Board of Commissioners Regular Meeting

THE CITY OF MADEIRA BEACH, FLORIDA PUBLIC NOTICE BOARD OF COMMISSIONERS MEETING The Board of Commissioners of the City of Madeira Beach, Florida will meet at City Hall, located at 300 Municipal Drive, Madeira Beach, Florida to discuss the agenda items of City Business listed at the time indicated below. 6:00 P.M. Tuesday, October 14, 2014 AUDITORIUM A. CALL TO ORDER - The meeting was called to order at 6:00 p.m. B. INVOCATION AND PLEDGE OF ALLEGIANCE: Commissioner Terry Lister C. ROLLCALL MEMBERS PRESENT: Travis Palladeno, Mayor Nancy Hodges, Vice-Mayor Terry Lister, Commissioner District 1 Elaine Poe, Commissioner District 3 Pat Shontz, Commissioner District 4 STAFF PRESENT: Shane Crawford, City Manager (CM) Thomas Trask, City Attorney (CA) Aimee Servedio, City Clerk (CC) Vince Tenaglia, Finance Director (FD) Dave Marsicano, Central Services Director (CSD) Lynn Rosetti, Community Development Director (CDD) D. APPROVAL OF THE MINUTES 1. BOC Special Meeting August 27, 2014 2. BOC Workshop Meeting August 27, 2014 2. BOC Budget Meeting September 4, 2014 3. BOC Regular Meeting September 9, 2014 4. BOC Special Meeting September 18, 2014 s. BOC Budget Meeting SeptemberlS,2014 A motion to approve the Minutes was made by Commissioner Lister and seconded by Vice-Mayor Hodges. No corrections or comments. 10/14/2014 BOC Regular Meeting ROLL CALL: Commissioner Lister ..................... YES Vice-Mayor Hodges...................... YES Commissioner Poe ........................ YES Mayor Palladeno ........................... YES Commissioner Shontz ................... YES E. APPROVALOFTHEAGENDA Mayor Palladeno: Asked to pull item #1, 5, and 8 moved to New Business and discuss those items separately from the Consent Agenda. CM: Also noted that the recipient of the key to the City presentation was not yet in the audience and to keep that in mind since he may be delayed due to the bad weather. A motion to approve the Agenda as amended was made by Commissioner Lister and seconded by Commissioner Shontz. ROLL CALL: Commissioner Lister ..................... YES Vice-Mayor Hodges ...................... YES Commissioner Poe ........................ YES Mayor Palladeno ...........................YES Commissioner Shontz ...................YES PRESENTATIONS/PROCLAMATIONS 1. PRESENTATION: BY SCOTT ALLEN OF THE EXCHANGE CLUB FOR A CHECK TO THE CITY 2. PRESENTATION: KEY TO THE CITY-EXCHANGE CLUB BY MAYOR PALLADENO F. PUBLIC COMMENT (limited to 3 minutes) G. CONSENT AGENDA 1. APPROVAL OF GULF BEACHES PUBLIC LIBRARY SERVICE CONTRACT FOR THE CITY OF MADEIRA BEACH 2. APPROVAL OF CONTRACT FOR CONDUCTING MUNICIPAL ELECTION 3. APPROVAL OF BUDGETED VEHICLE REPLACEMENT PURCHASES 4. AUTHORIZATION OF BUDGETED EXPENSES REALTED TO GULF BLVD IMPROVEMENTS DEBT FINANCING 10/14/2014 BOC Regular Meeting  5. APPROVAL OF BUDGETED CHANGE-ORDERS TO GROUNDS MAINTENANCE CONTRACT A motion to approve the Consent Agenda was made by Commissioner Shontz and seconded by Commissioner Poe. ROLL CALL: Commissioner Lister ..................... YES Vice-Mayor Hodges ...................... YES Commissioner Poe ........................ YES Mayor Palladeno ...........................YES Commissioner Shontz ...................YES H. UNFINISHED BUSINESS 1. ORDINANCE 2014-10 A SECOND READING OF AN ORDINANCE OF THE CITY OF MADEIRA BEACH, FLORIDA, AMENDING CHAPTER 26 (ELECTIONS), SECTION 26-3 (ELECTION BOARD) TO AUTHORIZE THE PINELLAS COUNTY SUPERVISOR OF ELECTIONS TO CONDUCT THE MUNICIPAL ELECTIONS; BY PROVIDING FOR REPEAL OF ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT HEREWITH TO THE EXTENT OF SUCH CONFLICT; BY PROVIDING FOR SEVERABILITY; AND BY PROVIDING FOR AN EFFECTIVE DATE. A motion to approve Ordinance 2014-10 was made by Commissioner Shontz and seconded by Commissioner Poe. ROLL CALL: Commissioner Lister..................... YES Vice-Mayor Hodges...................... YES Commissioner Poe ........................ YES Mayor Palladeno ........................... YES Commissioner Shontz ...................YES 2. ORDINANCE 2014-11 A SECOND READING OF AN ORDINANCE OF THE CITY OF MADEIRA BEACH, FLORIDA, REAFFIRMING THE EXISTING BOUNDARIES OF SAID ELECTION DISTRICTS WITHIN THE CITY OF MADEIRA BEACH, FLORIDA, CONTAIN A BALANCE OF ELECTORS THAT DOES NOT EXCEED A FIFTEEN (15) PERCENT DIFFERENCE IN ANY DISTRICT, BY PROVIDING FOR READING BY TITLE ONLY; BY PROVIDING FOR REPEAL OF ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT HEREWITH TO THE EXTENT OF SUCH CONFLICT; AND BY PROVIDING FOR AN EFFECTIVE DATE. A motion to approve Ordinance 2014-11 was made by Commissioner Lister and seconded by V-M Hodges. ROLL CALL: Commissioner Lister ..................... YES Vice-Mayor Hodges ...................... YES Commissioner Poe ........................YES Mayor Palladeno ........................... YES Commissioner Shontz ...................YES 10/14/2014 BOC Regular Meeting  I. NEW BUSINESS 1. APPROVAL OF CITY CLERK EMPLOYEE EVALUATION AND JOB DESCRIPTION This item was moved from the Consent Agenda to the first item under New Business to be more thoroughly discussed. A motion to approve the evaluation of the City Clerk was made by Commissioner Poe and seconded by Commissioner Shontz. ROLL CALL: Commissioner Lister..................... YES Vice-Mayor Hodges ...................... YES Commissioner Poe ........................ YES Mayor Palladeno ........................... YES Commissioner Shontz ................... YES The gavel was passed from the Mayor to the Vice-Mayor in order to make another motion on the item. A motion to give the City Clerk a 3% raise was made by Mayor Palladeno and seconded by Commissioner Poe. ROLL CALL: Commissioner Lister. .................... YES Vice-Mayor Hodges ...................... YES Commissioner Poe ........................ YES Mayor Palladeno ...........................YES Commissioner Shontz ... ................ YES Mayor Palladeno: Commended the City Clerk on all of her hard work and dedication to the City. Commissioner Shontz: She has done a fantastic job of what it means to be a city clerk. It is not an easy job. She commends her on catching up on all the minutes - that task alone was amazing. Commissioner Lister: The City Clerk has been working for the City for three decades. She is doing a fantastic job - it seems to be working and the staff in general works very well together. She also works very well with the City Manager, which is great for the City. V-M Hodges: Also commended the City Clerk on all of her accomplishments and that the City was lucky to have her. CC: She has learned a lot, and she thanks for the Board for her evaluation and the opportunity to learn and perform. A motion to make the raise effective on the City Clerk's anniversary date was made by Commissioner Shontz and seconded by Commissioner Poe. ROLL CALL: Commissioner Lister.....................YES Vice-Mayor Hodges ...................... YES Commissioner Poe ........................ YES Mayor Palladeno ........................... YES Commissioner Shontz ................... YES - - -4..., - - - - - - - - - - - -10-/-1-4 /_2_0_14- B.-O-C-R-eg_u_la_r_M_e_e_t i-n_g _ _ _ _ _ _ __ _  2. APPROVAL OF FIRE DEPARTMENT GRANT ACCEPTANCE This was the second item that was moved to the New Business section in order to be more thoroughly discussed. A motion to approve the Fire Department Grant Acceptance was made by V-M Hodges and seconded by Commissioner Lister. CM: This grant was set up by the Fire Department and totals $24,000 for fitness equipment which will be a great addition and very useful in the new City Hall complex. ROLL CALL: Commissioner Lister.....................YES Vice-Mayor Hodges......................YES Commissioner Poe ........................YES Mayor Palladeno ........................... YES Commissioner Shontz...................YES 