Board of Commissioners Budget Workshop Meeting

MINUTES BOARD OF COMMISSIONERS BUDGET WORKSHOP MEETING SEPTEMBER 2, 2020 6:00 P.M. A budget workshop meeting of the City of Madeira Beach Board of Commissioners was held at 6:00 p.m. on September 2, 2020 in the Patricia Shontz Commission Chambers at City Hall, located at 300 M unicipal Drive, Madeira Beach, Florida. MEMBERS PRESENT: John B. Hendricks, Mayor Doug Andrews, Vice Mayor/Commissioner District 3 Helen "Happy" Price, Commissioner District 1 Nancy Hodges, Commissioner District 2 John Douthirt, Commissioner District 4 (via zoom) MEMBERS ABSENT: CITY STAFF PRESENT: Robert Daniels, City Manager C lara VanBlargan, City Clerk Patty Kordis, Deputy Clerk Thomas Trask, City Attorney 1. CALL TO ORDER Mayor Hendricks called the meeting to order at 6:00 p.m. 2. ROLL CALL City Clerk Clara VanBlargan called the roll. 3. PUBLIC COMMENT Mayor Hendricks opened to public comment. There were no public comments from the audience or e lectronically. ITEMS FOR DISCUSSION A. FY 2021 Budget - Andrew Laflin, Fi11a11cia/ Consultant Financial Consultant Andrew Laflin explained the timeline for adopting the tentative budget and proposed millage rate and the required advertising. He reviewed the proposed changes from the previous budget meeting and answered comments and questions by the Board. Discussion highlights of the budget included: • Military Court of Honor funds carried over from FY 2020 • Funds allocated for a high and dry faci lity at the Marina September 2, 2020, 2020, BOC Budget Workshop Meeting Page 1 of 2  • Completion of the Crystal Island roadway project • Consolidation of funds for Gulf Beaches Publi c Library, Christmas decorations, and fireworks • City Manager negotiating lower fees with the Network People • Removal of the IT Technician and the Technical Coordinator position • Removal of the Public Information Officer position in City Manager' s Office • Review of Marina' s projected gross profit • Part-time contracted IT personnel position at $40,000 a year • Information technology computer support increases • Human Resources Director contracted professional services • Change in payroll companies from Paychecks to Paycom • Timekeeper biometric scanning device system • Additional money for the beautification of parks and medians Mr. Laflin said he would make the changes for the final tentative budget before the first public hearing for adoption. B. Reorganization of City Departments - Robert Dflniels, City Manager The City Manager said Article IV, Section 2- 15 I (a), the City Charter requires the City to pass an ordinance when there is a revision to the list of administrative departments. Modifications were planned as part of the FY 202 I budget that would require some department names and division functions to change. Those departments are under the direction of the City Manager. Commissioner Price said the Human Resource Department was missing and needed to be added to the list. Mayor Hendricks informed the Board that Penny for Pinellas was approved. It will be brought forward to the September meeting for approval. The City Manager said the City of Madeira Beach was the lowest tabulation in Pinellas County for the Census. Everyone is encouraged to complete their Census to help the City in the future. He reminded the Board next Friday is the 9/ 11 Memorial Service at the 9/ 11 Memorial Park, coordinated by the Fire Depai1ment. ADJOURNMENT Mayor Hendricks adjourned the meeting at 7:37 p.m. September 2, 2020, 2020, BOC Budget Workshop Meeting Page 2 of 2