Village of Los Lunas Council Agendas\Minutes

MINUTES VILLAGE OF LOS LUNAS THURSDAY, DECEMBER 20, 2018 The Board of Trustees of the Village of Los Lunas, County of Valencia, and State of New Mexico met Thursday, December 20, 2018 in regular session at 6:00 PM at the Council Chambers. Roll call was taken and the following were present: Mayor Charles Griego, Christopher Ortiz, Gerard Saiz, Gino Romero and Phillip Jaramillo. Mayor: Charles Griego, Mayor Pro Tem: Christopher Ortiz Council: Gerard Saiz Gino Romero Phillip Jaramillo Also present were: Martin Callahan, Debra Sanchez, Jerry Casper, Josh Chavez, Robert Finn, Sandy Schauer, Bob Anderson, Ginny Adame, Jim Rickey, Jacline Fishman, Del Conroy, Deborah Fox, and J. Brito. In accordance with Ordinance 114A, the following agenda was prepared and circulated as required: • CALL MEETING TO ORDER. • PLEDGE OF ALLEGIANCE. • APPROVAL OF AGENDA. • PUBLIC INPUT FORUM. 1. CONSIDERATION OF ORDINANCE 441 AUTHORIZING THE ISSUANCE AND SALE OF INDUSTRIAL REVENUE BONDS FOR THE BENEFIT OF SOLARO ENERGY, INC. (THE “COMPANY”) TO BE ENTITLED VILLAGE OF LOS LUNAS, NEW MEXICO TAXABLE INDUSTRIAL REVENUE BONDS (SOLARO ENERGY PROJECT), SERIES 2018 (THE “BONDS”) IN THE PRINCIPAL AMOUNT NOT TO EXCEED SIX MILLION DOLLARS ($6,000,000); AND PROVIDING THAT THE BONDS WILL BE ISSUED FOR THE PURPOSE OF INDUCING THE COMPANY TO ACQUIRE, CONSTRUCT AND EQUIP A MANUFACTURING FACILITY WITHIN THE VILLAGE LIMITS. THE ORDINANCE PROVIDES FOR THE PAYMENT OF THE PRINCIPAL AND INTEREST ON THE BONDS FROM LEASE PAYMENTS TO BE PAID BY THE COMPANY TO THE VILLAGE; AND PROVIDES FOR THE EXECUTION AND DELIVERY OF AN INDENTURE, A LEASE AGREEMENT AND A BOND PURCHASE AGREEMENT. 2. FIRE AND POLICE STAFFING ANALYSIS UPDATE. 3. RESOLUTION 18-31 – AUTHORIZING THE MUNICIPALITY TO SUBMIT AN APPLICATION TO THE DEPARTMENT OF FINANCE AND ADMINISTRATION, LOCAL GOVERNMENT DIVISION TO PARTICIPATE IN THE LOCAL DWI GRANT AND DISTRIBUTION PROGRAM. 4. RESOLUTION 18-32 – DWI PLANNING COUNCIL. 5. NORTH WATER LINE PHASE II. 6. RESOLUTION 16-33 – APPLICATION FOR COOP FUNDING 2018/2019. 7. QUALITY OF LIFE COMMUNITY ASSESSMENT PROJECT. 8. EXECUTIVE SESSION: a) Hire FT Solid Waste Assistant Supervisor – Solid Waste Division / Public Works Department. b) Hire FT Utility Billing Supervisor – Water/Sewer Division / Public Works Department. c) Hire two (2) FT Public Works Technicians – Water/Sewer Division / Public Works Department. 9. APPROVAL OF MINUTES: a. Minutes from December 6, 2018 Council Meeting. b. Minutes from November 29, 2018 Changes to Municipal Election Laws Workshop. 10. ADJOURNMENT. • CALL MEETING TO ORDER. At 6:00 PM, Mayor Griego brought the meeting to order and welcomed the audience. • PLEDGE OF ALLEGIANCE. Mayor Griego asked Jan to lead the Council and audience in the Pledge of Allegiance. • APPROVAL OF AGENDA. Mayor Griego announced changes to the council agenda: Item 7 will move to Item 2. Mayor Griego asked for a motion for the amendment to the council agenda. APPROVAL: Motion to approve council agenda with amendments MOVED: Councilman Saiz SECONDED: Councilman Jaramillo CARRIED: Motion passed on a vote of 4 (Councilman Ortiz – yes; Councilman Saiz – yes; Councilman Jaramillo – yes; Councilman Romero - yes) FOR AND 0 AGAINST. • PUBLIC INPUT FORUM. Mayor Griego asked the audience if there was anyone who wanted to speak to the council who did not have an agenda item on the council agenda. Ms. Sonia Walker and Ms. Cynthia Lovato approached the podium – they wanted to make presentations to a recent contest they held with local businesses – decorate storefronts during the Christmas Parade. A panel of three judged them. The first place winner was Arrow Animal Hospital and the second place winner with J’s Sharp Music. 