Village of Los Lunas Council Agendas\Minutes

MINUTES VILLAGE OF LOS LUNAS THURSDAY, JULY 23, 2020 The Board of Trustees of the Village of Los Lunas, County of Valencia, and State of New Mexico met Thursday, July 23, 2020 in regular session at 6:00 PM at the Council Chambers. Roll call was taken and the following were present: Mayor Charles Griego, Councilmen Christopher Ortiz, and Gino Romero. Meeting was conducted and recorded through Webex.com. Mayor: Charles Griego Mayor Pro Tem: Christopher Ortiz Council: Gino Romero Phillip Jaramillo Cruz Munoz, excused Also present were: Gregory D. Martin, Debra Sanchez, and Martin Callahan. In accordance with Ordinance 114A, the following agenda was prepared and circulated as required: 1. RESOLUTION 20-14 – FY 2020 EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT (JAG). 2. RESOLUTION 20-19 – FY 2020 FINAL BUDGET ADJUSTMENTS. 3. RESOLUTION 20-20 – FY 2020 4TH QUARTER FINANCIAL REPORT FOR PERIOD ENDING JUNE 30, 2020. 4. RESOLUTION 20-21 – A RESOLUTION ADOPTING THE FY 2021 REVENUE AND EXPENDITURE BUDGET FOR THE VILLAGE OF LOS LUNAS. 5. EXECUTIVE SESSION: a) Hire FT Solid Waste Transfer Station Operator – Solid Waste Division / Public Works Department. 6. APPROVAL OF MINUTES. 7. ADJOURMENT. • CALL MEETING TO ORDER. At 6:00 PM, Mayor Griego brought the meeting to order and welcomed the audience. • PLEDGE OF ALLEGIANCE. Mayor Griego asked Councilman Phillip Jaramillo to lead the Council and WebEx participants in the Pledge of Allegiance. • APPROVAL OF AGENDA. Mayor Griego asked if there were any changes to the agenda – there were none. Mayor Griego asked for a motion from Council. APPROVAL: Motion to approve council agenda. MOVED: Councilman Ortiz SECONDED: Councilman Jaramillo CARRIED: Motion passed on a vote of 3 (Councilman Romero – yes; Councilman Ortiz – yes; Councilman Jaramillo – yes) FOR AND 0 AGAINST. 1. RESOLUTION 20-14 – FY 2020 EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT (JAG). Police Chief Naithan Gurule presented item one. The United States Department of Justice, Office of Justice Programs and Bureau of Justice Assistance have made funds available in the amount of $11,803 to the Los Lunas Police Department. If awarded, these funds will be used to purchase equipment, supplies, training, information systems, and/ or technology. Mayor Griego asked Council if they had any questions – there were none. Mayor Griego asked for a motion from Council. APPROVAL: Motion to approve resolution 20-14. MOVED: Councilman Romero SECONDED: Councilman Ortiz CARRIED: Motion passed on a vote of 3 (Councilman Romero – yes; Councilman Ortiz – yes; Councilman Jaramillo – yes) FOR AND 0 AGAINST. 2. RESOLUTION 20-19 – FY 2020 FINAL BUDGET ADJUSTMENTS. Ms. Rebekah Klein presented item two. A final budget review of expenditure and revenue accounts for FY 2020 requires budget increases due to additional revenues, expenses and changes. Mayor Griego asked for a motion from Council. APPROVAL: Motion to approve resolution 20-19. MOVED: Councilman Jaramillo SECONDED: Councilman Romero CARRIED: Motion passed on a vote of 3 (Councilman Romero – yes; Councilman Ortiz – yes; Councilman Jaramillo – yes) FOR AND 0 AGAINST. 3. RESOLUTION 20-20 – FY 2020 4TH QUARTER FINANCIAL REPORT FOR PERIOD ENDING JUNE 30, 2020. Ms. Rebekah Klein presented item three. DFA requires approval of the 4th Quarter Financial Report for FY 2020, from the governing body of the Village. The FY 2020 4th quarter financial summarizes all revenue and expenditures, budget adjustment requests, investments and roll forward cash balances for FY 2020. Mayor Griego asked for a motion from Council. APPROVAL: Motion to approve resolution 20-20. MOVED: Councilman Ortiz SECONDED: Councilman Romero CARRIED: Motion passed on a vote of 3 (Councilman Romero – yes; Councilman Ortiz – yes; Councilman Jaramillo –yes) FOR AND 0 AGAINST. 4. RESOLUTION 20-21 – A RESOLUTION ADOPTING THE FY 2021 REVENUE AND EXPENDITURE BUDGET FOR THE VILLAGE OF LOS LUNAS. The presentation of the final budget accompanies this resolution. The final budget was developed through the cooperation of all user departments, elected officials, and the budget staff. The final budget has been developed in accordance with all state statues and guidelines developed and administered by the State of New Mexico Department of Finance and Administration. State law requires that budgets approved by DFA be made part of the minutes of the governing body. The final budget is presented before Council for their approval and submission to DFA by the deadline of July 31, 2020. Mayor Griego asked for a motion from council. APPROVAL: Motion to approve resolution 20-21. MOVED: Councilman Ortiz SECONDED: Councilman Romero CARRIED: Motion passed on a vote of 3 (Councilman Romero – yes; Councilman Ortiz – yes; Councilman Jaramillo –yes) FOR AND 0 AGAINST. 5. EXECUTIVE SESSION. Mayor Griego announced that the Council would be going into executive session pursuant to NMSA 1978 Section 10-15-1(H), the following matters may be discussed in closed session: hire FT Solid Waste Transfer Station Operator. APPROVAL: Motion to go into executive session pursuant to NMSA 1978 Section 10-15-1 (H) (2). MOVED: Councilman Ortiz SECONDED: Councilman Munoz CARRIED: Motion passed on a vote of 3 (Councilman Romero – yes; Councilman Ortiz – yes; Councilman Jaramillo – yes) FOR AND 0 AGAINST. 6:18PM Mayor Griego asked for a motion from Council to reconvene indicating that they discussed a request to hire FT Solid Waste Transfer Station Operator. APPROVAL: Motion to approve MOVED: Councilman Jaramillo SECONDED: Councilman Munoz CARRIED: Motion passed on a vote of 3 (Councilman Romero – yes; Councilman Ortiz – yess; Councilman Jaramillo – yes) FOR AND 0 AGAINST. 6:45PM Regarding the position of FT Solid Waste Transfer Station Operator, Mayor Griego recommended Mr. Daniel Chavez for the position. APPROVAL: Motion to approve MOVED: Councilman Romero SECONDED: Councilman Ortiz CARRIED: Motion passed on a vote of 3 (Councilman Romero – yes; Councilman Ortiz – yes; Councilman Jaramillo – yes) FOR AND 0 AGAINST 6. MINUTES. Mayor Griego asked if there were corrections to the council minutes of July 9, 2020 – there were none. MOTION: Motion to approve. MOVED: Councilman Ortiz SECONDED: Councilman Romero CARRIED: Motion passed on a vote of 3 (Councilman Romero – yes; Councilman Ortiz – yes; Councilman Jaramillo – yes) FOR AND 0 AGAINST. 7. ADJOURNMENT. Council meeting adjourned at 6:50PM. ______________________________________________ _____________________________________________ Gregory D. Martin, Village Administrator Charles Griego, Mayor