Village of Los Lunas Council Agendas\Minutes

VILLAGE OF LOS LUNAS REGULAR COUNCIL MEETING AGENDA THURSDAY, AUGUST 8, 2024 – 6:00P.M. COUNCIL CHAMBERS – 660 MAIN STREET LOS LUNAS, NM 87031 ATTENTION: Village Council meetings are also streamed live via Microsoft TEAMS. You may connect with codes that are available on our website (www.loslunasnm.gov) and/or https://www.loslunasnm.gov/meeting. PLEASE TURN OFF OR MUTE ALL ELECTRONIC DEVICES DURING THE MEETING. YOUR COOPERATION IS APPRECIATED. The Village of Los Lunas Council is pleased to have residents of the community take time to attend Village Council Meetings. Attendance and participation is encouraged. Individuals wishing to be heard during Public Input and Public Hearing proceedings are encouraged to be prepared and will be limited to three (3) minutes in order to allow everyone the opportunity to be heard. PUBLIC COMMENTS ARE EXPECTED TO BE CONSTRUCTIVE AND DEVOID OF CHARACTER ASSASSINATION. Questions raised on non-agenda items may be answered at a later date in order to facilitate proper research. Written comments are welcome and should be given to the Village Administrator prior to the start of the meeting. Written materials will not be accepted during regular agenda items in the interest of time. ♦ CALL MEETING TO ORDER. ♦ PLEDGE OF ALLEGIANCE. ♦ APPROVAL OF AGENDA. ♦ PUBLIC INPUT FORUM. VICTORIA ARCHULETA & 1. VILLAGE OF LOS LUNAS ECONOMIC DEVELOPMENT OVERVIEW – REVIEW OF FY2024 ECONOMIC ACTIVITY DANIELLE CASEY AND INSIGHT TO FY2025. TAB 1. ACTION REQUESTED OF COUNCIL: INFORMATIONAL. BACKGROUND AND RATIONALE: This is an informational overview of economic development activity from the previous fiscal year, including general updates, new developments, the total number of new businesses and lead opportunities. This overview will also include an annual update from Albuquerque Regional Economic Alliance (AREA). ALEX OCHOA 2. RESOLUTION 24-07: A RESOLUTION PERMITTING A SPECIAL USE AMENDMENT OF A DESIGNATED AREA WITHIN THE MUNICIPALITY OF LOS LUNAS, COUNTY OF VALENCIA, STATE OF NEW MEXICO. TAB 2. ACTION REQUESTED OF COUNCIL: PUBLIC HEARING. Remove from tabled status. Approve or disapprove. BACKGROUND AND RATIONALE: John Kirkpatrick, Architect, acting agent for Kathy and Lawernce Jaramillo, has applied for a Special Use Amendment for the property described as Subd: LANDS OF LAWRENCE JARAMILLO AND KATHY JARAMILLO TRACT: 1A S: 22 T: 7N R: 2E with a street address of 1666 Los Lentes Rd NE, for the purpose of expanding a daycare use within the requested zone, S-U. The application was tabled on June 13, 2024, due to the applicant and/or agent not being available for questions. MICHAEL JARAMILLO 3. RESOLUTION 24-16: A RESOLUTION DELEGATING AUTHORITY TO THE VILLAGE OF LOS LUNAS PERSONNEL TO OBTAIN FUNDING FOR THE CONSTRUCTION OF THE LOS LUNAS I-25 INTERCHANGE AND EAST/WEST CORRIDOR PHASE I PROJECT. TAB 3. ACTION REQUESTED OF COUNCIL: Ratify resolution - Approve or disapprove. BACKGROUND AND RATIONALE: A resolution delegating authority to the Village of Los Lunas personnel to obtain funding for the construction of the Los Lunas I-25 Interchange and East/West Corridor Phase I Project. The Village of Los Lunas Council supports the construction of the new interchange. The project includes a new river crossing bridge, at-grade railroad crossing, signal and lighting improvements, storm water mitigation, and bike and pedestrian facilities.  The Village of Los Lunas Council understands and agrees to support a grant match or loan repayment with interest from the Village of Los Lunas Municipal Gross Receipts Tax (GRT), and NM State Shared Gross Receipts Tax (GRT). MICHAEL JARAMILLO 4. RESOLUTION 24-17: A CONTRACT FUNDING RESOLUTION TO THE NEW MEXICO INFRASTRUCTURE STATE BANK (SIB). TAB 4. ACTION REQUESTED OF COUNCIL: Ratify resolution - Approve or disapprove. BACKGROUND AND RATIONALE: A contract funding resolution to the New Mexico State Infrastructure Bank (SIB). The Village of Los Lunas is requesting $10 million in support of the construction of a new interchange and East/West Corridor. Project includes a new river crossing bridge, at-grade railroad crossing, signal and lighting improvements, storm water mitigation, and bike/pedestrian facilities. The Village of Los Lunas is applying for a loan from the New Mexico State Infrastructure Bank (SIB). The request is a repayment schedule of 15 years with a 1% interest. The Village of Los Lunas supports this project and desires to receive funding. MARCOS CASTILLO 5. ON CALL PAY POLICY. TAB 5. ACTION REQUESTED OF COUNCIL: Approve or disapprove. BACKGROUND AND RATIONALE: The purpose of this policy is to provide information to employees and supervisors regarding the process and procedures to be followed for non-exempt employees that are required to maintain their availability after-hours and be on-call to come back to work or to otherwise be available to respond to emergency situations within the Village of Los Lunas’ operational scope and to set the compensation structure for employees when they are in an on-call status. This policy would ensure compliance with the Fair Labor Standards Act (FLSA). GREGORY D. MARTIN 6. 2024 VOTING DELEGATE DESIGNATION – NEW MEXICO MUNICIPAL LEAGUE. TAB 6. ACTION REQUESTED OF COUNCIL: Approve or disapprove. BACKGROUND AND RATIONALE: The 67th Annual Conference of the NM Municipal League will be held August 13th through the 16th in Clovis, NM. Each member municipality in good standing that is registered and attending the Annual Conference shall be entitled to one delegate vote in electing officers, deciding municipal policy and voting upon all other questions at the Annual Business Meeting. 7. EXECUTIVE SESSION – pursuant to NMSA 1978 Section §10-15-1(H), the following matters may be discussed in closed session: TAB 7. a) Hire Planning Intern – Planning Division / Community Development Department. b) Hire Utility Billing Clerk – Utility Billing Division / Finance Department. c) Executive Session pursuant to NMSA 1978 §10-15-1 (H)(8) regarding meetings for the discussion of the purchase, acquisition, or disposal of real property by the public body: Discussion of Fair Value of three Village-owned parcels in Metropolitan Redevelopment Area. 8. APPROVAL OF MINUTES. TAB 8. a) Minutes from July 25, 2024, Council Meeting. 9. ADJOURNMENT If you are an individual with a disability who needs a reader, ampli�ier, quali�ied sign language interpreter, or any other form of auxiliary aid or service to attend or participate in the hearing or meeting, please contact the Deputy Clerk �ive (5) days prior to council meeting at 839-3840.  INTERNAL AGENDA REQUEST FORM DATE OF COUNCIL MEETING ___August 8th, 2024__________ (AGENDA REQUESTS ARE DUE TUESDAY @ NOON ONE WEEK PRIOR TO COUNCIL MEETING) AGENDA TITLE: Village of Los Lunas Economic Development Overview Review of FY24 economic activity and insight to FY25 ACTION REQUESTED OF COUNCIL: None BACKGROUND AND RATIONALE: This is an informational overview of economic development activity from the previous fiscal year, including general updates, new developments, the total number of new businesses and lead opportunities. This overview will also include an annual update from Albuquerque Regional Economic Alliance (AREA). PRESENTER(S): _______Victoria Archuleta, Senior Economic Developer and Danielle Casey, President & CEO, AREA_____________  INTERNAL AGENDA REQUEST FORM DATE OF COUNCIL MEETING AUGUST 08, 2024 (AGENDA REQUESTS ARE DUE TUESDAY @ NOON ONE WEEK PRIOR TO COUNCIL MEETING) AGENDA TITLE: RESOLUTION NO. 24-07: A RESOLUTION PERMITTING A SPECIAL USE AMENDMENT OF A DESIGNATED AREA WITHIN THE MUNICIPALITY OF LOS LUNAS, COUNTY OF VALENCIA, STATE OF NEW MEXICO. ACTION REQUESTED OF COUNCIL: To remove from the table and to hold a public hearing and approve or disapprove. BACKGROUND AND RATIONALE: John Kirkpatrick, Architect, acting agent for Kathy and Lawernce Jaramillo, has applied for a Special