Village of Los Lunas Council Agendas\Minutes

MINUTES VILLAGE OF LOS LUNAS THURSDAY, SEPTEMBER 20, 2018 The Board of Trustees of the Village of Los Lunas, County of Valencia, and State of New Mexico met Thursday, September 20, 2018 in regular session at 6:00 PM at the Council Chambers. Roll call was taken and the following were present: Mayor Charles Griego, Christopher Ortiz, Gerard Saiz and Phillip Jaramillo. Councilman Gino Romero was excused. Mayor: Charles Griego, Mayor Pro Tem: Christopher Ortiz Council: Gerard Saiz Gino Romero, excused Phillip Jaramillo Also present were: Gregory D. Martin, Debra Sanchez, Joshua Chavez, Janice Byrnes, Bob Anderson, Sandy Schauer, Deborah Fox, Jim Rickey, Cheryl Luna, David Foreman, and Ginny Adame. In accordance with Ordinance 114A, the following agenda was prepared and circulated as required: • CALL MEETING TO ORDER. • PLEDGE OF ALLEGIANCE. • APPROVAL OF AGENDA. • PUBLIC INPUT FORUM. 1. DESTRUCTION OF OBSOLETE UTILITY BILLING ACCOUNTS. 2. DWI PROGRAM DOCUMENT DESTRUCTION. 3. REQUEST PERMISSION TO ENTER INTO CONTRACTS FOR THE COMMUNITY SERVICES DEPARTMENT. 4. PERSONNEL ORDINANCE 12.11 – AN ORDINANCE AMENDING THE CURRENT SMOKING POLICY. 5. EXECUTIVE SESSION: a) Hire FT Solid Waste Supervisor – Public Works Department. b) Hire FT Heavy Duty Mechanic – Public Works Department. c) Hire FT Museum Technician – Library Department. d) Hire four (4) Seasonal Recreational Aides – Community Services Department. e) Hire FT DWI Prevention Specialist – Community Services Department. f) Hire FT DWI Compliance Officer – Community Services Department. 6. APPROVAL OF MINUTES: a. Minutes from September 6, 2018 Council Meeting. b. Minutes from August 30, 2018 Recruiting Workshop 7. ADJOURNMENT. • CALL MEETING TO ORDER. At 6:00 PM, Mayor Griego brought the meeting to order and welcomed the audience. • PLEDGE OF ALLEGIANCE. Mayor Griego asked Ginny Adame to lead the Council and audience in the Pledge of Allegiance. • APPROVAL OF AGENDA. Mayor Griego asked council if there were any changes to the agenda – no comment from council. Mayor Griego asked for a motion. APPROVAL: Motion to approve MOVED: Councilman Saiz SECONDED: Councilman Jaramillo CARRIED: Motion passed on a vote of 3 (Councilman Ortiz – yes; Councilman Saiz – yes; Councilman Jaramillo - yes) FOR AND 0 AGAINST. • PUBLIC INPUT FORUM. Mayor Griego asked the public if there was anyone who wanted to speak to the Council that did not have any item on the council agenda. Ms. Elena Gonzales approached the podium – she wanted to introduce her family’s watch and jewelry repair business that opened in the plaza next to Baskin Robbins. Fire Chief John Gabaldon approached the podium – he wanted to recognize four Firefighters who recently completed their probation. 1. DESTRUCTION OF OBSOLETE UTILITY BILLING ACCOUNTS. Ms. Janice Byrnes presented item one. Per Administration Code 1.21.2.303, the utility Billing Division is requesting permission to destroy obsolete utility billing accounts prior to January 1, 2011. Mayor Griego asked council if they had any comments – there were none. Mayor Griego asked for a motion from council. APPROVAL: Motion to approve destruction MOVED: Councilman Ortiz SECONDED: Councilman Saiz CARRIED: Motion passed on a vote of 3 (Councilman Ortiz – yes; Councilman Saiz – yes; Councilman Jaramillo - yes) FOR AND 0 AGAINST. 