1. CONSIDERATION OF ORDINANCE 441 AUTHORIZING THE ISSUANCE AND SALE OF INDUSTRIAL REVENUE BONDS FOR THE BENEFIT OF SOLARO ENERGY, INC. (THE “COMPANY”) TO BE ENTITLED VILLAGE OF LOS LUNAS, NEW MEXICO TAXABLE INDUSTRIAL REVENUE BONDS (SOLARO ENERGY PROJECT), SERIES 2018 (THE “BONDS”) IN THE PRINCIPAL AMOUNT NOT TO EXCEED SIX MILLION DOLLARS ($6,000,000); AND PROVIDING THAT THE BONDS WILL BE ISSUED FOR THE PURPOSE OF INDUCING THE COMPANY TO ACQUIRE, CONSTRUCT AND EQUIP A MANUFACTURING FACILITY WITHIN THE VILLAGE LIMITS. THE ORDINANCE PROVIDES FOR THE PAYMENT OF THE PRINCIPAL AND INTEREST ON THE BONDS FROM LEASE PAYMENTS TO BE PAID BY THE COMPANY TO THE VILLAGE; AND PROVIDES FOR THE EXECUTION AND DELIVERY OF AN INDENTURE, A LEASE AGREEMENT AND A BOND PURCHASE AGREEMENT. Item was tabled indefinitely. APPROVAL: Motion to approve MOVED: Councilman Romero SECONDED: Councilman Ortiz CARRIED: Motion passed on a vote of 4 (Councilman Ortiz – yes; Councilman Saiz – yes; Councilman Jaramillo – yes; Councilman Romero - yes) FOR AND 0 AGAINST. 2. QUALITY OF LIFE COMMUNITY ASSESSMENT PROJECT. Mr. Jason Duran presented item two. One of the strategic priorities set by Mayor and Council last year was quality of life community assessment. Over the past few months, they have met several companies – they had to scale back due to budget but they decided on Conesus Planning. Ms. Jackie Fishman was in attendance – she will provide a brief presentation. In the contract, there will be three-stake holder meetings held, one community survey conducted, and one community meeting held. They will be conducting a demographic analysis, community survey, and they will have hard copies but will also be done on Survey Monkey. They will also be conducting a survey of facilities in addition, programs – will work with staff (Recreation) to see what is offered now. Also, where parks are located and what amenities are in the park facilities and also in the library. All this information will be complied in to a technical report and hope to have this done by the end of March. Councilman Romero did not feel that it was the direction they wanted to go in. Councilman Saiz does not want to see this die – not sure that this can be done with the budget in place. Councilman Jaramillo said he was not part of the discussion – he feels that budget is small. Mayor Griego said his perception was it would be broader based study looking at transportation, medical care and not limited to parks and recreation. He prefers a broader based approach. This could also be the first phase of the project. Mayor Griego also suggested – would you be willing to raise property taxes to provide these services/build these buildings? Councilman Saiz suggested meeting again and get another draft until it is final. This was for informational purposes only. 3. FIRE AND POLICE STAFFING ANALYSIS UPDATE. Mr. Robert Finn from Matrix presented item three. Mr. Finn wanted to present an update and let everyone know what the next steps were. As far as the background and scope of work – comprehensive analysis of the Fire and Police operations in the Village, we looked at staffing operations and organizational structure. How the two departments can meet current delivery needs in the community and future service delivery needs. Data is collected through the analysis and then make projections. All work will have an audit trail included. A