Village of Los Lunas Council Agendas\Minutes

VILLAGE OF LOS LUNAS REGULAR COUNCIL MEETING AGENDA THURSDAY, OCTOBER 5, 2023 – 6:00PM COUNCIL CHAMBERS – 660 MAIN STREET LOS LUNAS, NM 87031 ATTENTION: Village Council meetings are also streamed live via Microsoft TEAMS. You may connect with codes that are available on our website (www.loslunasnm.gov) and/or https://www.loslunasnm.gov/meeting. PLEASE TURN OFF OR MUTE ALL ELECTRONIC DEVICES DURING THE MEETING. YOUR COOPERATION IS APPRECIATED. The Village of Los Lunas Council is pleased to have residents of the community take time to attend Village Council Meetings. Attendance and participation is encouraged. Individuals wishing to be heard during Public Input and Public Hearing proceedings are encouraged to be prepared and will be limited to three (3) minutes in order to allow everyone the opportunity to be heard. PUBLIC COMMENTS ARE EXPECTED TO BE CONSTRUCTIVE AND DEVOID OF CHARACTER ASSASSINATION. Questions raised on non-agenda items may be answered at a later date in order to facilitate proper research. Written comments are welcome and should be given to the Village Administrator prior to the start of the meeting. Written materials will not be accepted during regular agenda items in the interest of time. ♦ CALL MEETING TO ORDER. ♦ PLEDGE OF ALLEGIANCE. ♦ APPROVAL OF AGENDA. ♦ PUBLIC INPUT FORUM. ERIN CALLAHAN 1. RESOLUTION 23-18 – LAND USE ASSUMPTIONS AND IMPACT FEES. TAB 1. ACTION REQUESTED OF COUNCIL: PUBLIC HEARING. Approve or disapprove. BACKGROUND AND RATIONALE: Resolution 23-18: Amendments to Land Use Assumptions and Impact Fees Capital Improvements Plan. The Village of Los Lunas has one service area for impact fees, which is the Municipal Limits of Los Lunas. The amendments are proposed for the full-service area. 2. EXECUTIVE SESSION – pursuant to NMSA 1978 Section §10-15-1(H), the following matters may be discussed in closed session: TAB 2. a) Hire 3-FT Park Technician I – Parks Division / Parks and Recreation Department. b) Hire 1-FT Commercial Driver – Solid Waste Division / Public Works Department. c) Hire 1-FT Utility Billing Clerk/Cashier – Utility Billing Division / Finance Department. 3. APPROVAL OF MINUTES. TAB 3. a) Minutes from September 21, 2023, Council Meeting. 4. ADJOURNMENT. If you are an individual with a disability who needs a reader, ampli�ier, quali�ied sign language interpreter, or any other form of auxiliary aid or service to attend or participate in the hearing or meeting, please contact the Deputy Clerk �ive (5) days prior to council meeting at 839-3840.  INTERNAL AGENDA REQUEST FORM DATE OF COUNCIL MEETING October 05, 2023 (AGENDA REQUESTS ARE DUE TUESDAY @ NOON ONE WEEK PRIOR TO COUNCIL MEETING) AGENDA TITLE: Resolution 23-18: Land Use Assumptions and Impact Fees ACTION REQUESTED OF COUNCIL: To hold a public hearing and approve or disapprove BACKGROUND AND RATIONALE: Resolution 23-18: Amendments to Land Use Assumptions and Impact Fees Capital Improvements Plan. The Village fo Los Lunas has one service area for impact fees, which is the Municipal Limits of Los Lunas. The amendments are proposed for the full service area. PRESENTER(S): Erin Callahan  COMMUNITY DEVELOPMENT DEPARTMENT RECOMMENDATION 23-10 Village of Los Lunas Planning and Zoning Commission WHEREAS, the Village of Los Lunas Community proposes amendments to Land Use Assumptions and Impact Fees Capital Improvement Plans; WHEREAS, the Commission has held a public hearing and has met the public notice requirements; NOW THEREFORE COMES THE VILLAGE OF LOS LUNAS PLANNING AND ZONING COMMISSION Recommending that the Village of Los Lunas Council approve the Resolution as presented. CHARLES GRIEGO GINO ROMERO JAMES T. RUNYON CRUZ MUÑOZ CHRISTOPHER S. ORTIZ GREGORY D. MARTIN MAYOR COUNCILOR COUNCILOR COUNCILOR COUNCILOR VILLAGE ADMINISTRATOR www.loslunasnm.gov Location & Mailing Address: 660 MAIN STREET NW LOS LUNAS, NM 87031 (505) 839-3842  VILLAGE OF LOS LUNAS RESOLUTION 23-18 Amendments to the Land Use Assumptions and Impact Fees Capital Improvements Plan WHEREAS, The Village of Los Lunas is a legally and regularly created, established, organized and existing municipal corporation under the general laws of the State of New Mexico; and WHEREAS, The Development Fees Act (the Act) of the State of New Mexico, Section 5-8-3 NMSA 1978, authorizes municipalities to impose impact fees in compliance with the requirements of the Act; and WHEREAS, in 1995 the Village of Los Lunas adopted Ordinance 220 – Impact Fees Ordinance, which has also been amended and updated to reflect changing demographics and capital projects; and WHEREAS, The Village does impose impact fees for water, sewer, and parks projects; and WHEREAS, The Act requires municipalities that collect impact fees to conduct periodic review and updates of Land Use Assumptions and Impact Fee Capital Projects; and WHEREAS, the Village, pursuant to the Act, has retained qualified professionals to review the Village’s current Land Use Assumptions and Capital Improvement Plans; and WHEREAS, due to changes to demographics and required capital projects because of growth have created a need to update the Village’s Land Use Assumptions and Impact Fees Capital Improvements Plan; and WHEREAS, The Village has complied with all requirements of the Act and the Impact Fees Ordinance to review and amend the land use assumptions and capital improvements with the Council-appointed Impact Fee Committee. NOW, THEREFORE, BE IT ORDAINED BY THE GOVERNING BODY OF THE VILLAGE OF LOS LUNAS, COUNTY OF VALENCIA, STATE OF NEW MEXICO THAT, The Land Use Assumptions and Impact Fees Capital Improvements Plan approved in the 2006 amendment of Village of Los Lunas Municipal ordinance §13.16.080 are hereby amended by this Resolution and the 2023 Amended Land Use Assumptions and Impact Fees Capital Improvements Plan attached hereto are incorporated therein by reference as fully set forth. PASSED, APPROVED AND ADOPTED by the Governing Body of the Village of Los Lunas this 5th day of October, 2023. APPROVED: VILLAGE SEAL: _______________________________ Charles Griego, Mayor VILLAGE SEAL: ATTEST: ____________________________________ Gregory D. Martin, Village Administrator Contents INTRODUCTION .......................................................................................................................... 