Village of Los Lunas Council Agendas\Minutes

MINUTES VILLAGE OF LOS LUNAS THURSDAY, JULY 26, 2018 The Board of Trustees of the Village of Los Lunas, County of Valencia, and State of New Mexico met Thursday, July 26, 2018 in regular session at 6:00 PM at the Council Chambers. Roll call was taken and the following were present: Mayor Charles Griego, Gino Romero, Gerard Saiz and Phillip Jaramillo. Councilman Christopher Ortiz was excused. Mayor: Charles Griego, Mayor Pro Tem: Christopher Ortiz, excused Council: Gerard Saiz Gino Romero Phillip Jaramillo Also present were: Gregory D. Martin, Debra Sanchez, Cynthia Shetter, Robert Chavez, Sandy Schauer, Bob Anderson, Jim Rickey, Deb Christensen, Geri Rhodes, and Deborah Fox. In accordance with Ordinance 114A, the following agenda was prepared and circulated as required: • CALL MEETING TO ORDER. • PLEDGE OF ALLEGIANCE. • APPROVAL OF AGENDA. • PUBLIC INPUT FORUM. 1. PRESENTATION – SOLAR PV. 2. CONTRACT – REQUEST PERMISSION TO ENTER IN TO EDUCATIONAL SERVICES CONTRACT. 3. MOA – MEMORANDUM OF AGREEMENT FOR REFUSE REMOVAL – LOS LUNAS SCHOOL DISTRICT. 4. LIQUOR LICENSE – APPROVAL FOR ALLSUPS CONVENIENCE STORES, IN DBA ALLSUP’S #257. 5. RESOLUTION 18-20 – YEAR END BUDGET ADJUSTMENTS. 6. RESOLUTION 18-18 – A RESOLUTION ADOPTING THE 2018/2019 FISCAL YEAR REVENUE AND EXPENDITURE BUDGET FOR THE VILLAGE OF LOS LUNAS. 7. ORDINANCE 438 – AN ORDINANCE UPDATING THELAND USE ASSUMPTIONS AND AMENDING ORDINANCES 220 AND 319, WHICH ESTABLISHED THE IMPACT FEE ORDINANCE, REPLACING SECTION 13.16.140 (SCHEDULE OF IMPACT FEES) IN ORDER TO UPDATE THE SCHEDULE OF IMPACT FEES. 8. ACCEPTANCE OF INFRASTRUCTURE FOR MAINTENANCE – LAS TERRAZAS UNIT 2. 9. EXECUTIVE SESSION: a) Request to fill the vacancy in the Detective Division – Police Department. b) Hire FT Park Ranger – Open Space Division / Community Services. c) Hire FT Office Specialist – Administration Department. d) Hire FT Street Laborer – Streets Division / Public Works Department. e) Hire FT Street Sweeper – Streets Division / Public Works Department. 10. APPROVAL OF MINUTES: a. Minutes from July 12, 2018 Council Meeting. 11. ADJOURNMENT. • CALL MEETING TO ORDER. At 6:00 PM, Mayor Griego brought the meeting to order and welcomed the audience. • PLEDGE OF ALLEGIANCE. Mayor Griego asked Cynthia Shetter to lead the Council and audience in the Pledge of Allegiance. • APPROVAL OF AGENDA. Mayor Griego announced that item seven on the agenda would be postponed until the August 23rd council meeting. Mayor Griego asked for a motion, which included the amendment. APPROVAL: Motion to approve agenda with amendment MOVED: Councilman Saiz SECONDED: Councilman Romero CARRIED: Motion passed on a vote of 3 (Councilman Romero – yes; Councilman Saiz – yes; Councilman Jaramillo - yes) FOR AND 0 AGAINST. • PUBLIC INPUT FORUM. None. 1. PRESENTATION – SOLAR PV. Mr. Terry Brunner started his presentation. Solar energy cuts down electrical costs. They have communities across the state that are putting solar on city buildings to try to reduce energy costs. Silver City put a one-megawatt system on their wastewater treatment plant – saved the town $86,000.00 the first year and $100,000.00 the second year. The City of Albuquerque has a $25 million dollar bond program to start the process of putting solar on their buildings. There are resources for planning, planning grants, technical assistance through the National Renewable Energy Solar Lab. They have technical assistance teams that will come and provide free estimates, budgeting, and federal funds. Councilman Saiz that is a much-needed change – worth looking at. Councilman Jaramillo concurred. Mayor Griego asked Jason Duran to get in touch with Mr. Brunner – explore issue. 2. CONTRACT – REQUEST PERMISSION TO ENTER IN TO EDUCATIONAL SERVICES CONTRACT. Ms. Cynthia Shetter presented item two. She would like to enter in to contract with Ms. Mabel Velasquez. She would develop and teach an early childhood reading program for ages 3 to 5 years of age. The program will be a weekly one and half hour long. The class will run from August 1, 2018 to June 1, 2018 at the Los Lunas Public Library. Mayor Griego asked for a motion from council regarding resolution 18-15. APPROVAL: Motion to approve contract for Mabel Velasquez MOVED: Councilman Saiz SECONDED: Councilman Jaramillo CARRIED: Motion passed on a vote of 3 (Councilman Romero – yes; Councilman Saiz – yes; Councilman Jaramillo - yes) FOR AND 0 AGAINST. 