formula will be provided for the chiefs to use as growth occurs. Still has some minor HR data that still needs to be collected. Hope to have the final report to the Mayor and Council by April 1. Mayor Griego expressed concern with recruiting Police Officers. Mr. Finn replied that it due to the changes in how to police – Police Departments need to be more community focused and less paramilitary. Mayor thanked Mr. Finn for his input. This was for informational purposes only. 4. RESOLUTION 18-31 – AUTHORIZING THE MUNICIPALITY TO SUBMIT AN APPLICATION TO THE DEPARTMENT OF FINANCE AND ADMINISTRATION, LOCAL GOVERNMENT DIVISION TO PARTICIPATE IN THE LOCAL DWI GRANT AND DISTRIBUTION PROGRAM. Ms. Ginny Adame presented item four. Ms. Adame provided the Mayor and Council with a brief report on how the program is doing. Revenues at the state level are good. The resolution gives the program permission to move forward to apply for the Local DWI Distribution and Grant funding for the fiscal year 2020. Mayor Griego asked if there were any questions from council – there were none. Mayor Griego asked for a motion from council. APPROVAL: Motion to approve resolution 18-31 MOVED: Councilman Saiz SECONDED: Councilman Ortiz CARRIED: Motion passed on a vote of 4 (Councilman Ortiz – yes; Councilman Saiz – yes; Councilman Jaramillo – yes; Councilman Romero - yes) FOR AND 0 AGAINST. 5. RESOLUTION 18-32 – DWI PLANNING COUNCIL. Ms. Ginny Adame presented item five. A resolution to approve or disapprove of the newly appointed members and previously appointed voting board members of the DWI Planning Council. Mayor Griego asked Council if they had any questions – there were none. Mayor Griego asked for a motion from council APPROVAL: Motion to approve resolution 18-32 MOVED: Councilman Ortiz SECONDED: Councilman Romero CARRIED: Motion passed on a vote of 4 (Councilman Ortiz – yes; Councilman Saiz – yes; Councilman Jaramillo – yes; Councilman Romero - yes) FOR AND 0 AGAINST. 6. NORTH WATER LINE PHASE II. Mr. Michael Jaramillo presented item six. This was broken up in to two projects due to funding. We were able to acquire the funds for Phase II before Phase I. We went out to bid and received five responsive bids for the north water line river crossing. This will be from NM 314 to the western edge of the Rio Grande (we are not crossing the Rio Grande). We will be able to create a loop system – customer on the east side of the river will lose service. The funds are from a state drinking water revolving loan - $2.1 million. TLC Plumbing was the low responsive bidder at $1,844,592.80 minus the GRT. Mayor asked Council if they had any questions – there were none. Mayor asked for a motion from Council. APPROVAL: Motion to approve TLC Plumbing for $1,844,592.80 MOVED: Councilman Jaramillo SECONDED: Councilman Saiz CARRIED: Motion passed on a vote of 4 (Councilman Ortiz – yes; Councilman Saiz – yes; Councilman Jaramillo – yes; Councilman Romero - yes) FOR AND 0 AGAINST. 7. RESOLUTION 18-33 – APPLICTION FOR COOP FUNDING – 2018/2019. Mr. Michael Jaramillo presented item seven. This request is to transfer 2018/2019 COOP funds from Dalies Road Improvement Project to Camino Del Rey Road Improvement Project. The Village will be required to match a percentage of 25% of the total cost of the project and scope of the work is intended for Camino Del Rey and Castillo Drive. Mayor asked Council if they had any questions – there were none. Mayor asked for a motion from Council. APPROVAL: Motion to approve resolution 18-33 MOVED: Councilman Romero SECONDED: Councilman Ortiz CARRIED: Motion passed on a vote of 4 (Councilman Ortiz – yes; Councilman Saiz – yes; Councilman Jaramillo – yes; Councilman Romero - yes) FOR AND 0 AGAINST. 