Village of Los Lunas Council Agendas\Minutes

MINUTES VILLAGE OF LOS LUNAS THURSDAY, DECEMBER 3, 2020 The Board of Trustees of the Village of Los Lunas, County of Valencia, and State of New Mexico met Thursday, December 3, 2020 in regular session at 6:00 PM at the Council Chambers. Roll call was taken and the following were present: Mayor Charles Griego, Councilman Phillip Jaramillo, Councilman Cruz Munoz, Councilman Gino Romero and Councilmen Christopher Ortiz. Meeting was conducted and recorded through Webex.com. Mayor: Charles Griego Mayor Pro Tem: Christopher Ortiz Council: Gino Romero Phillip Jaramillo Cruz Munoz Also present were: Gregory D. Martin and Debra Sanchez. In accordance with Ordinance 114A, the following agenda was prepared and circulated as required: 1. RESOLUTION 20-30 – NEW MEXICO FINANCE AUTHORITY. 2. REQUEST FOR PROPOSALS (RFP) FOR TECHNOLOGY REVIEW AND ASSESSMENT. 3. EXECUTIVE SESSION: a) Hire 2-FT Public Works Technicians – Water/Sewer Division / Public Works Department. . 4. APPROVAL OF MINUTES: a) November 19, 2020 Council Meeting. b) Minutes from Mini Retreat – October 15 & November 12, 2020. 5. ADJOURMENT. • CALL MEETING TO ORDER. At 6:00 PM, Mayor Griego brought the meeting to order and welcomed the audience. • PLEDGE OF ALLEGIANCE. Mayor Griego asked Police Chief Naithan Gurule to lead the Council and WebEx participants in the Pledge of Allegiance. • APPROVAL OF AGENDA. Mayor Griego asked if there were any changes to the agenda – there were none. Mayor Griego asked for a motion from Council. APPROVAL: Motion to approve council agenda. MOVED: Councilman Ortiz SECONDED: Councilman Romero CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilman Ortiz – yes; Councilman Munoz – yes; Councilman Jaramillo – yes) FOR AND 0 AGAINST. 1. RESOLUTION 20-30 – NEW MEXICO FINANCE AUTHORITY Mr. Michael Jaramillo presented item one. Mr. Michael Jaramillo presented item two. The Village is submitting an application for financial assistance for the North Waterline Phase I Project. This project was reviewed and raked by the New Mexico Environment Department and the Drinking Water Bureau’s priority ranking criteria. The project received a ranking of #2 – the loan was originally approved by the New Mexico Finance Authority for $3,201,658.57, however, the final project estimate displays the project would cost $4,605,000.00. The Village of Los Lunas is required to submit a resolution requesting a loan modification. Mayor Griego commented that he has heard that other municipalities have to do the same, material is getting more costly. Mayor Griego asked for a decision from Council. APPROVAL: Motion to approve resolution 20-30. MOVED: Councilman Jaramillo SECONDED: Councilman Munoz CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilman Ortiz – yes; Councilman Munoz – yes; Councilman Jaramillo – yes) FOR AND 0 AGAINST. 6:03PM 2. REQUEST FOR PROPOSALS (RFP) FOR TECHNOLOGY REVIEW AND ASSESSMENT. Mr. Gregory Martin presented item two. The Village advertised for proposals to conduct a comprehensive information technology review and assessment. We received three proposals and a five-member staff evaluation committee ranked them. The committee recommends awarding the proposal to the highest ranked firm and to begin the contract. Public Technology Institute was the highest scoring. They are the top rated and professional technology company. Mayor Griego asked for a motion from Council. APPROVAL: Motion to approve Public Technology Institute. MOVED: Councilman Jaramillo SECONDED: Councilman Ortiz CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilman Ortiz – yes; Councilman Munoz – yes; Councilman Jaramillo – yes) FOR AND 0 AGAINST. 3. EXECUTIVE SESSION. Mayor Griego announced that the Council would be going into executive session pursuant to NMSA 1978 Section 10-15-1(H), the following matters may be discussed in closed session: the hiring of 2-FT Public Works Technicians. APPROVAL: Motion to approve MOVED: Councilman Jaramillo SECONDED: Councilman Ortiz CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilman Ortiz – yes; Councilman Munoz – yes; Councilman Jaramillo – yes) FOR AND 0 AGAINST. 6:12PM Mayor Griego asked for a motion from Council after discussing the hiring of 2-FT Public Works Technicians. APPROVAL: Motion to approve MOVED: Councilman Jaramillo SECONDED: Councilman Ortiz CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilman Ortiz – yes; Councilman Munoz – yes; Councilman Jaramillo – yes) FOR AND 0 AGAINST. 