Village of Los Lunas Council Agendas\Minutes

MINUTES VILLAGE OF LOS LUNAS THURSDAY, JANUARY 10, 2019 The Board of Trustees of the Village of Los Lunas, County of Valencia, and State of New Mexico met Thursday, January 10, 2019 in regular session at 6:00 PM at the Council Chambers. Roll call was taken and the following were present: Mayor Charles Griego, Christopher Ortiz, Gerard Saiz, Gino Romero and Phillip Jaramillo. Mayor: Charles Griego, Mayor Pro Tem: Christopher Ortiz Council: Gerard Saiz Gino Romero Phillip Jaramillo Also present were: Gregory D. Martin, Debra Sanchez, Fred Pomeroy, Bob Anderson, Dana Sanders, Frank Otero, Sandy Schauer, Jim Rickey, Deborah Fox, and Del Conroy. In accordance with Ordinance 114A, the following agenda was prepared and circulated as required: • CALL MEETING TO ORDER. • PLEDGE OF ALLEGIANCE. • APPROVAL OF AGENDA. • PUBLIC INPUT FORUM. 1. DISCUSSION REGARDING THE FUTURE OF THE LOS LUNAS SCHOOLS POOL. 2. ORDINANCE 442 – AN ORDINANCE PURSUANT TO NMSA 1978, SECTION 1-22-3.1 (2018) TO OPT IN TO THE ELECTION OF THE MUNICIPAL OFFICERS OF THE VILLAGE OF LOS LUNAS IN THE REGULAR LOCAL ELECTION. 3. SPONSORED RESEARCH AGREEMENT – UNIVERSITY OF NEW MEXICO FOR THE ACTIVITIES FUNDED BY THE NATIONAL ENDOWMENT FOR THE ARTS OUR TOWN GRANT. 4. PROFESSIONAL SERVICES AGREEMENT – UNIVERSITY OF NEW MEXICO FOR THE DEVELOPMENT OF A MOBILE DIGITAL KIOSK EXHIBIT FOR THE LOS LUNAS ROUTE 66 MUSEUM AND VISITORS CENTER. 5. PHASE 1 / WELL NO. 7 – WATER WELL DEVELOPMENT. 6. FIXED ASSET DISPOSAL. 7. EXECUTIVE SESSION: a) Hire FT Firefighter/EMT – Fire Department. b) Hire four (4) Seasonal Park Technicians – Parks Division / Community Services Department. 8. APPROVAL OF MINUTES: a. Minutes from December 20, 2018 Council Meeting. 9. ADJOURNMENT. • CALL MEETING TO ORDER. At 6:00 PM, Mayor Griego brought the meeting to order and welcomed the audience. • PLEDGE OF ALLEGIANCE. Mayor Griego asked Frank Otero to lead the Council and audience in the Pledge of Allegiance. • APPROVAL OF AGENDA. Mayor Griego asked if there were any changes/correction to the agenda – there were none. Mayor Griego asked for a motion for the amendment to the council agenda. APPROVAL: Motion to approve council agenda as presented MOVED: Councilman Ortiz SECONDED: Councilman Romero CARRIED: Motion passed on a vote of 4 (Councilman Ortiz – yes; Councilman Saiz – yes; Councilman Jaramillo – yes; Councilman Romero - yes) FOR AND 0 AGAINST. • PUBLIC INPUT FORUM. Mayor Griego asked if there was anyone who wanted to speak to the council that did not have an item on the council agenda. Councilman Gerard Saiz announced his resignation from his council seat effective February 1, 2019. After the recent November 2018 election and winning the District 1 seat, he will now be serving as Commissioner on Valencia County Commission. Councilman Saiz thanked everyone for their support and thanked all the employees – they are the backbone of the Village. 1. DISCUSSION REGARDING THE FUTURE OF THE LOS LUNAS SCHOOLS POOL. Mr. Frank Otero approached the podium. The Los Lunas Schools has had a working relationship with the Village of Los Lunas for a number of years. The pool was constructed between 1980 and 1983, which makes it about a 40-year-old pool. Ove the past few years, the School Board has been agonizing over the expenses, deterioration of the pool, and the building and they have been able to nurse it over the years. They do not have a funding source for the pool. We had another meeting in December and have come to the decision to close the pool permanently. Mayor Griego said they understood their decision. 2. ORDINANCE 443 – AN ORDINANCE PURSUANT TO NMSA 1978 SECTION 1-22-3.1 (2018) TO OPT IN TO THE ELECTION OF THE MUNICIPAL OFFICERS OF THE VILLAGE OF LOS LUNAS IN THE REGULAR LOCAL ELECTION. Mayor Griego asked for a motion to recess as a council and reconvene in open session. APPROVAL: Motion to approve MOVED: Councilman Saiz SECONDED: Councilman Jaramillo CARRIED: Motion passed on a vote of 4 (Councilman Ortiz – yes; Councilman Saiz – yes; Councilman Jaramillo – yes; Councilman Romero - yes) FOR AND 0 AGAINST. 