Village of Los Lunas Council Agendas\Minutes
Regular MeetingLos Lunas, NM · July 12, 2018
Minutes
MINUTES
VILLAGE OF LOS LUNAS
THURSDAY, JULY 12, 2018
The Board of Trustees of the Village of Los Lunas, County of Valencia, and State of New Mexico met Thursday, July 12, 2018 in regular session
at 6:00 PM at the Council Chambers. Roll call was taken and the following were present: Mayor Charles Griego, Councilmen Christopher
Ortiz, Gino Romero, Gerard Saiz and Phillip Jaramillo.
Mayor: Charles Griego,
Mayor Pro Tem: Christopher Ortiz
Council: Gerard Saiz
Gino Romero
Phillip Jaramillo
Also present were: Martin Callahan, Norbert A. Schueller, Steve Hernandez, Sheldon Greer, Sandy Schauer, Bob Anderson, Steve & Molly
Trujillo, Jim Rickey, Nancy Schmierbach, Deborah Fox, and Dale Bennett.
In accordance with Ordinance 114A, the following agenda was prepared and circulated as required:
• CALL MEETING TO ORDER.
• PLEDGE OF ALLEGIANCE.
• APPROVAL OF AGENDA.
• PUBLIC INPUT FORUM.
1. FIXED ASSET REMOVAL FROM INVENTORY LISTING AND FIXED ASSET DISPOSAL.
2. RESOLUTION 18-15 – COMMITMENT OF FUND BALANCE UNDER GASB 54 FOR 1-25 INTERCHANGE AND EAST-WEST CORRIDOR
PROJECT.
3. RESOLUTION 18-12 – RESOLUTION AMENDINGTHE FIESTA AREA PLAN.
4. ORDINANCE 438 – AN ORDINANCE UPDATING THE LAND USE ASSUMPTIONS, AND AMENDING ORDINANCES 220 AND 319, WHICH
ESTABLISHED THE IMPACT FEE ORDINANCE, REPLACING SECTION 13.16.140 (SCHEDULE OF IMPACT FEES) IN ORDER TO UPDATE
THE SCHEDULE OF IMPACT FEES.
5. RESOLUTION 18-16 – NEW MEXICO DEPARTMENT OF TRANSPORTATION FOR FEDERAL FISCAL YEAR 2020/2021 TAP FUNDS.
6. RESOLUTION 18-17 – NEW MEXICO DEPARTMENT OF TRANSPORTATION FOR FEDERAL FISCAL YEAR 2020/2021 TAP FUNDS.
7. EXECUTIVE SESSION:
a) Hire FT Solid Waste Superintendent – Solid Waste Department / Public Works.
b) Hire FT Park Technician – Parks & Recreation Department / Community Services.
c) Hire Community Development Planning Technician – Community Development.
d) Hire FT Fire Lieutenant – Fire Department.
8. APPROVAL OF MINUTES:
a. Minutes from June 21, 2018 Council Meeting.
9. ADJOURNMENT.
• CALL MEETING TO ORDER.
At 6:00 PM, Mayor Griego brought the meeting to order and welcomed the audience.
• PLEDGE OF ALLEGIANCE.
Mayor Griego asked Jim Schnitzler to lead the Council and audience in the Pledge of Allegiance.
• APPROVAL OF AGENDA.
Mayor Griego announced that item four on the agenda would be postponed until the next council meeting. Mayor Griego asked for a motion,
which included the amendment.
APPROVAL: Motion to approve agenda with amendment
MOVED: Councilman Saiz
SECONDED: Councilman Ortiz
CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilman Ortiz – yes; Councilman Saiz – yes;
Councilman Jaramillo - yes) FOR AND 0 AGAINST.
• PUBLIC INPUT FORUM.
Mayor Griego asked if there was anyone in the audience who wanted to speak to the Council regarding an item that was not on the council
agenda – Jason Duran approached the podium. Jason wanted to honor Mr. Jim Schnitzler for all his contributions to the community.
1. FIXED ASSET REMOVAL FROM INVENTORY LISTING AND FIXED ASSET DISPOSAL.
Ms. Monica Clarke presented item one. Per statutory authority under the Audit Act, capital asset inventory that is capitalized under
historical thresholds can be eliminated from fixed asset inventory listing. This change will allow the Village to manage fixed assets greater
than the $5,000.00 threshold. Mayor Griego asked Council if they had any questions – there were none. Mayor Griego asked for a motion
from council.