2 LAND USE ASSUMPTIONS ........................................................................................................ 2 History......................................................................................................................................... 2 Current Planning Process ............................................................................................................ 4 2023 ADOPTED LAND USE ASSUMPTION .............................................................................. 4 IMPACT FEE CALCULATION BY LAND USE TYPE.............................................................. 4 IMPACT FEES CAPITAL IMPROVEMENTS – WATER .......................................................... 6 IMPACT FEES CAPITAL IMPROVEMENTS – SEWER ........................................................... 9 IMPACT FEES CAPITAL IMPROVEMENTS – PARKS .......................................................... 12 Figure 1 Impact Fees Density Assumptions - 1995 General Land Use Plan .................................. 3 Figure 2 Impact Fees Land Use Assumptions – 1995 General Land Use Plan .............................. 3 Figure 3 New Dwelling Units – 2018-2022 – Project vs. Actual ................................................... 4 Figure 4 Consumption by Capital Project Category ....................................................................... 5 Figure 5 Conversion of Service Unit to Different Land Uses ........................................................ 5 Figure 6 2023 Impact Fee Capital Improvements - Water ............................................................. 6 Figure 7 2023 Impact Fee Capital Improvements - Sewer ............................................................. 9 Figure 8 2023 Impact Fee Capital Improvements - Parks ............................................................ 12 Figure 9 Los Lunas Outdoor Park & Recreation Facilities by Population Density ...................... 13 1 INTRODUCTION A municipality or county shall use qualified professionals to prepare the capital improvements plan and to calculate the impact fee. The capital improvements plan shall follow the infrastructure capital improvement planning guidelines established by the department of finance and administration and shall address the following: (NMSA 5-8-6 – Capital Improvements Plan (A)) As authorized by NM state statute, Los Lunas collects impact fees to support its growth and offset growth-related cost for public services. Los Lunas collects impact fees for water, sewer and parks development only. The NMSA Development Fees Act requires the approval of Land Use Assumptions and Impact Fee Capital Improvements to guide the assessment and use of impact fees. Both are presented in the Los Lunas Impact Fee Capital Improvement Plan. LAND USE ASSUMPTIONS The total number of projected service units necessitated by and attributable to new development within the service area based on the approved land use assumptions and calculated in accordance with generally accepted engineering or planning criteria (NMSA 5- 8-6 – Capital Improvements Plan (A)(5)) History Land Use Assumptions (LUAs) were first approved as a part of a much broader General Land Use Plan for the Village of Los Lunas, New Mexico on May 25, 1995 as a part of the original Impact Fees Ordinance adoption. They were adopted by reference, and amended when necessary, to be kept in the Community Development Department as a stand-alone document. The original LUAs provided growth assumptions based on acreages developed for different land uses: Urban Residential, Rural Residential, Agricultural, Commercial, Industrial, and Public. The final section of this plan, called “Land Use Assumptions Methodology” gives both density assumptions for different land use types, as well as projected changes to acreage of different land use types. Land Use Assumptions are required to look five years into the future to determine projected service units attributable to new development. The General Land Use Plan does not provide a definition for “service unit” but does provide projections for acreage increases based on land use type. Figure 1 shows the original density assumptions from the General Land Use Plan approved in 1995, and Figure 2 shows the land use assumptions. Chapter 13.16 – Impact Fees has been amended several times over the years, first in 2004, then 2006, 2012, and 2014. In 2004 and 2006, there were references in the Council minutes to workshops discussing land use assumptions, but no updates made to the official document. The updates in 2012 and 2014 established a moratorium on impact fees, and a schedule of graduated reintroduction of the fees over the course of four years. Therefore, the 1995 land use assumptions would still be considered valid in 2014 at the time of the last update. 