Use Amendment for the property described as Subd: LANDS OF LAWRENCE JARAMILLO AND KATHY JARAMILLO TRACT: 1A S: 22 T: 7N R: 2E with a street address of 1666 Los Lentes Rd NE, for the purpose of expanding a daycare use within the requested zone, S-U. The application was tabled on June 13, 2024, due to the applicant and/or agent not being available for questions. PRESENTER(S): Alex Ochoa  COMMUNITY DEVELOPMENT DEPARTMENT RECOMMENDATION 24-03 Village of Los Lunas Planning and Zoning Commission WHEREAS, John Kirkpatrick, Architect, acting agent, for Kathy and Lawrence Jaramillo, has applied for a Special Use Amendment for the property described as Subd: LANDS OF LAWRENCE JARAMILLO AND KATHY JARAMILLO Tract: 1A S: 22 T: 7N R: 2E, with a street address of 1666 Los Lentes Rd NE, for the purpose of expanding a daycare center, within the requested zone, S-U. WHEREAS, the Commission has held a public hearing and has met the public notice requirements; NOW THEREFORE COMES THE VILLAGE OF LOS LUNAS PLANNING AND ZONING COMMISSION Recommending that the Village of Los Lunas Council approve the Special Use Amendment as presented with the following recommendations and findings: 1. The application is compliant with the Village Municipal Code. CHARLES GRIEGO GINO ROMERO JAMES T. RUNYON CRUZ MUÑOZ CHRISTOPHER S. ORTIZ GREGORY D. MARTIN MAYOR COUNCILOR COUNCILOR COUNCILOR COUNCILOR VILLAGE ADMINISTRATOR www.loslunasnm.gov Location & Mailing Address: 660 MAIN STREET NW LOS LUNAS, NM 87031 (505) 839-3842  STAFF REPORT Village of Los Lunas Community Development PROPERTY INFORMATION Project Name: 24-01-R Application Date: 03/27/2024 Applicant Name: John Kirkpatrick Application Type: S-U Amendment Property Address: 1666 Los Lentes Rd NE P & Z Hearing Date: 05/01/2024 Council Hearing Date: 06/13/2024 Tabled to Property Owner: Kathy & Lawrence Jaramillo 08/08/2024 Legal Description: Subd: Lands of Lawrence Jaramillo and Kathy Jaramillo Tract: 1A S: 22 T: 7N R: 2E Summary of Applicant's Explanation of Request: VILLAGE OF LOS LUNAS The applicant is requesting an amendment to the special use zone for the purpose of expanding a daycare use. Proposed Use: Daycare Center ZONING INFORMATION Council District: 2 | Councilor Gino Romero Flood Zone: AE | SFHA Area Plan: N/A Current Zoning: S-U Current Land Use: Daycare Zoning to the North: A-R | SFD Zoning to the East: N/A | Valencia County Zoning to the South: S-U | Assisted Living Center Zoning to the West: R-1 | SFD NEIGHBORHOOD INPUT Publication: Valencia County News-Bulletin Certified Mail: 100 ft. 07/18/2024 Neighborhood Input: The Community Development Department has received 0 calls or letters in favor and 0 calls or letters in opposition of the request. STAFF COMMENTS *Municipal Code: Compliant *Comprehensive Plan: Non-Compliant Staff reviewed the application and included comments in agenda packet. *Staff reviews certain aspects of the Village of Los Lunas Municipal Code (completeness of application, conformance with land use plan, conformance with comprehensive plan, etc.). The review is prepared prior to the scheduled public hearing in which additional evidence may be presented. Evidence provided may or may not support staff’s determination on whether an application is or is not compliant with the Municipal Code and other applicable documents. Depending on the case, the Planning and Zoning Commission and/or Village Council has the final decision based on all evidence submitted.  PLAN SET ZONING MAP Land Use Case R-2 ALEX AND ER LN N E Parcels R-3 Village Boundary M-H LOS LENTES RD NE Valencia County TOD-R Zoning Designations TOD-MU A-R C-1 R-R C-2 R-1 M-1 JU S-U JCG AN ABA A LDO LN NDR N LN NE NE ES LAND USE MAP Land Use Case IS ALEX AND ER LN N E Parcels MFA Village Boundary MFD LOS LENTES RD NE Valencia County POS LandUse SFA AG SFAG CO SFD ID VA JCG JU ABA AN LDO A N LN N LN NDR E NE ES NOTICE OF PUBLIC HEARING MAP Land Use Case ALEX AND ER LN N E Notice of Public Hearing 100ft Buffer Parcels LOS LENTES RD NE Village Boundary Valencia County JCG JU ABA AN L A DON LN N LN NDR E NE ES  COMMUNITY DEVELOPMENT DEPARTMENT SPECIAL USE AMENDMENT REQUEST STAFF REVIEW Project Name: 24-01-R Project Address: 1666 Los Lentes Rd NE Project Status: Existing with proposed expansion. Scheduled P&Z Hearing Date: 05/01/2024 Scheduled Council Hearing Date: 08/08/2024 Tabled from 06/13/2024 *Staff Review Completed: 07/30/2024 Zoning Request: S-U Amendment Current Zoning: S-U Proposed Zoning: S-U Proposed Use: Daycare Center Applications, Permitting, and Enforcement: The applicant applied for a Summary Plat in December of 2019 to move lot lines between tracts with the addresses of 1666 Los Lentes Rd NE, 1714 Los Lentes Rd NE and, 1716 Los Lentes Rd NE. This was approved and subsequently recorded in January 2020. The applicant was heard by the Planning and Zoning Commission in October of 2022 and subsequently tabled by the Village Council in November and December to address concerns from the public about a mobile home and manufactured home on 1716 Los Lentes Rd NE. The applicant was granted in March 2023 a Special Use Amendment to allow for an expansion of the footprint and continued use of the existing daycare to include a larger parking lot and an open play area, and to remove 1714 Los Lentes Rd NE and 1716 Los Lentes Rd NE from the S-U zone and daycare use and rezone those lots R-1. The applicant applied for a Summary Plat in December of 2023 to adjust the tracts to grant a 25’ road and utility easement and to vacate the existing 20’ road easement. This was approved and subsequently recorded in January 2024. For the purposes of this application the applicant is requesting a Special Use Amendment to allow for an expansion of the footprint of existing daycare to include a 1,000 sq/ft. office and a 1,300 sq/ft. classroom. The Planning and Zoning Commission subsequently heard the application and approved for recommendation to Village Council on May 01, 2024. Village Council tabled the application on May 23, 2024, to June 13, 2024, for a lack of quorum. Village Council tabled the application on June 13, 2024, due to the applicant and/or agent not being present or available for the hearing. Notice of Public Hearing was republished on July 18, 2024, and sent via certified mail for the hearing scheduled for August 8. Code Enforcement Concerns: Code enforcement has no concerns with the property at the time of Staff Review. Applicable Codes: 17.36.050 – Special use district established  COMMUNITY DEVELOPMENT DEPARTMENT There is created a special use district (SU), which permits uses that because of their unusual nature, dimensions, and infrequency of occurrence, effect on surrounding property, or other such reason are inappropriate in other districts. Authority: 17.64.010 – Amendments in general C. The planning commission or the council, respectively, shall recommend or approve the requested amendment unless it concludes, based upon the information submitted at the hearing that: 1. The requested use is not permissive according to the table of permissible uses; or Staff Comment: Daycare use is permissive in the S-U zone. 2. The application is incomplete; or Staff Comment: The application appears complete per the requirements of the Municipal Code. 3. If completed as proposed in the application, the development will not comply with one or more requirements of this title; or Staff Comment: There does not appear to anything in the submitted application packet to indicate this will be the case. Current Land-Use is an existing daycare. . 