Village of Los Lunas Council Agendas\Minutes
Regular MeetingLos Lunas, NM · April 23, 2020
Minutes
MINUTES
VILLAGE OF LOS LUNAS
THURSDAY, APRIL 23, 2020
The Board of Trustees of the Village of Los Lunas, County of Valencia, and State of New Mexico met Thursday, April 23, 2020 in regular
session at 6:00 PM at the Council Chambers. Roll call was taken and the following were present: Charles Griego, Christopher Ortiz, Cruz
Munoz, Phillip Jaramillo, and Gino Romero. Meeting was conducted and recorded through Webex.com.
Mayor: Charles Griego
Mayor Pro Tem: Christopher Ortiz
Council: Gino Romero
Phillip Jaramillo
Cruz Munoz
Also present were: Gregory D. Martin and Debra Sanchez.
In accordance with Ordinance 114A, the following agenda was prepared and circulated as required:
• CALL MEETING TO ORDER.
• PLEDGE OF ALLEGIANCE.
• APPROVAL OF AGENDA.
• PUBLIC INPUT FORUM.
1. RESOLUTION 20-15 – ACCEPTANCE AND APPROVAL OF FY 2019 AUDIT.
2. RESOLUTION 20-11 – APPROVE THE APPLICATION AND PETITION OF SIVAGE COMMUNITY DEVELOPMENT, LLC FOR
FORMATION OF THE FIESTA PUBLIC IMPROVEMENT DISTRICT (PID) AND APPROVING RELATED DOCUMENT AND AGREEMENTS,
INCLUDING A PID INFRASTRUCTURE DEVELOPMENT AND ACQUISITION AGREEMENT.
3. ORDINANCE 276-2020-1 – AN ORDINANCE PROVIDING FOR THE CHANGE IN ZONING OF A DESIGNATED AREA WITHIN THE
MUNICIPALITY OF LOS LUNAS, COUNTY OF VALENCIA, STATE OF NEW MEXICO.
4. EXECUTIVE SESSION:
a) Hire FT Human Resources Manager – Administration Department.
b) Hire (5) Seasonal Summer Recreation College Aides – Recreation Division / Parks & Recreation Department.
c) Hire (14) Summer Recreation High School Aides – Recreation Division / Parks & Recreation Department.
d) Hire FT Park Technician III – Parks Division / Parks & Recreation Department.
5. APPROVAL OF MINUTES:
a) Minutes from April 9, 2020 Council Meeting.
6. ADJOURNMENT.
• CALL MEETING TO ORDER.
At 6:00 PM, Mayor Charles Griego brought the meeting to order and welcomed the audience.
• PLEDGE OF ALLEGIANCE.
Mayor Griego asked Councilman Ortiz to lead the Council and audience in the Pledge of Allegiance.
• APPROVAL OF AGENDA.
Mayor Griego then announced that Item 2 would be postponed until the Council meeting. With that amendment, Mayor Griego asked for a
motion from Council.
APPROVAL: Motion to approve amended council agenda.
MOVED: Councilman Munoz
SECONDED: Councilman Ortiz
CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilman Ortiz – yes; Councilman Munoz – yes;
Councilman Jaramillo – yes) FOR AND 0 AGAINST.
1. RESOLUTION 20-05 – ACCEPTANCE AND APPROVAL OF FY 2019 AUDIT.
APPROVAL: Motion to remove from postponed status.
MOVED: Councilman Ortiz
SECONDED: Councilman Munoz
CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilman Ortiz – yes; Councilman Munoz – yes;
Councilman Jaramillo – yes) FOR AND 0 AGAINST
Ms. Rebekah Klein presented item one. Rebekah introduced Mr. Chris Garner from Pattillo, Brown & Hill – CPA & Business Consultants.
Mr. Garner is presenting some of the highlights from the exit audit held with the Mayor back in December 2019. The Village received an
unmodified opinion (clean opinion), this means financial statements are presented fairly in accordance with our standards. There was one
finding – compliance with New Mexico State law. All numbers given were appropriate – no adjustment had to be made by the auditors.
There were three findings last year – cash disbursements, solid waste inventory and late audit. These findings were all new and the finance
department cleared up quickly. One finding this year – procurement. Policies and procedures were quickly implemented to clear this up.
This is the lowest type of finding. Mayor asked if there were any comments. Council commended Rebekah on a job well done. Audit was
very nice. Mayor Griego asked for a motion from Council.
