Village of Los Lunas Council Agendas\Minutes

MINUTES VILLAGE OF LOS LUNAS THURSDAY, DECEMBER 17, 2020 The Board of Trustees of the Village of Los Lunas, County of Valencia, and State of New Mexico met Thursday, December 17, 2020 in regular session at 6:00 PM at the Council Chambers. Roll call was taken and the following were present: Mayor Charles Griego, Councilman Phillip Jaramillo, Councilman Cruz Munoz, Councilman Gino Romero and Councilmen Christopher Ortiz. Meeting was conducted and recorded through Webex.com. Mayor: Charles Griego Mayor Pro Tem: Christopher Ortiz Council: Gino Romero Phillip Jaramillo Cruz Munoz Also present were: Gregory D. Martin and Debra Sanchez. In accordance with Ordinance 114A, the following agenda was prepared and circulated as required: 1. MINOR SUBDIVISION – LOS MORROS BUSINESS PARK MAVERICK MINOR SUBDIVISION. 2. RESOLUTION 20-33 – VILLAGE OF LOS LUNAS EMERGENCY DECLARATION. 3. RESOLUTION 20-31 – AUTHORIZING THE VILAGE OF LOS LUNAS TO SUBMIT AN APPLICATION TO THE DEPARTMENT OF FINANCE AND ADMINISTRATION, LOCAL GOVERNMENT DIVISION TO PARTICIPATE IN THE LOCAL DWI GRANT AND DISTRIBUTION PROGRAM. 4. RESOLUTION 20-32 – DWI PLANNING COUNCIL. 5. REQUESTING PERMISSION TO AMEND CONTRACTS WITH CONTRACTORS. 6. ANNUAL UPDATE – COMMUNITY WELLNESS COUNCIL (CWC). 7. MEMORANDUM OF AGREEMENT – UNIVERSITY OF NEW MEXICO VALENCIA CAMPUS AND THE VILLAGE OF LOS LUNAS FOR THE LIMITED USE OF FACILITIES TO PROVIDE BROADBAND FOR HIGHER EDUCATION. 8. BID AWARD – WELL #3 / ARSENIC TREATMENT FACILITIES. 9. EXECUTIVE SESSION: a) Hire 1-FT Public Works Technician – Water/Sewer Division / Public Works Department. . 10. APPROVAL OF MINUTES: a) December 3, 2020 Council Meeting. 11. ADJOURMENT. • CALL MEETING TO ORDER. At 6:00 PM, Mayor Griego brought the meeting to order and welcomed the audience. • PLEDGE OF ALLEGIANCE. Mayor Griego asked Councilman Christopher Ortiz to lead the Council and WebEx participants in the Pledge of Allegiance. Councilman Jaramillo was experiencing technical difficulty (computer) – will join the meeting shortly. • APPROVAL OF AGENDA. Mayor Griego asked if there were any changes to the agenda – Gregory Martin mentioned that there was an error on the agenda, item 8 – it should be Well 7 and not Well 3 as listed. Mayor Griego asked for a motion from Council. APPROVAL: Motion to approve amended council agenda. MOVED: Councilman Ortiz SECONDED: Councilman Romero CARRIED: Motion passed on a vote of 3 (Councilman Romero – yes; Councilman Ortiz – yes; Councilman Munoz – yes) FOR AND 0 AGAINST. 1. MINOR SUBDIVISION – LOS MORROS BUSINESS PARK MAVERICK MINOR SUBDIVISION. Mayor Griego asked for a motion to recess and go into a public hearing. APPROVAL: Motion to approve. MOVED: Councilman Romero SECONDED: Councilman Ortiz CARRIED: Motion passed on a vote of 3 (Councilman Romero – yes; Councilman Ortiz – yes; Councilman Munoz – yes) FOR AND 0 AGAINST. 6:20PM Mayor Griego asked for a decision from Council. APPROVAL: Motion to approve and adopt findings of Planning & Zoning. MOVED: Councilman Ortiz SECONDED: Councilman Munoz CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilman Ortiz – yes; Councilman Munoz – yes; Councilman Jaramillo – yes) FOR AND 0 AGAINST. 6:30PM – (minutes on last page) 2. RESOLUTION 20-33 – VILLAGE OF LOS LUNAS EMERGENCY DECLARATION Fire Chief John Gabaldon presented item two. Resolution 20-33 is a declaration of a local disaster and public health emergency that includes the ability to take measures to reduce the possibility of exposure of disease, risk, prevent spread of disease and promote the health and safety of individuals of the Village of Los Lunas. Mayor Griego asked for a motion from Council. APPROVAL: Motion to approve resolution 20-33. MOVED: Councilman Romero SECONDED: Councilman Ortiz CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilman Ortiz – yes; Councilman Munoz – yes; Councilman Jaramillo – yes) FOR AND 0 AGAINST. 