4. The development as proposed will materially endanger the public health or safety; or Staff Comment: There does not appear to be anything in the submitted application packet to indicate that this will be the case. 5. The development as proposed will substantially injure the value of adjoining or abutting property; or Staff Comment: There does not appear to be anything in the submitted application packet to indicate this will be the case. 6. The development as proposed would not be in general conformity with the land use plan, or other plan officially adopted by the council. Staff Comment: Not Compliant due to future land use showing this property as agricultural residential. Current Land-Use is an existing daycare. Public Input: None In Favor: 0 Opposed: 0  COMMUNITY DEVELOPMENT DEPARTMENT Documents: Village of Los Lunas Municipal Code: https://library.municode.com/nm/los_lunas/codes/code_of_ordinances Village of Los Lunas Comprehensive Plan: https://www.loslunasnm.gov/DocumentCenter/View/11100/Village-of-Los-Lunas-2040-Comprehensive- Plan *Staff reviews certain aspects of the Village of Los Lunas Municipal Code (completeness of application, conformance with land use plan, conformance with comprehensive plan, etc.). The review is prepared prior to the scheduled public hearing in which additional evidence may be presented. Evidence provided may or may not support staff’s determination on whether an application is or is not compliant with the Municipal Code and other applicable documents. Depending on the case, the Planning and Zoning Commission and/or Village Council has the final decision based on all evidence submitted.  COMMUNITY DEVELOPMENT DEPARTMENT NOTICE OF PUBLIC HEARING The Village of Los Lunas Planning & Zoning Commission will hold a public hearing at 6:00 p.m. on May 01, 2024 in the Village Council Chambers located at 660 Main St NW, Los Lunas, New Mexico to consider the following application. JOHN KIRKPATRICK HAS APPLIED FOR A SPECIAL USE AMENDMENT FOR THE PROPERTY DESCRIBED AS SUBD: LANDS OF LAWRENCE JARAMILLO AND KATHY JARAMILLO TRACT: 1A S: 22 T: 7N R: 2E WITH A STREET ADDRESS OF 1666 LOS LENTES RD NE, FOR THE PURPOSE OF EXPANDING A DAYCARE USE, WITHIN THE REQUESTED ZONE, S-U. The Village of Los Lunas Council will subsequently hear and decide this case at 6:00 p.m. on May 23, 2024 in the Chambers located at 660 Main St. NW, Los Lunas, NM. The full agenda will be available no later than 72 hours prior to the scheduled meeting, on the Village website – loslunasnm.gov – and also posted at the Village of Los Lunas Council Chambers. All persons have a right to attend this public hearing. Property owners who received notice of this hearing by certified mail have legal standing for their opposition or support of the item to be included in the public record. For statements of opposition or support to be included in the agenda packet, they must be received in written form by April 23, 2024 for the Planning and Zoning Commission hearing and May 15, 2024 for the Village Council hearing. Submit written statements in person, via mail or via email to the contact information listed below. Statements can also be made during the public hearings. Questions? Contact the Village of Los Lunas Community Development Department at (505)352-7659, 660 Main St. NW Los Lunas, NM 87031, or at mryan@loslunasnm.gov. Publish: April 18, 2024 Valencia County News Bulletin CHARLES GRIEGO GINO ROMERO JAMES T. RUNYON CRUZ MUÑOZ CHRISTOPHER S. ORTIZ GREGORY D. MARTIN MAYOR COUNCILOR COUNCILOR COUNCILOR COUNCILOR VILLAGE ADMINISTRATOR www.loslunasnm.gov Location & Mailing Address: 660 MAIN STREET NW LOS LUNAS, NM 87031 (505) 839-3842  COMMUNITY DEVELOPMENT DEPARTMENT NOTICE OF PUBLIC HEARING The Village of Los Lunas Council will hold a public hearing at 6:00 p.m. on August 08, 2024 in the Village Council Chambers located at 660 Main St NW, Los Lunas, New Mexico to remove from the table and consider the following application. JOHN KIRKPATRICK HAS APPLIED FOR A SPECIAL USE AMENDMENT FOR THE PROPERTY DESCRIBED AS SUBD: LANDS OF LAWRENCE JARAMILLO AND KATHY JARAMILLO TRACT: 1A S: 22 T: 7N R: 2E WITH A STREET ADDRESS OF 1666 LOS LENTES RD NE, FOR THE PURPOSE OF EXPANDING A DAYCARE USE, WITHIN THE REQUESTED ZONE, S-U. The full agenda will be available no later than 72 hours prior to the scheduled meeting, on the Village website – loslunasnm.gov – and also posted at the Village of Los Lunas Council Chambers. All persons have a right to attend this public hearing. Property owners who received notice of this hearing by certified mail have legal standing for their opposition or support of the item to be included in the public record. For statements of opposition or support to be included in the agenda packet, they must be received in written form by July 29, 2024 for the Village Council hearing. Submit written statements in person, via mail or via email to the contact information listed below. Statements can also be made during the public hearings. Questions? Contact the Village of Los Lunas Community Development Department at (505)352-7659, 660 Main St. NW Los Lunas, NM 87031, or at mryan@loslunasnm.gov. Publish: July 18, 2024 Valencia County News Bulletin CHARLES GRIEGO GINO ROMERO JAMES T. RUNYON CRUZ MUÑOZ CHRISTOPHER S. ORTIZ GREGORY D. MARTIN MAYOR COUNCILOR COUNCILOR COUNCILOR COUNCILOR VILLAGE ADMINISTRATOR www.loslunasnm.gov Location & Mailing Address: 660 MAIN STREET NW LOS LUNAS, NM 87031 (505) 839-3842  Dept 880697 PO Box 29650 Phoenix, AZ 85038-9650 Phone: (505)823-3220 Proof of Ad 07/09/2024 Account: 1002618 Name: VILLAGE OF LOS LUNAS Company: VILLAGE OF LOS LUNAS 660 MAIN ST NW Address: LOS LUNAS, NM 87031 Telephone: (505)839-3840 Ad ID: 69400 Description: Run Dates: 07/18/2024 - 07/18/2024 Class: 3001 Orig User: dmontoya Words: 264 Lines: 68 Agate Lines: 94 Depth: 6.69 Blind Box: Total Ad Cost $79.59 Amount Paid $0.00 Publication Start Stop Inserts Cost Valencia County News Bulletin 07/18/2024 07/18/2024 1 73.65 For Inquiries Please Call: (505) 864-4472 Account Number 1002618 Ad Proof/Order Confirmation Ad Order Number 0001588964 VILLAGE OF LOS LUNAS 660 MAIN ST NW LOS LUNAS, NM 87031 USA Ordered By RayAnna Benavidez Customer Phone 5058393840 Joint Ad # Customer EMail walkers@loslunasnm.gov PO Number Quote Ad Cost $89.56 Sales Rep dmontoya Tax Amount $7.22 Order Taker dmontoya Total Amount $96.78 To pay by Credit Card or ACH: Click on the link below or enter online Amount Paid $0.00 through your broswer. Amount Due $96.78 https://securepayment.link/abqjournal/ Affidavits 0 Pick Up # Product News Bulletin Placement 0Legal Notices Ad Number 0001588964-01 Classification 0Government Ad Type 0 Legal Liner Sort Text NOTICEOFPUBLICHEARINGTH EVILLAGEOFLOSLUNASPLANN Ad Size 1 X 117 li INGZONINGCOMMISSIONWILL Color HOLDAPUBLICHEARINGAT600 PMONMAY012024INTHEVILLAG ECOUNCIL Run Date 04/18/2024 04/18/2024 WYSIWYG Content 3/28/2024 2:24:26PM Page 1 of 2 3/28/2024 2:24:26PM Page 2 of 2 REYES JOSE C & REYES PATRICIA REYES JOSE C & REYES PATRICIA REYES JOSE C & REYES PATRICIA 1720 LOS LENTES RD NE 1720 LOS LENTES RD NE 1720 LOS LENTES RD NE LOS LUNAS, NM 87031 LOS LUNAS, NM 87031 LOS LUNAS, NM 87031 May 01_24-01-R_1666 Los Lentes Rd NE SU May 01_24-01-R_1666 Los Lentes Rd NE SU May 01_24-01-R_1666 Los Lentes Rd NE SU GALLEGOS MATTHEW L GALLEGOS MATTHEW L GALLEGOS MATTHEW L 1675 N LOS LENTES RD 1675 N LOS LENTES RD 1675 N LOS LENTES RD LOS LUNAS, NM 87031 LOS LUNAS, NM 87031 LOS LUNAS, NM 87031 May 01_24-01-R_1666 Los Lentes Rd NE SU May 01_24-01-R_1666 Los Lentes Rd NE SU May 01_24-01-R_1666 Los Lentes Rd NE SU SHAFER STEPHANIE M SHAFER STEPHANIE M SHAFER STEPHANIE M 1719 LOS LENTES RD NE 1719 LOS LENTES RD NE 1719 LOS LENTES RD NE LOS LUNAS, NM 87031 LOS LUNAS, NM 87031 LOS LUNAS, NM 87031 May 01_24-01-R_1666 Los Lentes Rd NE SU May 01_24-01-R_1666 Los Lentes Rd NE SU May 01_24-01-R_1666 Los Lentes Rd NE SU ALEXANDER JAN KAY & BILL & ALEXANDER JACK ALEXANDER JAN KAY & BILL & ALEXANDER JACK ALEXANDER JAN KAY & BILL & ALEXANDER JACK 1736 ALEXANDER LN NE 1736 ALEXANDER LN NE 1736 ALEXANDER LN NE LOS LUNAS, NM 87031 LOS LUNAS, NM 87031 LOS LUNAS, NM 87031 May 01_24-01-R_1666 Los Lentes Rd NE SU May 01_24-01-R_1666 Los Lentes Rd NE SU May 01_24-01-R_1666 Los Lentes Rd NE SU OTERO FRANK A & OTERO EVELYN J OTERO FRANK A & OTERO EVELYN J OTERO FRANK A & OTERO EVELYN