APPROVAL: Motion to approve
MOVED: Councilman Saiz
SECONDED: Councilman Romero
CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilman Ortiz – yes; Councilman Saiz – yes;
Councilman Jaramillo - yes) FOR AND 0 AGAINST.
2. RESOLUTION 18-15 – COMMITMENT OF FUND BALANCE UNDER GASB 54 FOR I-25 INTERCHANGE AND EAST-WEST CORRIDOR
PROJECT.
Mayor Griego asked for a motion from council to recess as a council and go in to a public meeting.
APPROVAL: Motion to approve
MOVED: Councilman Romero
SECONDED: Councilman Jaramillo
CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilman Ortiz – yes; Councilman Saiz – yes;
Councilman Jaramillo - yes) FOR AND 0 AGAINST. 6:10 PM
Mayor Griego asked for a motion from council regarding resolution 18-15.
APPROVAL: Motion to approve resolution 18-15.
MOVED: Councilman Ortiz
SECONDED: Councilman Romero
CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilman Ortiz – yes; Councilman Saiz – yes;
Councilman Jaramillo - yes) FOR AND 0 AGAINST.
3. RESOLUTION 18-12 – RESOLUTION AMENDING THE FIESTA AREA PLAN.
Mayor Griego asked for a motion from council to recess as a council and go in to a public meeting.
APPROVAL: Motion to approve
MOVED: Councilman Ortiz
SECONDED: Councilman Jaramillo
CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilman Ortiz – yes; Councilman Saiz – yes;
Councilman Jaramillo - yes) FOR AND 0 AGAINST. 6:19 PM
Mayor Griego asked for a motion from council regarding resolution 18-12.
APPROVAL: Motion to approve resolution 18-12 and include the findings of Planning & Zoning.
MOVED: Councilman Romero
SECONDED: Councilman Saiz
CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilman Ortiz – yes; Councilman Saiz – yes;
Councilman Jaramillo - yes) FOR AND 0 AGAINST.
4. ORDINANCE 438 – AN ORDINANCE UPDATED THE LAND USE ASSUMPTIONS, AND AMENDING ORDINANCES 220 AND 319, WHICH
ESTABLISHED THE IMPACT FEE ORDINANCE, REPLACING SECTION 13.16.140 (SCHEDULE OF IMPACT FEES) IN ORDER TO UPDATE THE
SCHEDULE OF IMPACT FEES.
POSTPONED UNTIL NEXT COUNCIL MEETING.
5. RESOLUTION 18-16 – NEW MEXICO DEPARTMENT OF TRANSPORTATION FOR FEDERAL FISCAL YEAR 2020/20211 TAP FUNDS.
Mayor Griego asked for a motion from council to recess as a council and go in to a public meeting to hear items 5 and 6 together but give
separate votes.
APPROVAL: Motion to approve
MOVED: Councilman Saiz
SECONDED: Councilman Romero
CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilman Ortiz – yes; Councilman Saiz – yes;
Councilman Jaramillo - yes) FOR AND 0 AGAINST. 6:19 PM
Mayor Griego asked for a motion from council regarding resolution 18-16.
APPROVAL: Motion to approve resolution 18-16
MOVED: Councilman Saiz
SECONDED: Councilman Jaramillo
CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilman Ortiz – yes; Councilman Saiz – yes;
Councilman Jaramillo - yes) FOR AND 0 AGAINST.
6. RESOLUTION 18-17 – NEW MEXICO DEPARTMENT OF TRANSPORTATION FOR FEDERAL FISCAL YEAR 2020/2021 TAP FUNDS.
Mayor Griego asked for a motion from council regarding resolution 18-17.
APPROVAL: Motion to approve resolution 18-17
MOVED: Councilman Ortiz
SECONDED: Councilman Romero
CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilman Ortiz – yes; Councilman Saiz – yes;
Councilman Jaramillo - yes) FOR AND 0 AGAINST.
7. EXECUTIVE SESSION.
Mayor Griego announced that the Council would be going into executive session pursuant to NMSA 1the following matters
would be discussed in closed session: hire Solid Waste Superintendent, Park Technician, Community Development Planning
Technician, and Fire Lieutenant.
APPROVAL: Motion to go into executive session pursuant to NMSA 1978 Section 10-15-1 (H) (2).
MOVED: Councilman Saiz
SECONDED: Councilman Jaramillo
CARRIED: Motion passed on a vote of 4 (Councilman Ortiz – yes; Councilman Saiz – yes; Councilman Romero – yes)
FOR AND 0 AGAINST. Adjourned at 6:37 PM.
