Village of Los Lunas Council Agendas\Minutes

MINUTES VILLAGE OF LOS LUNAS THURSDAY, DECEMBER 16, 2021 The Board of Trustees of the Village of Los Lunas, County of Valencia, and State of New Mexico met virtually Thursday, December 16, 2021 in regular session at 6:00 PM. Roll call was taken and the following were present: Mayor Charles Griego, Councilman Cruz Munoz, Councilman Christopher Ortiz, Councilman Phillip Jaramillo and Councilman Gino Romero. Meeting was conducted in person and recorded through Webex.com. Mayor: Charles Griego Mayor Pro Tem: Christopher Ortiz Council: Gino Romero Phillip Jaramillo Cruz Munoz Also present were Gregory D. Martin, Debra Sanchez, Pauline Hernandez, Craig Donohoe, and Martin Callahan. In accordance with Ordinance 114A, the following agenda was prepared and circulated as required: 1. FINAL PLAT APPROVAL FOR LEGACY PHASE 2 AT SIERRA VISTA. 2. INFRASTRUCTURE ACCEPTANCE FOR LEGACY PHASE 2 AT SIERRA VISTA. 3. RESOLUTION 21-3O – REGULATIONS GOVERNING THE PERDIEM AND MILEAGE ACT. 4. RESOLUTION 17-10 – ADOPTING AMENDMENTS TO THE ACCOUNTING POLICIES AND PROCEDURES MANUAL. 5. CONTRACTS – REQUEST PERMISSION TO ENTER INTO CONTRACTS FOR THE PARKS AND RECREATION DEPARTMENT. 6. ORDINANCE 459 – DESIGN STANDARDS. 7. ORDINANCE 458 – STORMWATER AND EROSION CONTROL ORDINANCE. 8. EXECUTIVE SESSION: a) Hire FT Public Works Technician – Water/Sewer Division / Public Works Department. b) Hire FT Chief of Police- Police Department. c) Hire 2-FT Utility Billing Clerk/Cashiers – Utility Billing Division / Administration Department. d) Hire FT Water/Sewer Supervisor – Water/Sewer Division / Public Works Department. 9. APPROVAL OF MINUTES: a) Minutes from December 2, 2021 Council Meeting. 10. ADJOURMENT. • CALL MEETING TO ORDER. At 6:00 PM, Mayor Griego brought the meeting to order and welcomed the audience. • PLEDGE OF ALLEGIANCE. Mayor Griego asked Danny Sullivan to lead the Council and WebEx participants in the Pledge of Allegiance. • APPROVAL OF AGENDA. Mayor Griego asked if there were any changes to the agenda – there were none. Mayor Griego asked for a motion from Council APPROVAL: Motion to approve council agenda. MOVED: Councilman Ortiz SECONDED: Councilman Romero CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilman Ortiz – yes; Councilman Munoz – yes; Councilman Jaramillo – yes) FOR AND 0 AGAINST. Mayor Griego and Council presented Councilman Phillip Jaramillo a plaque for his service as a Councilman on the Los Lunas Village Council. • PUBLIC INPUT FORUM. Mayor Griego asked the audience if there was anyone who wanted to speak to the Council that did not have a council agenda item. Cynthia Lovato approached the podium – she wanted to present the winners of the of the decoration contest (no shows) with their gift. The names would be published in the Valencia News Bulletin. 1. FINAL PLAT APPROVAL FOR LEGACY PHASE 2 AT SIERRA VISTA. Mayor Griego asked for a motion to recess and go into a public hearing. APPROVAL: Motion to approve MOVED: Councilman Munoz SECONDED: Councilman Jaramillo CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilman Ortiz – yes; Councilman Munoz – yes; Councilman Jaramillo – yes) FOR AND 0 AGAINST. 6061PM Mayor Griego asked for a decision from Council regarding final plat at Sierra Vista. APPROVAL: Motion to approve final plat. MOVED: Councilman Jaramillo SECONDED: Councilman Munoz CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilman Ortiz – yes; Councilman Munoz – yes; Councilman Jaramillo – yes) FOR AND 0 AGAINST. Minutes on last page. 2. INFRASTRUCTURE ACCEPTANCE FOR LEGACY PHASE 2 AT SIERRA VISTA. Mayor Griego asked for a motion to table item 2. APPROVAL: Motion to table until next meeting. MOVED: Councilman Ortiz SECONDED: Councilman Romero CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilman Ortiz – yes; Councilman Munoz – yes; Councilman Jaramillo – yes) FOR AND 0 AGAINST. 3. RESOLUTION 21-30 – REGULATIONS GOVERNING THE PER DIEM AND MILEAGE ACT. Ms. Rebekah Klein presented items three. The State of New Mexico Per Diem and Mileage Act authorizes the Village to adopt, by resolution, regulations relating to the Per Diem and Mileage Act. Recent changes to the State of New Mexico’s per diem rates required a change to the Village’s resolution governing the Per Diem and Mileage Act. This resolution will supersede Resolution 16-15. Mayor Griego asked if there were any questions from Council – there were none. Mayor Griego asked for a motion from Council. APPROVAL: Motion to approve resolution 21-30. MOVED: Councilman Romero SECONDED: Councilman Ortiz CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilman Ortiz – yes; Councilman Munoz – yes; Councilman Jaramillo – yes) FOR AND 0 AGAINST. 