Village of Los Lunas Council Agendas\Minutes

MINUTES VILLAGE OF LOS LUNAS THURSDAY, NOVEMBER 15, 2018 The Board of Trustees of the Village of Los Lunas, County of Valencia, and State of New Mexico met Thursday, November 15, 2018 in regular session at 6:00 PM at the Council Chambers. Roll call was taken and the following were present: Mayor Charles Griego, Christopher Ortiz, Gerard Saiz, Gino Romero and Phillip Jaramillo. Mayor: Charles Griego, Mayor Pro Tem: Christopher Ortiz Council: Gerard Saiz Gino Romero Phillip Jaramillo Also present were: Gregory D. Martin, Debra Sanchez, Cynthia Shetter, Bob Anderson, Sandy Schauer, Andrea Chavez, Deborah Fox, and Jim Rickey. In accordance with Ordinance 114A, the following agenda was prepared and circulated as required: • CALL MEETING TO ORDER. • PLEDGE OF ALLEGIANCE. • APPROVAL OF AGENDA. • PUBLIC INPUT FORUM. 1. CONSIDERATION OF SOLARO ENERGY IRB INDUCEMENT RESOLUTION 18-25 DECLARING THE INTENT OF THE VILLAGE OF LOS LUNAS, NEW MEXICO, SUBJECT TO THE SATISFACTION OF CERTAIN CONDITIONS, TO ISSUE TAXABLE INDUSTRIAL REVENUE BONDS, IN ONE OR MORE SERIES, IN AN AGGREGATE PRINCIPAL AMOUNT NOT TO EXCEED SIX MILLION DOLLARS ($6,000,000) IN CONNECTION WITH A PRPOSED PROJECT TO BE LOCATED WITHIN THE VILLAGE, FOR THE PURPOSE OF INDUCING SOLARO ENERGY, INC. AND /OR AFFILIATES TO ACQUIRE, CONSTRUCT AND EQUIP A MANUFACTURING FACILITY. 2. 2019 FACEBOOK COMMUNITY ACTION GRANT. 3. RESOLUTION 18-24 – MUNICIPAL RECORDS RETENTION POLICY AND EMAIL RETENTION GUIDELINES. 4. RESOLUTION 18-26 – FY 2020-2025 TIP. 5. RESOLUTION 18-27 – FY 2020-2025 TIP. 6. RESOLUTION 18-28 – FY 2020-2025 TIP. 7. RESOLUTION 18-29 – FY 2020-2025 TIP. 8. RESOLUTION 19-30 – FY 2020-2025 – CMAQ. 9. EXECUTIVE SESSION: a) Hire FT Police Officer – Police Department. b) Hire FT Construction/Safety Inspector – Public Works Department. c) Discuss pending litigation between the City of Albuquerque and the New Mexico Taxation and Revenue Department and its potential effect on the Village of Los Lunas. 10. APPROVAL OF MINUTES: a. Minutes from November 1, 2018 Council Meeting. 11. ADJOURNMENT. • CALL MEETING TO ORDER. At 6:00 PM, Mayor Griego brought the meeting to order and welcomed the audience. • PLEDGE OF ALLEGIANCE. Mayor Griego asked Cynthia Shetter to lead the Council and audience in the Pledge of Allegiance. • APPROVAL OF AGENDA. Mayor Griego mentioned that there was a change in the agenda – item 8 was being moved to item two. Mayor then asked if there were any other comments or changes to the agenda – no comment from council. Mayor Griego asked for a motion. APPROVAL: Motion to approve MOVED: Councilman Saiz SECONDED: Councilman Jaramillo CARRIED: Motion passed on a vote of 4 (Councilman Ortiz – yes; Councilman Saiz – yes; Councilman Jaramillo – yes; Councilman Romero - yes) FOR AND 0 AGAINST. • PUBLIC INPUT FORUM. None. 1. CONSIDERATION OF SOLARO ENERGY IRB INDUCEMENT RESOLUTION 18-25 DECLARING THE INTENT OF THE VILLAGE OF LOS LUNAS, NEW MEXICO, SUBJECT TO THE SATISFACTION OF CERTAIN CONDITIONS, TO ISSUE TAXABLE INDUSTRIAL REVENUE BONDS, IN ONE OR MORE SERIES, IN AN AGGREGATE PRINCIPAL AMOUNT NOT TO EXCEED SIX MILLION DOLLARS ($6,000,000) IN CONNECTION WITH A PRPOSED PROJECT TO BE LOCATED WITHIN THE VILLAGE, FOR THE PURPOSE OF INDUCING SOLARO ENERGY, INC. AND /OR AFFILIATES TO ACQUIRE, CONSTRUCT AND EQUIP A MANUFACTURING FACILITY. Mr. Ralph Mims presented item one. Solaro Energy, Inc. (the “Company”) has filed an Application with the Village for issuance of taxable industrial revenue bonds in the maximum principal amount of $6,000,000. The Bonds will finance a manufacturing facility in the Los Morros Business Park, which will produce multi-layered reflective insulation. The Company estimates the facility will result in the hiring of 15 full- time equivalent employees. Issuance of the Bonds will provide the Company with property, gross receipts and compensating tax abatement. The Company is solely responsible for paying the principal of and interest on the Bonds. The Bonds are not the debt or liability of the Village and no costs are to be borne by the Village. The issuance of the Bonds is subject to further approval by the Council pursuant to an ordinance finally approving such issuance and the various bond documents. The Company desires to close the bond issue this calendar year. The building will be a 40,000 square foot building on 2.98 acres on track 1AB in the business park. After the full build out/three years, there will be