Village of Los Lunas Council Agendas\Minutes

MINUTES VILLAGE OF LOS LUNAS THURSDAY, NOVEMBER 19, 2020 The Board of Trustees of the Village of Los Lunas, County of Valencia, and State of New Mexico met Thursday, November 19, 2020 in regular session at 6:00 PM at the Council Chambers. Roll call was taken and the following were present: Mayor Charles Griego, Councilman Phillip Jaramillo, Councilman Cruz Munoz, Councilman Gino Romero and Councilmen Christopher Ortiz. Meeting was conducted and recorded through Webex.com. Mayor: Charles Griego Mayor Pro Tem: Christopher Ortiz Council: Gino Romero Phillip Jaramillo Cruz Munoz Also present were: Gregory D. Martin, Debra Sanchez and Martin Callahan. In accordance with Ordinance 114A, the following agenda was prepared and circulated as required: 1. ORDINANCE 454 – WATER RIGHTS ORDINANCE UPDATE. 2. UTILITY ON-CALL CONTRACT 2020 (WATER AND SEWER INFRAASTURCTURE). 3. EXECUTIVE SESSION: a) Hire FT Public Works Operator In-Training - Waste Water Treatment Plant / Public Works Department. b) Hire FT Facility Maintenance Tech III – Parks & Recreation Department. c) Hire FT Senior Economic Developer – Community Development. d) The Village is one of the plaintiffs in the case of City of Albuquerque, et. at. V. New Mexico Taxation and Revenue Department (“TRD”). This matter was discussed in Executive Session at the November 5, 2020 Council Meeting. The framework in which an offer can be made has been further outlined by our attorneys and Council’s approval is necessary to make the recommended offer in resolution of this case. 4. APPROVAL OF MINUTES: a) November 5, 2020 Council Meeting. 5. ADJOURMENT. • CALL MEETING TO ORDER. At 6:00 PM, Mayor Griego brought the meeting to order and welcomed the audience. • PLEDGE OF ALLEGIANCE. Mayor Griego asked Councilman Munoz to lead the Council and WebEx participants in the Pledge of Allegiance. • APPROVAL OF AGENDA. Mayor Griego asked if there were any changes to the agenda – there were none. Mayor Griego asked for a motion from Council. APPROVAL: Motion to approve council agenda. MOVED: Councilman Ortiz SECONDED: Councilman Romero CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilman Ortiz – yes; Councilman Munoz – yes; Councilman Jaramillo – yes) FOR AND 0 AGAINST. 1. ORDINANCE 454 – WATER RIGHTS ORDINANCE UPDATE. Mayor Griego asked council for a motion to recess and go in to a public hearing. APPROVAL: Motion to approve. MOVED: Councilman Ortiz SECONDED: Councilman Jaramillo CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilman Ortiz – yes; Councilman Munoz – yes; Councilman Jaramillo – yes) FOR AND 0 AGAINST. 6:03PM Mayor Griego asked that this item be tabled until questions could be clarified. APPROVAL: Motion to table MOVED: Councilman Romero SECONDED: Councilman Munoz CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilman Ortiz – yes; Councilman Munoz – yes; Councilman Jaramillo – yes) FOR AND 0 AGAINST. Minutes on last page. 2. UTILITY ON-CALL CONTRACT 2020 (WATER AND SEWER INFRASTRUCTURE). Mr. Michael Jaramillo presented item two. Public Works Department went out to bid for utility on-call contract, we have received three bids. The company will perform high-level water/sewer repairs and/or installations. An RFP was placed in the Valencia County News Bulletin and the Albuquerque Journal as required per procurement policy. Public Works Department based on the recent competitive bid process has determined it would be advantageous to utilize the RFP process rather than the Request for Bid process and award the utility on-call contract based the RFP technical/experience and cost pricing scored by the committee. The three bids received were from New Mexico Underground Utilities, B&D Industries, and TLC Plumbing & Utility. The New Mexico Administrative Code allows the process where certain criteria must be met and scoring factors that we can evaluate the proposal. The cost proposal was 50% out of 100% then the rest is based on technical. Based on those criteria, New Mexico Underground was number one then B&D Industries was number two and TLC Plumbing was number three. Mayor Griego asked for a motion from Council. APPROVAL: Motion to approve New Mexico Underground Utilities. MOVED: Councilman Jaramillo SECONDED: Councilman Munoz CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilman Ortiz – yes; Councilman Munoz – yes; Councilman Jaramillo – yes) FOR AND 0 AGAINST. 3. EXECUTIVE SESSION. Mayor Griego announced that the Council would be going into executive session pursuant to NMSA 1978 Section 10-15-1(H), the following matters may be discussed in closed session: the hiring a FT Public Works Operator In-Training, hiring of a FT Facility Maintenance Tech III, hiring of a FT Senior Economic Developer, and The Village is one of the plaintiffs in the case of City of Albuquerque, et. at. V. New Mexico Taxation and Revenue Department (“TRD”). This matter was discussed in Executive Session at the November 5, 2020 Council Meeting. The framework in which an offer can be made has been further outlined by our attorneys and Council’s approval is necessary to make the recommended offer in resolution of this case. APPROVAL: Motion to approve MOVED: Councilman Ortiz SECONDED: Councilman Romero CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilman Ortiz – yes; Councilman Munoz – yes; Councilman Jaramillo – yes) FOR AND 0 AGAINST. 