J PO BOX 3442 PO BOX 3442 PO BOX 3442 LOS LUNAS, NM 87031 LOS LUNAS, NM 87031 LOS LUNAS, NM 87031 May 01_24-01-R_1666 Los Lentes Rd NE SU May 01_24-01-R_1666 Los Lentes Rd NE SU May 01_24-01-R_1666 Los Lentes Rd NE SU LUNA CONSUELO V LUNA CONSUELO V LUNA CONSUELO V 1651 LOS LENTES NE 1651 LOS LENTES NE 1651 LOS LENTES NE LOS LUNAS, NM 87031 LOS LUNAS, NM 87031 LOS LUNAS, NM 87031 May 01_24-01-R_1666 Los Lentes Rd NE SU May 01_24-01-R_1666 Los Lentes Rd NE SU May 01_24-01-R_1666 Los Lentes Rd NE SU BLACK MOUNTAIN LLC BLACK MOUNTAIN LLC BLACK MOUNTAIN LLC PO BOX 1278 PO BOX 1278 PO BOX 1278 RUIDOSO, NM 88355 RUIDOSO, NM 88355 RUIDOSO, NM 88355 May 01_24-01-R_1666 Los Lentes Rd NE SU May 01_24-01-R_1666 Los Lentes Rd NE SU May 01_24-01-R_1666 Los Lentes Rd NE SU JARAMILLO LAWRENCE R & JARAMILLO KATHY JARAMILLO LAWRENCE R & JARAMILLO KATHY JARAMILLO LAWRENCE R & JARAMILLO KATHY 7 JACKPOT CT 7 JACKPOT CT 7 JACKPOT CT LOS LUNAS, NM 87031 LOS LUNAS, NM 87031 LOS LUNAS, NM 87031 May 01_24-01-R_1666 Los Lentes Rd NE SU May 01_24-01-R_1666 Los Lentes Rd NE SU May 01_24-01-R_1666 Los Lentes Rd NE SU  REYES JOSE C & REYES PATRICIA REYES JOSE C & REYES PATRICIA REYES JOSE C & REYES PATRICIA 1720 LOS LENTES RD NE 1720 LOS LENTES RD NE 1720 LOS LENTES RD NE LOS LUNAS, NM 87031 LOS LUNAS, NM 87031 LOS LUNAS, NM 87031 AUG 08_24-01-R_1666 Los Lentes Rd NE SU AUG 08_24-01-R_1666 Los Lentes Rd NE SU AUG 08_24-01-R_1666 Los Lentes Rd NE SU GALLEGOS MATTHEW L GALLEGOS MATTHEW L GALLEGOS MATTHEW L 1675 N LOS LENTES RD 1675 N LOS LENTES RD 1675 N LOS LENTES RD LOS LUNAS, NM 87031 LOS LUNAS, NM 87031 LOS LUNAS, NM 87031 AUG 08_24-01-R_1666 Los Lentes Rd NE SU AUG 08_24-01-R_1666 Los Lentes Rd NE SU AUG 08_24-01-R_1666 Los Lentes Rd NE SU SHAFER STEPHANIE M SHAFER STEPHANIE M SHAFER STEPHANIE M 1719 LOS LENTES RD NE 1719 LOS LENTES RD NE 1719 LOS LENTES RD NE LOS LUNAS, NM 87031 LOS LUNAS, NM 87031 LOS LUNAS, NM 87031 AUG 08_24-01-R_1666 Los Lentes Rd NE SU AUG 08_24-01-R_1666 Los Lentes Rd NE SU AUG 08_24-01-R_1666 Los Lentes Rd NE SU ALEXANDER JAN KAY & BILL & ALEXANDER JAN KAY & BILL & ALEXANDER JAN KAY & BILL & ALEXANDER JACK ALEXANDER JACK ALEXANDER JACK 1736 ALEXANDER LN NE 1736 ALEXANDER LN NE 1736 ALEXANDER LN NE LOS LUNAS, NM 87031 LOS LUNAS, NM 87031 LOS LUNAS, NM 87031 AUG 08_24-01-R_1666 Los Lentes Rd NE SU AUG 08_24-01-R_1666 Los Lentes Rd NE SU AUG 08_24-01-R_1666 Los Lentes Rd NE SU OTERO FRANK A & OTERO EVELYN J OTERO FRANK A & OTERO EVELYN J OTERO FRANK A & OTERO EVELYN J PO BOX 3442 PO BOX 3442 PO BOX 3442 LOS LUNAS, NM 87031 LOS LUNAS, NM 87031 LOS LUNAS, NM 87031 AUG 08_24-01-R_1666 Los Lentes Rd NE SU AUG 08_24-01-R_1666 Los Lentes Rd NE SU AUG 08_24-01-R_1666 Los Lentes Rd NE SU LUNA CONSUELO V LUNA CONSUELO V LUNA CONSUELO V 1651 LOS LENTES NE 1651 LOS LENTES NE 1651 LOS LENTES NE LOS LUNAS, NM 87031 LOS LUNAS, NM 87031 LOS LUNAS, NM 87031 AUG 08_24-01-R_1666 Los Lentes Rd NE SU AUG 08_24-01-R_1666 Los Lentes Rd NE SU AUG 08_24-01-R_1666 Los Lentes Rd NE SU BLACK MOUNTAIN LLC BLACK MOUNTAIN LLC BLACK MOUNTAIN LLC PO BOX 1278 PO BOX 1278 PO BOX 1278 RUIDOSO, NM 88355 RUIDOSO, NM 88355 RUIDOSO, NM 88355 AUG 08_24-01-R_1666 Los Lentes Rd NE SU AUG 08_24-01-R_1666 Los Lentes Rd NE SU AUG 08_24-01-R_1666 Los Lentes Rd NE SU NOTICE OF HEARING FOR A SPECIAL USE AMENDMENT The Village of Los Lunas has received an application requesting a Special Use Amendment for this property. The Village of Los Lunas Planning & Zoning Commission will hold a public hearing at 6:00 p.m. on May 01, 2024, at the Village Council Chambers located at 660 Main St., NW, Los Lunas, NM to consider the application and make a recommendation to the Village of Los Lunas Council. The Village of Los Lunas Council will subsequently hear and decide this case at 6:00 p.m. on May 23, 2024, in the Chambers located at 660 Main St. NW, Los Lunas, NM. All persons have the right to appear at this meeting. For more information on this case, you may call the Community Development Department at (505) 352-7659. Refer to File Number: 24-01-R  COMMUNITY DEVELOPMENT DEPARTMENT 7/9/2024 Mr. John Kirkpatrick P.O. Box 1473 Los Lunas, NM 87031 jk@kirkpatrickdesigns.com RE: Tabled Status of Special Use Amendment Application for 1666 Los Lentes Rd NE Dear Mr. Kirkpatrick, This letter is to inform you that, as scheduled, on June 13, 2024, the Village Council heard your Special Use Amendment application for the above referenced address. Due to the absence of the applicant and property owners to answer questions, Village Council tabled the item "until the applicant is available". A new Council hearing date has been scheduled for August 8th, 2024. The Notice of Public Hearing will be readvertised, and relevant property owners will be re-notified by certified mail. The cost of the notice readvertisement and certified letters will be the responsibility of the applicant. Enclosed is a fee grid for the Notices of Public Hearing publications in the Valencia County News-Bulletin, and for certified mail notices. Please ensure the fees are paid no later than July 26, 2024. Should you have any further questions, please do not hesitate to contact my office at (505)352-7659 or mryan@loslunasnm.gov. Sincerely, Matthew E. Ryan Current Planner CC: Alex Ochoa, ochoaa@loslunasnm.gov; Sonia Walker, walkers@loslunasnm.gov; Kathy Jaramillo, kcph90@yahoo.com. Enclosed: Fee Grid CHARLES GRIEGO GINO ROMERO JAMES T. RUNYON CRUZ MUÑOZ CHRISTOPHER S. ORTIZ GREGORY D. MARTIN MAYOR COUNCILOR COUNCILOR COUNCILOR COUNCILOR VILLAGE ADMINISTRATOR www.loslunasnm.gov Location & Mailing Address: 660 MAIN STREET NW LOS LUNAS, NM 87031 (505) 839-3842 Village of Los Lunas Project Inquiry - Fees 7/10/2024 9.11.17 Project: 24-01-R (24-01-R_1666 Los Lentes Rd NE) Page: 1 Fee Number Description Quantity Unit of Measurement Amount Balance Due At 309 Special Use Amendment Fee None 125.00 .00 Setup 313 Notice of Public Hearing Publication None 96.78 .00 Setup 314 Notice of Public Hearing - Cert Mail 8.00 $8.69/Letter 68.24 .00 Setup 314 Notice of Public Hearing - Cert Mail 8.00 $8.69/Letter 68.24 68.24 Time of charge 313 Notice of Public Hearing Publication None 79.59 79.59 Time of charge 437.85 147.83  COMMUNITY DEVELOPMENT DEPARTMENT 5/24/2024 Mr. John Kirkpatrick P.O. Box 1473 Los Lunas, NM 87031 jk@kirkpatrickdesigns.com RE: Special Use Amendment Application for 1666 Los Lentes Rd NE Dear Mr. Kirkpatrick, This letter is to inform you that due to a lack of quorum at the scheduled Village Council hearing on Thursday, May 23, 2024, the Village Council tabled your Special Use Amendment application for 1666 Los Lentes Rd NE to the next scheduled meeting. The Village council will hold a public hearing on June 13, 2024, at 6:00 pm in the Village Council Chambers located at 660 Main St. NW, Los Lunas, NM to consider the application. Please be prepared to present your case to the Planning and Zoning Commission and Village Council. If you have a visual presentation, please supply it to staff no later than June 12, 2024. Should you have any further questions, please do not hesitate to contact my office at (505)352- 7659 or mryan@loslunasnm.gov. Sincerely, Matthew E. Ryan Current Planner CC: Alex Ochoa, ochoaa@loslunasnm.gov; Sonia Walker, walkers@loslunasnm.gov; Kathy Jaramillo, kcph90@yahoo.com. CHARLES GRIEGO GINO ROMERO JAMES T. RUNYON CRUZ MUÑOZ CHRISTOPHER S. ORTIZ GREGORY D. MARTIN MAYOR COUNCILOR COUNCILOR COUNCILOR COUNCILOR VILLAGE ADMINISTRATOR www.loslunasnm.gov Location & Mailing Address: 660 MAIN STREET NW LOS LUNAS, NM 87031 (505) 839-3842  COMMUNITY DEVELOPMENT DEPARTMENT 4/8/2024 Mr. John Kirkpatrick P.O. Box 1473 Los Lunas, NM 87031 jk@kirkpatrickdesigns.com RE: Special Use Amendment Application for 1666 Los Lentes Rd NE Dear Mr. Kirkpatrick, This letter is to inform you that the Community Development Department has received your Special Use Amendment application. The Village of Los Lunas Planning & Zoning Commission will hold