Village of Los Lunas Council Agendas\Minutes

MINUTES VILLAGE OF LOS LUNAS THURSDAY, AUGUST 9, 2018 The Board of Trustees of the Village of Los Lunas, County of Valencia, and State of New Mexico met Thursday, August 9, 2018 in regular session at 6:00 PM at the Council Chambers. Roll call was taken and the following were present: Mayor Charles Griego, Gino Romero, Christopher Ortiz, Gerard Saiz and Phillip Jaramillo. Mayor: Charles Griego, Mayor Pro Tem: Christopher Ortiz Council: Gerard Saiz Gino Romero Phillip Jaramillo Also present were: Gregory D. Martin, Debra Sanchez, Pia Louchios, Lisa Valenzuela, Jim Rickey, Sandy Schauer, Bob Anderson, Geri Rhodes, Deborah Fox, and Luis Hernandez. In accordance with Ordinance 114A, the following agenda was prepared and circulated as required: • CALL MEETING TO ORDER. • PLEDGE OF ALLEGIANCE. • APPROVAL OF AGENDA. • PUBLIC INPUT FORUM. 1. RESOLUTION 18-21 - UNITED STATES DEPARTMENT OF JUSTICE EDWARD BYRNE MEMORIAL JAG GRANT. 2. REQUEST PERMISSION TO DONATE THREE (3) ELECTRIC VEHICLES TO LOS LUNAS SCHOOLS. 3. RESOLUTION 18-19 – 2017/2018 FOURTH QUARTER FINANCIAL REPORT FOR PERIOD ENDING JUNE 30, 2018. 4. MOA – MEMORANDUM OF AGREEMENT FOR HEAVY DUTY MECHANIC POSITION FUNDED BY RIO METRO REGIONAL TRANSIT DISTRICT 2018/2019. 5. MOA – TENTH AMENDMENT MEMORANDUM OF AGREEMENT – REQUEST FOR FLEET MAINTENANCE SERVICES 2018/2019. 6. LIQUOR LICENSE APPROVAL BLAZIN WINGS, INC. DBA BUFFALO WILD WINGS. 7. RESOLUTION 18-13 – A RESOLUTION OF THE VILLAGE OF LOS LUNAS AMENDING THE HUNING RANCH AREA PLAN. 8. RESOLUTION 18-14 – A RESOLUTION OF THE VILLAGE OF LOS LUNAS ADOPTING THE SIERRA VISTA AREA PLAN. 9. EXECUTIVE SESSION: a) Hire FT Administrative Assistant – Community Development Department. b) Hire Museum Technician – Library Department. c) Hire FT Office Specialist – Administration Department. 10. APPROVAL OF MINUTES: a. Minutes from July 26, 2018 Council Meeting. 11. ADJOURNMENT. • CALL MEETING TO ORDER. At 6:00 PM, Mayor Griego brought the meeting to order and welcomed the audience. • PLEDGE OF ALLEGIANCE. Mayor Griego asked Brian Baca to lead the Council and audience in the Pledge of Allegiance. • APPROVAL OF AGENDA. Mayor Griego asked council if there were any changes to the agenda – no comment from council. Mayor Griego asked for a motion. APPROVAL: Motion to approve MOVED: Councilman Saiz SECONDED: Councilman Ortiz CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilman Ortiz – yes; Councilman Saiz – yes; Councilman Jaramillo - yes) FOR AND 0 AGAINST. • PUBLIC INPUT FORUM. Mayor Griego asked if there was anyone in the audience who wanted to speak to the Council – their comment could not be related to any item that was listed on the agenda. Ms. Jerrie Rhodes approached the podium – she wanted to thank the Mayor and Council for looking into solar energy. 1. RESOLUTION 18-21 - UNITED STATES DEPARTMENT OF JUSTICE EDWARD BYRNE MEMORIAL JAG GRANT. Lt. Lisa Valenzuela presented item one. The Los Lunas Police Department is requesting permission to apply for the Edward Byrne Memorial JAG Grant. The grant fund amount is for $11,044.00. Funds will be used to purchase (survey) technology equipment. Mayor Griego asked for a motion from council regarding the JAG grant. APPROVAL: Motion to approve resolution 18-21 MOVED: Councilman Saiz SECONDED: Councilman Jaramillo CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilman Ortiz – yes; Councilman Saiz – yes; Councilman Jaramillo - yes) FOR AND 0 AGAINST. 2. REQUEST PERMISSION TO DONATE THREE (3) ELECTRIC VEHICLES TO LOS LUNAS SCHOOLS. Lt. Lisa Valenzuela presented item two. The Los Lunas Police Department is requesting permission to donate three electric vehicles to the Los Lunas Schools for campus police to use to patrol the high school campuses. The donation will consist of a two-wheel Segway and two – three-wheeled T3 and the Sentinel. Mayor Griego asked for a motion from council. APPROVAL: Motion to approve MOVED: Councilman Romero SECONDED: Councilman Ortiz CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilman Ortiz – yes; Councilman Saiz – yes; Councilman Jaramillo - yes) FOR AND 0 AGAINST. Councilman Saiz commended the Los Lunas Police Department for a job well done with the National Night Out event at Daniel Fernandez Park. It was a great event and asked Lt. Valenzuela to pass the word on to the rest of the staff. Mr. Brian Baca thanked Mayor, Council, and the Village Police Department for their generous donation. 