6:10PM Mayor Griego asked if there were any questions from council – there were none. Mayor Griego asked for a motion from council. APPROVAL: Motion to approve ordinance 442 MOVED: Councilman Jaramillo SECONDED: Councilman Ortiz CARRIED: Motion passed on a vote of 4 (Councilman Ortiz – yes; Councilman Saiz – yes; Councilman Jaramillo – yes; Councilman Romero - yes) FOR AND 0 AGAINST. 3. SPONSORED RESEARCH AGREEMENT – UNIVERSITY OF NEW MEXICO FOR THE ACTIVITIES FUNDED BY THE NATIONAL ENDOWMENT FOR THE ARTS OUR TOWN GRANT. Ms. Erin Callahan presented item three and four together. Last year the Village applied for two National Endowment for the Arts grants to work with the University of New Mexico to work on a couple of projects, support and designing on exhibits for the Route 66 Museum. This would go next to the Luna Mansion. One of the grant applications was for working with UNM on approximately four different planning and architectural design and historical preservation classes to look at the area and decide ideas for the museum. The other grant was to construct a mobile digital KIOSK, which would be a museum exhibit that could give people certain access to archival museum materials. We received the grant for the mobile classes but we did not receive the grant for the KIOSK. The Community Development Department decided to budget for that mobile KIOSK. We see this as a very useful project. The cost on the fixed services agreement is considerably lower than what the grant cost would have been. Because it is not grant funded, the University lowered the overheads (about $3,000.00 less). Mayor Griego asked if there were any questions from council – there were none. Mayor Griego asked for a motion from council. APPROVAL: Motion to approve MOVED: Councilman Romero SECONDED: Councilman Saiz CARRIED: Motion passed on a vote of 4 (Councilman Ortiz – yes; Councilman Saiz – yes; Councilman Jaramillo – yes; Councilman Romero - yes) FOR AND 0 AGAINST. 4. PROFESSIONAL SERVICES AGREEMENT – UNIVERSITY OF NEW MEXICO FOR THE DEVELOPMENT OF A MOBILE DIGITAL KIIOSK EXHIBIT FOR THE LOS LUNAS ROUTE 66 MUSEUM AND VISITORS CENTER. Presentation was given in item 3. APPROVAL: Motion to approve MOVED: Councilman Ortiz SECONDED: Councilman Jaramillo CARRIED: Motion passed on a vote of 4 (Councilman Ortiz – yes; Councilman Saiz – yes; Councilman Jaramillo – yes; Councilman Romero - yes) FOR AND 0 AGAINST. 5. PHASE I / WELL NO. 7 – WATER WELL DEVELOPMENT. Mr. Michael Jaramillo presented item five. There were four responsive bids to drill a new Water Well No. 7. This project is funded by the State of New Mexico Economic Development Department EDA funds for $5.1 million. The well will be located within the Los Morros Business Park. The low bid came from Hydo Resources Mid Continent, Inc. for $469,852.00. Mayor Griego asked when the property was going to be acquired – we do not own it yet. Mr. Jaramillo replied that he met with the attorney and narrowed the property size and met with the property owner – he negotiated the price, came in low due to an easement. He offered to sell a three acre piece and we only need an acre and a half. We are currently looking at how to fit the well on the property. Mayor Griego stated that the bid award is contingent upon acquiring the property. Mayor Griego asked for a motion from council APPROVAL: Motion to approve low bid, Hydo Resources Mid Continent, Inc., for $469,852.00, contingent upon acquiring property MOVED: Councilman Jaramillo SECONDED: Councilman Ortiz CARRIED: Motion passed on a vote of 4 (Councilman Ortiz – yes; Councilman Saiz – yes; Councilman Jaramillo – yes; Councilman Romero - yes) FOR AND 0 AGAINST. 