3. RESOLUTION 20-31 – AUTHORIZING THE VILAGE OF LOS LUNAS TO SUBMIT AN APPLICATION TO THE DEPARTMENT OF FINANCE AND ADMINISTRATION, LOCAL GOVERNMENT DIVISION TO PARTICIPATE IN THE LOCAL DWI GRANT AND DISTRIBUTION PROGRAM. Ms. Ginny Adame presented item three. This resolution is for the continuation of the Village of Los Lunas/Valencia County DWI Program to apply for grant funding for the fiscal year 2022. Ginny gave a brief annual review to Council. Council wanted to commend Ms. Adame on her presentation. Mayor Griego asked for a motion from Council. APPROVAL: Motion to approve resolution 20-31. MOVED: Councilman Romero SECONDED: Councilman Jaramillo CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilman Ortiz – yes; Councilman Munoz – yes; Councilman Jaramillo – yes) FOR AND 0 AGAINST. 4. RESOLUTION 20-32 – DWI PLANNING COUNCIL. Ms. Ginny Adame presented item four. Department of Finance and Administration, Local Government Division requires that all DWI Planning Council voting board members be appointed/approved by the authorizing Municipality. These appointments are done about every two years. List was provided to Council. Mayor Griego asked Council if there were any questions – there were none. APPROVAL: Motion to approve resolution 20-32. MOVED: Councilman Ortiz SECONDED: Councilman Munoz CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilman Ortiz – yes; Councilman Munoz – yes; Councilman Jaramillo – yes) FOR AND 0 AGAINST. 5. REQUESTING PERMISSION TO AMEND CONTRACTS WITH CONTRACTORS. Ms. Ginny Adame presented item five. Requesting approve to amend contracts with current contractors – amend four existing contracts for VLL VC PAL Program. The remaining budget is being submitted for the Council’s consideration by the VLL VC PAL to allow amendments to be made to the existing contacts to expend the remaining VLL VC PAL budget. Mayor Griego asked if there were any questions – Councilman Romero asked if this program works along with the recreation program. Ginny replied she works with Jason Duran when available. Mayor Griego asked for a motion from Council. APPROVAL: Motion to approve amendment to four contracts. MOVED: Councilman Ortiz SECONDED: Councilman Romero CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilman Ortiz – yes; Councilman Munoz – yes; Councilman Jaramillo – yes) FOR AND 0 AGAINST. 6. ANNUAL UPDATE – COMMUNITY WELLNESS COUNCIL (CWC). Ms. Chavez presented item six. The CWC has set up a Core Team that works as the overarching guiding group to the ten task forces. We have established a Policy and Procedures to guide our work in community. Currently, five task forces are up and running these are Behavioral Health Collaborative, Mentoring, Medical/Dental, Community Schools, and Early Childhood. Each of these task forces are working on 1-3 innovative ideas off their checklists. These include but are not limited to assessing services, engaging community partners in solutions, and building capacity around their work. At this time, the Core Team is looking for general support from our Municipalities. If possible, we would like to keep this council appraised of our activities and encourage the community and the council to join a task force that interest them. To sign up for a task force, you can email me at noellecerw@gmail.com. INFORMATIONAL PURPOSES ONLY. 7. MEMORANDUM OF AGREEMENT – UNIVERSITY OF NEW MEXICO VALENCIA CAMPUS AND THE VILLAGE OF LOS LUNAS FOR THE LIMITED USE OF FACILITIES TO PROVIDE BROADBAND FOR HIGHER EDUCATION. Mr. Martin Callahan presented item seven. In exchange for the UNMV’s promises contained herein, Village of Los Lunas will allow the UNMV to utilize the exteriors of appropriate Village of Los Lunas buildings to provide exterior WIFI equipment. UNMV will provide all labor and materials to install and configure this equipment, to provide WIFI signal into the exterior parking lots and outdoor spaces. Village of Los Lunas will provide the internet bandwidth connectivity to the extent possible as part of this collaboration, and contact UNMV if equipment fails or if bandwidth is insufficient to handle the load and funding is required to improve connectivity. Collaborating with Belen and Bosque Farms on this project. Mayor Griego was concerned with over usage. Martin replied that they will need to login into Wi-Fi and they will have to be a student with an ID. Councilman Jaramillo commented on the agreement – paragraph four, did not make sense. Look at number five and refers to paragraph four – Martin replied that he would look in to it. Mayor Griego asked for a motion from Council. APPROVAL: Motion to approve MOU with proposed amendment. MOVED: Councilman Jaramillo SECONDED: Councilman Munoz CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilman Ortiz – yes; Councilman Munoz – yes; Councilman Jaramillo – yes) FOR AND 0 AGAINST. 