4. RESOLUTION 17-10 – ADOPTING AMENDMENTS TO THE ACCOUNTING POLICIES AND PROCEDURES MANUAL. Ms. Rebekah Klein presented item four. The Accounting Policies and Procedures Manual approved under Resolution 17-10 on June 22, 2017, requires an amendment to Section 12, Travel and Per Diem. The resolution number referencing Travel and Per Diem has been adjusted to Resolution 21-30, the referenced date of the approved resolution has been changed to December 16, 2021, and position titles were updated to match current employee position titles. All other information has remained unchanged. Mayor Griego asked Council if they had any questions – there were none. Mayor Griego asked for a motion from Council. APPROVAL: Motion to approve resolution 17-10. MOVED: Councilman Ortiz SECONDED: Councilman Romero CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilman Ortiz – yes; Councilman Munoz – yes; Councilman Jaramillo – yes) FOR AND 0 AGAINST. 5. CONTRACTS – REQUEST PERMISSION TO ENTER INTO CONTRACTS FOR THE PARKS AND RECREATION DEPARTMENT. Mr. Jason Duran presented item five. Request permission to enter into contracts with individuals to serve as recreational officials for recreational programs sponsored by the Village of Los Lunas Parks and Recreation Department. Mayor Griego asked for a motion from Council. APPROVAL: Motion to approve contracts. MOVED: Councilman Jaramillo SECONDED: Councilman Munoz CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilman Ortiz – yes; Councilman Munoz – yes; Councilman Jaramillo – yes) FOR AND 0 AGAINST. 6:49PM 6. ORDINANCE 459 – DESIGN STANDARDS. Mayor Griego asked for a motion to recess and go into a public hearing. APPROVAL: Motion to approve MOVED: Councilman Ortiz SECONDED: Councilman Munoz CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilman Ortiz – yes; Councilman Munoz – yes; Councilman Jaramillo – yes) FOR AND 0 AGAINST. 6:20PM Mayor Griego asked for a decision from Council regarding ordinance 459. APPROVAL: Motion to approve ordinance 459. MOVED: Councilman Ortiz SECONDED: Councilman Munoz CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilman Ortiz – yes; Councilman Munoz – yes; Councilman Jaramillo – yes) FOR AND 0 AGAINST. Minutes on last page. 7. ORDINANCE 458 – STORMWATER AND EROSION CONTROL ORDINANCE. Mayor Griego asked for a motion to recess and go into a public hearing. APPROVAL: Motion to approve MOVED: Councilman Jaramillo SECONDED: Councilman Munoz CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilman Ortiz – yes; Councilman Munoz – yes; Councilman Jaramillo – yes) FOR AND 0 AGAINST. 6:26PM Mayor Griego asked for a decision from Council regarding ordinance 458. APPROVAL: Motion to approve ordinance 459. MOVED: Councilman Ortiz SECONDED: Councilman Romero CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilman Ortiz – yes; Councilman Munoz – yes; Councilman Jaramillo – yes) FOR AND 0 AGAINST. Minutes on last page. 8. EXECUTIVE SESSION. Mayor Griego announced that the Council would be going into executive session pursuant to NMSA 1978 Section 10-15-1(H), the following matters may be discussed in closed session: hiring of a FT Public Works Technician, hire FT Chief of Police, hire 2-FT Utility Billing Clerk/Cashiers, and hire FT Water/Sewer Supervisor. APPROVAL: Motion to approve MOVED: Councilman Romero SECONDED: Councilman Ortiz CARRIED: Motion passed on a vote of 4 (Councilman Romero - yes; Councilman Ortiz – yes; Councilman Munoz – yes; Councilman Jaramillo – yes) FOR AND 0 AGAINST. 6:30PM At 7:07PM, Mayor Griego asked for a motion from Council indicating that they discussed: hiring of a FT Public Works Technician, hire FT Chief of Police, hire 2-FT Utility Billing Clerk/Cashiers, and hire FT Water/Sewer Supervisor. APPROVAL: Motion to approve MOVED: Councilman Ortiz SECONDED: Councilman Munoz CARRIED: Motion passed on a vote of 4 (Councilman Romero - yes; Councilman Ortiz – yes; Councilman Munoz – yes; Councilman Jaramillo – yes) FOR AND 0 AGAINST. Regarding the hiring of a FT Public Works Technician, Mayor Griego submitted the name of Craig Black. APPROVAL: Motion to approve MOVED: Councilman Munoz SECONDED: Councilman Romero CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilman Ortiz – yes; Councilman Munoz – yes; Councilman Jaramillo - yes) FOR AND 0 AGAINST. Regarding the hiring of 2-FT Utility Biller Clerk/Cashiers, Mayor Griego submitted the name of Jasmine Peralta. APPROVAL: Motion to approve MOVED: Councilman Munoz SECONDED: Councilman Romero CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilman Ortiz – yes; Councilman Munoz – yes; Councilman Jaramillo - yes) FOR AND 0 AGAINST. Mayor Griego submitted the name of Alejandra Madrid-Munoz. APPROVAL: Motion to approve MOVED: Councilman Romero SECONDED: Councilman Ortiz CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilman Ortiz – yes; Councilman Munoz – yes; Councilman Jaramillo - yes) FOR AND 0 AGAINST. Regarding the hiring of a FT Water/Sewer Supervisor, Mayor Griego submitted the name of Ray Vigil, Jr. APPROVAL: Motion to approve MOVED: Councilman Jaramillo SECONDED: Councilman Munoz CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilman Ortiz – yes; Councilman Munoz – yes; Councilman Jaramillo - yes) FOR AND 0 AGAINST. Regarding the hiring of a FT Chief of Police, Mayor Griego submitted the name of Frank Lucero. Will be effective upon the retirement of the current Chief Naithan Gurule. APPROVAL: Motion to approve MOVED: Councilman Romero SECONDED: Councilman Munoz CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilman Ortiz – yes; Councilman Munoz – yes; Councilman Jaramillo - yes) FOR AND 0 AGAINST. 9. MINUTES. Mayor Griego asked if there were corrections to the council minutes of December 2, 2021 Council Meeting – there were none. MOTION: Motion to approve. MOVED: Councilman Ortiz SECONDED: Councilman Romero CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilman Ortiz – yes; Councilman Munoz – yes; Councilman Jaramillo - yes) FOR AND 0 AGAINST. 10. ADJOURNMENT. Council meeting adjourned at 7:12PM. _____________________________________________ _____________________________________________ Gregory D. Martin, Village Administrator Charles Griego, Mayor  MINUTES VILLAGE OF LOS LUNAS THURSDAY, DECEMBER 16, 2021 1. FINAL PLAT APPROVAL FOR LEGACY PHASE 2 AT SIERRA VISTA. Ms. Erin Callahan presented item one. Isaacson & Arfman,Iinc, acting agent for Double M Properties, Inc, has requested final plat approval for Subd: Legacy at Sierra Vista Tract: B1 S: 23 T: 7N R: 1E 19.33 Acres Plat M-496 for the purpose of Phase 2 of the Legacy at Sierra Vista Subdivision. The property is located south of Main St SW and West of Emily Ave SW and is located in Council District 1. Mayor Griego asked Council if they had any questions – there were none. Mayor Griego asked if there was anyone in the public who had any comments for or against final plat – there were none. Mayor Griego asked for a motion to close the public hearing. MOTION: Motion to approve. MOVED: Councilman Romero SECONDED: Councilman Ortiz CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilman Ortiz – yes; Councilman Munoz – yes; Councilman Jaramillo - yes) FOR AND 0 AGAINST. 6:14PM 6. ORDINANCE 459 – DESIGN STANDARDS. Ms. Erin Callahan presented item six. An Ordinance Amending Title 13 – Public Services, to Establish Chapter 13.28 – Design Standards. Current practice/housekeeping matter; not a major update. Mayor Griego asked Council if they had any questions – there were none. Mayor Griego asked if anyone in the audience wanted to speak for or against Ordinance 459 – there were no comments. Mayor Griego asked for a motion to close the public hearing. MOTION: Motion to close public hearing. MOVED: Councilman Ortiz SECONDED: Councilman Romero CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilman Ortiz – yes; Councilman Munoz – yes; Councilman Jaramillo - yes) FOR AND 0 AGAINST. 6:25PM 7. ORDINANCE 458 – STORMWATER AND EROSION CONTROL ORDINANCE. Ms. Erin Callahan presented item seven. An Ordinance Providing for the Control of Erosion, Flooding and Ensuring the Highest Level of Water Quality Before Entering the Rio Grande or the Ground Through Infiltration; Providing for Penalties; and Providing and Effective Date of the Ordinance. Mayor Griego asked Council if they had any questions – there were none. Mayor Griego asked if anyone in the audience wanted to speak for or against Ordinance 458 – there were no comments. Mayor Griego asked for a motion to close the public hearing. MOTION: Motion to close public hearing. MOVED: Councilman Munoz SECONDED: Councilman Jaramillo CARRIED: Motion passed on a vote of 4 (Councilman Romero – yes; Councilman Ortiz – yes; Councilman Munoz – yes; Councilman Jaramillo - yes) FOR AND 0 AGAINST. 6:29PM