2. DWI PROGRAM DOCUMENT DESTRUCTION. Ms. Ginny Adame presented item two. Ms. Adame is requesting permission to destroy obsolete DWI files – pursuant to New Mexico Administration Code 1.21.2.246, section 14-1-8 and NMSA 7.7.2.30 – documents through December 2011. Mayor Griego asked if there were any questions from Council – there were none. Mayor Griego asked for a motion from council. APPROVAL: Motion to approve destruction MOVED: Councilman Saiz SECONDED: Councilman Jaramillo CARRIED: Motion passed on a vote of 3 (Councilman Ortiz - yes; Councilman Saiz – yes; Councilman Jaramillo - yes) FOR AND 0 AGAINST. 3. REQUEST PERMISSION TO ENTER INTO CONTRACTS FOR THE COMMUNITY SERVICES DEPARTMENT. Mr. Jason Duran presented item three. Mr. Duran is requesting permission to enter into contract with six volleyball referees – Daniel Calderon, Veronica Baeza, Julian Salas, Isaac Sanchez, Vince Armijo, and Sebastian Venegas. These contracts are a little difference, Larry Guggino reviewed them. These contracts will no longer be up in a year, they will end when the individual decides to leave. Mayor Griego asked if there were any questions – there were none. Mayor Griego asked for a motion from council. APPROVAL: Motion to approve all six contracts as presented MOVED: Councilman Ortiz SECONDED: Councilman Jaramillo CARRIED: Motion passed on a vote of 3 (Councilman Ortiz – yes; Councilman Saiz – yes; Councilman Jaramillo - yes) FOR AND 0 AGAINST. 4. PERSONNEL ORDINANCE 12.11 – AN ORDINANCE AMENDING THE CURRENT SMOKING POLICY. Mayor Griego asked for motion to recess in regular and reconvene in a public hearing. APPROVAL: Motion to approve MOVED: Councilman Ortiz SECONDED: Councilman Saiz CARRIED: Motion passed on a vote of 3 (Councilman Ortiz – yes; Councilman Saiz – yes; Councilman Jaramillo - yes) FOR AND 0 AGAINST. (See last page for discussion). Mayor Griego asked for motion from council. APPROVAL: Motion to approve MOVED: Councilman Saiz SECONDED: Councilman Ortiz CARRIED: Motion passed on a vote of 3 (Councilman Ortiz – yes; Councilman Saiz – yes; Councilman Jaramillo - yes) FOR AND 0 AGAINST. 5. EXECUTIVE SESSION. Mayor Griego announced that the Council would be going into executive session pursuant to NMSA 1the following matters would be discussed in closed session: hiring of a FT Solid Waste Supervisor, hiring of a FT Heavy Duty Mechanic, hiring a FT Museum Technician, hiring of four Seasonal Recreational Aides, hiring of a FT DWI Prevention Specialist, and hiring of FT DWI Compliance Officer. APPROVAL: Motion to go into executive session pursuant to NMSA 1978 Section 10-15-1 (H) (2). MOVED: Councilman Ortiz SECONDED: Councilman Jaramillo CARRIED: Motion passed on a vote of 3 (Councilman Ortiz – yes; Councilman Saiz – yes; Councilman Jaramillo – yes) FOR AND 0 AGAINST. Adjourned at 6:23 PM. At 7:10PM, Mayor Griego asked for a motion from Council indicating that they discussed the hiring of a FT Solid Waste Supervisor, hiring of a FT Heavy Duty Mechanic, hiring a FT Museum Technician, hiring of four Seasonal Recreational Aides, hiring of a FT DWI Prevention Specialist, and hiring of FT DWI Compliance Officer. APPROVAL: Motion to approve MOVED: Councilman Ortiz SECONDED: Councilman Jaramillo CARRIED: Motion passed on a vote of 3 (Councilman Ortiz – yes; Councilman Saiz – yes; Councilman Jaramillo – yes) FOR AND 0 AGAINST. Mayor Griego put up the name of Arturo Romero for Solid Waste Supervisor. APPROVAL: Motion to approve MOVED: Councilman Ortiz SECONDED: Councilman Jaramillo CARRIED: Motion passed on a vote of 3 (Councilman Ortiz – yes; Councilman