a public hearing at 6:00 p.m. on May 1, 2024 in the Village Council Chambers located at 660 Main St. NW, Los Lunas, NM to consider your application. The Village of Los Lunas Council will subsequently hear and decide this case at 6:00 p.m. on May 23, 2024 in the Chambers located at 660 Main St. NW, Los Lunas, NM. Notice of application must be posted on site and visible from the roadway at least seven days before the public hearing. The notice card is ready for pick up at the Village Hall front desk. Please post the notice card on site and send pictures of the postings to walkers@loslunasnm.gov and mryan@loslunasnm.gov no later than April 19, 2024. Enclosed is a fee grid for the Notices of Public Hearing publications in the Valencia County News-Bulletin and certified mail. Please ensure the fees are paid no later than April 19, 2024. Please be prepared to present your case to the Planning and Zoning Commission and Village Council. If you have a visual presentation, please supply it to staff no later than April 30, 2024. Should you have any further questions, please do not hesitate to contact my office at (505)352-7659 or mryan@loslunasnm.gov. Sincerely, Matthew E. Ryan Current Planner CC: Alex Ochoa, ochoaa@loslunasnm.gov; Sonia Walker, walkers@loslunasnm.gov; Kathy Jaramillo, kcph90@yahoo.com. Enclosed: Fee Grid CHARLES GRIEGO GINO ROMERO JAMES T. RUNYON CRUZ MUÑOZ CHRISTOPHER S. ORTIZ GREGORY D. MARTIN MAYOR COUNCILOR COUNCILOR COUNCILOR COUNCILOR VILLAGE ADMINISTRATOR www.loslunasnm.gov Location & Mailing Address: 660 MAIN STREET NW LOS LUNAS, NM 87031 (505) 839-3842 Village of Los Lunas Project Inquiry - Fees 4/8/2024 9.11.17 Project: 24-01-R (24-01-R_1666 Los Lentes Rd NE) Page: 1 Fee Number Description Quantity Unit of Measurement Amount Balance Due At 309 Special Use Amendment Fee None 125.00 .00 Setup 313 Notice of Public Hearing Publication None 96.78 96.78 Setup 314 Notice of Public Hearing - Cert Mail 8.00 $8.69/Letter 68.24 68.24 Setup 290.02 165.02  COMMUNITY DEVELOPMENT DEPARTMENT RECOMMENDATION 24-03 Village of Los Lunas Planning and Zoning Commission WHEREAS, John Kirkpatrick, Architect, acting agent, for Kathy and Lawrence Jaramillo, has applied for a Special Use Amendment for the property described as Subd: LANDS OF LAWRENCE JARAMILLO AND KATHY JARAMILLO Tract: 1A S: 22 T: 7N R: 2E, with a street address of 1666 Los Lentes Rd NE, for the purpose of expanding a daycare center, within the requested zone, S-U. WHEREAS, the Commission has held a public hearing and has met the public notice requirements; NOW THEREFORE COMES THE VILLAGE OF LOS LUNAS PLANNING AND ZONING COMMISSION Recommending that the Village of Los Lunas Council approve the Special Use Amendment as presented with the following recommendations and findings: 1. The application is compliant with the Village Municipal Code. CHARLES GRIEGO GINO ROMERO JAMES T. RUNYON CRUZ MUÑOZ CHRISTOPHER S. ORTIZ GREGORY D. MARTIN MAYOR COUNCILOR COUNCILOR COUNCILOR COUNCILOR VILLAGE ADMINISTRATOR www.loslunasnm.gov Location & Mailing Address: 660 MAIN STREET NW LOS LUNAS, NM 87031 (505) 839-3842  RESOLUTION NO. 24-07 A RESOLUTION OF THE VILLAGE OF LOS LUNAS AMENDING THE SPECIAL USE ZONING IN ORDER TO EXPAND A DAYCARE FACILITY, WITHIN THE REQUESTED ZONE, S-U. WHEREAS, THE VILLAGE OF LOS LUNAS COUNCIL, the governing body of the Village of Los Lunas, has retained the authority to adopt master plans for the physical development of areas within its planning and platting jurisdiction as authorized by Chapter 3, Article 19, NMSA 1978, and WHEREAS, John Kirkpatrick, Architect, acting agent, for Kathy and Lawernce Jaramillo has applied for a Special Use Amendment for the property described as Subd: LANDS OF LAWRENCE JARAMILLO AND KATHY JARAMILLO TRACT: 1A S: 22 T: 7N R: 2E with a street address of 1666 Los Lentes Rd NE, for the purpose of expanding a daycare use, within the requested zone, S-U, and WHEREAS, the Planning and Zoning Commission, acting as advisor to the Village in matters related to planning has reviewed and recommended the Special Use Amendment ; and WHEREAS, the Village of Los Lunas recognizes the intent is to amend the Special Use Zone to allow for the continued and expanded use of the current daycare facility. NOW THEREFORE, BE IT RESOLVED, by the governing body of the Los Lunas, New Mexico, that: That the Village of Los Lunas approves the Special Use Zone in order to allow for expanded daycare use. PASSED, APPROVED AND ADOPTED this 8th Day of August 2024. _________________________ Charles Griego, Mayor ATTEST: __________________________________ Gregory D. Martin, Village Administrator  RESOLUTION NO. 24-07 A RESOLUTION OF THE VILLAGE OF LOS LUNAS AMENDING THE SPECIAL USE ZONING IN ORDER TO EXPAND A DAYCARE FACILITY, WITHIN THE REQUESTED ZONE, S-U. WHEREAS, THE VILLAGE OF LOS LUNAS COUNCIL, the governing body of the Village of Los Lunas, has retained the authority to adopt master plans for the physical development of areas within its planning and platting jurisdiction as authorized by Chapter 3, Article 19, NMSA 1978, and WHEREAS, John Kirkpatrick, Architect, acting agent, for Kathy and Lawernce Jaramillo has applied for a Special Use Amendment for the property described as Subd: LANDS OF LAWRENCE JARAMILLO AND KATHY JARAMILLO TRACT: 1A S: 22 T: 7N R: 2E with a street address of 1666 Los Lentes Rd NE, for the purpose of expanding a daycare use, within the requested zone, S-U, and WHEREAS, the Planning and Zoning Commission, acting as advisor to the Village in matters related to planning has reviewed and recommended the Special Use Amendment ; and WHEREAS, the Village of Los Lunas recognizes the intent is to amend the Special Use Zone to allow for the continued and expanded use of the current daycare facility. NOW THEREFORE, BE IT RESOLVED, by the governing body of the Los Lunas, New Mexico, that: That the Village of Los Lunas approves the Special Use Zone in order to allow for expanded daycare use. PASSED, APPROVED AND ADOPTED this 8th Day of August 2024. _________________________ Charles Griego, Mayor ATTEST: __________________________________ Gregory D. Martin, Village Administrator  INTERNAL AGENDA REQUEST FORM DATE OF COUNCIL MEETING ____August 8, 2024______ (AGENDA REQUESTS ARE DUE TUESDAY @ NOON ONE WEEK PRIOR TO COUNCIL MEETING) AGENDA TITLE Resolution 24-16: A resolution delegating authority to the Village of Los Lunas personnel to obtain funding for the construction of the Los Lunas I-25 Interchange and East/West Corridor Phase I Project. ACTION REQUESTED OF COUNCIL: Approve or Disapprove and Ratify BACKGROUND AND RATIONALE: A resolution delegating authority to the Village of Los Lunas personnel to obtain funding for the construction of the Los Lunas I-25 Interchange and East/West Corridor Phase I Project. The Village of Los Lunas Council supports the construction of the new interchange. The project includes a new river crossing bridge, at-grade railroad crossing, signal and lighting improvements, storm water mitigation, and bike and pedestrian facilities. The Village of Los Lunas Council understands and agrees to support a grant match or loan repayment with interest from the Village of Los Lunas Municipal Gross Receipts Tax (GRT), and NM State Shared Gross Receipts Tax (GRT). PRESENTER(S): Michael Jaramillo, Public Works Director  RESOLUTION NO. 24-16 A RESOLUTION DELEGATING AUTHORITY TO THE VILLAGE OF LOS LUNAS PERSONNEL TO OBTAIN FUNDING FOR THE CONSTRUCTION OF THE LOS LUNAS I- 25 INTERCHANGE & EAST/WEST CORRIDOR PHASE I PROJECT WHEREAS, the Village of Los Lunas Council publicly supports personnel to identify private/public financial support for A300962 Los Lunas I-25 Interchange and East/West Corridor Phase I project, and; WHEREAS, the Village of Los Lunas Council supports the construction of a new interchange and East/West corridor. The project includes a new river crossing bridge, at-grade railroad crossing, signal and lighting improvements, stormwater