Village of Los Lunas Council Agendas\Minutes

MINUTES VILLAGE OF LOS LUNAS THURSDAY, MAY 23, 2019 The Board of Trustees of the Village of Los Lunas, County of Valencia, and State of New Mexico met Thursday, May 23, 2019 in regular session at 6:00 PM at the Council Chambers. Roll call was taken and the following were present: Gino Romero, Christopher Ortiz, Cruz Munoz and Phillip Jaramillo. Mayor: Charles Griego, excused Mayor Pro Tem: Christopher Ortiz Council: Gino Romero Phillip Jaramillo Cruz Munoz Also present were: Gregory D. Martin, Debra Sanchez, Michael Abeyta, Sandy Sachuer, Bob Anderson, Jim Rickey, and Anna Padilla. In accordance with Ordinance 114A, the following agenda was prepared and circulated as required: • CALL MEETING TO ORDER. • PLEDGE OF ALLEGIANCE. • APPROVAL OF AGENDA. • PUBLIC INPUT FORUM. 1. FISCAL YEAR 2019/2020 INTERIM BUDGET. 2. EXECUTIVE SESSION: a) Hire 2 Community Development Youth Supervisor and hire 30 Community Development Youth Participants – Community Development Department. b) Hire FT Museum Technician – Library Department. c) Hire FT Commercial Driver – Solid Waste Division / Public Works Department. 3. APPROVAL OF MINUTES: a. Minutes from May 9, 2019 Council Meeting. 4. ADJOURNMENT. • CALL MEETING TO ORDER. At 6:00 PM, Mayor Pro Tem Ortiz brought the meeting to order and welcomed the audience. • PLEDGE OF ALLEGIANCE. Mayor Pro Tem Ortiz asked Cynthia Shetter to lead the Council and audience in the Pledge of Allegiance. • APPROVAL OF AGENDA. Mayor Pro Tem Ortiz asked if there were any changes or corrections to the council agenda – there were none. Mayor Pro-Tem Ortiz asked for a motion to the council agenda. APPROVAL: Motion to approve council agenda MOVED: Councilman Romero SECONDED: Councilman Jaramillo CARRIED: Motion passed on a vote of 3 (Councilman Romero – yes; Councilman Munoz – yes; Councilman Jaramillo – yes) FOR AND 0 AGAINST. • PUBLIC INPUT FORUM. None. 1. FISCAL YEAR 2019/2020 INTERIM BUDGET. Mr. Gregory D. Martin presented item one. Greg asked Council if they wanted him to go through the supplemental information – it was also included in their packets. Councilman Romero said that he just wanted to go over the higher-level items. Questions would be asked as they went along – details were more for the council’s benefit. Greg mentioned in terms of what is submitted to DFA, it is basically the numbers and the line items. Councilman Jaramillo said that it could be sent as an attachment to the budget and when it is posted on the website, all of the detail will be there as well. Greg said he would highlight the summary of the budget and break it down in the various/main components. Personnel services does include a 2% cost of living adjustment for eligible employees; the benefits have the same benefit providers/plans that we currently have. The premiums for the medical insurance will increase by 9.2%. As far as new positions, there was none that was included in the budget. There is a proposed change in the seasonable employee classification – converting into part-time positions. Greg went over the operating budget for each department and moved in to the capital outlay budget. Greg mentioned that DFA is requesting municipalities to remove legislative appropriation funds out of the general fun and create a capital project fund for each one. This is to better track the funds and the expenses – council agreed. There is a 13% reduction in the GRT from last year. Fund balance – there was a decrease. Greg stood for questions – Mayor Pro-Tem Ortiz responded that Councilman Jaramillo has made several suggestions and comments on the budget, which has helped the Council to better understand (details and actuals instead of accruals and rolling over year after year); he wanted to thank him for making those suggestions. Mayor Pro-Tem Ortiz asked for motion from Council regarding the 2019/2020 interim budget and with amendment of the Community Services personnel request. APPROVAL: Motion to approve 2019/2020 interim budget. MOVED: Councilman Jaramillo SECONDED: Councilman Romero CARRIED: Motion passed on a vote of 3 (Councilman Romero – yes; Councilman Munoz – yes; Councilman Jaramillo – yes) FOR AND 0 AGAINST. 