Saiz – yes; Councilman Jaramillo – yes) FOR AND 0 AGAINST. Mayor Griego put up the name of David Foreman for Heavy Duty Mechanic. APPROVAL: Motion to approve MOVED: Councilman Jaramillo SECONDED: Councilman Saiz CARRIED: Motion passed on a vote of 3 (Councilman Ortiz – yes; Councilman Saiz – yes; Councilman Jaramillo – yes) FOR AND 0 AGAINST. Mayor Griego put up the name of Rebecca Ortiz for Museum Technician. APPROVAL: Motion to approve MOVED: Councilman Ortiz SECONDED: Councilman Jaramillo CARRIED: Motion passed on a vote of 3 (Councilman Ortiz – yes; Councilman Saiz – yes; Councilman Jaramillo – yes) FOR AND 0 AGAINST. Mayor Griego put up the names of Issac Sanchez, Sebastian Venegas, Carl Lucero, and Deidra Zuni for the positions of Seasonal Recreational Aides. APPROVAL: Motion to approve MOVED: Councilman Saiz SECONDED: Councilman Jaramillo CARRIED: Motion passed on a vote of 3 (Councilman Ortiz – yes; Councilman Saiz – yes; Councilman Jaramillo – yes) FOR AND 0 AGAINST. Mayor Griego put up the name of Linda Montano for the position of DWI Prevention Specialist. APPROVAL: Motion to approve MOVED: Councilman Saiz SECONDED: Councilman Ortiz CARRIED: Motion passed on a vote of 3 (Councilman Ortiz – yes; Councilman Saiz – yes; Councilman Jaramillo – yes) FOR AND 0 AGAINST. Mayor Griego put up the name of Francesca Rengal for DWI Compliance Officer. APPROVAL: Motion to approve MOVED: Councilman Oritz SECONDED: Councilman Jaramillo CARRIED: Motion passed on a vote of 3 (Councilman Ortiz – yes; Councilman Saiz – yes; Councilman Jaramillo – yes) FOR AND 0 AGAINST. 6. MINUTES. Mayor Griego asked if there were corrections to the council minutes of September 6, 2018 – there was none. MOTION: Motion to approve September 6, 2018 minutes MOVED: Councilman Ortiz SECONDED: Councilman Jaramillo CARRIED: Motion passed on a vote of 3 (Councilman Ortiz – yes; Councilman Saiz – yes; Councilman Jaramillo – yes) FOR AND 0 AGAINST. Mayor Griego asked if there were any correction to the Recruiting Workshop minutes of August 30, 2018 – there were none. MOTION: Motion to approve August 130, 2018 workshop minutes MOVED: Councilman Jaramillo SECONDED: Councilman Oritz CARRIED: Motion passed on a vote of 3 (Councilman Ortiz – yes; Councilman Saiz – yes; Councilman Jaramillo – yes) FOR AND 0 AGAINST. 7. ADJOURNMENT. Council meeting adjourned at 7:15PM. ______________________________________________ _____________________________________________ Gregory D. Martin, Village Administrator Charles Griego, Mayor |  MINUTES VILLAGE OF LOS LUNAS THURSDAY, SEPTEMBER 20, 2018 6:18PM 4. PERSONNEL ORDINANCE 12.11 – AN ORDINANCE AMENDING THE CURRENT SMOKING POLICY. Ms. Iris Padilla presented item four. This proposed amendment modifies 12.11 – Smoking Policy to Tobacco Free Work-Place, which captures the New Mexico Clean Air Act standards and addresses smokeless tobacco products and electronica smoothing devices. Notice was posted in the Valencia County News Bulletin for 15 days – September 9, 2018 through September 20, 2018. Mayor Griego asked if there any comments from council – there were none. Mayor Griego asked the audience if there were any comments – there was none. Mayor Griego asked for a motion to close the public hearing. APPROVAL: Motion to close public hearing MOVED: Councilman Jaramillo SECONDED: Councilman Ortiz CARRIED: Motion passed on a vote of 3 (Councilman Ortiz – yes; Councilman Saiz – yes; Councilman Jaramillo - yes) FOR AND 0 AGAINST. 6:22PM