mitigation, bike/pedestrian facilities, and other appurtenances, as needed, and; WHEREAS, the Village of Los Lunas Council understands and agrees to support a grant match or loan repayment with interest from our Village of Los Lunas Municipal Gross Receipt Tax (GRT), and NM State Shared Gross Receipts Tax (GRT), and; WHEREAS, any funding obtained will support the scope of work which is intended to pay for the construction of A300962 - Los Lunas I-25 Interchange and East/West Corridor Phase I project, and; WHEREAS, the Village of Los Lunas Council financially supports and is committed to A300961 – Los Lunas I-25 Interchange and East/West Corridor Phase I and authorizes Village personnel to submit grant and loan applications necessary to qualify for additional financial support. NOW, THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE VILLAGE OF LOS LUNAS, NEW MEXICO, that I, Charles Griego, Mayor, hereby authorized by the Village of Los Lunas Council support the submission of grant and loan applications for the Los Lunas I-25 Interchange and East/West Corridor Phase I project within Los Lunas, New Mexico, and hereby commit to the local match and repayment of any funding obtained. PASSED, ADOPTED, AND APPROVED THIS 8th day of August 2024. Charles Griego, Mayor ATTEST: Gregory D. Martin, Village Administrator  INTERNAL AGENDA REQUEST FORM DATE OF COUNCIL MEETING ____August 8, 2024______ (AGENDA REQUESTS ARE DUE TUESDAY @ NOON ONE WEEK PRIOR TO COUNCIL MEETING) AGENDA TITLE Resolution 24-17: A contract funding resolution to the New Mexico State Infrastructure Bank (SIB). ACTION REQUESTED OF COUNCIL: Approve or Disapprove and Ratify BACKGROUND AND RATIONALE: A contract funding resolution to the New Mexico State Infrastructure Bank (SIB). The Village of Los Lunas is requesting $10 million in support of the construction of a new interchange and East/West Corridor. Project includes a new river crossing bridge, at-grade railroad crossing, signal and lighting improvements, storm water mitigation, and bike/pedestrian facilities. The Village of Los Lunas is applying for a loan from the New Mexico State Infrastructure Bank (SIB). The request is a repayment schedule of 15 years with a 1% interest. The Village of Los Lunas supports this project and desires to receive funding. PRESENTER(S): Michael Jaramillo, Public Works Director  RESOLUTION NO. 24-17 A CONTRACT FUNDING RESOLUTION TO THE NEW MEXICO STATE INFRASTRUCTURE BANK (SIB): WHEREAS, the Village of Los Lunas submitted a application to the New Mexico State Infrastructure Bank for A300962 Los Lunas I-25 Interchange and East/West Corridor Phase I; WHEREAS, the Village of Los Lunas is requesting $10 million in support of the construction of a new interchange and East/West corridor. Project includes a new river crossing bridge, at-grade railroad crossing, signal and lighting improvements, storm water mitigation, bike and pedestrian facilities and other appurtenances, as needed; WHEREAS, the Village of Los Lunas has requested a repayment term of 15 years, including an agreed upon interest rate, and; WHEREAS, the Scope of Work is intended to pay for the construction of A300962 Los Lunas I- 25 Interchange and East/West Corridor Phase I, and; WHEREAS, the Village of Los Lunas supports this project and desires to receive funding. NOW, THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE VILLAGE OF LOS LUNAS, NEW MEXICO, that I, Charles Griego, Mayor, hereby authorize the submission of a loan application to the New Mexico State Infrastructure Bank (SIB) for the Los Lunas I-25 Interchange and East/West Corridor Phase I within Los Lunas, New Mexico, and hereby commit to the funding of such project as specified in the application. PASSED, ADOPTED, AND APPROVED THIS 8th day of August 2024. Charles Griego, Mayor ATTEST: Gregory D. Martin, Village Administrator  INTERNAL AGENDA REQUEST FORM DATE OF COUNCIL MEETING __August 8, 2024______ (AGENDA REQUESTS ARE DUE TUESDAY @ NOON ONE WEEK PRIOR TO COUNCIL MEETING) AGENDA TITLE: On Call Pay Policy ACTION REQUESTED OF COUNCIL: Approve or disapprove. BACKGROUND AND RATIONALE: The purpose of this policy is to provide information to employees and supervisors regarding the process and procedures to be followed for non-exempt employees that are required to maintain their availability after-hours and be on-call to come back to work or to otherwise be available to respond to emergency situations within the Village of Los Lunas’ operational scope and to set the compensation structure for employees when they are in an on-call status. This policy would ensure compliance with the Fair Labor Standards Act (FLSA). PRESENTER(S): _Marcos Castillo, Human Resources Director  ADMINISTRATION DEPARTMENT On-Call Policy Effective: August 17, 2024 The purpose of this policy is to provide information to employees and supervisors regarding the process and procedures to be followed for non-exempt employees that are required to maintain their availability after-hours and be on-call to come back to work or to otherwise be available to respond to emergency situations within the Village of Los Lunas’ operational scope. Departments will identify positions and employees that are required as a condition of employment to be on-call to come back to work outside of the employee’s regular shift. Once management identifies these positions, incumbent and future employees will be notified in writing that the essential functions of their job require the employee to maintain an on-call status on either an intermittent or regularly scheduled basis. Job descriptions of affected employees will also be updated accordingly. On-Call Requirements Management will provide employees that are required to be on-call with a schedule of the time and date that the employee must be on-call. This schedule will be provided in writing at least four (4) weeks in advance. In addition, the following guidelines apply: Unless otherwise advised, the employee is not required while on-call to remain within Village limits. However, the employee must remain available by telephone or text message while offsite and respond to any call/message within fifteen (15) minutes. If an emergency requires the employee to return to duty, the employee must do so within the timeframe required by the specific department/division, and as outlined in the employee's individual job description. The employee is not required to restrict their activities while on-call, but the employee must remain free of the influence of alcohol and illegal drugs. In addition, the employee should not take any prescription drug that adversely affects their ability to safely and effectively perform their job duties. If an employee has a medical condition and has concerns about complying with CHARLES GRIEGO GINO ROMERO JAMES T. RUNYON CRUZ MUÑOZ CHRISTOPHER S. ORTIZ GREGORY D. MARTIN MAYOR COUNCILOR COUNCILOR COUNCILOR COUNCILOR VILLAGE ADMINISTRATOR www.loslunasnm.gov Location & Mailing Address: 660 MAIN STREET NW LOS LUNAS, NM 87031 (505) 839-3840  ADMINISTRATION DEPARTMENT this requirement, the employee should consult with their supervisor, department director, or the Human Resources Director to temporarily remove them from the list of eligible on-call employees. If the employee has a conflict and is unable to be on-call during their assigned time, it is the employee’s obligation to pre-arrange with their immediate supervisor for a replacement to cover the employee’s on-call shift. On-call shifts may be replaced on a per day incremental basis with supervisor approval. Employees who fail to respond when called and/or who fail to find a replacement may be subject to disciplinary action. On-Call Pay Employees will receive $20.00 for each day of on-call status. If an employee is called to come back to work while they are on-call, the employee will be paid for hours actually worked, subject to a minimum of two (2) hours. These two (2) hours count as time