2 Figure 1 Impact Fees Density Assumptions - 1995 General Land Use Plan Figure 2 Impact Fees Land Use Assumptions – 1995 General Land Use Plan In 2017, the Village convened the Impact Fee Committee to review land use assumptions, impact fee capital improvements, and updates to the schedule of impact fees. On August 23, 2018 the schedule of impact fees was updated based on recently prepared demographic projections 3 through the year 2040, provided by the Mid-Region Council of Governments to support the Connections 2040 Metropolitan Transportation Plan. The MRCOG 2040 projections showed an increase of 6,715 residents in the Village of Los Lunas over a ten year period beginning in 2017. The 2010 Decennial Census showed an average of 2.72 people per household, which would result in 2,469 additional dwelling units in the Village over the next ten years. Current Planning Process The Impact Fee Committee reconvened for the five-year review of land use assumptions, capital projects and impact fees on November 8, 2022. During this process, the committee reviewed the Village’s annual data for building permits received for new construction since 2017 and compared this to the projection. See Figure 3. Figure 3 New Dwelling Units – 2018-2022 – Project vs. Actual In order to compare annual permits to projected new dwelling units, we divided the total number of projected additional dwelling units (2,469) by ten and distributed the resulting annual permit total evenly over the next ten years. The comparison shows that for the past five years, permits received have generally been fewer than projected each year, although there has been an upward trend. After conducting this review, the committee concluded that the 2017 growth assumption is still an appropriate representation of the Village’s projected growth. 2023 ADOPTED LAND USE ASSUMPTION The Village adopts the Land Use Assumption that there will be an additional 247 dwelling units developed per year, totaling 2470 dwelling units over the 10 year planning period. IMPACT FEE CALCULATION BY LAND USE TYPE A definitive table establishing the specific level or quantity of use, consumption, generation, or discharge of a service unit for each category of capital improvements or facility expansions and an equivalency or conversion table establishing the ratio of a service unit to various types of land uses, including residential, commercial and industrial (NMSA 5-8-6 – Capital Improvements Plan (A)(4)) The basis for all impact fee calculations is one service unit, defined as one single family dwelling unit. A service unit is presumed to use a ¾” water meter and house 2.77 residents (ACS 2017- 2021). Water meter size forms the basis for both water and sewer impact fees. The Village of Los Lunas water and sewer systems predominantly serve residential customers along with commercial and some industrial users. The water and sewer capacities attributable to each single family dwelling 4 unit are defined with engineering design criteria in the Village Development Process Manual (DPM); Water: 425 gallons per day (gpd), and Sewer: 380 gpd. Figure 4 Consumption by Capital Project Category Figure 5 Conversion of Service Unit to Different Land Uses Impact fees applicable to residential, commercial, and light industrial developments are administered according to the Impact Fee Schedule in the Los Lunas Municipal Code Chapter 5 13.16. If a larger meter is required to meet the anticipated capacities of the development, the Impact Fee Schedule presents increasing Impact Fees based on the meter size. The calculation for the Impact Fees corresponding to a larger meter size utilize the flow-area ratio of the identified meter versus that of a 3/4" meter. If a large commercial or industrial customer is projected to have more than 13 acre-feet per year (AFY) of consumptive water use, the Impact Fee is calculated utilizing a Proportionate Share Fee approach rather than a flow-area multiplier. The Proportionate Share Fee methodology more appropriately accounts for the infrastructure impact that large water/sewer users have on the Village’s systems. IMPACT FEES CAPITAL IMPROVEMENTS – WATER The projected demand for capital improvements or facility expansions required by new service units accepted over a reasonable period of time, not to exceed ten years (NMSA 5-8-6 – Capital Improvements Plan (A)(6)) Los Lunas is the second fastest growing community in New Mexico, and that growth has resulted in the need for a number of improvements and expansions to water, sewer and parks systems. There are thirteen water projects included in our Impact Fees Capital Improvements Plan (Figure 6). Figure 6 2023 Impact Fee Capital Improvements - Water 6 A description, as needed to reasonably support the proposed impact fee, which shall be prepared by a qualified professional, of the existing capital improvements within the service area and the costs to upgrade, update, improve, expand or replace the described capital improvements to adequately meet existing needs and usage and stricter safety, efficiency, environmental or regulatory standards (NMSA 5-8-6 – Capital Improvements Plan (A)(1)) Projects 1 through 7; 9 through 13: The Village recently completed an update to their Water System Master Plan (June 2023). The document was prepared by the Village's consulting engineering firm, Molzen Corbin & Associates. A primary focus of the Master Plan was to develop reasonable growth projections for the residential, commercial, and industrial developments within the Village's service area. The IFCIP projects identified in Figure 6 are detailed in the Master Plan and are predominantly due to growth and the need to expand the Los Lunas Water System with more infrastructure. The cost estimates were prepared as part of the Master Plan document. Project 8: The Village's transportation corridor project is currently in design and includes the utility extensions needed