3. RESOLUTION 18-19 – 2017/2018 FOURTH QUARTER FINANCIAL REPORT FOR PERIOD ENDING JUNE 30, 2018. Ms. Monica Clarke presented item three. DFA requires approval of the fourth quarter financial report for FY 2017-18. The report summarizes all revenue and expenditures, budget adjustment requests, investments and roll forward cash balances for FY2018-19. Monica explained that the general fund is the largest fund aside from the LEDA fund. The growth in revenue, expenditures, and the growth in the net cash at the end of the fiscal year. That is a carry through from the positive revenues – the increase in GRT overall throughout the fiscal year. Mayor Griego asked council if they had any questions – there were none. Mayor Griego asked for a motion from council. APPROVAL: Motion to approve resolution 18-19 MOVED: Councilman Saiz SECONDED: Councilman Jaramillo CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilman Ortiz – yes; Councilman Saiz – yes; Councilman Jaramillo - yes) FOR AND 0 AGAINST. 4. MOA – MEMORANDUM OF AGREEMENT FOR HEAVY DUTY MECHANIC POSITION FUNDED BY RIO METRO REGIONAL TRANSIT DISTRICT 2018/2019. Mr. Michael Jaramillo presented item four. Mr. Jaramillo is seeking approval/disapproval of the MOA between the Village of Los Lunas and Rio Metro for a heavy-duty mechanic position. The MOA would fully fund the annual salary and benefits for one heavy-duty mechanic position within the Public Works Department Fleet Maintenance Division for 2018/2019. The mechanic would also work on village heavy- duty truck as well as Rio Metro vans. Mayor Griego asked council if they had any questions – there were none. Mayor Griego asked for a motion. APPROVAL: Motion to approve MOA MOVED: Councilman Ortiz SECONDED: Councilman Romero CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilman Ortiz – yes; Councilman Saiz – yes; Councilman Jaramillo - yes) FOR AND 0 AGAINST. 5. MOA – TENTH AMENDMENT MEMORANDUM OF AGREEMENT – REQUEST FOR FLEET MAINTENANCE SERVICES 2018-2019. Mr. Michael Jaramillo presented item five. Rio Metro is requesting to enter in to a MOA with the Village of Los Lunas to continue performing fleet maintenance/services and storage for their public transportation vehicles. This is their tenth year of requesting a MOA. Mayor Griego asked if council had any questions – there were none. Mayor Griego asked for a motion from council. APPROVAL: Motion to approve MOA MOVED: Councilman Ortiz SECONDED: Councilman Saiz CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilman Ortiz – yes; Councilman Saiz – yes; Councilman Jaramillo - yes) FOR AND 0 AGAINST. 6. LIQUOR LICENSE APPROVAL BLAZIN WINGS, INC. DBA BUFFALO WILD WINGS. Mayor Griego motioned that council would be recessing as council and going in to a public hearing. APPROVAL: Motion to approve MOVED: Councilman Romero SECONDED: Councilman Jaramillo CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilman Ortiz – yes; Councilman Saiz – yes; Councilman Jaramillo - yes) FOR AND 0 AGAINST. Mayor Griego asked for a motion from council regarding liquor license. APPROVAL: Motion to approve MOVED: Councilman Ortiz SECONDED: Councilman Jaramillo CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilman Ortiz – yes; Councilman Saiz – yes; Councilman Jaramillo - yes) FOR AND 0 AGAINST. 7. RESOLUTION 18-13 – A RESOLUTION OF THE VILLAGE OF LOS LUNAS AMENDING THE HUNING RANCH AREA PLAN. Mayor Griego motioned that council would be recessing as council and going in to a public hearing. APPROVAL: Motion to approve MOVED: Councilman Romero SECONDED: Councilman Jaramillo CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilman Ortiz – yes; Councilman Saiz – yes; Councilman Jaramillo - yes) FOR AND 0 AGAINST. Mayor Griego asked for a decision from council. Motion to remand back to Planning & Zoning to look at new developments and petitions and possibly work on the buffer zone – then present to Planning & Zoning and then back to council for approval. APPROVAL: Motion to remand back to Planning & Zoning MOVED: Councilman Saiz SECONDED: Councilman Jaramillo CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilman Ortiz – yes; Councilman Saiz – yes; Councilman Jaramillo - yes) FOR AND 0 AGAINST. 