APPROVAL: Motion to approve resolution 20-05.
MOVED: Councilman Jaramillo
SECONDED: Councilman Ortiz
CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilman Ortiz – yes; Councilman Munoz – yes;
Councilman Jaramillo – yes) FOR AND 0 AGAINST.
2. RESOLUTION 20-11 – APPROVE THE APPLICATION AND PETITION OF SIVAGE COMMUNITY DEVELOPMENT, LLC FOR FORMATION OF
THE FIESTA PUBLIC IMPROVEMENT DISTRICT (PID) AND APPROVING RELATED DOCUMENT AND AGREEMENTS, INCLUDING A PID
INFRASTRUCTURE DEVELOPMENT AND ACQUISITION AGREEMENT.
APPROVAL: Motion to postpone until May 14, 2020 council meeting.
MOVED: Councilman Romero
SECONDED: Councilman Jaramillo
CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilman Ortiz – yes; Councilman Munoz – yes;
Councilman Jaramillo – yes) FOR AND 0 AGAINST
Councilman Romero requested from Ms. Callahan that they receive the documents in enough time to thoroughly review prior to the PID
workshop on Thursday, April 30, 2020. Ms. Callahan replied that they would receive the documents before the workshop.
3. ORDINANCE 276-2020-1 – AN ORDINANCE PROVIDING FOR THE CHANGE IN ZONING OF A DESIGNATED AREA WITHIN THE
MUNICIPALITY OF LOS LUNAS, COUNTY OF VALENCIA, STATE OF NEW MEXICO.
Mayor Griego asked for motion from Council to adjourn and reconvene in a public hearing.
APPROVAL: Motion to approve.
MOVED: Councilman Ortiz
SECONDED: Councilman Jaramillo
CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilman Ortiz – yes; Councilman Munoz – yes;
Councilman Jaramillo – yes) FOR AND 0 AGAINST. 6:43PM – minutes on last page.
Mayor Griego asked for motion from Council.
APPROVAL: Motion to approve ordinance 276-2020-1.
MOVED: Councilman Jaramillo
SECONDED: Councilman Munoz
CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilman Ortiz – yes; Councilman Munoz – yes;
Councilman Jaramillo – yes) FOR AND 0 AGAINST.
4. EXECUTIVE SESSION.
Mayor Griego announced that the Council would be going into executive session pursuant to NMSA 1the following matters may be discussed
in closed session: hire FT Human Resources Manager, hire (5) Seasonal Summer Recreation College Aides, hire (14) Summer Recreation
High School Aides, and hire a FT park Technician III.
APPROVAL: Motion to go into executive session pursuant to NMSA 1978 Section 10-15-1 (H) (2).
MOVED: Councilman Romero
SECONDED: Councilman Munoz
CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes, Councilman Ortiz – yes; Councilman Munoz – yes;
Councilman Jaramillo – yes) FOR AND 0 AGAINST. 7:04PM.
At 7:51PM, Mayor Griego asked for a motion from Council to reconvene indicating that they discussed a request to hire FT Human Resources
Manager, hire (5) Seasonal Summer Recreation College Aides, hire (14) Summer Recreation High School Aides, and hire a FT park Technician
III.
APPROVAL: Motion to approve
MOVED: Councilman Ortiz
SECONDED: Councilman Munoz
CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes, Councilman Ortiz – yes; Councilman Munoz – yes;
Councilman Jaramillo – yes) FOR AND 0 AGAINST
For the Summer Recreation College and High School Aides, this will be postpone until further notice.
For the Human Resources Manager – staff will post/re-advertise.
For the FT Park Technician position, Mayor put up the name of Jose Rodriguez.
APPROVAL: Motion to approve
MOVED: Councilman Munoz
SECONDED: Councilman Romero
CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes, Councilman Ortiz – yes; Councilman Munoz – yes;
Councilman Jaramillo – yes) FOR AND 0 AGAINST.
5. MINUTES.
Mayor Griego asked if there were corrections to the council minutes of April 9, 2020 – there was none.
MOTION: Motion to approve
MOVED: Councilman Ortiz
SECONDED: Councilman Jaramillo
CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilman Ortiz – yes; Councilman Munoz – yes;
Councilman Jaramillo – yes) FOR AND 0 AGAINST.