8. BID AWARD – WELL #7 / ARSENIC TREATMENT FACILITIES. Mr. Michael Jaramillo presented item eight. Village of Los Lunas Public Works Department went out to bid for the Well No. 7 – Arsenic Treatment Facilities 2B Project – construct a new Booster Pump Building to house the replacement. Project is funded by LEDA funds – will take 6-9 months for construction. We received one bid from RMCI, Inc. They meet all requirements. Bid came under engineers estimate. Mayor Griego asked for a motion from Council. APPROVAL: Motion to approve RMCI, Inc. for $5,468,246.00. MOVED: Councilman Jaramillo SECONDED: Councilman Munoz CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilman Ortiz – yes; Councilman Munoz – yes; Councilman Jaramillo – yes) FOR AND 0 AGAINST. 9. EXECUTIVE SESSION: Mayor Griego announced that the Council would be going into executive session pursuant to NMSA 1978 Section 10-15-1(H), the following matters may be discussed in closed session: the hiring of a FT Public Works Technician. APPROVAL: Motion to approve MOVED: Councilman Jaramillo SECONDED: Councilman Ortiz CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilman Ortiz – yes; Councilman Munoz – yes; Councilman Jaramillo – yes) FOR AND 0 AGAINST. 7:19PM Mayor Griego asked for a motion from Council after discussing the hiring of a FT Public Works Technician. APPROVAL: Motion to approve MOVED: Councilman Jaramillo SECONDED: Councilman Ortiz CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilman Ortiz – yes; Councilman Munoz – yes; Councilman Jaramillo – yes) FOR AND 0 AGAINST. 7:26PM Regarding the position of Public Works Technician, I recommend Mr. Danny Baca. APPROVAL: Motion to approve MOVED: Councilman Ortiz SECONDED: Councilman Jaramillo CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilman Ortiz – yes; Councilman Munoz – yes; Councilman Jaramillo – yes) FOR AND 0 AGAINST. 10. MINUTES. Mayor Griego asked if there were corrections to the council minutes of December 3, 2020 – there were none. MOTION: Motion to approve. MOVED: Councilman Ortiz SECONDED: Councilman Romero CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilman Ortiz – yes; Councilman Munoz – yes; Councilman Jaramillo – yes) FOR AND 0 AGAINST. 11. ADJOURNMENT. Council meeting adjourned at 7:30PM. ______________________________________________ _____________________________________________ Gregory D. Martin, Village Administrator Charles Griego, Mayor  MINUTES VILLAGE OF LOS LUNAS THURSDAY, DECEMBER 17, 2020 1. MINOR SUBDIVISION – LOS MORROS BUSINESS PARK MAVERICK MINOR SUBDIVISION. Ms. Erin Callahan presented item one. Tierra West has requested a minor subdivision approval – this item was heard by the Planning & Zoning Commission on December 2, 2020 and was recommended for approval. Legal description is Los Morros Business Park Tract: J2A1 2.81 Acres 2019 Rev Plat M-411 and Subd: Los Morros Business Park Tract: J1 22.99 Acres 2008 Rev (commercial) on the northwest corner of Main St NW and Los Morros Rd NW. Notice of public hearing was mailed per requirement. The surrounding zoning is M1, manufacturing and to the northwest and east and south are SU zoning. There was a last-minute change proposed to the subdivision plat, which creates 2 tracts for the public road, rather than creating an easement for the road as shown on the originally submitted plat. Based on staff review of proposed request, we do not believe there was enough significant change to go back to Planning & Zoning. Community Development does recommend approval of the minor subdivision with the proposed change in accordance with our Comprehensive Plan and future land use goals. Mayor Griego asked Council if there were any questions – there were none. Mayor Griego asked if there was any comments from the public –there were nine, Mayor Griego asked for a motion from Council to close the public hearing and reconvene as a council. APPROVAL: Motion to approve. MOVED: Councilman Romero SECONDED: Councilman Ortiz CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilman Ortiz – yes; Councilman Munoz – yes ;) FOR AND 0 AGAINST. 6:30PM