Village of Los Lunas Council Agendas\Minutes

MINUTES VILLAGE OF LOS LUNAS THURSDAY, JULY 25, 2024 The Board of Trustees of the Village of Los Lunas, County of Valencia, and State of New Mexico met Thursday, July 25, 2024, in regular session at 6:00 PM. Roll call was taken, and the following were present: Mayor Charles Griego, Councilman Gino Romero, Councilman Christopher Ortiz, Councilman Cruz Munoz., and Councilman James Runyon. The meeting was conducted in person and recorded through TEAMS. Mayor: Charles Griego Mayor Pro Tem: Gino Romero Council: James Runyon Christopher Ortiz Cruz Munoz Also present were Gregory D. Martin, Debra Sanchez, Erin Callahan, Craig Donohue, and Luis Brown. In accordance with Ordinance 114A, the following agenda was prepared and circulated as required: 1. RESOLUTION 24-15: PROPERTY LOCATED AT 12 ROBERTS CIRCLE NE. 2. INFRSTRUCTURE ACCEPTANCE FOR VISTA SANDIA PHASES 1 & 2 AT SIERRA VISTA. 3. RESOLUTION 24-12: FY 2024 YEAR END BUDGET ADJUSTMENTS. 4. RESOLUTION 24-13: FY 2024 FOURTH QUARTER FINANCIAL REPORT FOR PERIOD ENDING JUNE 3, 2024. 5. RESOLUTION 24-14: FY 2025 REVENUE AND EXPENDITURE (FINAL) BUDGET FOR THE VILLAGE OF LOS LUNAS. 6. MEMORANDUM OF AGREEMENT (MOA) REFUSE REMOVAL LOS LUNAS SCHOOL DISTRICT. 7. EXECUTIVE SESSION: a) Hire Accountant – Finance Department. b) Hire Streets Maintenance Worker III – Streets Division / Public Works. 8. APPROVAL OF MINUTES: a) Minutes from July 11, 2024, Council Meeting. 9. ADJOURNMENT.  CALL MEETING TO ORDER. At 6:00 PM, Mayor Griego brought the meeting to order and welcomed the audience.  PLEDGE OF ALLEGIANCE. Mayor Griego asked Cheryl to lead the Council and TEAMS participants in the Pledge of Allegiance. Mayor Griego announced that Councilman Runyon was excused from the meeting.  APPROVAL OF AGENDA. Mayor Griego commented that Item 1 would be removed from the agenda. He then asked for a motion from Council. APPROVAL: Motion to approve agenda with amendment. MOVED: Councilman Ortiz SECONDED: Councilman Munoz CARRIED: Motion passed on a vote of 3 (Councilman Romero - yes; Councilman Ortiz – yes; Councilman James Runyon – yes; Councilman Cruz Munoz – yes) FOR AND 0 AGAINST.  PUBLIC INPUT FORUM. None. 1. RESOLUTION 24-15: PROPERTY LOCATED AT 12 ROBERTS CIRCLE NE. REMOVED FFROM AGENDA. 2. INFRASRUCTURE ACCEPTANCE FOR VISTA SANDIA PHASES 1 & 2 AT SIERRA VISTA. Ms. Erin Callahan presented item two. This item before us is in relation to a final plat. This is the infrastructure acceptance for Vista Sandia phases one and two. This is routine item that comes before Council to ensure that the infrastructure that is built with subdivisions meets our development standards. Molzen-Corbin our Village engineers have reviewed the infrastructure and have determined that it is acceptable to be maintained by the Village of Los Lunas. Mayor Griego asked Council if they had any questions – there were none. Mayor Griego asked if that was his motion. APPROVAL: Motion to approve. MOVED: Councilman Romero SECONDED: Councilman Ortiz CARRIED: Motion passed on a vote of 4 (Councilman Romero - yes; Councilman Ortiz – yes; Councilman James Runyon – yes; Councilman Cruz Munoz – yes) FOR AND 0 AGAINST. 