to support growth, development, and system functionality. The cost estimate is being updated as design progresses. An analysis, which shall be prepared by a qualified professional, of the total capacity, the level of current usage and commitments for usage of capacity of the existing capital improvements (NMSA 5-8-6 – Capital Improvements Plan (A)(2)) Project 1: Given the size and complexity of the Village’s water system, the need for a central SCADA system has become very apparent. Although the Village has been careful to implement the latest PLC technology and equipment at each of the water system’s new and existing remote pumping and storage facilities, they have limited capabilities for monitoring the status and alarm conditions of this equipment by way of a common Control Center. The projected growth and the corresponding infrastructure will further add to this challenge. The Village needs a way for water system personnel to be able to monitor all aspects of the system on a 24/7 basis, optimize operations, and respond to emergencies quickly when adverse situations occur. Projects 2 through 7: The Water System Master Plan presents a capacity evaluation of current and projected future demands/conditions. Additionally, a hydraulic model of the Village's system was created and utilized to evaluate supply, storage, and transmission deficiencies. The Village is in need of additional wells, more storage, and greater transmission capacity. These noted projects are directly attributable to addressing capacity needs driven by the projected growth and corresponding water demands. Project 8: The Village is actively working on a new transportation corridor from I-25 to NM-47, along the southern boundaries of the community. This new roadway infrastructure will improve access to areas and is expected to trigger residential and commercial development. Accompanying the transportation facilities will be utility infrastructure to support the expected development and incorporate redundancies into the Village's system. Sizing of the water infrastructure is based on the hydraulic modeling of the Village's system. 7 Projects 9 through 13: The Water System Master Plan presents a capacity evaluation of current and projected future demands/conditions. Additionally, a hydraulic model of the Village's system was created and utilized to evaluate supply, storage, and transmission deficiencies. The Village is in need of additional wells, more storage, and greater transmission capacity. These noted projects are directly attributable to addressing capacity needs driven by the projected growth and corresponding water demands for industrial customers. A description, which shall be prepared by a qualified professional, of all or the parts of the capital improvements or facility expansions and their costs necessitated by and attributable to new development in the service area based on the approved land use assumptions (NMSA 5-8- 6 – Capital Improvements Plan (A)(3)) The Village's water system is configured to allow a high level of service to all customers. As such, the supply, storage, pumping stations, and transmission infrastructure facilitate moving water to varied pressure zones. This is one of the primary reasons that the Village has a single service area. The projects in the IFCIP were identified by the Village staff and their consulting engineer to be those most attributable to growth in the service area. The projects were then presented in detail to the Impact Fee Committee. The growth induced percentages assigned to each project are predominantly based on the 10-year population growth associated with the projected service units versus the total additional population to be served by the infrastructure. The industrial development infrastructure is to be paid for by any large water/sewer users through the Proportionate Share Calculation. Additional justification for the growth-induced percentages shown in Figure 6 is included below: Project 1: Improvements are for existing but also for system expansion needs. The current population of Los Lunas is approximately 20,000, and the projected growth based on the Land Use Assumptions is approximately 6,842 (2,470 * 2.77 = 6,842). This makes the Water SCADA System 25% (6,842 / 26,842 = 25%) attributable to growth. Projects 2 through 7: Each of these improvements is planned to serve an additional 24,900 residents. 6,842 additional residents over 10 years represents 27% (6,842 / 24,900 = 27%) of that additional capacity. Project 8: The East Side Water Transmission Extension is expected to support 40 years of growth, 25% of which is in the 10-year planning period (10 / 40 = 25%). Projects 9 through 13: All five of the final projects will support industrial development only. In order to be eligible for impact fees expenditure, the Village has included them in our IFCIP but they will only be funded by impact fees if a high water user necessitates a proportionate share impact fee calculation. Anticipated sources of funding independent of impact fees (NMSA 5-8-6 – Capital Improvements Plan (A)(7)) 8 In addition to Impact Fees, the Village may utilize funding from some of the following sources: water utility rates, Drinking Water State Revolving Fund (DWSRF), Economic Development Administration (EDA), Water Trust Board (WTB), Special Appropriations Program (SAP), etc. IMPACT FEES CAPITAL IMPROVEMENTS – SEWER The projected demand for capital improvements or facility expansions required by new service units accepted over a reasonable period of time, not to exceed ten years (NMSA 5-8-6 – Capital Improvements Plan (A)(6)) There are six sewer projects included in our Impact Fees Capital Improvements Plan (Figure 