8. RESOLUTION 18-14 – A RESOLUTION OF THE VILLAGE OF LOS LUNAS ADOPTING THE SIERRA VISTA AREA PLAN. Mayor Griego motioned that council would be recessing as council and going in to a public hearing. APPROVAL: Motion to approve MOVED: Councilman Romero SECONDED: Councilman Jaramillo CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilman Ortiz – yes; Councilman Saiz – yes; Councilman Jaramillo - yes) FOR AND 0 AGAINST. Mayor Griego asked for a decision from council. Motion to remand back to Planning & Zoning to look at new developments and petitions and possibly work on the buffer zone – then present to Planning & Zoning and then back to council for approval. APPROVAL: Motion to remand back to Planning & Zoning for review of that area MOVED: Councilman Saiz SECONDED: Councilman Jaramillo CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilman Ortiz – yes; Councilman Saiz – yes; Councilman Jaramillo - yes) FOR AND 0 AGAINST. 9. EXECUTIVE SESSION. Mayor Griego announced that the Council would be going into executive session pursuant to NMSA 1the following matters would be discussed in closed session: hire Administrative Assistant, the Museum Technician will be tabled until after the Recruiting Workshop on August 30th, and hire Office Specialist. APPROVAL: Motion to go into executive session pursuant to NMSA 1978 Section 10-15-1 (H) (2). MOVED: Councilman Ortiz SECONDED: Councilman Romero CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilman Ortiz – yes; Councilman Saiz – yes; Councilman Jaramillo – yes) FOR AND 0 AGAINST. Adjourned at 7:13 PM. At 8:03PM, Mayor Griego asked for a motion from Council indicating that they discussed the hiring of an Administrative Assistant and the Office Specialist would be tabled until after the Recruiting Workshop. APPROVAL: Motion to reconvene in open session pursuant to NMSA 1978 Section 10-15-1 (H) (2). MOVED: Councilman Ortiz SECONDED: Councilman Jaramillo CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilman Ortiz – yes; Councilman Saiz – yes; Councilman Jaramillo – yes) FOR AND 0 AGAINST. Regarding the position of Administrative Assistant for Community Development – Mayor Griego put up the name of Cynthia Lovato APPROVAL: Motion to approve MOVED: Councilman Saiz SECONDED: Councilman Jaramillo CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilman Ortiz – yes; Councilman Saiz – yes; Councilman Jaramillo – yes) FOR AND 0 AGAINST. 10. MINUTES. Mayor Griego asked if there were corrections to the council minutes of July 26, 2018 – there was none. MOTION: Motion to approve July 26, 2018 minutes MOVED: Councilman Ortiz SECONDED: Councilman Jaramillo CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilman Ortiz – yes; Councilman Saiz – yes; Councilman Jaramillo – yes) FOR AND 0 AGAINST. 11. ADJOURNMENT. Council meeting adjourned at 8:05PM. ______________________________________________ _____________________________________________ Gregory D. Martin, Municipal Clerk Charles Griego, Mayor |  MINUTES VILLAGE OF LOS LUNAS THURSDAY, AUGUST 9, 2018 6:20PM 4. LIQUOR LICENSE – APPROVAL FOR BLAZIN WINGS INC. DBA . Ms. Christina Ainsworth presented item six. There is no change in the establishment, just the change in ownership of Inter Local Dispenser License No. 2650 with on premises consumption only with patio service. Mayor Griego asked if there were any questions from council – there were none. Mayor Griego then asked if there were any comments for or against the proposed liquor license – Mr. Rhodes approached the podium – he was the attorney for Blazin Wings Inc. Was in favor. Mayor Griego asked for a motion to close the public hearing and reconvene as a Council. APPROVAL: Motion to close as a public hearing MOVED: Councilman Jaramillo SECONDED: Councilman Ortiz CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilman Ortiz – yes; Councilman Saiz – yes; Councilman Jaramillo - yes) FOR AND 0 AGAINST. 