Village of Los Lunas Planning & Zoning Agendas

MINUTES PLANNING & ZONING MEETING February 15, 2012 The Village of Los Lunas Planning & Zoning Commission met in their regular session on Wednesday, February 15 2012 at 6:00 pm in the Village Council Chambers. Members present were as follows: Commissioners, Phillip Jaramillo, Terry Ulibarri, Stephanie Williams & (1) Vacant Seat. Commissioner W. Baca was absent. Village staff present were as follows: Christina Ainsworth, Community Development Director, Diana Crowson, Planning Technician & Marie Marquez, Recording Secretary. Members of the public present were as follows: Mr. Stan Strickman The Meeting was called to order by: Chairman Stephanie Williams The parkway walk at the location will be vacated and incorporated into the interior lots. APPROVAL OF AGENDA Chairman S. Williams called for any additions or deletions to the agenda. Commissioner T. Ulibarri made a motion to approve the agenda as presented. Commissioner P. Jaramillo seconded it. Everyone voted in favor. Motion carried. SWEARING IN OF PARTICIPANTS AGENDA ITEMS: LOT SPLIT — Charter Building and Development ITEM I — LOT SPLIT — Charter Building Development Diana presented the item submitted by Charter Building Development. The request is to get approval to vacate the existing Parcels C through G in the Desert Skys Subdivision, combine them into existing lots and dedicate the private streets to the Village of Los Lunas. The parkway walk at the location will be vacated and incorporated into the interior lots. This was originally a gated community and the streets were going to be private but they do meet Village standards. Molzen Corbin has submitted a letter to the Village. Replats may be done administratively by the Community Development Director provided that street dedication and utilities must remain the same as the original plat. One of the purposes of this replat is to dedicate private streets to the Village. The notice of the public hearing was published on February 1,2012, and Community Development Department has not received any correspondence letters or phone calls for or against this action. Chairman S. Williams called on Mr. Stan Strickman who is a partner with Curb South, LLC. Curb South who is the master developer of Huning Ranch 2004. Mr. Strickman stated the parcel they were looking at was called Desert Sky which was an undeveloped parcel of land that Curb South sold to Charter Building and Development several years ago. They are the ones that develop the lots and they had a program to continue Wild Flower to the North and Desert Sky to the South. Wild Flower is a gated Community and they are almost out of business. They are not building anymore and they offered the remaining lots in Desert Sky to Curb South. There were 126 lots there originally and there are 119 that are undeveloped. There ait several models that have been constructed and several are owned and occupied. The rest of the lots will be built on that Curb South would sell to. They have seen a market resistance in terms of pricing. Huning Ranch is a community that has a master association and dues are paid by the home owners who live there. The dues cover all the common areas such as landscaped ponds, and landscaping along the streets. That’s primarily what the association pays for. Wild Flower was created with a sub association, they have gates and the streets are private and the Village is not responsible for those gates, but everyone living there pays another level of dues. Desert Sky was set up the same way and what the builders are telling them is that they are going to receive market resistance from their buyers who cannot afford to pay dues twice. So what they did was approach the Village and asked them what they could do to remove the gates and dedicate the streets and eliminate the sub-association. There is a punch list that has been submitted by Molzen Corbin that must be adhered to. The other thing is that they platted these open space tracts in the middle of the subdivision and he said, we never really figured out what the objective was but they are there and are currently surrounded by block walls and an asphalt trail so they sort of create a green belt that’s not green because it is not landscaped, but a walkway which is very close to all the streets that exist in the subdivision and do not serve any purpose. What they want to do is plat these out because someone has to pay for them and it’s not fair to have the master association pay for the maintenance for private areas within the subdivision, so their surveyor was asked to plat those into existing lots, this was one of the purposes. The other was that they didn’t want to cut the streets by changing the location of the sewer and water services so if all the lots are kept as they were configured the services don’t have to be changed. What they will land up with will be oversized lots and those are desirable because they would allow for 2 or 3-car garages which some people might want. This would eliminate a sub-association. The streets would then be taken into by the Village and becomes a normal subdivision. There is a punch list with a number of things that need to be repaired ,and cleaned out and gates need to be removed. Molzen Corbin was asked to come down and reinspect and update the punch list to make sure that everything they wanted done on behalf of the Village would be on this list. They are now asking for conditional approval because there is a bank and lenders that are involved and that way they can go back to the bank and all these is ok with the Village as long as Curb South complies with the punch list and at the end of the day Curb South engineer would certify to Molzen Corbin that the items have been completed and there would be another inspection and when the Village is satisfied that they have been completed then there would be a