7). Figure 7 2023 Impact Fee Capital Improvements - Sewer A description, as needed to reasonably support the proposed impact fee, which shall be prepared by a qualified professional, of the existing capital improvements within the service area and the costs to upgrade, update, improve, expand or replace the described capital improvements to adequately meet existing needs and usage and stricter safety, efficiency, environmental or regulatory standards (NMSA 5-8-6 – Capital Improvements Plan (A)(1)) Projects 1 through 3: The Village completed the Wastewater Treatment and Sludge Management Preliminary Engineering Report (PER) in June 2013. The document was prepared by the Village's consulting engineering firm, Molzen Corbin & Associates. The PER identified the infrastructure needs at the wastewater treatment facilities to support the projected growth and 9 development within the Village's service area. Many of the projects from the PER have been completed. The IFCIP projects identified in Figure 7 are detailed in the PER and are needed to expand the Los Lunas wastewater treatment capacity. The cost estimates were prepared as part of the PER but have been updated to 2023 costs utilizing the Engineering News Record Construction Cost Index. Projects 4 and 5: Based on the current flow conditions and identified developments which will drain to these sewage lift stations, more pumping capacity is needed. For Lift Station No. 7, this entails construction of an entirely new facility. For Lift Station No. 21, there are vacant pump slots in the wet well that are to be equipped as the flows from new development enter the facility. The cost estimates were prepared by Molzen Corbin and are based on similar projects. Project 6: The Village's transportation corridor project is currently in design and includes the utility extensions needed to support growth, development, and system functionality. The cost estimate is being updated as design progresses. An analysis, which shall be prepared by a qualified professional, of the total capacity, the level of current usage and commitments for usage of capacity of the existing capital improvements (NMSA 5-8-6 – Capital Improvements Plan (A)(2)) Projects 1 through 3: The Wastewater Treatment and Sludge Management PER presents a capacity evaluation of current and projected future demands/conditions. The Village is in need of expanded administrative and laboratory space based on staffing, operations, and permitting; additional solids/sludge management capacity in the form of another aerobic digester; and additional liquid treatment capacity which is achieved with MBR-2. These noted projects are directly attributable to addressing capacity needs driven by the projected growth. Projects 4 and 5: The Village will begin preparation of a Sanitary Sewer Collection System Master Plan Update in 2023. As part of this planning document, a hydraulic model of the collection system will be prepared to evaluate available capacities. However, the two projects listed to the left are known capacity concerns to the Village's operations staff. Project 6: The Village is actively working on a new transportation corridor from I-25 to NM-47, along the southern boundaries of the community. This new roadway infrastructure will improve access to areas and is expected to trigger residential and commercial development. Accompanying the transportation facilities will be utility infrastructure to support the expected development and incorporate redundancies into the Village's system. A description, which shall be prepared by a qualified professional, of all or the parts of the capital improvements or facility expansions and their costs necessitated by and attributable to new development in the service area based on the approved land use assumptions (NMSA 5-8- 6 – Capital Improvements Plan (A)(3)) The Village has a singular wastewater collection and treatment system. This is one of the primary reasons that the Village has a single service area. The projects in the IFCIP were identified by the Village staff and their consulting engineer to be those most attributable to 10 growth in the service area. The projects were then presented in detail to the Impact Fee Committee. The growth induced percentages assigned to each project are predominantly based on the 10-year population growth associated with the projected service units versus the total additional population to be served by the infrastructure. Individual justifications for the growth attributable percentage for each project are presented below: Project 1: Improvements for existing but also for system expansion needs. The current population of Los Lunas is approximately 20,000, and the projected growth based on the Land Use Assumptions is approximately 6,842. This makes the new Administration and Laboratory Building 25% (6,842 / 26,842 = 25%) attributable to growth. Project 2: The new Aerobic Digester will be designed to accommodate solids for an increase of approximately 20,000 total residents, 6,842 of those projected with 10 years of growth. This project is 34% (6,842 / 20,000 = 34%) attributable to growth. Project 3: The 8% growth attributable cost was determined by reviewing the current influent flows (~1.4 MGD), capacity commitments to existing industrial users (0.5 MGD), the installed capacity of the Los Lunas Wastewater Treatment Plants (2.7 MGD), and the capacity the new MBR Plant (MBR-2) is expected to add (1.8 MGD). The projected additional dwelling units during the 10 year planning window (2,470 dwell * 380 gal/dwell = 0.94 MGD) will predominantly be using the additional capacity of the current plants, which is why the percentage attributable to growth is