Village of Los Lunas Planning & Zoning Agendas

MINUTES PLANNING & ZONING MEETING February 1,2012 The Village of Los Lunas Planning & Zoning Commission met in their regular session on Wednesday, February 1 2012 at 6:00 pm in the Village Council Chambers. Members present were as follows: Commissioners, Phillip Jaramillo, Terry Ulibarri, Stephanie Williams, Rick Griego & Walter Baca. Village staff present were as follows: Christina Ainsworth, Community Development Director, Diana Crowson, Planning Technician & Marie Marquez, Recording Secretary. Members of the public present were as follows: Deborah Fox, News-Bulletin, Troy Ainsworth, Jim Rickey and Marcie McKenzie. The Meeting was called to order by: Chairman Stephanie Williams APPROVAL OF AGENDA Chairman S. Williams called for any additions or deletions to the agenda. Commissioner T. Ulibarri made a motion to approve the agenda as presented. Commissioner W. Baca seconded it. Everyone voted in favor. Motion carried. SWEARING IN OF PARTICIPANTS No Action Required Chairman S. Williams called on Commissioner R. Griego who had a short announcement to make, he said, that due to matters requiring more of his time, he would be resigning from the Planning & Zoning Commission. This would be his last meeting. He thanked all the Commissioners and Village staff for their support and having given him the opportunity to serve as Commissioner for Planning & Zoning he said, it has been a very rewarding and wonderful & educational experience for him this past 2 years he served. He gave special thanks to Council woman Cecilia Castillo for recommending him for this board. AGENDA ITEMS: ELECTION OF CHAIRPERSON FOR 2012 APPROVAL OF MEETING NOTICE REQUIREMENTS FOR 2012 APPROVAL OF THE MEETING SCHEDULE FOR 2012 DISCUSSION & ACTION OF COMPREHENSIVE PLAN ITEM I - ELECTION OF CHAIRPERSON FOR 2012 Chairman S. Williams introduced Item I, Election of Chairperson for 2012. She said, the Action of the Commission is to appoint a new chairperson for the 2012-20 13 term as required by State Statues. Commissioner P. Jaramillo asked if this should be done after the election. Christina Ainsworth said, she wanted to talk about that because there wasn’t one elected last year, so that’s why the item was placed on the agenda. Being that Commissioner R. Griego has now resigned and an election is forthcoming she said we can postpone this item until April. She said, it’s kind of a housekeeping item that is why it was placed on the agenda. Chairman S. Williams called for a motion to table the item for a meeting in March after the election. A motion was made by Commissioner R. Griego to table the item until March, Commissioner W. Baca seconded the motion. Vote was unanimous, motion carried. ITEM 2-APPROVAL OF MEETING NOTICE REQUIREMENTS FOR 2012 Chairman S. Williams introduced Item II, Approval of Meeting Notice Requirements for 2012. She said, the Action of the Commission is to approve meeting notice requirements for the 2012-2013 term as required by State Statues. Chairman S. Williams asked if this is what this was? Christina Ainsworth said, no, this actually goes with the comprehensive plan She said, I don’t know if this has ever been done on a yearly basis, but the State Status . require the commission to approve a policy on a yearly basis as to how they want their meetings noticed. She said, 3 Id what we’ve done our procedure is to adopt a schedule for the year which is the l and Wednesday of the month. It is published in a variety of ways so the public is aware and of course the agenda is posted within 72 hours which is the State Statues. Legal notices are published for such cases as Zoning, Conditional Uses, Annexation and  Designated Uses. These are the ways that the public is notified. She said, we can take additional measures as to your discretion or if you feel that’s sufficient we can go ahead and affirm the procedures we have been using. Commissioner P. Jaramillo asked if it should be written down. Christina said, yes but we must have an affirmed copy each year. Commissioner P. Jaramillo said, we should have a copy to look at and review. Christina apologized for not having one for the meeting. She said, I can have one for the next meeting. Commissioner T. Ulibarri made a motion to Table Item II until they have a copy of the policy that they work with to review and make possible changes if needed. Commissioner R. Griego seconded the motion. Everyone voted yes, Motion carried. ITEM III — APPROVAL OF THE MEETING SCHEDULE FOR 2012 Chairman S. Williams introduced the Item III which states that the action of the Commission is to approve the meeting schedule for 2012-2013 Term. Chairman W. Williams said, currently our meeting schedule was developed unanimously several weeks ago for s1t & r3 d Wednesdays of the month at 6:00 It seemed to work for everyone . so , Commissioner W. Baca made a motion to continue with the l & t3 d Wednesdays of each month at 6:00 p.m. Commissioner T. Ulibarri seconded the motion. Everyone voted yes, motion carried. ITEM IV - DISCUSSION AND ACTION OF THE COMPREHENSIVE PLAN Chairman S. Williams introduced Item IV which states that the action of the Commission is to have a presentation and of the Comprehensive Plan update and formulate an overall vision and general goals for the plan. Christina gave a brief update of the Comprehensive Plan. The current plan was adopted in 1999 and now we need a new plan She said, this process was started almost a year ago and it’s taken that long to really get everything going. Most of you have seen parts of this presentation but there is new information in it. She went over everything for the , purpose of those who were in the audience. She showed a video of what the population was like before and the growth as it stands today. She gave a summary of the plan and the different ways the public was notified, the different groups involved and the results of what the residents of Los Lunas would like to see in the future. A draft schedule of events for the development of the plan was also presented. ITEM V - APPROVAL OF MINUTES -JANUARY 18, 2012 Chairman S. Williams called for a motion to approve the minutes for January 18, 2012. Commissioner T. Ulibarri made a motion to approve the minutes as presented for January 18, 2012. Commissioner P. Jaramillo seconded the motion. Everyone voted yes, motion carried. ITEM VI- DISCUSSION No discussion items for Community Development and Code Enforcement ITEM VII- ADJOURNMENT Chairman S. Williams called for a motion to adjourn. Commissioner R. Griego made a motion to adjourn, Commissioner W. Baca seconded the motion. Motion carried. (/) I / Steph ie Williams, Commissioner Terry UIiba4ri-eimissioner Phillip Jaramilk, Com6issioner Walter Baca, Comiissioner Rick Griego [