SECONDED: Councilman Romero CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilman Ortiz – yes; Councilman Saiz – yes; Councilman Jaramillo – yes) FOR AND 0 AGAINST. Adjourned at 6:39 PM. Regarding item “a” acquisition of property Well #7 Project, staff will be given direction to move forward with the possible acquisition of property. Regarding item “b” acquisition of property – Main Street, west of and adjacent of the Old Country Inn site, staff will be given the task to look at the possibility of acquiring for the Village, and regarding the Village Administrator’s contract, that will be considered at the next council meeting. 5. MINUTES. Mayor Griego asked if there were corrections to the council minutes of August 9, 2018 – there was none. MOTION: Motion to approve August 9, 2018 minutes MOVED: Councilman Ortiz SECONDED: Councilman Jaramillo CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilman Ortiz – yes; Councilman Saiz – yes; Councilman Jaramillo – yes) FOR AND 0 AGAINST. Mayor Griego asked if there were any correction to the Impact Fee Workshop minutes of June 28, 2018 – there were none. MOTION: Motion to approve June 28, 2018 workshop minutes MOVED: Councilman Saiz SECONDED: Councilman Oritz CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilman Ortiz – yes; Councilman Saiz – yes; Councilman Jaramillo – yes) FOR AND 0 AGAINST. 6. ADJOURNMENT. Council meeting adjourned at 8:10PM. ______________________________________________ _____________________________________________ Gregory D. Martin, Municipal Clerk Charles Griego, Mayor |  MINUTES VILLAGE OF LOS LUNAS THURSDAY, AUGUST 23, 2018 6:11PM 2. RESOLUTION 18-22 – ADOPTING THE 2020/2024 INFRASTRUCTURE CAPITAL IMPROVEMENT PLAN (ICIP). Ms. Sylvia Cordova presented item two. This plan will be submitted to DFA by September 4th. Changes have been made to the ICIP as requested at the recent ICIP Workshop held on August 16th. The Sports Complex moved to number five for 2020 and the Daniel Fernandez Park Improvements went to number six for 2020. We also added the Water/Sewer Maintenance Facility Project to 2021. Mayor Griego asked Council if they had any comments – there were none. Mayor Griego then asked the audience if there were any comments as far as the rankings of the projects – there were none. Mayor Griego asked for a motion to close the public hearing and reconvene as a Council. APPROVAL: Motion to close as a public hearing MOVED: Councilman Romero SECONDED: Councilman Saiz CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilman Ortiz – yes; Councilman Saiz – yes; Councilman Jaramillo - yes) FOR AND 0 AGAINST. 6:13 PM 3. ORDINANCE 438 – AN ORDINANCE UPDATING THE LAND USE ASSUMPTIONS, AND AMENDING ORDINANCES 220 AND 319, WHICH ESTABLISHED THE IMPACT FEE ORDINANCE, REPLACING SECTION 13.16.140 (SCHEDULE OF IMPACT FEES) IN ORDER TO UPDATE THE SCHEDULE OF IMPACT FEES. Ms. Christina Ainsworth presented item three. Ms. Ainsworth gave a brief recap of the Village’s current water/sewer impact fees – we have two separate zones, one for Huning Ranch and one for the rest of the Village. Huning Ranch is higher because it was new and needed much more infrastructure developed in that area. What was recommended from the Impact Fee Committee was going to one zone only with an impact fee for water $1,128.00 and for sewer $1,755.00 – that is for the ¾ “ pipe for residential. There is a scale for larger lines for commercial. These fees would be slightly lower for Huning Ranch and slightly higher for the rest of the Village. The fees for parks is quite a bit higher than what we charge now. There are also options to split the fees with multi-family. The Impact Fee Committee decided that this was not the route they wanted to go – they want to keep the fees the same and seek other ways of funding. Also, the Impact Fee Committee are not recommending the roadway impact fee- the primary reason is equity. It also seemed like an unfair burden to put on a new homeowner. Mayor Griego asked council if they had any comments. Councilman Romero said he agreed with the Impact Committee – roadway impact fees are paid through taxes. He was not in favor of the roadway impact fees. Councilman Saiz asked if the roadway impact fees had to be imposed on residential, commercial and industrial. Ms. Ainsworth replied it was their decision; it does not have to be imposed on all three. Councilman Saiz replied that he is starting to think that possibly commercial and industrial – being the impact, they have on the roadways, the traffic they create. Mayor Griego commented that they could look at roadway fees later down the road. Mayor Griego asked members of the Impact Fee Committee to make comments (Scott & Mike). Scott commented on the roadway impact fees, how difficult it would to assume how many trips a resident – very complex, would make. Councilman Romero asked if there was any correlation between maintenance of the state roads of Rio Rancho and Albuquerque as far as having impact fees for roadways. Mayor Griego thanked everyone’s input. Mayor Griego asked the audience if there were any comments on the impact fees – there was none. Mayor Griego asked for a motion to close the public hearing. APPROVAL: Motion to close public hearing MOVED: Councilman Ortiz SECONDED: Councilman Jaramillo CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilman Ortiz – yes; Councilman Saiz – yes; Councilman Jaramillo - yes) FOR AND 0 AGAINST.