worked for the purpose of calculating overtime and are paid in addition to the $20.00 per day of on-call pay. Work time begins upon departing to the job site and ends upon returning to the employee’s residence. Example: If an employee has already worked forty (40) hours when they are on-call, they will receive $20.00 of on-call pay for each day on-call. This time does not count as hours worked for purposes of calculating overtime. In addition, if the employee is called to come back to work and then works for thirty (30) minutes, the employee will receive two (2) hours of pay that will be paid at their overtime rate. So, in this example, the employee will be paid forty (40) hours at their regular rate, and an additional two (2) hours at their overtime rate. CHARLES GRIEGO GINO ROMERO JAMES T. RUNYON CRUZ MUÑOZ CHRISTOPHER S. ORTIZ GREGORY D. MARTIN MAYOR COUNCILOR COUNCILOR COUNCILOR COUNCILOR VILLAGE ADMINISTRATOR www.loslunasnm.gov Location & Mailing Address: 660 MAIN STREET NW LOS LUNAS, NM 87031 (505) 839-3840  ADMINISTRATION DEPARTMENT On-Call Policy Acknowledgement Form I, ____________________________________ acknowledge that I have received a copy of the On-Call Policy for the Village of Los Lunas, effective August 17, 2024. I understand that these guidelines replace any and all prior verbal and written communications regarding on-call procedures for the Village of Los Lunas. It is my responsibility to read and comply with the On-Call Policy contained herein and to consult with my supervisor and/or the Human Resources Director if I have any questions. I understand that failure to abide by these guidelines may result in disciplinary action, up to and including dismissal. _____ _______ Employee Signature Date _____ ______ Department Director Signature Date CHARLES GRIEGO GINO ROMERO JAMES T. RUNYON CRUZ MUÑOZ CHRISTOPHER S. ORTIZ GREGORY D. MARTIN MAYOR COUNCILOR COUNCILOR COUNCILOR COUNCILOR VILLAGE ADMINISTRATOR www.loslunasnm.gov Location & Mailing Address: 660 MAIN STREET NW LOS LUNAS, NM 87031 (505) 839-3840  INTERNAL AGENDA REQUEST FORM DATE OF COUCIL MEETING 8/8/24 (AGENDA REQUESTS ARE DUE TUESDAY @ NOON ONE WEEK PRIOR TO COUNCIL MEETING) AGENDA TITLE: Appoint Voting Delegate for 2024 Annual New Mexico Municipal League Business Meeting. ACTION REQUESTED OF COUNCIL: Approve or disapprove. BACKGROUND AND RATIONALE: The 67th Annual Conference of the NM Municipal League will be held August 13th through the 16th in Clovis, NM. Each member municipality in good standing that is registered and attending the Annual Conference shall be entitled to one delegate vote in electing officers, deciding municipal policy and voting upon all other questions at the Annual Business Meeting. PRESENTER(S): _Gregory D. Martin  MUNICIPAL CLERKS: PLEASE DISTRIBUTE COPIES TO YOUR ENTIRE GOVERNING BODY TO: MAYORS/GOVERNING BODY MEMBERS FROM: A.J. Forte, Executive Director SUBJECT: 2024 ANNUAL CONFERENCE VOTING DELEGATES DATE: July 3, 2024 The 67th Annual Conference of the NM Municipal League will be held August 13th through the 16th in Clovis. At the Annual Business Meeting on Thursday, August 15th, a President Elect, Vice President, Treasurer, three Directors-at-Large for a 2-Year Term and one Director-at-Large for a 1-Year Term will be elected. Also, the Annual Statement of Municipal Policy and Annual Resolutions will be adopted. Each member municipality in good standing that is registered and attending the Annual Conference shall be entitled to one delegate vote in electing officers, deciding municipal policy and voting upon all other questions at the Annual Business Meeting. A municipality in good standing means that at least one-half of the municipality's current League annual dues must have been paid prior to or at the Conference. The vote of the municipality is cast by the Voting Delegate (or in her/his absence, the Alternate) who is selected by the governing body of the municipality. The Annual Business Meeting will be conducted in accordance with Robert's Rules of Order Revised, and the Annual Business Meeting Rules and Procedures, which shall govern the actions and deliberations of the League membership assembled in convention. Attached for your information are the Policy Process Outline and the Annual Business Meeting Rules and Procedures. Please place the selection of a Voting Delegate and Alternate on the agenda of your next official governing body meeting. The Voting Delegate and Alternate must be persons planning to attend the Conference. Once they are selected, enter the names and titles of the Voting Delegate and Alternate for your municipality and return this form to the League Office no later than Friday, August 9, 2024. This designation form is not an official registration form for the Annual Conference for either the Voting Delegate or the Alternate. Delegates must register for the Conference either online or by form submission. Voting Delegates & Alternates must check in with NMML Staff at the Credential’s Desk at the Conference. Municipality: Voting Delegate: Title: Alternate: Title: Approved By: RETURN BY AUGUST 9, 2024 to: Jackie Portillo, Support Services Coordinator NM Municipal League P.O. Box 846 – Santa Fe, NM 87504 jportillo@nmml.org Fax: 505-984-1392  MINUTES VILLAGE OF LOS LUNAS THURSDAY, JULY 25, 2024 The Board of Trustees of the Village of Los Lunas, County of Valencia, and State of New Mexico met Thursday, July 25, 2024, 2024 in regular session at 6:00 PM. Roll call was taken, and the following were present: Mayor Charles Griego, Councilman Gino Romero, Councilman Christopher Ortiz, Councilman Cruz Munoz., and Councilman James Runyon. The meeting was conducted in person and recorded through TEAMS. Mayor: Charles Griego Mayor Pro Tem: Gino Romero Council: James Runyon Christopher Ortiz Cruz Munoz Also present were Gregory D. Martin, Debra Sanchez, Erin Callahan, Craig Donohue, and Luis Brown. In accordance with Ordinance 114A, the following agenda was prepared and circulated as required: 1. RESOLUTION 24-15: PROPERTY LOCATED AT 12 ROBERTS CIRCLE NE. 2. INFRSTRUCTURE ACCEPTANCE FOR VISTA SANDIA PHASES 1 & 2 AT SIERRA VISTA. 3. RESOLUTION 24-12: FY 2024 YEAR END BUDGET ADJUSTMENTS. 4. RESOLUTION 24-13: FY 2024 FOURTH QUARTER FINANCIAL REPORT FOR PERIOD ENDING JUNE 3, 2024. 5. RESOLUTION 24-14: FY 2025 REVENUE AND EXPENDITURE (FINAL) BUDGET FOR THE VILLAGE OF LOS LUNAS. 6. MEMORANDUM OF AGREEMENT (MOA) REFUSE REMOVAL LOS LUNAS SCHOOL DISTRICT. 7. EXECUTIVE SESSION: a) Hire Accountant – Finance Department. b) Hire Streets Maintenance Worker III – Streets Division / Public Works. 8. APPROVAL OF MINUTES: a) Minutes from July 11, 2024, Council Meeting. 9. ADJOURNMENT. • CALL MEETING TO ORDER. At 6:00 PM, Mayor Griego brought the meeting to order and welcomed the audience. • PLEDGE OF ALLEGIANCE. Mayor Griego asked Cheryl to lead the Council and TEAMS participants in the Pledge of Allegiance. Mayor Griego announced that Councilman Runyon was excused from the meeting. • APPROVAL OF AGENDA. Mayor Griego commented that Item 1 would be removed from the agenda. He then asked for a motion from Council. APPROVAL: Motion to approve agenda with amendment. MOVED: Councilman Ortiz SECONDED: Councilman Munoz CARRIED: Motion passed on a vote of 3 (Councilman Romero - yes; Councilman Ortiz – yes; Councilman James Runyon – yes; Councilman Cruz Munoz – yes) FOR AND 0 AGAINST. • PUBLIC INPUT FORUM. None. 1. RESOLUTION 24-15: PROPERTY LOCATED AT 12 ROBERTS CIRCLE NE. REMOVED FFROM AGENDA. 2. INFRASRUCTURE ACCEPTANCE FOR VISTA SANDIA PHASES 1 & 2 AT SIERRA VISTA. Ms. Erin Callahan presented item two. This item before us is in relation to a final plat. This is the infrastructure acceptance for Vista Sandia phases one and two. This is routine item that comes before Council to ensure that the infrastructure that is built with subdivisions meets our development standards. Molzen-Corbin our Village engineers have reviewed the infrastructure and have determined that it is acceptable to be maintained by the Village of Los Lunas. Mayor Griego asked Council if they had any questions – there were none. Mayor Griego asked if that was his motion. APPROVAL: Motion to approve. MOVED: Councilman Romero SECONDED: Councilman Ortiz CARRIED: Motion passed on a vote of 4 (Councilman Romero - yes; Councilman Ortiz – yes; Councilman James Runyon – yes; Councilman Cruz Munoz – yes) FOR AND 0 AGAINST. 