3. MOA – MEMORANDUM OF AGREEMENT FOR REFUSE REMOVAL – LOS LUNAS SCHOOL DISTRICT. Mr. Michael Jaramillo presented item three. This is a typical contract that we use to provide year-to-year refuse removal assistance to the Los Lunas Schools on a weekly basis. Due to no changes within the refuse services being requested, the Public Works Department has submitted a no increase to the new MOA between the Village of Los Lunas and Los Lunas School District. Mayor Griego asked for a motion from council regarding the MOA. APPROVAL: Motion to approve MOA MOVED: Councilman Romero SECONDED: Councilman Saiz CARRIED: Motion passed on a vote of 3 (Councilman Romero – yes; Councilman Saiz – yes; Councilman Jaramillo - yes) FOR AND 0 AGAINST. 4. LIQUOR LICENSE – APPROVAL FOR ALLSUP’S CONVENIENCE STORES, IN DBA ALLSUP’S, #257. Mayor Griego asked for a motion from council to recess as a council and go in to a public meeting. APPROVAL: Motion to approve MOVED: Councilman Jaramillo SECONDED: Councilman Romero CARRIED: Motion passed on a vote of 3 (Councilman Romero – yes; Councilman Saiz – yes; Councilman Jaramillo - yes) FOR AND 0 AGAINST. 6:16 PM Mayor Griego asked for a motion regarding the liquor license. APPROVAL: Motion to approve MOVED: Councilman Saiz SECONDED: Councilman Jaramillo CARRIED: Motion passed on a vote of 3 (Councilman Romero – yes; Councilman Saiz – yes; Councilman Jaramillo - yes) FOR AND 0 AGAINST. 5. RESOLUTION 18-20 – YEAR END BUDGET ADJUSTMENTS. Ms. Monica Clarke presented item five. This is a resolution for the year-end budget adjustments – four funds need adjustments due to additional revenue and expenditures. Mayor Griego asked if there were any questions from council – there were none. Mayor Griego ask for a motion from council regarding resolution 18-20. APPROVAL: Motion to approve resolution 18-20 MOVED: Councilman Jaramillo SECONDED: Councilman Romero CARRIED: Motion passed on a vote of 3 (Councilman Romero – yes; Councilman Saiz – yes; Councilman Jaramillo - yes) FOR AND 0 AGAINST. 6. RESOLUTION 18-18 – A RESOLUTION ADOPTING THE 2018/2019 FISCAL YEAR REVENUE AND EXPENDITURE BUDGET FOR THE VILLAGE OF LOS LUNAS. Mr. Gregory D. Martin presented item six. This is the final budget for 2018/2019, which started July 1st. State statute requires that budgets approved by DFA be made part of the minutes of the governing body. The final budget is presented before council for their approval and submission to DFA by August 1, 2018. Changes to the budget are summarized in a memo that was included in the council packets. A recap of the fund balances were also included. Greg went through the budget with council. Mayor Griego asked if there were any questions, Councilman Saiz asked about the property taxes – what the percentage amount is. Mayor Griego replied it is based on value and millage – every year the County Assessor reports it to DFA, which comes after the close of the fiscal year. Mayor Griego asked for a motion from council regarding resolution 18-18. APPROVAL: Motion to approve resolution 18-18 MOVED: Councilman Saiz SECONDED: Councilman Romero CARRIED: Motion passed on a vote of 3 (Councilman Romero – yes; Councilman Saiz – yes; Councilman Jaramillo - yes) FOR AND 0 AGAINST. 7. ORDINANCE 438 – AN ORDINANCE UPDATED THE LAND USE ASSUMPTIONS, AND AMENDING ORDINANCES 220 AND 319, WHICH ESTABLISHED THE IMPACT FEE ORDINANCE, REPLACING SECTION 13.16.140 (SCHEDULE OF IMPACT FEES) IN ORDER TO UPDATE THE SCHEDULE OF IMPACT FEES. POSTPONED UNTIL AUGUST 23RD COUNCIL MEETING. 8. ACCEPTANCE OF INFRASTRUCTURE FOR MAINTENANCE - LAS TERRAZAS UNIT 2. Ms. Erin Callahan presented item eight. This item is to accept the infrastructure for maintenance in Las Terrazas – the area map/subdivision was conditionally approved on June 21, 2018. Conditional approval was pending the final letter from Molzen-Corbin stating that they would recommend that the Village accept the infrastructure for the subdivision. The Village did receive the letter-recommending acceptance. There were no outstanding issues – they completed everything on the punch list (Las Terrazas). Mayor Griego asked council if they had any questions – there were none. APPROVAL: Motion to approve MOVED: Councilman Romero SECONDED: Councilman Jaramillo CARRIED: Motion passed on a vote of 3 (Councilman Romero – yes; Councilman Saiz – yes; Councilman Jaramillo - yes) FOR AND 0 AGAINST. 