6:24 PM 7. RESOLUTION 18-13 – A RESOLUTION OF THE VILLAGE OF LOS LUNAS AMENDING THE HUNING RANCH AREA PLAN. 8. RESOLUTION 18-14 – A RESOLUTION OF THE VILLAGE OF LOS LUNAS ADOPTING THE SIERRA VISTA AREA PLAN. Mayor Griego announced that items seven and eight would be heard together – both were related to the same matter. Mayor Griego motioned that council would be recessing as council and going in to a public hearing. Ms. Christina Ainsworth presented item seven and eight. Ms. Ainsworth wanted to emphasize that these two items were related. The first resolution is to remove the subject property from the Huning Ranch master plan. The immediate property is adjacent to Jubilee. They are requesting to remove property from the Huning Ranch master plan and adopt the Sierra Vista Area plan. They did receive a petition of opposition that was provided to the Mayor and Council. They are the owners that fall within the 100 ft. buffer. Within that buffer, they calculated weather or not it is 20% of the property ownership. When it is 20% or more, they require a majority vote of all property owners. The area that they calculated is not close to 20%, it is somewhere between 3-5% - that does not affect this case. The applicant has proposed, the Sierra Vista Plan, has very similar standards to the Huning Ranch area plan. During the Planning & Zoning meeting, there was a lot of opposition and discussion. The Planning & Zoning Commission made a recommendation to approve the plan with two conditions – the first was to reduce the height in the multi-family from 40 ft. to two story and create a buffer between the exiting Jubilee the new subject property. Councilman Romero asked what kind of buffer - the buffer was not specified per Ms. Ainsworth – it would be at the discretion of the developer. The developer did submit a revised plan prior to this meeting. Applicant also changed the language in the plan to reduce the height in the multi-family area to two-story maximum. Additionally, they also reduced the density overall in the plan. The also prohibited gas stations or service stations in the commercial area. Planning & Zoning approved both resolutions with the conditions that the height be reduced from multi-family to two-story. Councilman Saiz asked if there was any discussion if the high density were moved on to another part of the property. Ms. Ainsworth replied, that area would be developed first and because the infrastructure is adjacent to the property. Mayor Griego asked the applicant to come up and speak. Mr. Chris Green introduced himself and proceeded with his introduction. Responding to the comments from the Planning & Zoning Commission, again, the conditions of approval, they have submitted a revised plan document that reduces the maximum height in the high-density district. They have provided a 50 to 65 ft. buffer the portion of Jubilee – far eastern side of Sierra Vista property. Mayor Griego asked council if they had any questions. Councilman Saiz asked his question again, if the high density could be move to another part of the property. Mr. Green replied, anything is possible – he went through the infrastructure language that was submitted. Councilman Ortiz asked the question if it would need to go back to Planning & Zoning to approve the new plan. Ms. Ainsworth replied that if this plan were approved today, then there would be no need to go back to Planning & Zoning except to approve a subdivision. Mayor Griego that this is something that they should consider – going back to Planning & Zoning for their review based on their application that is in front of council now because of the changes. Testimony was given by Pia Louchios who submitted a petition against the plan. She wants to see high density move more west. Mr. Nick Blea, Mr. Stan Strickman and Mr. Mike Mechenbier gave testimony in favor. Mayor Griego asked for a motion from council to close the public hearing. APPROVAL: Motion to approve MOVED: Councilman Jaramillo SECONDED: Councilman Ortiz CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilman Ortiz – yes; Councilman Saiz – yes; Councilman Jaramillo - yes) FOR AND 0 AGAINST.