At 7:20PM, Mayor Griego asked for a motion from Council indicating that they discussed the hiring of a Solid Waste
Superintendent, Park Technician, Community Development Planning Technician, and Fire Lieutenant.
APPROVAL: Motion to reconvene in open session pursuant to NMSA 1978 Section 10-15-1 (H) (2).
MOVED: Councilman Saiz
SECONDED: Councilman Jaramillo
CARRIED: Motion passed on a vote of 4 (Councilman Ortiz – yes; Councilman Saiz – yes; Councilman Romero – yes;
Councilman Jaramillo - yes) FOR AND 0 AGAINST.
Regarding the Solid Waste Superintendent – Mayor Griego put up the name of Marquez Montoya.
APPROVAL: Motion to approve
MOVED: Councilman Ortiz
SECONDED: Councilman Saiz
CARRIED: Motion passed on a vote of 4 (Councilman Ortiz – yes; Councilman Saiz – yes; Councilman Romero – yes;
Councilman Jaramillo - yes) FOR AND 0 AGAINST.
Regarding the Park Technician – Mayor Griego put up the name of Hunter Foreman.
APPROVAL: Motion to approve
MOVED: Councilman Saiz
SECONDED: Councilman Jaramillo
CARRIED: Motion passed on a vote of 4 (Councilman Ortiz – yes; Councilman Saiz – yes; Councilman Romero – yes;
Councilman Jaramillo - yes) FOR AND 0 AGAINST.
Regarding the Community Development Planning Technician – Mayor Griego put up the name of Sonia Walker.
APPROVAL: Motion to approve
MOVED: Councilman Jaramillo
SECONDED: Councilman Ortiz
CARRIED: Motion passed on a vote of 4 (Councilman Ortiz – yes; Councilman Saiz – yes; Councilman Romero – yes;
Councilman Jaramillo - yes) FOR AND 0 AGAINST.
Regarding the Fire Lieutenant – Mayor Griego put up the name Alton Peoples.
APPROVAL: Motion to approve
MOVED: Councilman Romero
SECONDED: Councilman Saiz
CARRIED: Motion passed on a vote of 4 (Councilman Ortiz – yes; Councilman Saiz – yes; Councilman Romero – yes;
Councilman Jaramillo - yes) FOR AND 0 AGAINST.
8. MINUTES.
Mayor Griego asked if there were corrections to the council minutes of June 21, 2018 – there was none.
MOTION: Motion to approve June 21, 2018 minutes
MOVED: Councilman Ortiz
SECONDED: Councilman Jaramillo
CARRIED: Motion passed on a vote of 4 (Councilman Ortiz – yes; Councilman Saiz – yes; Councilman Romero; Councilman
Jaramillo - yes) FOR AND 0 AGAINST.
9. ADJOURNMENT.
Council meeting adjourned at 7:22PM.
______________________________________________ _____________________________________________
Martin Callahan, Municipal Clerk Charles Griego, Mayor
|
MINUTES
VILLAGE OF LOS LUNAS
THURSDAY, JULY 12, 2018
6:10PM
2. RESLUTION 18-15 – COMMITMENT OF FUND BALANCE UNDER GASB 54 FOR I-25 INTERCHANGE AND EAST-WEST CORRIDOR PROJECT.
Ms. Monica Clarke presented item two. We are committing a portion of our residual cash reserves to the I-25 project. Through resolution,
we can set money aside – it has called a self-imposed constraint, which will be used for a specific purpose. It is a restriction for that money
to be used only on that project. Before the council meeting, Ms. Clarke placed a financial statement sheet at each council’s seat. This is
information for Council to see where, if the resolution is approved, it will appear on the financial statement – will appear under committed
balance. Mayor Griego asked council if they had any questions – Councilman Romero asked if other larger scale projects would fall under
this as well. Monica replied, with the committed fund balance, it is restricted to the item listed in the resolution. Mayor asked the audience
if there were any questions - there were none. Mayor Griego asked for a motion to close the public hearing and reconvene as a Council.
APPROVAL: Motion to close as a public hearing
MOVED: Councilman Ortiz
SECONDED: Councilman Jaramillo
CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilman Ortiz – yes; Councilman Saiz – yes;
Councilman Jaramillo - yes) FOR AND 0 AGAINST. 6:18 PM
6:19PM
3. RESOLUTION 18-12 – RESOLUTION AMENDING THE FIESTA AREA PLAN.
Ms. Christina Ainsworth presented item three. Resolution 18-12 is to amend Fiesta Area Plan north of the high school. The developer has
followed through with amending the plan. We wanted to clarify some of the regulations that were in that document – there was some
confusing language with regards to set backs and plat dimensions. The Planning & Zoning Commission recommended approval back in May
2018 and there has not been any comments from the public. Mayor Griego asked if there were any comments from council– there was
none. Mayor asked the audience if there were any comments for or against – there were none. Mayor Griego asked for a motion to close the
public hearing and reconvene as a Council.