fifty full time jobs at this facility. Mr. Mims introduced Ms. Jill Sweeny, the Village of Los Lunas Bond Attorney – she continued with the introduction. This is a request to cause the financing team to move forward and put together a bond issue for the principal amount of $6,000,000 dollars on a taxable basis. This business produces multi-layer reflective insulation. This project is targeted to close by January 23, 2019. They will be back with an authorizing resolution at the next council meeting of December 20. Mayor Griego asked if the council had any questions – there were none. Mr. Dennis Grabman – President and CEO of Solaro Energy, introduced himself to the audience. He has spent several years developing this product and is awaiting worldwide patent on his product. Mayor Griego asked council if they had any questions – Councilman Saiz asked if they could pass around a sample of their product. Mayor Griego asked for a motion from council. APPROVAL: Motion to approve resolution 18-25. MOVED: Councilman Romero SECONDED: Councilman Saiz CARRIED: Motion passed on a vote of 4 (Councilman Ortiz – yes; Councilman Saiz – yes; Councilman Jaramillo – yes; Councilman Romero - yes) FOR AND 0 AGAINST. 2. 2019 FACEBOOK COMMUNITY ACTION GRANT. Mr. Ralph Mims presented item two. Facebook has announced that they are accepting application for the 2019 Facebook Community Action Grants. The Library Department would like to submit an application to support their STEM programming. The grant application is for $4,000.00. Councilman Romero asked why they did not seek more funding. Ms. Shetter replied if they had asked for more ($15,000) that they would have had to conduct a presentation before their board. She wanted to start small and work her way up. Mayor Griego asked Council if they had any questions – there were none. Mayor Griego asked for a motion from council. APPROVAL: Motion to approve action grant MOVED: Councilman Saiz SECONDED: Councilman Jaramillo CARRIED: Motion passed on a vote of 4 (Councilman Ortiz – yes; Councilman Saiz – yes; Councilman Jaramillo – yes; Councilman Romero - yes) FOR AND 0 AGAINST. 3. RESOLUTION 18-24 – MUNICIPAL RECORDS RETENTION POLICY AND EMAIL RETENTION GUIDELINES. Mr. Gregory Martin presented item three. The State Records and Archives have repealed all previous schedules prepared by the NM State Records and Archives Division and used by municipalities. The new revised policy will reduce requirements for storage/space and will ensure consistency in disposition and handling. Mayor Griego asked Council if they had any questions, there were none. Mayor Griego asked for a motion from Council. APPROVAL: Motion to approve resolution 18-24. MOVED: Councilman Ortiz SECONDED: Councilman Romero CARRIED: Motion passed on a vote of 4 (Councilman Ortiz – yes; Councilman Saiz – yes; Councilman Jaramillo – yes; Councilman Romero - yes) FOR AND 0 AGAINST. 4. RESOLUTION 18-26 – FY 2020-2025 TIP. Mr. Michael Jaramillo presented item four, five, six, seven and eight all together. Each resolution will carry a separate vote. Every two years the State has asked that we submit applications – they go through a bidding process and the highest project score and that is how they award federal money to the Village of Los Lunas and other communities. The Village can submit as many applications as we want and if the applications score very well the applications can be funded between the 2020-2025 time frame. The Village has been applying for the past ten years, the rules have changed – items will come before council to obtain input. I have several projects; resolution 18-26 is for the South Los Lentes Phase II for $550,000. The Village will have to pay 14% of the total grant application. Resolution 18-27 is for north New Mexico 314 pedestrian improvement (sidewalks on both sides and drainage) for $2,750,000. Resolution 18-28 is for north Los Lentes rehabilitation for $800,000. Resolution 18-29 is for Carson Park, Aspen to Castillo (drainage, waterline and sidewalk improvements) for $1,700,000. Resolution 18-30 is for congestion management (CMAQ) - this is new, used in urban communities. This application is for $2,250,000. These applications have to be submitted before December 15. Mayor Griego asked if there were any questions from council – there were None. Mayor Griego asked for a motion from council. APPROVAL: Motion to approve resolution 18-26 MOVED: Councilman Romero SECONDED: Councilman Ortiz CARRIED: Motion passed on a vote of 4 (Councilman Ortiz – yes; Councilman Saiz – yes; Councilman Jaramillo – yes; Councilman Romero - yes) FOR AND 0 AGAINST. 