quite low. Remaining capacity is 0.8 MGD (2.7 MGD – 1.4 MGD – 0.5 MGD = 0.8 MGD). Growth capacity needed from MBR-2 is 0.14 MGD (0.94 MGD - 0.8 MGD = 0.14 MGD). Growth attributable cost is 8% (0.14 MGD / 1.8 MGD = 8%). Project 4: The current pumps in Lift Station (LS) No. 7 have a capacity of approximately 600 gpm. The upgraded pumps will have an anticipated 1,040 gpm capacity. LSs are designed to convey peak sewer discharges. The peak sewer flows for the projected growth, using the Village’s DPM, are = 2,470 * 855 = 2,111,850 gpd (1,467 gpm). Based on the sewer collection system configuration, we anticipate 15% of flow from growth/development will be conveyed through this LS (0.15 * 1,467 gpm = 220 gpm). The growth will account for 21% of the new LS No. 7 pumping capacity (220 gpm / 1,040 gpm = 21%) Project 5: LS No. 21 has available pump slots to install two additional 821 gpm pumps (1,642 gpm total). The peak sewer flows for the projected growth, using the Village’s DPM, are = 2,470 * 855 = 2,111,850 gpd (1,467 gpm). Based on the sewer collection system configuration, we anticipate 50% of flow from growth/development will be conveyed through this LS (0.5 * 1,467 gpm = 733.5 gpm). The growth will account for 45% of the added LS No. 21 pumping capacity (733.5 gpm / 1,642 gpm = 45%) Project 6: The East Side Collection System Expansion and Lift Station Project is expected to support 40 years of growth, 25% of which is in the 10 year planning period (10 / 40 = 25%). Anticipated sources of funding independent of impact fees (NMSA 5-8-6 – Capital Improvements Plan (A)(7)) 11 In addition to Impact Fees, the Village may utilize funding from some of the following sources: sewer utility rates, Clean Water State Revolving Fund (CWSRF), EDA, SAP, etc. IMPACT FEES CAPITAL IMPROVEMENTS – PARKS The projected demand for capital improvements or facility expansions required by new service units accepted over a reasonable period of time, not to exceed ten years (NMSA 5-8-6 – Capital Improvements Plan (A)(6)) There are six Parks projects included in our Impact Fees Capital Improvements Plan (Figure 8). Figure 8 2023 Impact Fee Capital Improvements - Parks A description, as needed to reasonably support the proposed impact fee, which shall be prepared by a qualified professional, of the existing capital improvements within the service area and the costs to upgrade, update, improve, expand or replace the described capital improvements to adequately meet existing needs and usage and stricter safety, efficiency, environmental or regulatory standards (NMSA 5-8-6 – Capital Improvements Plan (A)(1)) The Village determines park needs based on the National Recreation and Park Association (NRPA) Standards, which provides standards for acreage of parks required per resident as well as for specific numbers of amenities. Figure 9 shows an assessment of the Village’s park acreage, number of parks, and park amenities compared to NRPA standards. Park acreage, listed last on the spreadsheet, assumes finished parks with amenities, and was used as the basis for determining existing deficiencies as well as future projected need. The Village is currently deficient by 79.54 acres of parks. 12 Figure 9 Los Lunas Outdoor Park & Recreation Facilities by Population Density An analysis, which shall be prepared by a qualified professional, of the total capacity, the level of current usage and commitments for usage of capacity of the existing capital improvements (NMSA 5-8-6 – Capital Improvements Plan (A)(2)) Refer to Figure 9 for detailed analysis. A description, which shall be prepared by a qualified professional, of all or the parts of the capital improvements or facility expansions and their costs necessitated by and attributable to new development in the service area based on the approved land use assumptions (NMSA 5-8- 6 – Capital Improvements Plan (A)(3)) There are two metrics the Village has used to determine the total cost of each park attributable to growth: The Percentage of Impact in the 10 Year Planning Window, and the Percentage of the 10 Year Impact Attributable to Growth. For the first metric, the Village Parks and Recreation Department has assigned a 20 year service life to each park, after which the infrastructure and amenities in the park will require extensive rehabilitation. This means that 50% of the impact of the park will occur in the 10 year planning window. For the second metric, the Village has determined that the 6,842 additional residents projected by the Land Use Assumptions will result in the need for an additional 73.89 acres of developed parks. When added to the current deficiency there are a total of 153.43 acres of parks required by 2033, and only 80 acres of parks planned. All six planned parks are nearly equally needed to both fulfill a deficiency (51%) and simultaneously, serve growth needs (49%) In summary, the total estimated cost of each park has been reduced by 50%, then multiplied by 49% to determine the growth-attributable cost. 13 Anticipated sources of funding independent of impact fees (NMSA 5-8-6 – Capital Improvements Plan (A)(7)) In addition to Impact Fees, the Village may utilize funding from some of the following sources: General funds, CIP, General Obligation Bonds, Dedicated levies, Parks Grants, and Federal Funding such as Land and Water Conservation Funds, Urban Park and Recreation Recovery Program, TAP funds, NM Outdoor Equity Fund, Regional Recreation Centers/Quality of Life Grant, etc. 14  MINUTES VILLAGE OF LOS LUNAS THURSDAY, SEPTEMBER 21, 2023 The Board of Trustees of the Village of Los Lunas, County of Valencia, and State of New Mexico met Thursday, September 21, 2023 in regular session at 6:00 PM. Roll call was taken and the following were present: Mayor Charles Griego, Councilman James Runyon, Councilman Christopher Ortiz and Councilman Gino Romero. Councilman Cruz Munoz was excused. Meeting was conducted in person and recorded through TEAMS. Mayor: Charles Griego Mayor Pro Tem: James Runyon Council: Gino Romero Christopher Ortiz Cruz Munoz, excused Also present were Gregory D. Martin, Debra Sanchez, Luis Brown, Erin Callahan, and Craig Donahoe. In accordance with Ordinance 114A, the following agenda was prepared and circulated as required: 1. PROGRESS UPDATE – THE GROVE AFFORDABLE HOUSING PROJECT. 