6. ADJOURNMENT.
Council meeting adjourned at 7:55PM.
______________________________________________ _____________________________________________
Gregory D. Martin, Village Administrator Charles Griego, Mayor
MINUTES
VILLAGE OF LOS LUNAS
THURSDAY, APRIL 23, 2020
3. ORDINANCE 276-2020-1 – AN ORDINANCE PROVIDING FOR THE CHANGE IN ZONING OF A DESIGNATED AREA WITHIN THE
MUNICIPALITY OF LOS LUNAS, COUNTY OF VALENCIA, STATE OF NEW MEXICO.
Ms. Erin Callahan presented item three. This request is for a zone change of properties located at 439 and 503 Trujillo St. NE for the purpose
of allowing future lot splits for single family residential – going from two to a total of five lots. The Planning & Zoning Commission heard this
case on April 1, 2020 – property is located in District 2. The owners of 503 Trujillo are Lawrence and Viola Valenzuela and at 439 Trujillo
are ER and Diana Stow (this is under a real estate contract with Lawrence Valenzuela). AR surrounds the property – the future land use for
this area are agriculture. Received one inquiry. Staff reviewed and commented that it lacked sufficient information and felt concern about
the proximity of some of the driveways show on the lots. Lots did not show the minimum set back requirements and are nonconforming to
agriculture and residential. That size is one acre and both are below an acre. Staff did not recommend approval to Planning & Zoning
Commission. The Planning & Zoning Commission did not recommend approval due to lack of conformance with the Village’s municipal code
noted with the setback requirements and lot sizes. In the meeting, the applicant indicated that he had more than enough space to meet the
minimum standard. Applicant did submit updated exhibits (the previous day), that were prepared by a surveyor. Exhibits were provide to
council prior to the meeting. Lots are over 7,500 sq. ft. Staff have not sufficient time to review. Mayor Griego asked Council if they had any
comments – there were none. Mayor Griego mentioned that lots to the north, east and west are AR-1 lots – there are a few of them. Erin
commented that the AR zoning provides protection for the agricultural use in the future. Mayor Griego asked if there were comments for or
against the proposed zone change. Mr. Lawrence Valenzuela commented – he mentioned that there are a few homes on Trujillo Street that
have homes on property that are less than a half-acre. Mayor Griego asked the audience if there were anyone else that wanted to comment.
Mr. and Mrs. Remi Sanchez are in favor of the zone change. Mr. Frank Torres is in favor of the zone change. Ms. Marietta Luna was in favor
of the zone change. There were no more comments.
Mayor Griego asked for motion from Council to close the public hearing and resume as a council.
APPROVAL: Motion to approve.
MOVED: Councilman Romero
SECONDED: Councilman Jaramillo
CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilman Ortiz – yes; Councilman Munoz – yes;
Councilman Jaramillo – yes) FOR AND 0 AGAINST. 6:58PM
Agenda
VILLAGE OF LOS LUNAS
REGULAR COUNCIL MEETING AGENDA
THURSDAY, APRIL 23, 2020 – 6:00 PM
COUNCIL CHAMBERS - 660 MAIN STREET
LOS LUNAS, NM 87031
ATTENTION:
In an effort curb the spread of COVID-19 by practicing social distancing and limiting public gatherings, we encourage you to
participate in the council meeting from the comfort and safety of your own home by entering or clicking on the following link:
https://www.loslunasnm.gov/meeting
PLEASE TURN OFF OR MUTE ALL ELECTRONIC DEVICES DURING MEETING
YOUR COOPERATION IS APPRECIATED
CALL MEETING TO ORDER.
PLEDGE OF ALLEGIANCE.
APPROVAL OF AGENDA.
The Village of Los Lunas Council is pleased to have residents of the community take time to attend Village Council Meetings. Attendance and
participation is encouraged. Individuals wishing to be heard during Public Hearing proceedings are encouraged to be prepared and will be
limited to three (3) minutes in order to allow everyone the opportunity to be heard.
PUBLIC COMMENTS ARE EXPECTED TO BE CONSTRUCTIVE AND DEVOID OF CHARACTER ASSASSINATION. Questions raised on non-
agenda items may be answered at a later date by letter in order to facilitate proper research. Written comments are welcome and should be
given to the Village Administrator prior to the start of the meeting. Written materials will not be accepted during regular agenda items
in the interest of time.