5. RESOLUTION 18-27 – FY 3030-2025 TIP. Mayor Griego asked for a motion from council APPROVAL: Motion to approve resolution 18-27. MOVED: Councilman Saiz SECONDED: Councilman Jaramillo CARRIED: Motion passed on a vote of 4 (Councilman Ortiz – yes; Councilman Saiz – yes; Councilman Jaramillo – yes; Councilman Romero - yes) FOR AND 0 AGAINST. 6. RESOLUTION 18-28 – FY 2020-2025 – TIP. Mayor Griego asked for a motion from council. APPROVAL: Motion to approve resolution 18-28. MOVED: Councilman Ortiz SECONDED: Councilman Romero CARRIED: Motion passed on a vote of 4 (Councilman Ortiz – yes; Councilman Saiz – yes; Councilman Jaramillo – yes; Councilman Romero - yes) FOR AND 0 AGAINST. 7. RESOLUTION 18-29 – FY 2020-2025 TIP. Mayor Griego asked for a motion from council. APPROVAL: Motion to approve resolution 18-29. MOVED: Councilman Jaramillo SECONDED: Councilman Saiz CARRIED: Motion passed on a vote of 4 (Councilman Ortiz – yes; Councilman Saiz – yes; Councilman Jaramillo – yes; Councilman Romero - yes) FOR AND 0 AGAINST. 8. RESLUTION 18-30 – FY 2020-2025 CMAQ. Mayor Griego asked for a motion from council. APPROVAL: Motion to approve resolution 18-30. MOVED: Councilman Ortiz SECONDED: Councilman Romero CARRIED: Motion passed on a vote of 4 (Councilman Ortiz – yes; Councilman Saiz – yes; Councilman Jaramillo – yes; Councilman Romero - yes) FOR AND 0 AGAINST. 9. EXECUTIVE SESSION. Mayor Griego announced that the Council would be going into executive session pursuant to NMSA 1the following matters would be discussed in closed session: hiring of FT Police Officer, Ft Construction/Safety Inspector, and discuss pending litigation between the City of Albuquerque and the New Mexico Taxation and Revenue Department and its potential effect on the Village of Los Lunas. APPROVAL: Motion to go into executive session pursuant to NMSA 1978 Section 10-15-1 (H) (2). MOVED: Councilman Saiz SECONDED: Councilman Jaramillo CARRIED: Motion passed on a vote of 4 (Councilman Ortiz – yes; Councilman Saiz – yes; Councilman Jaramillo – yes; Councilman Romero – yes) FOR AND 0 AGAINST. Adjourned at 6:41 PM. At 7:27 PM, Mayor Griego asked for a motion from Council indicating that they discussed the hiring of FT Police Officer, Ft Construction/Safety Inspector, and discuss pending litigation between the City of Albuquerque and the New Mexico Taxation and Revenue Department and its potential effect on the Village of Los Lunas. APPROVAL: Motion to approve MOVED: Councilman Jaramillo SECONDED: Councilman Saiz CARRIED: Motion passed on a vote of 4 (Councilman Ortiz – yes; Councilman Saiz – yes; Councilman Jaramillo – yes; Councilman Romero – yes) FOR AND 0 AGAINST. Mayor Griego put up the name of Josh Hawks for the position of Police Officer. APPROVAL: Motion to approve MOVED: Councilman Jaramillo SECONDED: Councilman Romero CARRIED: Motion passed on a vote of 4 (Councilman Ortiz – yes; Councilman Saiz – yes; Councilman Jaramillo – yes; Councilman Romero – yes) FOR AND 0 AGAINST. Mayor Griego put up the name of Lorenzo Garcia for the position of Construction/Safety Inspector. APPROVAL: Motion to approve MOVED: Councilman Ortiz SECONDED: Councilman Jaramillo CARRIED: Motion passed on a vote of 4 (Councilman Ortiz – yes; Councilman Saiz – yes; Councilman Jaramillo – yes; Councilman Romero – yes) FOR AND 0 AGAINST. We have instructed our attorney to work with the Firm of Gallagher and Kenndy to join the lawsuit that was filed by the City of Albuquerque against the New Mexico Taxation and Revenue Department (Village will be a plaintiff). APPROVAL: Motion to approve MOVED: Councilman Saiz SECONDED: Councilman Ortiz CARRIED: Motion passed on a vote of 4 (Councilman Ortiz – yes; Councilman Saiz – yes; Councilman Jaramillo – yes; Councilman Romero – yes) FOR AND 0 AGAINST. 10. MINUTES. Mayor Griego asked if there were corrections to the council minutes of November 1, 2018 – there was none. MOTION: Motion to approve November 1, 2018 minutes MOVED: Councilman Saiz SECONDED: Councilman Jaramillo CARRIED: Motion passed on a vote of 4 (Councilman Ortiz – yes; Councilman Saiz – yes; Councilman Jaramillo – yes; Councilman Romero – yes) FOR AND 0 AGAINST. 11. ADJOURNMENT. Council meeting adjourned at 7:30PM. ______________________________________________ _____________________________________________ Gregory D. Martin, Village Administrator Charles Griego, Mayor |