5. EXECUTIVE SESSION. Mayor Pro-Tem Ortiz announced that he had an executive order from the Mayor for the hiring. The Council went into executive session pursuant to NMSA 1the following matters would be discussed in closed session: hire 2 Community Development youth supervisors and 30 youth participants; hire 1-FT Museum Technician; and hire 1-FT Commercial Driver. Councilman Romero announced that he would excuse himself from the discussion of the Commercial Driver (conflict of interest). APPROVAL: Motion to go into executive session pursuant to NMSA 1978 Section 10-15-1 (H) (2). MOVED: Councilman Romero SECONDED: Councilman Jaramillo CARRIED: Motion passed on a vote of 3 (Councilman Romero – yes; Councilman Munoz – yes; Councilman Jaramillo – yes) FOR AND 0 AGAINST. 6:55PM At 7:30PM, Mayor Pro-Tem Ortiz asked for a motion from Council indicating that they discussed a request to hire 2 Community Development youth supervisors and 30 youth participants; hire 1-FT Museum Technician; and hire 1-FT Commercial Driver. APPROVAL: Motion to approve MOVED: Councilman Jaramillo SECONDED: Councilman Romero CARRIED: Motion passed on a vote of 3 (Councilman Romero – yes; Councilman Munoz – yes; Councilman Jaramillo – yes) FOR AND 0 AGAINST. Mayor Pro-Tem Ortiz announced that 2 youth supervisors were approved to be hired – list was given to HR. APPROVAL: Motion to approve all hires. MOVED: Councilman Romero SECONDED: Councilman Jaramillo CARRIED: Motion passed on a vote of 3 (Councilman Romero – yes; Councilman Munoz – yes; Councilman Jaramillo – yes) FOR AND 0 AGAINST. Mayor Pro-Tem Ortiz announced that 30 youth participants were approved to be hired – list was given to HR. APPROVAL: Motion to approve all hires. MOVED: Councilman Jaramillo SECONDED: Councilman Munoz CARRIED: Motion passed on a vote of 3 (Councilman Romero – yes; Councilman Munoz – yes; Councilman Jaramillo – yes) FOR AND 0 AGAINST. Mayor Pro-Tem Ortiz announced that Christina Marshall would fill the Museum Technician position. APPROVAL: Motion to approve MOVED: Councilman Romero SECONDED: Councilman Munoz CARRIED: Motion passed on a vote of 3 (Councilman Romero – yes; Councilman Munoz – yes; Councilman Jaramillo – yes) FOR AND 0 AGAINST. Mayor Pro-Tem Ortiz announced that Carlos Apodaca would fill the Solid Waste Commercial Driver position. APPROVAL: Motion to approve MOVED: Councilman Jaramillo SECONDED: Councilman Munoz CARRIED: Motion passed on a vote of 3 (Councilman/Mayor Pro-Tem Ortiz – yes; Councilman Munoz – yes; Councilman Jaramillo – yes) FOR AND 0 AGAINST. 5. MINUTES. Mayor Griego asked if there were corrections to the council minutes of May 9, 2019 – there was none. MOTION: Motion to approve May 9, 2019 minutes. MOVED: Councilman Jaramillo SECONDED: Councilman Romero CARRIED: Motion passed on a vote of 3 (Councilman Romero – yes; Councilman Munoz – yes; Councilman Jaramillo – yes) FOR AND 0 AGAINST. 6. ADJOURNMENT. Council meeting adjourned at 7:32PM. ______________________________________________ _____________________________________________ Gregory D. Martin, Village Administrator Charles Griego, Mayor