3. RESOLUTION 24-12: FY 2024 YEAR END BUDGET ADJUSTMENTS. Ms. Cheryl Cates presented item three. This is a final year end budget review of expenditures and revenues has been conducted of the GL accounts for FY 2024 and the items that are being presented have increased or decreased due to changes in estimates and expenditures. Revenue exceeded budget by $10,519,597.00. So we are adding that to the actuals. Expenditures were reduced by $1,196,515.00. One of the reductions is in the GRT hold harmless which we originally budgeted $1,572,395.00 - that should have not been there in the beginning and working with DFA over the course of the last twelve months, we have realized that this was not being accounted for. It was causing me to inaccurately report our GRT, so we removed that from the budget and that is why you are seeing the large reduction at the end of the year. Councilman Romero asked if it was a combination of things that we were up so much over budget. Cheryl replied, no, actually if you think back this was the first budget I put together and I was being extremely conservative. We outperformed for what I budgeted. Between the expenditures and the increase in the revenue, we did increase the general fund by $11,719,112.00. Cheryl continued with the budget presentation. The cannabis tax fund we received $72,700 in revenue over and above what was budgeted. Regarding the opioid funds, Mayor Griego asked Greg Martin if he had heard anything from the County. Greg replied, no, he has not heard anything from the County. Mayor Griego asked Council if they had any questions – there were none. Mayor Griego asked for a recommendation. APPROVAL: Motion to approve resolution 24-12. MOVED: Councilman Ortiz SECONDED: Councilman Munoz CARRIED: Motion passed on a vote of 4 (Councilman Romero - yes; Councilman Ortiz – yes; Councilman James Runyon – yes; Councilman Cruz Munoz - yes) FOR AND 0 AGAINST. 4. RESOLUTION 24-13: FY 2024 FOURTH QUARTER FINANCIAL REPORT FOR PERIOD ENDING JUNE 3, 2024. Ms. Cheryl Cates presented item four. This particular service for June 30, 2024 - it summarizes all the revenues and expenditures, investments and roll forward cash balances that will be used in the FY25 budget according to the state. Mayor Griego asked Council if they had any questions – there were none. Mayor Griego asked for a recommendation. APPROVAL: Motion to approve resolution 24-13. MOVED: Councilman Ortiz SECONDED: Councilman Runyon CARRIED: Motion passed on a vote of 4 (Councilman Romero - yes; Councilman Ortiz – yes; Councilman James Runyon – yes; Councilman Cruz Munoz - yes) FOR AND 0 AGAINST. 5. RESOLUTION 24-14: FY 2025 REVENUE AND EXPENDITURE (FINAL) BUDGET FOR THE VILLAGE OF LOS LUNAS. Ms. Cheryl Cates presented item five. This next report illustrates all the changes that have been made to the 2025 budget since the interim budget was approved by Council on May 9th. The proposed budget for 2025 is an extraordinary budget in that it is $243,024,259.00 in expenditures in our budget. The revenues that we are projected to receive are $227,619,424.00 of that, there are intergovernmental grants of $173,867,395. Of course, the bulk is the I-25 project which is $154,788,934.00. In the general fund, we rolled over some revenues from FY2024, the Police Department had some vehicle appropriations for $445,000.00. The vehicles are a carryover from 2024. We did add the $1.1 million for the Palmia Improvement which was approved by Council a few weeks ago. So what we have is an increase in expenditures and an increase in revenue. Cheryl proceeded to go through the rest of the budget. Mayor Griego asked for a recap of the beginning cash balance and the ending cash balance in the general fund. Cheryl replied, we have budgeted revenues of $38,005,574.00 a budgeted expenditures of $35,145,400.00. We are transferring out of the general fund to different other funds of $3,529,000.00 which we are estimating will leave us with $54,902,478.00. If you look over to the side, we do keep the $25,294,026.00 as the six-month reserve that we keep. Mayor Griego asked Council if they had any questions – there were none. Mayor Griego asked for a recommendation. APPROVAL: Motion to approve resolution 24-14. MOVED: Councilman Runyon SECONDED: Councilman Munoz CARRIED: Motion passed on a vote of 4 (Councilman Romero - yes; Councilman Ortiz – yes; Councilman James Runyon – yes; Councilman Cruz Munoz - yes) FOR AND 0 AGAINST. 