APPROVAL: Motion to close public hearing
MOVED: Councilman Romero
SECONDED: Councilman Ortiz
CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilman Ortiz – yes; Councilman Saiz – yes;
Councilman Jaramillo - yes) FOR AND 0 AGAINST. 6:22 PM
5. RESOLUTION 18-16 – NEW MEXICO DEPARTMENT OF TRANSPORTATION FOR FEDERAL FISCAL YEAR 2020/2021 TAP FUNDS.
Mr. Michael Jaramillo presented item five. This application is for a grant assistance in the amount of $515,000.00 with a Village match of
14%. The funds would be dedicated to the design and construction of Sun Ranch Trail improvements which improves connectivity to
Huning Ranch neighborhood and Jubilee.
And
6. RESOLUTION 18-17 – NEW MEXICO DEPARTMENT OF TRANSPORTATION FOR FEDERAL FISCAL YEAR 2020/2021 TAP FUNDS.
Mr. Michael Jaramillo presented item six. This application is for grant assistance in the amount of $495,000.00 with a Village match of 14%.
The funds would be dedicated to the design and construction of the Jubilee Recreational Trail.
Mayor Griego asked if there were any comments from council– there was none. Mayor asked the audience if there were any comments for
or against – there were none. Mayor Griego asked for a motion to close the public hearing and reconvene as a Council.
APPROVAL: Motion to close public hearing
MOVED: Councilman Ortiz
SECONDED: Councilman Romero
CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilman Ortiz – yes; Councilman Saiz – yes;
Councilman Jaramillo - yes) FOR AND 0 AGAINST. 6:36 PM
Agenda
VILLAGE OF LOS LUNAS
REGULAR COUNCIL MEETING AGENDA
THURSDAY, JULY 12, 2018 – 6:00 PM
COUNCIL CHAMBERS - 660 MAIN STREET
LOS LUNAS, NM 87031
PLEASE TURN OFF OR MUTE ALL ELECTRONIC DEVICES DURING MEETING
YOUR COOPERATION IS APPRECIATED
• CALL MEETING TO ORDER.
• PLEDGE OF ALLEGIANCE.
• APPROVAL OF AGENDA.
• PUBLIC INPUT FORUM.
The Village of Los Lunas Council is pleased to have residents of the community take time to attend Village Council Meetings.
Attendance and participation is encouraged. Individuals wishing to be heard during Public Hearing proceedings are
encouraged to be prepared and will be limited to three (3) minutes in order to allow everyone the opportunity to be heard.
PUBLIC COMMENTS ARE EXPECTED TO BE CONSTRUCTIVE AND DEVOID OF CHARACTER ASSASSINATION. Questions raised
on non-agenda items may be answered at a later date by letter in order to facilitate proper research. Written comments are
welcome and should be given to the Village Administrator prior to the start of the meeting. Written materials will not be
accepted during regular agenda items in the interest of time.
MONICA CLARKE 1. FIXED ASSET REMOVAL FROM INVENTORY LISTING AND FIXED ASSET DISPOSAL.
TAB 1.
ACTION REQUESTED OF COUNCIL:
Approve or disapprove
BACKGROUND AND RATIONALE:
Pursuant to the statutory authority under the Audit Act, specifically Section 2.2.2.10.W of the 2018 State Audit
Rule, capital asset inventory that is capitalized under historical thresholds (under $5,000) can be eliminated
from fixed asset inventory listing. These assets will not be disposed of and will only be removed from the fixed
asset spreadsheets. This change will allow the Village to manage fixed assets greater than the $5,000 threshold
more effectively. One vehicle, categorized under Community Development, will be removed and disposed of.
This vehicle was deemed a total loss by insurance company due to accident that occurred in FY 2017. Pursuant
to Section 13-6-1 NMSA 1978 Disposition of obsolete, worn-out or unusable tangible personal property, the
disposal of fixed assets must be approved by the governing authority.
MONICA CLARKE 2. RESOLUTION 18-15 – COMMITMENT OF FUND BALANCE UNDER GASB 54 FOR I-25 INTERCHANGE AND
EAST-WEST CORRIDOR PROJECT.
TAB 2.