REBEKAH KLEIN 1. RESOLUTION 20-05 – ACCEPTANCE AND APPROVAL OF FY 2019 AUDIT.
CHRIS GARNER TAB 1.
ACTION REQUESTED OF COUNCIL:
Remove item from “Postponed” status. (Postponed at March 5, 2020 Council meeting).
Approve or disapprove.
BACKGROUND AND RATIONALE:
Pursuant to Section 2.2.2.10.M.(4) of 2.2.2 NMAC Audit Rule 2019 Requirements for Contracting and
Conducting Audits of Agencies the fiscal year 2019 Financial Statements must be presented to a quorum of the
agency’s governing authority at a public meeting for approval in accordance with the Open Meetings Act.
ERIN CALLAHAN 2. RESOLUTION 20-11 – APPROVING THE APPLICATION AND PETITION OF SIVAGE COMMUNITY
DEVELOPMENT, LLC FOR FORMATION OF THE FIESTA PUBLIC IMPROVEMENT DISTRICT (PID) AND
APPROVING RELATED DOCUMENT AND AGREEMENTS, INCLUDING A PID INFRASTRUCTURE DEVELOPMENT
AND ACQUISITION AGREEMENT.
TAB 2.
ACTION REQUESTED OF COUNCIL:
Remove item from “Postponed” status. (Postponed at April 9, 2020 Council meeting).
PUBLIC HEARING. Approve or disapprove.
BACKGROUND AND RATIONALE:
The Village of Los Lunas desires to continue to foster, promote and enhance economic development through the
formation of public improvement districts in accordance with New Mexico state statutes and the Village’s public
improvement ordinance (Ordinance 448). On January 9, 2020, Sivage Development submitted to the Village its
application for the formation of the Fiesta Public Improvement District, including the proposed formation
resolution and PID infrastructure and acquisition agreement under consideration. Once formed the District will
be an independent political subdivision, the purpose of which would be to finance public infrastructure,
including on-site and off-site roads, water and sewer benefitting the property within the boundaries of the
district. The Developer will construct the infrastructure and dedicate the infrastructure to the Village for
maintenance purposes. The Developer may be reimbursed for the cost of the public infrastructure through the
assessment of special levies on the property located within the District. The maximum annual special levy on
each developed and platted parcel would be $750. Special levies would be billed by the County Treasurer in the
same manner as property taxes. The Village Council would serve as the Board of the District. The Village Clerk
will serve as Clerk of the District and Michael Sivage will serve as the Treasurer of the District. The Application,
formation resolution, PID infrastructure and acquisition agreement and related documents have been reviewed
by Village Staff, the Village Attorney, and the Village’s bond counsel. Comments, questions and requests for
information were provided to the Developer, responses were received, and all open items have been resolved.
Village Staff recommends approval of the proposed Resolution.
ERIN CALLAHAN 3. ORDINANCE 276-2020-1 – AN ORDINANCE PROVIDING FOR THE CHANGE IN ZONING OF A DESIGNATRED
AREA WITHIN THE MUNICIPALITY OF LOS LUNAS, COUNTY OF VALENCIA, STATE OF NEW MEXICO.
TAB 3.
ACTION REQUESTED OF COUNCIL:
Approve or disapprove.
BACKGROUND AND RATIONALE:
Lawrence Valenzuela has applied for a zone change from A-R to R-1 for the properties 34A1 S:22 T:7N R:2E 0.60
acre map 69, with a street address of 503 Trujillo St. NE for the purpose of allowing lot splits.
4. EXECUTIVE SESSION – pursuant to NMSA 1978 Section 10-15-1(H), the following matters may be
discussed in closed session:
TAB 4.
a) Hire FT Human Resources Manager – Administration Department.
b) Hire (5) Seasonal Summer Recreation College Aides – Recreation Division / Parks & Recreation
Department.
c) Hire (14) Summer Recreation High School Aides – Recreation Division / Parks & Recreation
Department.
d) Hire FT Park Technician III – Parks Division / Parks & Recreation Department.
5. APPROVAL OF MINUTES.
TAB 5.
a) Minutes from March 19, 2020, Council Meeting.
6. ADJOURNMENT.
If you are an individual with a disability who is in need of a reader, amplifier, qualified sign language interpreter, or any other form of
auxiliary aid or service to attend or participate in the hearing or meeting, please contact the Deputy Clerk five (5) days prior to
council meeting at 839-3840.
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