6:47PM Mayor Griego asked for a motion from Council after discussing the hiring a FT Public Works Operator In-Training, hiring of a FT Facility Maintenance Tech III, hiring of a FT Senior Economic Developer, and The Village is one of the plaintiffs in the case of City of Albuquerque, et. at. V. New Mexico Taxation and Revenue Department (“TRD”). This matter was discussed in Executive Session at the November 5, 2020 Council Meeting. Our attorneys have further outlined the framework in which an offer can be made and Council’s approval is necessary to make the recommended offer in resolution of this case. APPROVAL: Motion to approve MOVED: Councilman Ortiz SECONDED: Councilman Romero CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilman Ortiz – yes; Councilman Munoz – yes; Councilman Jaramillo – yes) FOR AND 0 AGAINST. 7:40PM Regarding the position of Public Works Operator In-Training, I recommend Mr. William Moore. APPROVAL: Motion to approve MOVED: Councilman Ortiz SECONDED: Councilman Jaramillo CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilman Ortiz – yes; Councilman Munoz – yes; Councilman Jaramillo – yes) FOR AND 0 AGAINST. Regarding the position of Facility Maintenance Tech III, I recommend Mr. Steven Apodaca. APPROVAL: Motion to approve MOVED: Councilman Romero SECONDED: Councilman Munoz CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilman Ortiz – yes; Councilman Munoz – yes; Councilman Jaramillo – yes) FOR AND 0 AGAINST. Regarding the position of Senior Economic Developer, I recommend Ms. Kristen Gamboa. APPROVAL: Motion to approve MOVED: Councilman Jaramillo SECONDED: Councilman Munoz CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilman Ortiz – yes; Councilman Munoz – yes; Councilman Jaramillo – yes) FOR AND 0 AGAINST. Mayor Griego announced that Council has given direction to the Village attorney to move forward to negotiate a settlement. 4. MINUTES. Mayor Griego asked if there were corrections to the council minutes of November 5, 2020 – there were none. MOTION: Motion to approve. MOVED: Councilman Ortiz SECONDED: Councilman Romero CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilman Ortiz – yes; Councilman Munoz – yes; Councilman Jaramillo – yes) FOR AND 0 AGAINST. 5. ADJOURNMENT. Council meeting adjourned at 7:43PM. ______________________________________________ _____________________________________________ Gregory D. Martin, Village Administrator Charles Griego, Mayor  MINUTES VILLAGE OF LOS LUNAS THURSDAY, NOVEMBER 19, 2020 1. ORDINANCE 454 – WATER RIGHTS ORDINANCE UPDATE. Ms. Erin Callahan presented item one. This is an update to the Village’s water rights ordinance. There has been more interest in the past from multi-family apartment developers who have been looking to develop within the Village limits. Our ordinance does not have any provisions for calculating water rights for multi-family. The existing ordinance has a per dwelling unit minimum lot acre feet per year that needs to be provided from a residential subdivision for single family homes and that amount is calculated based on that dwelling is going to have outdoor usage (watering landscape). A couple years ago, we clarified how water rights would be provided for commercial developments. At that time, we removed the water rights regulations from the subdivision ordinance and placed them into the public services ordinance. What we came up with was for an apartment complex that is four units; we propose that they pay a fee of $1,000.00 per dwelling unit, which would go towards offsetting the cost of the Village’s water credits that are in the inventory. Anything larger than that, amenities like landscaping, pool, or laundry matt, we would request a water budget is prepared and use that water budget to determine what their water rates are. They can transfer rights or purchasing credits from the Village accordingly. Erin commented that the ordinance needed to be reorganized. The ordinance has very few changes to the regulations – it has been significantly reorganized so that it is more readable and follows an understandable logic. Fees have been taken and put in to one section of the ordinance so that they are more understandable. The Village attorney confirmed that the language is consistent to State Statue. Mayor Griego asked, example – you have a 16 units, what would that cost. Erin replied, $750.00 for the water rate consultant to review their water budget. Mayor Griego asked what the water budget is based on. Erin replied it is based on their anticipated water usage, dwelling units, combined with significant amount of landscaping, and amenities that use a lot of water. Mayor Griego replied he did not understand the logic. Erin commented, the way that she understands this from the consultants; we do not have any kind of base line numbers for multi-family development. Mayor Griego responded, we have a set of rules for residential, why should we have a different process for multi-family residents. Mayor Griego feels that this items needs to be tabled until questions can be answered. Mayor Griego asked for a motion from Council to close the public hearing and reconvene as a council. APPROVAL: Motion to approve. MOVED: Councilman Romero SECONDED: Councilman Munoz CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilman Ortiz – yes; Councilman Munoz – yes; Councilman Jaramillo – yes) FOR AND 0 AGAINST. 6:34PM