8. EXECUTIVE SESSION. Mayor Griego announced that the Council would be going into executive session pursuant to NMSA 1the following matters would be discussed in closed session: request to hire a FT Solid Waste Assistant Supervisor, hire a FT Utility Billing Supervisor, and hire two FT Public Works Technicians. APPROVAL: Motion to go into executive session pursuant to NMSA 1978 Section 10-15-1 (H) (2). MOVED: Councilman Jaramillo SECONDED: Councilman Saiz CARRIED: Motion passed on a vote of 4 (Councilman Ortiz – yes; Councilman Saiz – yes; Councilman Jaramillo – yes; Councilman Romero – yes) FOR AND 0 AGAINST. Adjourned at 6:54 PM. At 7:30 PM, Mayor Griego asked for a motion from Council indicating that they discussed a request to hire a FT Solid Waste Assistant Supervisor, hire a FT Utility Billing Supervisor, and hire two FT Public Works Technicians. APPROVAL: Motion to approve MOVED: Councilman Saiz SECONDED: Councilman Ortiz CARRIED: Motion passed on a vote of 4 (Councilman Ortiz – yes; Councilman Saiz – yes; Councilman Jaramillo – yes; Councilman Romero – yes) FOR AND 0 AGAINST. For the position of Solid Waste Assistant Supervisor, I will recommend Josh Chavez for the position. APPROVAL: Motion to approve MOVED: Councilman Jaramillo SECONDED: Councilman Romero CARRIED: Motion passed on a vote of 4 (Councilman Ortiz – yes; Councilman Saiz – yes; Councilman Jaramillo – yes; Councilman Romero – yes) FOR AND 0 AGAINST. For the position of Utility Billing Supervisor, I will recommend Britne Lee for the position. APPROVAL: Motion to approve MOVED: Councilman Saiz SECONDED: Councilman Jaramillo CARRIED: Motion passed on a vote of 4 (Councilman Ortiz – yes; Councilman Saiz – yes; Councilman Jaramillo – yes; Councilman Romero – yes) FOR AND 0 AGAINST. For the position of Public Work Technician, I will recommend Alexander Sizemere for the position. APPROVAL: Motion to approve MOVED: Councilman Romero SECONDED: Councilman Ortiz CARRIED: Motion passed on a vote of 4 (Councilman Ortiz – yes; Councilman Saiz – yes; Councilman Jaramillo – yes; Councilman Romero – yes) FOR AND 0 AGAINST. For the position of Public Work Technician, I will recommend Jesse Otero for the position. APPROVAL: Motion to approve MOVED: Councilman Saiz SECONDED: Councilman Ortiz CARRIED: Motion passed on a vote of 4 (Councilman Ortiz – yes; Councilman Saiz – yes; Councilman Jaramillo – yes; Councilman Romero – yes) FOR AND 0 AGAINST. 9. MINUTES. Mayor Griego asked if there were corrections to the council minutes of December 6, 2018 – there was none. MOTION: Motion to approve December 6, 2018 minutes MOVED: Councilman Saiz SECONDED: Councilman Jaramillo CARRIED: Motion passed on a vote of 4 (Councilman Ortiz – yes; Councilman Saiz – yes; Councilman Jaramillo – yes; Councilman Romero – yes) FOR AND 0 AGAINST. Mayor Griego asked if there were corrections to the Changes to Municipal Election Laws workshop minutes of November 29, 2018 – there was none. MOTION: Motion to approve November 29, 2018 minutes MOVED: Councilman Ortiz SECONDED: Councilman Jaramillo CARRIED: Motion passed on a vote of 4 (Councilman Ortiz – yes; Councilman Saiz – yes; Councilman Jaramillo – yes; Councilman Romero – yes) FOR AND 0 AGAINST. 10. ADJOURNMENT. Council meeting adjourned at 7:33PM. ______________________________________________ _____________________________________________ Martin Callahan, Municipal Clerk Charles Griego, Mayor |