2. RIO METRO TRANSIT DISTRICT – FIFTEENTH AMENDMENT MEMORANDUM OF AGREEMENT (MOA), REQUEST FOR FLEET MAINTENANCE SERVICES 2023/2024. 3. ORDINANCE 467 – FENCING. 4. EXECUTIVE SESSION a) Hire FT Utility Billing Clerk/Cashier – Utility Billing Division / Finance Department. b) Promotions – Sergeant, Detective and Lieutenant – Police Department. c) Hire FT Firehouse Assistant – Fire Department. d) Hire FT Recreation Aide – Recreation Division / Parks and Recreation Department. e) Hire FT Park Ranger – Open Space Division / Parks and Recreation Department. f) Hire PT Museum Technician – Museum Division / Library Department. g) Hire FT Code Enforcement Officer – Code Enforcement Division / Community Development Department. h) Hire FT Mechanic – Fleet Maintenance Division / Public Works Department. i) Hire FT Operator in Training – Wastewater Treatment Plant / Public Works Department. j) Hire FT Deputy Village Administrator – Administration Department. 5. APPROVAL OF MINUTES: a) Minutes from September 7, 2023 Council Meeting. 6. ADJOURMENT. • CALL MEETING TO ORDER. At 6:00 PM, Mayor Griego brought the meeting to order and welcomed the audience. Mayor Griego announced that Councilman Runyon was excused. • PLEDGE OF ALLEGIANCE. Mayor Griego asked Britne Lee to lead the Council and WebEx participants in the Pledge of Allegiance. • APPROVAL OF AGENDA. Mayor Griego asked if there were any comments regarding the agenda – there was none, the Mayor asked council for a motion. APPROVAL: Motion to approve agenda. MOVED: Councilman Ortiz SECONDED: Councilman Romero CARRIED: Motion passed on a vote of 3 (Councilman Romero – yes; Councilman Ortiz – yea; Councilman Runyon – yes) FOR AND 0 AGAINST. • PUBLIC INPUT FORUM. Mayor Griego asked the audience if there was anyone who wanted to speak to the Council who did not have an item on the council agenda. Mr. David Williams approached the podium - he provided some updates (Meta’s Los Lunas Data Center), currently working on buildings 7, 8, and 9. They have about 1,100 construction workers on side every day. He talked about the data center investment, operations jobs supported, direct funding to Talencia County area schools and nonprofits, and grants awarded since 2019. 1. PROGRESS UPDATE – THE GROVE AFFORDABLE HOUSING PROJECT. Mr. Sheldon Jordon presented item one. Mr. Jordan is part of the ABQ Angel – affordable/workforce multifamily affordable housing development. There has been a number of different challenges, obviously from COVID – there has been some delays but within these delays there come some opportunities. While talking with some of the council, there has been some concerns about if this project is going to serve the needs of the Village. Over the last year we’ve been working with HUD and others to identify an opportunity to bring in an affordable project that reflects the needs of the Village. They are moving forward with the process with HUD – they have a program called the HUD 221D4 Program and it requires only a percentage of the units to be affordable. That would be at 50% AMI and in this particular project, we have senior as well as families. There are affordability requirements for the overall project. Council were excited about flexibility and affordability. (Informational only) 2. RIO METRO TANSIT DISTRICT – FIFTEENTH AMENDMENT MEMORANDUM OF AGREEMENT (MOA) REQUEST FOR FLEET MAINTENANCE SERVICES 2023/2024. Mr. Michael Jaramillo presented item two. Michael mentioned that there were no maintenance plans in their new facility (Rio Metro). The MOA is for fleet maintenance between Rio Metro and the Village of Los Lunas. Our superintendent of operations takes care of the billing. This does not include the heavy-duty mechanic, this is strictly for the maintenance, supplies, fuel, washing the vehicles. Mayor Griego asked Council if there were any questions – Councilman Ortiz asked what exactly are the services being provided – more mechanical, lights, etc. Michale replied, with the new vehicles they have warranties on them but once they run out, we do general maintenance on them. We do not work on any major mechanical issues. Mayor Griego asked if there was a decision from Council. APPROVAL: Motion to approve MOA MOVED: Councilman Runyon SECONDED: Councilman Ortiz CARRIED: Motion passed on a vote of 3 (Councilman Romero – yes; Councilman Ortiz – yea; Councilman Runyon – yes) FOR AND 0 AGAINST. 3. ORDINANCE 467 – FENCING. Mayor Griego asked to recess as a council and reconvene in a public hearing. APPROVAL: Motion to approve amended agenda. MOVED: Councilman Ortiz SECONDED: Councilman Runyon CARRIED: Motion passed on a vote of 3 (Councilman Romero – yes; Councilman Ortiz – yea; Councilman Runyon – yes) FOR AND 0 AGAINST. 6:14PM Ms. Debra Sanchez swore in participants. Mayor Griego asked for a motion from Council. APPROVAL: Motion to approve ordinance 467. MOVED: Councilman Ortiz SECONDED: Councilman Romero CARRIED: Motion passed on a vote of 3 (Councilman Romero – yes; Councilman Ortiz – yea; Councilman Runyon – yes) FOR AND 0 AGAINST. 