9. EXECUTIVE SESSION. Mayor Griego announced that the Council would be going into executive session pursuant to NMSA 1the following matters would be discussed in closed session: fill vacancy in the Detective Division, hire FT Park Ranger, hire FT Office Specialist, hire FT Street Laborer, and hire FT Street Sweeper. APPROVAL: Motion to go into executive session pursuant to NMSA 1978 Section 10-15-1 (H) (2). MOVED: Councilman Saiz SECONDED: Councilman Jaramillo CARRIED: Motion passed on a vote of 3 (Councilman Romero – yes; Councilman Saiz – yes; Councilman Jaramillo – yes) FOR AND 0 AGAINST. Adjourned at 6:39 PM. At 7:08PM, Mayor Griego asked for a motion from Council indicating that they discussed filling the vacancy in the Detective Division, hire FT Park Ranger, hire FT Office Specialist, hire FT Street Laborer, and hire FT Street Sweeper. APPROVAL: Motion to reconvene in open session pursuant to NMSA 1978 Section 10-15-1 (H) (2). MOVED: Councilman Saiz SECONDED: Councilman Jaramillo CARRIED: Motion passed on a vote of 3 (Councilman Romero – yes; Councilman Saiz – yes; Councilman Jaramillo – yes; Councilman Jaramillo - yes) FOR AND 0 AGAINST. Regarding the Detective position – Mayor Griego put up the name of Brenda Ultiradi. APPROVAL: Motion to approve MOVED: Councilman Romero SECONDED: Councilman Saiz CARRIED: Motion passed on a vote of 3 (Councilman Saiz – yes; Councilman Romero – yes; Councilman Jaramillo - yes) FOR AND 0 AGAINST. Regarding the Park Ranger – Mayor Griego put up the name of Nathanial Blanton. APPROVAL: Motion to approve MOVED: Councilman Jaramillo SECONDED: Councilman Saiz CARRIED: Motion passed on a vote of 3 (Councilman Saiz – yes; Councilman Romero – yes; Councilman Jaramillo - yes) FOR AND 0 AGAINST. Regarding the Office Specialist – Mayor Griego put up the name of Lynette Duran. APPROVAL: Motion to approve MOVED: Councilman Saiz SECONDED: Councilman Romero CARRIED: Motion passed on a vote of 3 (Councilman Saiz – yes; Councilman Romero – yes; Councilman Jaramillo - yes) FOR AND 0 AGAINST. Regarding the Street Laborer – Mayor Griego put up the name Brian Torres. APPROVAL: Motion to approve MOVED: Councilman Jaramillo SECONDED: Councilman Saiz CARRIED: Motion passed on a vote of 3 (Councilman Saiz – yes; Councilman Romero – yes; Councilman Jaramillo - yes) FOR AND 0 AGAINST. Regarding the Street Sweeper – Mayor Griego put up the name Robert Ulibarri. APPROVAL: Motion to approve MOVED: Councilman Saiz SECONDED: Councilman Jaramillo CARRIED: Motion passed on a vote of 3 (Councilman Saiz – yes; Councilman Romero – yes; Councilman Jaramillo - yes) FOR AND 0 AGAINST. 10. MINUTES. Mayor Griego asked if there were corrections to the council minutes of July 12,, 2018 – there was none. MOTION: Motion to approve July, 2018 minutes MOVED: Councilman Romero SECONDED: Councilman Jaramillo CARRIED: Motion passed on a vote of 3 (Councilman Saiz – yes; Councilman Romero; Councilman Jaramillo - yes) FOR AND 0 AGAINST. 11. ADJOURNMENT. Council meeting adjourned at 7:08PM. ______________________________________________ _____________________________________________ Gregory D. Martin, Municipal Clerk Charles Griego, Mayor |  MINUTES VILLAGE OF LOS LUNAS THURSDAY, JULY 26, 2018 6:16PM 4. LIQUOR LICENSE – APPROVAL FOR ALLSUMPS CONVENIENCE STORES, IN DBA ALLUP’S #257. Ms. Erin Callahan presented item four. Allsup’s Convenience Stores, is seeking a transfer of ownership of liquor license No. 0015 located at 351 Highway 314 SW. The zoning on this property is C-1, the sale of liquor is allowed at this location. The request is to transfer the ownership license due to a change of the stockholders company, Public hearing notice was published on June 28th in the Valencia County News Bulletin. The Community Development did not receive any letters or telephone calls in opposition of this request. Community Development does recommend renewal of this liquor license based on the comprehensive plan and municipal code. Mayor Griego asked Council if they had any questions – there were none. He then asked the audience if there was any comments in favor or against the request – there were none. Mayor Griego asked for a motion to close the public hearing and reconvene as a Council. APPROVAL: Motion to close as a public hearing MOVED: Councilman Romero SECONDED: Councilman Jaramillo CARRIED: Motion passed on a vote of 3 (Councilman Romero – yes; Councilman Saiz – yes; Councilman Jaramillo - yes) FOR AND 0 AGAINST. 6:18 PM