ACTION REQUESTED OF COUNCIL:
Approve or disapprove
BACKGROUND AND RATIONALE:
The Village continues to look for every opportunity to move forward on the I-25 Interchange and East-West
Corridor Project. We have been advised that part of our effort should include a local matching amount that will
help the Village qualify for federal grants, and get the project listed on the STIP (State Transportation
Improvement Program). During the budget process, the Governing Body directed staff to commit $2,500,000 of
estimated General Fund balance towards the completion of this project. Therefore, under Governmental
Accounting Standards Board (GASB) Statement No. 54, and as per the Village of Los Lunas Accounting Policies
and Procedures Manual, Resolution 18-15 is presented to the Governing Body, and is the mechanism by which
the Village intends to commit these funds for this purpose.
CHRISTINA AINSWORTH 3. RESOLUTION 18-12 – RESOLUTION AMENDING THE FIESTA AREA PLAN.
TAB 3.
ACTION REQUESTED OF COUNCIL:
PUBLIC HEARING. Approve or disapprove
BACKGROUND AND RATIONALE:
A Resolution of the Village of Los Lunas amending the Fiesta Area Plan in order to revise the regulations for
zoning standards and update outdated language for future subdivision submissions.
CHRISTINA AINSWORTH 4. ORDINANCE 438 – AN ORDINANCE UPDATING THE LAND USE ASSUMPTIONS, AND AMENDING
ORDINANCES 220 AND 319, WHICH ESTABLISHED THE IMPACT FEE ORDINANCE, REPLACING SECTION
13.16.140 (SCHEDULE OF IMPACT FEES) IN ORDER TO UPDATE THE SCHEDULE OF IMPACT FEES.
TAB 4.
ACTION REQUESTED OF COUNCIL:
PUBLIC HEARING. Approve or disapprove
BACKGROUND AND RATIONALE:
An impact fee committee was assembled last year to review the land use assumptions that were used to develop
the impact fees as they were adopted. The committee recommends changes to the impact fee schedule based on
the land use assumption updates and current market conditions.
MICHAEL JARAMILLO 5. RESOLUTION 18-16 – NEW MEXICO DEPARTMENT OF TRANSPORTATION FOR FEDERAL FISCAL YEAR
2020/2021 TAP FUNDS.
TAB 5.
ACTION REQUESTED OF COUNCIL:
Approve or disapprove
BACKGROUND AND RATIONALE:
The Village of Los Lunas Public Works Department is requesting to permission to submit a grant application to
the New Mexico Department of Transportation (NMDOT) Transportation Alternative Program (TAP). This
application is for grant assistance in the amount of $515,000; however, a local match of 14.56% match is
required. The NMDOT requires a resolution be approved and passed by the Village of Los Lunas governing body.
The funds would be dedicated to the design and construction of Sun Ranch Trail Improvements which improves
connectivity to Huning Ranch Neighborhood and Jubilee Active Adult Community.
MICHAEL JARAMILLO 6. RESOLUTION 18-17 – NEW MEXICO DEPARTMENT OF TRANSPORTATION FOR FEDERAL FISCAL YEAR
2020/2021 TAP FUNDS.
TAB 6.
ACTION REQUESTED OF COUNCIL:
Approve or disapprove
BACKGROUND AND RATIONALE:
The Village of Los Lunas Public Works Department is requesting to permission to submit a grant application to
the New Mexico Department of Transportation (NMDOT) Transportation Alternative Program (TAP). This
application is for grant assistance in the amount of $495,000; however, a local match of 14.56% match is
required. The NMDOT requires a resolution be approved and passed by the Village of Los Lunas governing body.
The funds would be dedicated to the design and construction of the Jubilee Recreational Trail.
7. EXECUTIVE SESSION – pursuant to NMSA 1978 Section 10-15-1(H), the following matters will be
discussed in closed session:
TAB 7.
a) Hire FT Solid Waste Superintendent – Solid Waste Department / Public Works.
b) Hire FT Park Technician – Parks & Recreation Department / Community Services.
c) Hire Community Development Planning Technician – Community Development.
d) Hire FT Fire Lieutenant – Fire Department.
8. APPROVAL OF MINUTES
TAB 8.
a) Minutes from June 21, 2018 Council Meeting.
9. ADJOURNMENT.
If you are an individual with a disability who is in need of a reader, amplifier, qualified sign language
interpreter, or any other form of auxiliary aid or service to attend or participate in the hearing or meeting,
please contact the Deputy Clerk five (5) days prior to council meeting at 839-3840.
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