3. RESOLUTION 24-12: FY 2024 YEAR END BUDGET ADJUSTMENTS. Ms. Cheryl Cates presented item three. This is a final year end budget review of expenditures and revenues has been conducted of the GL accounts for FY 2024 and the items that are being presented have increased or decreased due to changes in estimates and expenditures. Revenue exceeded budget by $10,519,597.00. So we are adding that to the actuals. Expenditures were reduced by $1,196,515.00. One of the reductions is in the GRT hold harmless which we originally budgeted $1,572,395.00 - that should have not been there in the beginning and working with DFA over the course of the last twelve months, we have realized that this was not being accounted for. It was causing me to inaccurately report our GRT, so we removed that from the budget and that is why you are seeing the large reduction at the end of the year. Councilman Romero asked if it was a combination of things that we were up so much over budget. Cheryl replied, no, actually if you think back this was the first budget I put together and I was being extremely conservative. We outperformed for what I budgeted. Between the expenditures and the increase in the revenue, we did increase the general fund by $11,719,112.00. Cheryl continued with the budget presentation. The cannabis tax fund we received $72,700 in revenue over and above what was budgeted. Regarding the opioid funds, Mayor Griego asked Greg Martin if he had heard anything from the County. Greg replied, no, he has not heard anything from the County. Mayor Griego asked Council if they had any questions – there were none. Mayor Griego asked for a recommendation. APPROVAL: Motion to approve resolution 24-12. MOVED: Councilman Ortiz SECONDED: Councilman Munoz CARRIED: Motion passed on a vote of 4 (Councilman Romero - yes; Councilman Ortiz – yes; Councilman James Runyon – yes; Councilman Cruz Munoz - yes) FOR AND 0 AGAINST. 4. RESOLUTION 24-13: FY 2024 FOURTH QUARTER FINANCIAL REPORT FOR PERIOD ENDING JUNE 3, 2024. Ms. Cheryl Cates presented item four. This particular service for June 30, 2024 - it summarizes all the revenues and expenditures, investments and roll forward cash balances that will be used in the FY25 budget according to the state. Mayor Griego asked Council if they had any questions – there were none. Mayor Griego asked for a recommendation. APPROVAL: Motion to approve resolution 24-13. MOVED: Councilman Ortiz SECONDED: Councilman Runyon CARRIED: Motion passed on a vote of 4 (Councilman Romero - yes; Councilman Ortiz – yes; Councilman James Runyon – yes; Councilman Cruz Munoz - yes) FOR AND 0 AGAINST. 5. RESOLUTION 24-14: FY 2025 REVENUE AND EXPENDITURE (FINAL) BUDGET FOR THE VILLAGE OF LOS LUNAS. Ms. Cheryl Cates presented item five. This next report illustrates all the changes that have been made to the 2025 budget since the interim budget was approved by Council on May 9th. The proposed budget for 2025 is an extraordinary budget in that it is $243,024,259.00 in expenditures in our budget. The revenues that we are projected to receive are $227,619,424.00 of that, there are intergovernmental grants of $173,867,395. Of course, the bulk is the I-25 project which is $154,788,934.00. In the general fund, we rolled over some revenues from FY2024, the Police Department had some vehicle appropriations for $445,000.00. The vehicles are a carryover from 2024. We did add the $1.1 million for the Palmia Improvement which was approved by Council a few weeks ago. So what we have is an increase in expenditures and an increase in revenue. Cheryl proceeded to go through the rest of the budget. Mayor Griego asked for a recap of the beginning cash balance and the ending cash balance in the general fund. Cheryl replied, we have budgeted revenues of $38,005,574.00 a budgeted expenditures of $35,145,400.00. We are transferring out of the general fund to different other funds of $3,529,000.00 which we are estimating will leave us with $54,902,478.00. If you look over to the side, we do keep the $25,294,026.00 as the six-month reserve that we keep. Mayor Griego asked Council if they had any questions – there were none. Mayor Griego asked for a recommendation. APPROVAL: Motion to approve resolution 24-14. MOVED: Councilman Runyon SECONDED: Councilman Munoz CARRIED: Motion passed on a vote of 4 (Councilman Romero - yes; Councilman Ortiz – yes; Councilman James Runyon – yes; Councilman Cruz Munoz - yes) FOR AND 0 AGAINST. 6. MEMORANDUM OF AGREEMENT (MOA) REFUSE REMOVAL LOS LUNAS SCHOOL DISTRICT. Mr. Michael Jaramillo presented item six. The Los Lunas School District would like to continue with the 2024-2025 MOA for refuse removal at the Los Lunas School sites. The agreement provides refuse removal to the school sites listed within the MOA for a period of one year. There are no changes within the refuse services – Los Lunas Schools has submitted a no increase to the new MOA between the Village and the Los Lunas School District. Mayor Griego asked Council if they had any questions – there were none. Mayor Griego asked for a recommendation. APPROVAL: Motion to approve MOA with Los Lunas Schools. MOVED: Councilman Romero SECONDED: Councilman Ortiz CARRIED: Motion passed on a vote of 4 (Councilman Romero - yes; Councilman Ortiz – yes; Councilman James Runyon – yes; Councilman Cruz Munoz - yes) FOR AND 0 AGAINST. 7. EXECUTIVE SESSION. Mayor Griego announced that the Council would be going into executive session pursuant to NMSA 1978 Section 10-15-1(H), the following matters may be discussed in a closed session: hire an Accountant and hire a Streets Maintenance Worker III. APPROVAL: Motion to approve. MOVED: Councilman Runyon SECONDED: Councilman Munoz CARRIED: Motion passed on a vote of 4 (Councilman Romero - yes; Councilman Ortiz – yes; Councilman James Runyon – yes; Councilman Cruz Munoz - yes) FOR AND 0 AGAINST. 6:38PM At 7:04PM, Mayor Griego asked for a motion from Council to reconvene after discussion: hire an Accountant and hire a Streets Maintenance Worker III. APPROVAL: Motion to approve. MOVED: Councilman Romero SECONDED: Councilman Runyon CARRIED: Motion passed on a vote of 4 (Councilman Romero - yes; Councilman Ortiz – yes; Councilman James Runyon – yes; Councilman Cruz Munoz - yes) FOR AND 0 AGAINST. Regarding the hiring of an Accountant – Mayor Griego recommended Kristy Jimenez. APPROVAL: Motion to approve. MOVED: Councilman Runyon SECONDED: Councilman Romero CARRIED: Motion passed on a vote of 4 (Councilman Romero - yes; Councilman Ortiz – yes; Councilman James Runyon – yes; Councilman Cruz Munoz - yes) FOR AND 0 AGAINST. Regarding the hiring of a Streets Maintenance Worker III – Mayor Griego recommended Danny Baca. APPROVAL: Motion to approve. MOVED: Councilman Ortiz SECONDED: Councilman Romero CARRIED: Motion passed on a vote of 4 (Councilman Romero - yes; Councilman Ortiz – yes; Councilman James Runyon – yes; Councilman Cruz Munoz - yes) FOR AND 0 AGAINST. . 8. MINUTES. Mayor Griego asked if there were corrections to the Council minutes of July 11, 2024 – there were none. APPROVAL: Motion to approve. MOVED: Councilman Runyon SECONDED: Councilman Romero CARRIED: Motion passed on a vote of 4 (Councilman Romero - yes; Councilman Ortiz – yes; Councilman James Runyon – yes; Councilman Cruz Munoz - yes) FOR AND 0 AGAINST. 9. ADJOURNMENT. Council meeting adjourned at 7:05PM. _____________________________________________ _____________________________________________ Gregory D. Martin, Village Administrator Charles Griego, Mayor