closing. There were no further questions from the commissioners. Christina said, she went out there with the Village engineer and everything meets with the Village standards. Chairman S. Williams called for a motion. Commissioner P. Jaramillo made a motion to recommend to Council approval to vacate parcel C —G and incorporate those to existing lots except for G which would become its own lot and also to recommend that the streets be accepted for dedication provided that they meet the punch list items that Molzen Corbin has identified. Commissioner T. Ulibarri seconded the motion. Everyone voted yes, motion carried. ITEM 2-APPROVAL OF MEETING NOTICE REQUIREMENTS FOR 2012 Chairman S. Williams introduced Item 2 which was tabled at the last meeting. The approval of meeting notice requirements for 2012. Commissioner P. Jaramillo made a motion to remove Item 2 from the table consider it tonight. Commissioner T. Ulibarri seconded the motion. Everyone voted yes, motion carried. Christina Ainsworth provided the Commissioners with a paper copy of the Meeting Notice Requirements taken from the New Mexico Open Meetings Act. These requirements are basically the method in which the public is notified of the public hearings and agenda items to be discussed and how they are advertised. Chairman S. Williams said, this is what we are doing but for the record she asked Christina to tell them what the policies are. Christina says as it is stated in the memo the Open Meetings Act requires that public bodies annually look at their policies for notification and basically it is left up to the different public bodies to determine what’s appropriate notification for their own meetings. The only thing they stipulate is that meetings be posted 24-hours in advance. Beyond that it is basically your perogative to determine what you feel is appropriate. They do require that you review those requirements annually. Perhaps it may have been done when the commission was first created and never looked at it again. Christina said, I have written in the statutory references. The first one says it must be reviewed annually by each body and the second one stipulates that at least 24-hour notice should be given for meetings. She also listed the things that have been done are currently doing and that is what we follow. She said, all meetings are published in the newspaper, they are also electronically listed on the website as well as on the planning and zoning calendar. There are also notifications to the property owners by certified mail. For special meetings are also published on the website. Commissioner P. Jaramillo asked how will emergency meeting notification be made. Christina said, we’ve never had a situation like that but if we did, we would post it on our Website. She was asked to put that in, that in case of an emergency there would be a electronic posting. All meeting notice requirements will be reviewed annually at the same meeting as the election of officers, which is December meeting to become effective January l. Chairman S. Williams called for motion to approve the Meeting Notice Requirements for 2012 that have been reviewed and discussed by staff with the two additons: The Emergency Electronic Posting and setting a date for review. Commissioner P. Jararnillo seconded the motion. Everyone voted in favor, motion carried. ITEM 3—APPROVAL OF MINUTES — February 1, 2012 Chairman S. Williams called for a motion for approval of the minutes for February 1, 2012. Commissioner T. Ulibarri asked Christina is she would give them a call when a Certificate would be presented to Commissioner R. Griego in recognition for his efforts. Christina said, this will be done in the near future and they would be notified. Commissioner T. Ulibarri made a motion to approve the minutes for February 1, 2012, Commissioner P. Jaramillo seconded the motion. Everyone voted yes, motion passed. ITEM 4- DISCUSSION Chairman S. Williams called on Christina to give a summary on Community Development issues. Christina said, there have been a lot of inquiries but nothing is definite yet, but it is a good sign. She also told the Commissioners that she did give a workshop for the council last week on the Comprehensive Plan Update and it was well received by the Council. She said, she had her first meeting with the committee to basically go over the duties and try to iron up a schedule for the year. She said, they were very excited about working. Chairman S. Williams wanted to know who was on the committee. Christina said, it’s Marcie McKenzie, Jim Rickey, Troy Ainsworth, the president of the Las Brisas Neighborhood Association, David Crawford and Bill Maher from Los Cerritos and she is trying to get another person who was suggested to her and is a long time member of the community who might be interested. Code Enforcement Issues Christina said, the only thing she had was that Code Enforcement continues to have — problems with truck parking and most recently a ongoing problem with a resident truck driver and he is here periodically when not driving and we have had some conflict with him. He continues to park, but she is preparing something for Council via Peter and will be sharing it with P & Z Commissioners. Christina said, Community , Development Department has been trying to get someone to build a truck stop here in LL that would solve this problem. Unformtunately, we have to protect the community from the negative impact of having the truck drivers and that perceived as unfriendly. They do damage to the infrastructure of the community. ITEM 5-ADJOURNMENT Chairman S. Williams called for a motion to adjourn. Commissioner P. Jaramillo made a motion to adjourn. Commissioner T. Ulibarri seconded the motion. Everyone voted yes, motion carried. Sfphie Willia LL s, Commissioner Terry Uli rn, Commissioner (Absent) Phillip Jaramillof Co issioner Walter Baca, Commissioner Vacant