6:50PM Regarding the position of Public Works Technician, I recommend Mr. Eduardo Gonsalez. APPROVAL: Motion to approve MOVED: Councilman Romero SECONDED: Councilman Ortiz CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilman Ortiz – yes; Councilman Munoz – yes; Councilman Jaramillo – yes) FOR AND 0 AGAINST. Regarding the position of Public Works Technician, I recommend Mr. Marcus Torres. APPROVAL: Motion to approve MOVED: Councilman Munoz SECONDED: Councilman Ortiz CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilman Ortiz – yes; Councilman Munoz – yes; Councilman Jaramillo – yes) FOR AND 0 AGAINST. 4. MINUTES. Mayor Griego asked if there were corrections to the council minutes of November 19, 2020 – there were none. MOTION: Motion to approve. MOVED: Councilman Munoz SECONDED: Councilman Romero CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilman Ortiz – yes; Councilman Munoz – yes; Councilman Jaramillo – yes) FOR AND 0 AGAINST. Mayor Griego asked if there were corrections to the Mini Retreat minutes of October 15 & November 12, 2020. MOTION: Motion to approve. MOVED: Councilman Romero SECONDED: Councilman Munoz CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilman Ortiz – yes; Councilman Munoz – yes; Councilman Jaramillo – yes) FOR AND 0 AGAINST. 5. ADJOURNMENT. Council meeting adjourned at 6:36 PM. ______________________________________________ _____________________________________________ Gregory D. Martin, Village Administrator Charles Griego, Mayor  MINUTES VILLAGE OF LOS LUNAS THURSDAY, NOVEMBER 19, 2020 1. ORDINANCE 454 – WATER RIGHTS ORDINANCE UPDATE. Ms. Erin Callahan presented item one. This is an update to the Village’s water rights ordinance. There has been more interest in the past from multi-family apartment developers who have been looking to develop within the Village limits. Our ordinance does not have any provisions for calculating water rights for multi-family. The existing ordinance has a per dwelling unit minimum lot acre feet per year that needs to be provided from a residential subdivision for single family homes and that amount is calculated based on that dwelling is going to have outdoor usage (watering landscape). A couple years ago, we clarified how water rights would be provided for commercial developments. At that time, we removed the water rights regulations from the subdivision ordinance and placed them into the public services ordinance. What we came up with was for an apartment complex that is four units; we propose that they pay a fee of $1,000.00 per dwelling unit, which would go towards offsetting the cost of the Village’s water credits that are in the inventory. Anything larger than that, amenities like landscaping, pool, or laundry matt, we would request a water budget is prepared and use that water budget to determine what their water rates are. They can transfer rights or purchasing credits from the Village accordingly. Erin commented that the ordinance needed to be reorganized. The ordinance has very few changes to the regulations – it has been significantly reorganized so that it is more readable and follows an understandable logic. Fees have been taken and put in to one section of the ordinance so that they are more understandable. The Village attorney confirmed that the language is consistent to State Statue. Mayor Griego asked, example – you have a 16 units, what would that cost. Erin replied, $750.00 for the water rate consultant to review their water budget. Mayor Griego asked what the water budget is based on. Erin replied it is based on their anticipated water usage, dwelling units, combined with significant amount of landscaping, and amenities that use a lot of water. Mayor Griego replied he did not understand the logic. Erin commented, the way that she understands this from the consultants; we do not have any kind of base line numbers for multi-family development. Mayor Griego responded, we have a set of rules for residential, why should we have a different process for multi-family residents. Mayor Griego feels that this items needs to be tabled until questions can be answered. Mayor Griego asked for a motion from Council to close the public hearing and reconvene as a council. APPROVAL: Motion to approve. MOVED: Councilman Romero SECONDED: Councilman Munoz CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilman Ortiz – yes; Councilman Munoz – yes; Councilman Jaramillo – yes) FOR AND 0 AGAINST. 6:34PM