6. FIXED ASSET DISPOSAL. Mr. Michael Jaramillo presented item six. Pursuant to Section 13-6-1 NMSA 1978 Disposition of obsolete, worn-out or unusable tangible personal property, the disposal of fixed assets must be approved by the governing authority. The current resale value of each of these items is below $5,000.00. There are two vehicles and used trash barrels on the list. Mayor asked Council if they had any questions – there were none. Mayor asked for a motion from Council. APPROVAL: Motion to approve disposal with the list provided MOVED: Councilman Saiz SECONDED: Councilman Jaramillo CARRIED: Motion passed on a vote of 4 (Councilman Ortiz – yes; Councilman Saiz – yes; Councilman Jaramillo – yes; Councilman Romero - yes) FOR AND 0 AGAINST. 7. EXECUTIVE SESSION. Mayor Griego announced that the Council would be going into executive session pursuant to NMSA 1the following matters would be discussed in closed session: request to hire a FT Firefighter/EMT and hire four (4) Seasonal Park Technicians. APPROVAL: Motion to go into executive session pursuant to NMSA 1978 Section 10-15-1 (H) (2). MOVED: Councilman Ortiz SECONDED: Councilman Romero CARRIED: Motion passed on a vote of 4 (Councilman Ortiz – yes; Councilman Saiz – yes; Councilman Jaramillo – yes; Councilman Romero – yes) FOR AND 0 AGAINST. Adjourned at 6:35 PM. At 7:01 PM, Mayor Griego asked for a motion from Council indicating that they discussed a request to hire a FT Firefighter/EMT and hire four (4) Seasonal Park Technicians. APPROVAL: Motion to approve MOVED: Councilman Ortiz SECONDED: Councilman Saiz CARRIED: Motion passed on a vote of 4 (Councilman Ortiz – yes; Councilman Saiz – yes; Councilman Jaramillo – yes; Councilman Romero – yes) FOR AND 0 AGAINST. For the position of Firefighter/EMT, I will recommend Dennis Tran for the position. APPROVAL: Motion to approve MOVED: Councilman Romero SECONDED: Councilman Saiz CARRIED: Motion passed on a vote of 4 (Councilman Ortiz – yes; Councilman Saiz – yes; Councilman Jaramillo – yes; Councilman Romero – yes) FOR AND 0 AGAINST. For the positions of Seasonal Park Technicians, I will recommend Robert Nipper, Martha Jarmillo, Brian Palmer, and Andrue Chavez. APPROVAL: Motion to approve MOVED: Councilman Saiz SECONDED: Councilman Ortiz CARRIED: Motion passed on a vote of 4 (Councilman Ortiz – yes; Councilman Saiz – yes; Councilman Jaramillo – yes; Councilman Romero – yes) FOR AND 0 AGAINST. 8. MINUTES. Mayor Griego asked if there were corrections to the council minutes of December 20, 2018 – there was none. MOTION: Motion to approve December 20, 2018 minutes MOVED: Councilman Ortiz SECONDED: Councilman Jaramillo CARRIED: Motion passed on a vote of 4 (Councilman Ortiz – yes; Councilman Saiz – yes; Councilman Jaramillo – yes; Councilman Romero – yes) FOR AND 0 AGAINST. 9. ADJOURNMENT. Council meeting adjourned at 7:05PM. ______________________________________________ _____________________________________________ Gregory D. Martin, Village Administrator Charles Griego, Mayor |  MINUTES VILLAGE OF LOS LUNAS THURSDAY, JANUARY 10, 2019 2. ORDINANCE 443 – AN ORDINANCE PURSUANT TO NMSA 1978 SECTION 1-22-3.1 (2018) TO OPT IN TO THE ELECTION OF THE MUNICIPALS OFFICERS OF THE VILLAGE OF LOS LUNAS IN THE REGULAR LOCAL ELECTION. Mr. Gregory D. Martin presented item two. There was a workshop held November 29, 2018 on this item. On July 1, 2018 the Local Election Act went into effect as Chapter 1, Article 22, and NMSA 1978. This would allow municipalities to Opt In to the Regular Local Election – state law mandated that all but municipalities consolidate their election in November of odd numbered years and gave municipalities the state the opportunity to keep their regular elections in March of even number years or move to the consolidated local election. Staff was then directed to draft ordinance 442 and post in the local paper prior to council meeting. Mayor Griego asked Council if they had any questions – there was none. Mayor Griego asked the public if they had any comments – there were none. Mayor Griego asked for a motion from council. APPROVAL: Motion to close public hearing and reconvene as a council MOVED: Councilman Jaramillo SECONDED: Councilman Ortiz CARRIED: Motion passed on a vote of 4 (Councilman Ortiz – yes; Councilman Saiz – yes; Councilman Jaramillo – yes; Councilman Romero - yes) FOR AND 0 AGAINST. 6:08PM