3. APPROVAL OF BUDGETED CHANGE-ORDER TO GROUNDS MAINTENANCE CONTRACT This was the third item that was moved from the Consent Agenda to New Business for further discussion by the Board. A motion to approve the Stormwater fund grant was made by Commissioner Lister and seconded by Commissioner Poe. CM: At the next workshop, he will present a hard copy document that will detail the road projects that this grant will cover. The grants totals $1.3 million -Al Carrier has helped the City get this grant. It is a matching grant - we have to spend 1.3 million to get 1.3 million. The projects will take place in the Boca Ciega area. Mayor Palladeno: Thanked the staff and the Board for getting their letters of support out. CA: This grant agreement just came to the City. He has not had the opportunity to review the document. He understands that this is a big deal, but he wants to make sure there are no additional obligations before the Board passes the approval. Commissioner Lister amended his movement to approve the Stormwater Grant Acceptance contingent on the CA approval and was seconded by V-M Hodges. ROLL CALL: Commissioner Lister.....................YES Vice-Mayor Hodges...................... YES Commissioner Poe ........................YES Mayor Palladeno ...........................YES Commissioner Shontz ................... YES Commissioner Lister: We were planning on spending this money on stormwater projects anyway- this is a good deal. It's essentially like buying your oldest kid braces and the little brother gets them for free. 10/14/2014 BOC Regular Meeting Mayor Palladeno: At the end of the line, we get our money back. 4. PUBLIC HEARING FOR A 2COP LIQUOR LICENSE AT THE SCHOONER MOTEL LOCATED AT 14500 GULF BLVD, MADEIRA BEACH, FLORIDA, TO ALLOW FOR A 2COP ALCOHOLIC BEVERAGE PERMIT FOR CONSUMPTION ON THE PREMISES. This item was pulled shortly before the meeting due to the Applicant withdrawing his application. 5. RESOLUTION 2014-41 AMENDING THE FY 2015 GENERAL FUND BUDGET BY INCREASING EXPENDITURES IN THE AMOUNT OF $156,639.12 AND AUTHORIZING EXPENDITURES IN THE AMOUNT OF $156,639.12. A motion to approve Resolution 2014-41 was made by Commissioner Shontz and seconded by Commissioner Poe. ROLL CALL: Commissioner Lister..................... YES Vice-Mayor Hodges...................... YES Commissioner Poe ........................YES Mayor Palladeno ...........................YES Commissioner Shontz ................... YES 6. RESOLUTION 2014-42 AMENDING THE FY 2014 MARINA FUND BUDGET BY INCREASING REVENUES AND EXPENDITURES. A motion to approve Resolution 2014-42 was made by V-M Hodges and seconded by Commissioner Lister. ROLL CALL: Commissioner Lister..................... YES Vice-Mayor Hodges ...................... YES Commissioner Poe ........................YES Mayor Palladeno ...........................YES Commissioner Shontz ................... YES 7. RESOLUTION 2014-43 AMENDING THE FY 2014 BUDGET BY REDUCING CAPITAL OUTLAY EXPENDITURES AND AMENDING THE FY 2015 BUDGET BY INCREASING ROLL-FORWARD EXPENDITURES. ~L;IZ-,• 6I ~ ~ ~-~ ~~-. i 10/14/2014 BOC Regular Meeting A motion to approve Resolution 2014-43 was made by Commissioner Poe and seconded by V-M Hodges. ROLL CALL: Commissioner Lister. .................... YES Vice-Mayor Hodges ...................... YES Commissioner Poe ........................ YES Mayor Palladeno ...........................YES Commissioner Shontz ................... YES 8. BIDAWARD APPROVAL OF BID AWARD FOR MARINA ELECTRICAL IMPROVEMENTS, IN THE AMOUNT OF $78,293. A motion to approve the Bid Award for Marina Electrical Improvements was made by Commissioner Lister and seconded by V-M Hodges. CSD: This is all the way from the transformer to B-dock: B-dock being the dock now under construction. The two bids were within $800, he opines that we got a very good deal on this. There is still a lot of work to do, but the project is moving forward. ROLL CALL: Commissioner Lister ..................... YES Vice-Mayor Hodges ...................... YES Commissioner Poe ........................ YES Mayor Palladeno ........................... YES Commissioner Shontz ................... YES 9. RESOLUTION 2014-44 AMENDING THE FY 2014 GENERAL FUND BUDGET BY REDUCING REVENUES RELATED TO GULF BLVD. IMPROVEMENTS AND AMENDING THE FY 2015 GENERAL FUND BUDGET BY INCREASING ROLL-FORWARD REVENUES. A motion to approve Resolution 2014-44 was made by Commissioner Shontz and seconded by Commissioner Poe. CM: This is just rolling forward the county money, as discussed in a previous workshop. ROLL CALL: Commissioner Lister ..................... YES Vice-Mayor Hodges ...................... YES Commissioner Poe ........................ YES Mayor Palladeno ...........................YES Commissioner Shontz ................... YES 10/14/2014 BOC Regular Meeting  10. RESOLUTION 2014-45 AMENDING THE FY2014 BUDGET BY INCREASING PERSONNEL EXPENDITURES IN THE AMOUNT OF $220,009 FOR THE PREVIOUSLY AUTHORIZED CITYWISE EMPLOYMENT RELEASE AGREEMENT. A motion to approve Resolution 2014-45 as made by V-M Hodges and seconded by Commissioner Lister. ROLL CALL: Commissioner Lister ..................... YES Vice-Mayor Hodges ...................... YES Commissioner Poe ........................ YES Mayor Palladeno ........................... YES Commissioner Shontz ................... YES 11. ORDINANCE 2014-12 A FIRST READING OF AN ORDINANCE OF THE CITY OF MADEIRA BEACH, FLORIDA, UPDATING MADEIRA BEACH'S COMPREHENSIVE PLAN CAPITAL IMPROVEMENT ELEMENT TO ADOPT AN ADDENDUM TO THE FIVE-YEAR SCHEDULE OF CAPITAL IMPROVEMENTS FOR 2014-15 THROUGH 2018-19; PROVIDING FOR READING BY TITLE ONLY; PROVIDING FOR SEVERABILITY; PROVIDING FOR REPEAL OF ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT HEREWITH; AND PROVIDING FOR AN EFFECTIVE DATE THEREOF. A motion to approve Ordinance 2014-12 was made by Commissioner Lister and seconded by V-M Hodges. Commissioner Lister: There is no real commitment to this is there? CDD: We are mandated by Florida statutes do this manually. Now it is done by addendum and the items that relate to the level of service. We are not locked into this, it is redone every year. ROLL CALL: Commissioner Lister ..................... YES Vice-Mayor Hodges ...................... YES Commissioner Poe ........................ YES Mayor Palladeno ........................... YES Commissioner Shontz ................... YES 12. ORDINANCE 2014-13 A FIRST READING OF AN ORDINANCE OF THE CITY OF MADEIRA BEACH, FLORIDA, CALLING FOR A GENERAL MUNICIPAL ELECTION ON MARCH 10, 2015, FOR THE PURPOSE OF ELECTING A COMMISSIONER FOR DISTRICT THREE AND A COMMISSIONER FOR DISTRICT FOUR; PROVIDING AUTHORIZATION FOR THE CITY CLERK TO SIGN CONTRACT WITH THE PINELLAS COUNTY SUPERVISOR OF ELECTIONS; PROVIDING FOR PUBLICATION; AUTHORIZING ELECTION EXPENDITURES; IDENTIFYING THE PINELLAS COUNTY CANVASSING BOARD AS THE CANVASSING BOARD FOR THE MARCH 10, 2015 ELECTION; AUTHORIZING FOR A RUN-OFF ELECTION, IF al 10/14/2014 BOC Regular Meeting  NECESSARY; PROVIDING FOR REPEAL OF ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT HEREWITH TO THE EXTENT OF SUCH CONFLICT; AND PROVIDING FOR AN EFFECTIVE DATE. A motion to approve Ordinance 2014-13 was made by Commissioner Shontz and seconded by Commissioner Poe. ROLL CALL: Commissioner Lister ..................... YES Vice-Mayor Hodges ...................... YES Commissioner Poe ........................ YES Mayor Palladeno ...........................YES Commissioner Shontz ...................YES 13. ORDINANCE 2014-14 A FIRST READING OF AN ORDINANCE OF THE CITY OF MADEIRA BEACH, FLORIDA, AMENDING THE CITY OF MADEIRA BEACH CODE OF ORDINANCES, CHAPTER 14 (BUILDINGS AND BUILDING REGULATIONS),ARTICLE 1 {IN GENERAL), SECTION 14-1 (DISPLAY OF NUMBERS MANDATORY) TO INCREASE THE SIZE OF THE NUMBERS; ARTICLE 11 (TECHINICAL CODES AND STANDARDS); SECTION 14-31 (FIRE CODES ADOPTED) TO REFERENCE THE STATE OF FORIDA; SECTION 14-32 (UNIFORM CODE FOR THE ABATEMENT OF DANGEROUS BUILDINGS) TO ADOPT THE MOST CURRENT EDITIONS OF THE INTERNATIONAL PROPERTY MAINTENANCE CODE AND THE NATIONAL ELECTRICAL CODE; ARTICLE V (MARINE STRUCTURES) DIVISION 1 {GENERALLY), SECTION 14-161 (CONSTRUCTION, REPAIR, ALTERATIONS, OR RAZING TO CONFORM TO PROVISIONS OF ARTICLE) TO REFERENCE SEAWALL CAPS; AND SECTION 14-164 (STUCTURES UPON DOCKS, SEAWALL, JETTIES AND GROYNS) TO REFERENCE SEAWALL CAPS; AND PROVIDING FOR AN EFFECTIVE DATE. A motion to approve Ordinance 2014-14 was made by Commissioner Poe and seconded by Commissioner Lister. CA: Informed the Board there was a typo in the spelling of "GROIN", it should be "GROYN". This is minor and will be fixed before the second reading. ROLL CALL: Commissioner Lister .....................YES Vice-Mayor Hodges ......................YES Commissioner Poe ........................YES Mayor Palladeno ........................... YES Commissioner Shontz...................YES J. REPORTS/CORRESPONDENCE • CITY COMMISSION Mayor Palladeno: He will not be here for the November meeting, asks that they hold off the Presentation of Key to the City to Scott Allen and the Exchange Club Presentation of the check until December when he can attend. ___9_1__________ 10_/i_4_/_20_1_4_B_OCR-e-gu-l-ar-M-ee-t-in_g_ _ _ _ _ _ _ __  CM : There is another Key to the City Presentation scheduled for the November meeting so that works out well. Mayor Palladeno : Received word from TDC, we have already hit 2013 numbers for bed tax. The discussion is continuing on - people want to see more curb appeal. More money is going to beautification and more money is coming on its way. Commissioner Poe: Wanted to add that Deputy Appreciation Day is on November 1st and a gathering will be held at the Marina that day. The information is posted on the calendar on the City website. • CITY ATTORNEY CA: He sent an email to the Board about a continuing education for Commissioners. As of January the first, the state has ruled that Commissioners need to log 4 hours of ethics training. They have the whole year 2015 to satisfy this requirement. There has also been a lot of talk about medical marijuana - the Board should decide how they will address vendors if the medical marijuana bill will be passed. It will mean a lot of money to a lot of people. Mayor Palladeno: Are we already covered under the Chronic Nuisance Ordinance? CA: Doesn't really know all the details - all he knows if this does pass, it will need to be addressed . He assumes that these dispensaries will only be given with a prescription from their doctor. This would be a zoning issue; many cities are already addressing it. Mayor Palladeno: There is some language written by other municipalities already out there, correct? Can we add this to the October Workshop to discuss? CA: There are five or six cities that have drafted ordinances. CM: There is a lengthy agenda, do we want to add it now, or wait until after the election? Mayor Palladeno: Even if it is approved, there would still be time for the state to finalize everything. He also thinks they should hold off on workshopping the item until November. CA: If it was passed, it would not go into effect until January 1, 2015. We just want to be ready and not address this retroactively. • CITY MANAGER CM: The November meeting was scheduled for November 11th, which is Veteran's Day, and has been moved to the day after, Wednesday, November 12th • He wanted to inform the Board to adjust their calendars. • CITY CLERK - None _________ wo,• i;ar~~,--.....,--,._.,.,_..__..,__.....,_ _ _ _ _ _....,._,...,..1...,..,-----.-:-i~~•~•<'m- 10 I 10/14/2014 BOC Regular Meeting K. ADJOURNMENT- The meeting was adjourned at 6:40 p.m. Date approved: \ \ - \ 2- \4 :Z~ Travis Palladeno, Mayor Submitted by Aimee Servedio, City Clerk 10/14/2014 BOC Regular Meeting