4 .EXECUTIVE SESSION. Mayor Griego announced that the Council would be going into executive session pursuant to NMSA 1978 Section 10-15-1(H), the following matters may be discussed in closed session: hiring of a Ft Utility Billing Clerk/Cashier, promotions of Sergeant, Detective and Lieutenant; hiring of a PT Firehouse Assistant; hiring of a PT Recreation Aide; hiring of Ft Park Ranger; hiring of a PT Museum Technician; hiring of a FT Code Enforcement Officer; hiring of a FT mechanic; hiring of a FT Operator in Training; and hiring of a FT Deputy Village Administrator. APPROVAL: Motion to adjourn into executive session MOVED: Councilman Runyon SECONDED: Councilman Oritz CARRIED: Motion passed on a vote of 3 (Councilman Romero- yes; Councilman Ortiz – yes; Councilman Runyon - yes) FOR AND 0 AGAINST. 6:18PM At 7:30PM, Mayor Griego asked for a motion reconvene from Council indicating that they hiring of a Ft Utility Billing Clerk/Cashier, promotions of Sergeant, Detective and Lieutenant; hiring of a PT Firehouse Assistant; hiring of a PT Recreation Aide; hiring of Ft Park Ranger; hiring of a PT Museum Technician; hiring of a FT Code Enforcement Officer; hiring of a FT mechanic; hiring of a FT Operator in Training; and hiring of a FT Deputy Village Administrator. APPROVAL: Motion to approve MOVED: Councilman Runyon SECONDED: Councilman Romero CARRIED: Motion passed on a vote of 3 (Councilman Romero- yes; Councilman Ortiz – yes; Councilman Runyon - yes) FOR AND 0 AGAINST. Regarding FT Utility Billing Clerk – Mayor Griego recommended Kristianna Orrienta. APPROVAL: Motion to approve MOVED: Councilman Runyon SECONDED: Councilman Ortiz CARRIED: Motion passed on a vote of 3 (Councilman Romero- yes; Councilman Ortiz – yes; Councilman Runyon - yes) FOR AND 0 AGAINST. Regarding Promotion to Sergeant – Mayor Griego recommended Anthony Romero. APPROVAL: Motion to approve MOVED: Councilman Munoz SECONDED: Councilman Ortiz CARRIED: Motion passed on a vote of 3 (Councilman Romero- yes; Councilman Ortiz – yes; Councilman Runyon - yes) FOR AND 0 AGAINST. Regarding Promotion to Detective – Mayor Griego recommended Santiago Beyal. APPROVAL: Motion to approve MOVED: Councilman Munoz SECONDED: Councilman Ortiz CARRIED: Motion passed on a vote of 3 (Councilman Romero- yes; Councilman Ortiz – yes; Councilman Runyon - yes) FOR AND 0 AGAINST. Regarding Promotion to Lieutenant – Mayor Griego recommended Rene Ruiz. APPROVAL: Motion to approve MOVED: Councilman Ortiz SECONDED: Councilman Romero CARRIED: Motion passed on a vote of 3 (Councilman Romero- yes; Councilman Ortiz – yes; Councilman Runyon - yes) FOR AND 0 AGAINST. Regarding PT Fire House Assistant – Mayor Griego recommended Armon Hawkes. APPROVAL: Motion to approve MOVED: Councilman Munoz SECONDED: Councilman Ortiz CARRIED: Motion passed on a vote of 3 (Councilman Romero- yes; Councilman Ortiz – yes; Councilman Runyon - yes) FOR AND 0 AGAINST. Regarding PT Recreation Aide – Mayor Griego recommended Andres Ramirez. APPROVAL: Motion to approve MOVED: Councilman Ortiz SECONDED: Councilman Runyon CARRIED: Motion passed on a vote of 3 (Councilman Romero- yes; Councilman Ortiz – yes; Councilman Runyon - yes) FOR AND 0 AGAINST. Regarding PT Recreation Aide – Mayor Griego recommended Preslee Eylicio. APPROVAL: Motion to approve MOVED: Councilman Ortiz SECONDED: Councilman Runyon CARRIED: Motion passed on a vote of 3 (Councilman Romero- yes; Councilman Ortiz – yes; Councilman Runyon - yes) FOR AND 0 AGAINST. Regarding FT Park Ranger – Mayor Griego recommended Gabriel Torres. APPROVAL: Motion to approve MOVED: Councilman Runyon SECONDED: Councilman Ortiz CARRIED: Motion passed on a vote of 3 (Councilman Romero- yes; Councilman Ortiz – yes; Councilman Runyon - yes) FOR AND 0 AGAINST. Regarding PT Museum Technician – Mayor Griego recommended Trinity Carrillo. APPROVAL: Motion to approve MOVED: Councilman Ortiz SECONDED: Councilman Runyon CARRIED: Motion passed on a vote of 3 (Councilman Romero- yes; Councilman Ortiz – yes; Councilman Runyon - yes) FOR AND 0 AGAINST. Regarding FT Code Enforcement Officer – Mayor Griego recommended Jennifer Cavalier. APPROVAL: Motion to approve MOVED: Councilman Ortiz SECONDED: Councilman Runyon CARRIED: Motion passed on a vote of 3 (Councilman Romero- yes; Councilman Ortiz – yes; Councilman Runyon - yes) FOR AND 0 AGAINST. Regarding FT Mechanic – Mayor Griego recommended Gabriel Delgado. APPROVAL: Motion to approve MOVED: Councilman Runyon SECONDED: Councilman Ortiz CARRIED: Motion passed on a vote of 3 (Councilman Romero- yes; Councilman Ortiz – yes; Councilman Runyon - yes) FOR AND 0 AGAINST. Regarding FT Operator In-Training – Mayor Griego recommended Steven Diaz. APPROVAL: Motion to approve MOVED: Councilman Runyon SECONDED: Councilman Ortiz CARRIED: Motion passed on a vote of 3 (Councilman Romero- yes; Councilman Ortiz – yes; Councilman Runyon - yes) FOR AND 0 AGAINST. Regarding FT Deputy Village Administrator – Mayor Griego recommended Erin Callahan. APPROVAL: Motion to approve MOVED: Councilman Runyon SECONDED: Councilman Ortiz CARRIED: Motion passed on a vote of 3 (Councilman Romero- yes; Councilman Ortiz – yes; Councilman Runyon - yes) FOR AND 0 AGAINST. 5. MINUTES. Mayor Griego asked if there were corrections to the Council minutes of September 7, 2023 Council Meeting – there were none. APPROVAL: Motion to approve MOVED: Councilman Ortiz SECONDED: Councilman Romero CARRIED: Motion passed on a vote of 3 (Councilman Romero- yes; Councilman Ortiz – yes; Councilman James Runyon – yes) FOR AND 0 AGAINST. 6. ADJOURNMENT. Council meeting adjourned at 7:37PM. _____________________________________________ _____________________________________________ Gregory D. Martin, Village Administrator Mayor Griego, Mayor