6. MEMORANDUM OF AGREEMENT (MOA) REFUSE REMOVAL LOS LUNAS SCHOOL DISTRICT. Mr. Michael Jaramillo presented item six. The Los Lunas School District would like to continue with the 2024-2025 MOA for refuse removal at the Los Lunas School sites. The agreement provides refuse removal to the school sites listed within the MOA for a period of one year. There are no changes within the refuse services – Los Lunas Schools has submitted a no increase to the new MOA between the Village and the Los Lunas School District. Mayor Griego asked Council if they had any questions – there were none. Mayor Griego asked for a recommendation. APPROVAL: Motion to approve MOA with Los Lunas Schools. MOVED: Councilman Romero SECONDED: Councilman Ortiz CARRIED: Motion passed on a vote of 4 (Councilman Romero - yes; Councilman Ortiz – yes; Councilman James Runyon – yes; Councilman Cruz Munoz - yes) FOR AND 0 AGAINST. 7. EXECUTIVE SESSION. Mayor Griego announced that the Council would be going into executive session pursuant to NMSA 1978 Section 10-15-1(H), the following matters may be discussed in a closed session: hire an Accountant and hire a Streets Maintenance Worker III. APPROVAL: Motion to approve. MOVED: Councilman Runyon SECONDED: Councilman Munoz CARRIED: Motion passed on a vote of 4 (Councilman Romero - yes; Councilman Ortiz – yes; Councilman James Runyon – yes; Councilman Cruz Munoz - yes) FOR AND 0 AGAINST. 6:38PM At 7:04PM, Mayor Griego asked for a motion from Council to reconvene after discussion: hire an Accountant and hire a Streets Maintenance Worker III. APPROVAL: Motion to approve. MOVED: Councilman Romero SECONDED: Councilman Runyon CARRIED: Motion passed on a vote of 4 (Councilman Romero - yes; Councilman Ortiz – yes; Councilman James Runyon – yes; Councilman Cruz Munoz - yes) FOR AND 0 AGAINST. Regarding the hiring of an Accountant – Mayor Griego recommended Kristy Jimenez. APPROVAL: Motion to approve. MOVED: Councilman Runyon SECONDED: Councilman Romero CARRIED: Motion passed on a vote of 4 (Councilman Romero - yes; Councilman Ortiz – yes; Councilman James Runyon – yes; Councilman Cruz Munoz - yes) FOR AND 0 AGAINST. Regarding the hiring of a Streets Maintenance Worker III – Mayor Griego recommended Danny Baca. APPROVAL: Motion to approve. MOVED: Councilman Ortiz SECONDED: Councilman Romero CARRIED: Motion passed on a vote of 4 (Councilman Romero - yes; Councilman Ortiz – yes; Councilman James Runyon – yes; Councilman Cruz Munoz - yes) FOR AND 0 AGAINST. . 8. MINUTES. Mayor Griego asked if there were corrections to the Council minutes of July 11, 2024 – there were none. APPROVAL: Motion to approve. MOVED: Councilman Runyon SECONDED: Councilman Romero CARRIED: Motion passed on a vote of 4 (Councilman Romero - yes; Councilman Ortiz – yes; Councilman James Runyon – yes; Councilman Cruz Munoz - yes) FOR AND 0 AGAINST. 9. ADJOURNMENT. Council meeting adjourned at 7:05PM. _____________________________________________ _____________________________________________ Gregory D. Martin, Village Administrator Charles Griego, Mayor