Board of Commissioners Regular Meeting

THE CITY OF MADEIRA BEACH, FLORIDA PUBLIC NOTICE f BOARD OF COMMISSIONERS MEETING t \ \ The Board of Commissioners of the City of Madeira Beach, Florida will meet at City Hall, located at 300 Municipal Drive, Madeira Beach, Florida to discuss the agenda items of City Business listed at the time indicated below. REVISED AGENDA REVISED ON DECEMBER gTH, 2014 6:00 P.M. Tuesday, December 9, 2014 AUDITORIUM A. CALL TO ORDER B. INVOCATION AND PLEDGE OF ALLEGIANCE: Commissioner Terry Lister C. ROLLCALL MEMBERS PRESENT: Travis Palladeno, Mayor Nancy Hodges, Vice-Mayor Terry Lister, Commissioner District 1 Elaine Poe, Commissioner District 3 Pat Shontz, Commissioner District 4 STAFF PRESENT: Vince Tenaglia, Assistant City Manager/Finance Director (ACM/FD) Thomas Trask, City Attorney (CA) Aimee Servedio, City Clerk (CC) Dave Marsicano, Public Works/Marina Director (PWMD) Derryl O'Neal, Fire Chief (FC) STAFF ABSENT: Shane Crawford, City Manager (CM) D. APPROVAL OF THE MINUTES 1. BOC Workshop Meeting October 28, 2014 2. BOC Agenda Setting Meeting November 12, 2014 3. BOC Regular Meeting November 12, 2014 4. BOC Special Meeting November 25, 2014 5. BOC Workshop Meeting November 25, 2014 A motion to approve the minutes was made by Commissioner Shontz and seconded by Commissioner Hodges. ROLL CALL: Commissioner Lister .....................YES Vice-Mayor Hodges ...................... VES Commissioner Poe ........................YES Mayor Palladeno ...........................VES Commissioner Shontz ...................YES E. APPROVALOFTHEAGENDA A motion to approve the agenda was made by Commissioner Shontz and seconded by Commissioner Poe. BOC Regular Meeting 12/09/2014 ROLL CALL: Commissioner Lister ..................... YES Vice-Mayor Hodges ...................... YES Commissioner Poe ........................YES Mayor Palladeno ...........................YES Commissioner Shontz...................YES PRESENTATIONS/PROCLAMATIONS 1. PRESENTATION PRESENTATION BY MAYOR PALLADENO AND THE FIRE CHIEF PROMOTION OF FIREFIGHTERS LIEUTENANT ANDREW CHILDERS DRIVER/ENGINEER- BRIAN AUTREY RYAN ROBERTS GEORGE HILL Mayor Palladeno: The Mayor called Fire Chief Derryl O'Neal. £&: Asked Mayor Palladeno to come down to help pin the newly promoted firefighters. These men did an outstanding job with their training. All firefighters are advanced life support trained. Mayor Palladeno: Commended the Fire Department on their hard work and promotions noting that Madeira Beach scored the highest on the driver and lieutenant exams. 2. PRESENTATION KEV TO THE CITY TO MR. DOUG SPEELER AND SPEELER ENTERPRISES PRESENTED BY MAYOR TRAVIS PALLADENO AND VICE MAYOR NANCY HODGES V-M Hodges: This company has served Pinellas County for over 30 years. Their work includes improvements to the sea walls, beach walkovers, and the new floating aluminum docks at the Municipal Marina. They also provided the barge for the fireworks display on the Fourth of July. She then presented the Key to the City to Doug Speeler and Speeler Enterprises. F. PUBLIC COMMENT (limited to 3 minutes) Doug Speeler, Sr.: Commended and thanked the Board of Commissioners for being so approachable and fostering a good working relationship with the citizens and businesses in and around Madeira Beach. G. CONSENT AGENDA 1. AUTHORIZATION OF EXPENDITURES FOR ELECTRICAL SERVICES ENGINEERING BY DEUEL & ASSOCIATES, IN THE AMOUNT OF $28,300 2. APPROVAL OF MUTUAL BENEFIT AND USE AGREEMENT WITH ASHBRITT, INC. FOR STORM DEBRIS REMOVAL 3. AUTHORIZATION OF CHANGE ORDER FOR STORMWATER DRAINAGE AND ROADWAY IMPROVEMENTS ON CRYSTAL AND FLAMINGO DRIVE IN THE AMOUNT OF $43,326.69 4. AUTHORIZATION OF CHANGE ORDER FOR STORMWATER DRAINAGE AND ROADWAY IMPROVEMENTS ON LILLIAN ROAD, IN THE AMOUNT OF $84,538.52 5. APPROVAL OF PROPOSED FLORIDA DEPARTMENT OF EMERGENCY MANAGEMENT (DEM) FEDERALLY FUNDED SUBGRANT AGREEMENT- FMA 2013-044-WITH THE CITY OF MADEIRA BEACH 6. AUTHORIZATION TO DISPOSE GENERAL FUND FIXED ASSETS AS RELATED TO RECREATION FACILITY CONSTRUCTION 21 BOC Regular Meeting 12/09/2014 A motion to approve the Consent Agenda was made by Commissioner Lister and seconded by Vice-Mayor Hodges. Staff had no comment and recommended approval. ROLL CALL: Commissioner Lister .....................YES Vice-Mayor Hodges ...................... YES Commissioner Poe ........................YES Mayor Palladeno ........................... YES Commissioner Shontz ................... YES H. UNFINISHED BUSINESS 1. ORDINANCE 2014-15 A SECOND READING OF AN ORDINANCE OF THE CITY OF MADEIRA BEACH, FLORIDA, AMENDING THE CITY OF MADEIRA BEACH CODE OF ORDINANCES, CHAPTER 2, ADMINISTRATION, ARTICLE Ill, DIVISION 2, PLANNING COMMISSION, SECTION 2-77(g), ORGANIZATION, PERTAINING TO MEETING DATES; SECTION 2-78(c), CONDUCT OF HEARING, PERTAINING TO NOTIFICATION REQUIREMENTS; ARTICLE VIII, SPECIAL MAGISTRATE, SECTION 2-503(c), CONDUCT OF HEARING, PERTAINING TO NOTIFICATION REQUIREMENTS; CHAPTER 82, GENERAL PROVISIONS, SECTION 82-2, DEFINITIONS, PROVIDING FOR THE TERMS "ABUTTING", "ADJOINING", "CONTIGUOUS", PROVIDING FOR READING BY TITLE ONLY; PROVIDING FOR SEVERABILITY; PROVIDING FOR REPEAL OF ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT HEREWITH; AND PROVIDING FOR AN EFFECTIVE DATE THEREOF. CA read Ordinance 2014-15 by title only. A motion to approve the second reading of Ordinance 2014-15 was made by Commissioner Shontz and seconded by Commissioner Poe. Staff recommends approval. ROLL CALL: Commissioner Lister ..................... YES Vice-Mayor Hodges ...................... YES Commissioner Poe........................YES Mayor Palladeno ........................... YES Commissioner Shontz ...................YES I. NEW BUSINESS 1. PUBLIC HEARING THIS APPLICATION IS FOR A CMB/2COP ALCOHOLIC BEVERAGE PERMIT, PURSUANT TO CITY CODE SECTION 110-532, CONSIDERATION OF ALCOHOLIC BEVERAGE APPLICATION, THE MAD BEACH CRAFT BREWING COMPANY, 12945 VILLAGE BOULEVARD, MADEIRA BEACH, FLORIDA, IS SEEKING TO EXPAND TO INCLUDE A 150 SEAT TAP ROOM FOR THE ON PREMISE CONSUMPTION OF BEER AND WINE ON THE 2No FLOOR OF THE BUILDING. THE CRAFT BREWING IS LOCATED ON THE FIRST FLOOR OF THE BUILDING. THE SUBJECT PROPERTY IS LOCATED IN THE C-1, TOURIST COMMERCIAL ZONING DISTRICT. A motion to approve the Alcohol Beverage Permit was made by Commissioner Poe and seconded by Commissioner Lister. CA: You are supposed to consider four or five different provisions of the Code: (1) extent to which the location and request adversely affects the character of the neighborhood, (2) extent to which request wm affect traffic congestion, (3) whether or not the proposed used is compatible with the location, and (4) extent to which request will adversely affect public safety. These are the only reasons for which an alcoholic permit can be denied. The COD has provided a report for the Board to consider these provisions. BOC Regular Meeting 12/09/2014 Matthew Powers: Works at Mad Beach Craft Brewing Company. For six years, they have been crafting small house wines. Craft beer is a huge, growing industry - it is more of a social drinking occasion as opposed to drinking as much as you can to party and get drunk. The Company is in the heart of John's Pass, this will be a place for locals to come out. He wants this to be a place where people can come out and socialize with each other. He is open to any questions the BOC has for him. Mayor Palladeno: As part of the TDC, he knows that craft brewing is a growing trend that promotes tourism. Commissioner Shontz: Do you want to open a restaurant along with the tap room? Matt Powers: They would like to expand to serve food. They currently on provide some snacks but would like to see this grow. Commissioner Hodges: Do you have live entertainment there? Matt Powers: We have live bands perform, comedians, it's designed to be more of a venue than just another bar. He commented that John's Pass is starting to step up the game and is going through something of a renaissance to become a classier, more tourist-friendly area. Guy Critelli: Only has one concern about the establishment because he lives right behind it. He is afraid that it will create more noise and attract people going back and forth intoxicated. Deputy Luckett: Because of the tourism in that area specifically, more deputies are dedicated to patrol during special events and busy weekends. Still, there are very limited problems there. Wendy Fabrizio: She has two young kids and her family does not like to go to John's Pass anymore. You can sit in her back yard and hear loud music all around. She has made noise complaints in the past. ROLL CALL: Commissioner Lister .....................YES Vice-Mayor Hodges ...................... YES Commissioner Poe........................ YES Mayor Palladeno........................... YES Commissioner Shontz ...................YES 2. RESOLUTION 2014-52 A RESOLUTION OF THE CITY OF MADEIRA BEACH, FLORIDA, AMENDING THE CITY OF MADEIRA BEACH PERSONNEL POLICIES AND PROCEDURES ARTICLE VI, SECTION 601 (HOLIDAYS) TO ADD TWO (2) EMPLOYEE HOLIDAYS (CHRISTMAS EVE AND NEW YEAR'S EVE); DELETING CHRISTMAS DAY HOLIDAYS CLARIFICATIONS NOTE; AND PROVIDING FOR AN EFFECTIVE DATE CA read Resolution 2014-52 by title only. A motion to approve Resolution 2014-52 was made by Commissioner Lister and seconded by Vice-Mayor Hodges. Staff recommends approval. No further discussion among staff. ROUCALL: Commissioner Lister ..................... YES Vice-Mayor Hodges......................YES Commissioner Poe ........................YES Mayor Palladeno ...........................YES Commissioner Shontz ................... YES BOC Regular Meeting 12/09/2014  3. RESOLUTION 2014-53 A RESOLUTION OF THE CITY OF MADEIRA BEACH, FLORIDA AMENDING THE CITY OF MADEIRA BEACH FEES AND COLLECTION PROCEDURE MANUAL CHANGING THE TITLE OF ARTICLE II (CITY MANAGER'S OFFICE) TO ARTICLE II (COMMUNITY SERVICES), TITLE OF ARTICLE Ill (COMMUNITY SERVICES) TO ARTICLE Ill (FINANCE DEPARTMENT), TITLE OF ARTICLE IV (COMMUNITY SERVICES) TO ARTICLE IV (FIRE DEPARTMENT), ADDING ARTICLE VII (PUBLIC WORKS); REMOVING REFERENCE TO ARTICLE II (CITY MANAGER'S OFFICE); CREATING ARTICLE V (PARKS & RECREATION), SECTION B (RECREATION CENTER RENTALS), SECTION C (ATHLETIC FIELD RENTALS), AND SECTION D (SPECIAL EVENTS); AMENDING ARTICLE V (PARKS & RECREATION) SECTION A (RECREATION); BY PROVIDING FOR READING BY TITLE ONLY; PROVIDING FOR DISTRIBUTION; AND PROVIDING FOR AN EFFECTIVE DATE CA read Resolution 2014-53 by title only. A motion to approve Resolution 2014-53 was made by Commissioner Shontz and seconded by Commissioner Poe. ACM/FD: This is a housekeeping issue to follow up and approve the new fees for the recreation rentals and events. Staff recommends approval. ROLL CALL: Commissioner Lister .....................YES Vice-Mayor Hodges ...................... YES Commissioner Poe........................YES Mayor Palladeno ...........................YES Commissioner Shontz ...................YES 4. RESOLUTION 2014-54 AMENDING THE BUDGET BY INCREASING GENERAL FUND EXPENDITURES FOR ACCRUED ANNUAL LEAVE, IN AN AMOUNT NOTTO EXCEED $3,700 CA read Resolution 2014-54 by title only. A motion to approve Resolution 2014-54 was made by Commissioner Poe and seconded by Vice-Mayor Hodges. ACM/FD: This was a request from the CM to deviate a bit from standard policy to forfeit the cap for unused hours. There were a few employees that have dedicated time and efforts but won't be able to take off that time before the December 31st cut off. Staff recommends approval. ROLL CALL: Commissioner Lister..................... YES Vice-Mayor Hodges ...................... YES Commissioner Poe ........................YES Mayor Palladeno ........................... YES Commissioner Shontz...................YES 5. RESOLUTION 2014-55 AMENDING THE BUDGET BY INCREASING GENERAL FUND EXPENDITURES FOR BUILDING SOFTWARE REPLACEMENT, IN THE AMOUNT OF $71,103 CA read Resolution 2015-55 by title only. A motion to approve Resolution 2014-55 was made by V-M Hodges and seconded by Commissioner Shontz. sf BOC Regular Meeting 12/09/2014 ACM/FD: Had a few points of clarification for the Board: the amount is different on Items 5 and 6 because the money was already appropriated. The funding source is from the building permit revenues to it is self-sustaining. This will almost exhaust the prior year reserve, but with this year, we could have a surplus. ROLL CALL: Commissioner Lister ..................... VES Vice-Mayor Hodges ...................... VES Commissioner Poe........................VES Mayor Palladeno ...........................VES Commissioner Shontz ...................VES 6. AUTHORIZATION OF EXPENDITURES FOR THE PURCHASE OF BUILDING SOFTWARE REPLACEMENT FROM TYLER TECHNOLOGIES, INC., IN THE AMOUNT OF $86,103 A motion to approve the authorization of expenditures was made by Commissioner Lister and seconded by Commissioner Shontz. ACMLFP: Staff recommends approval and waiving the bid process to use the same technology that is being used in the Recreation and Finance Department. ROLL CALL: Commissioner Lister ..................... VES Vice-Mayor Hodges ...................... VES Commissioner Poe ........................VES Mayor Palladeno ...........................VES Commissioner Shontz ...................VES 7. RESOLUTION 2014-56 AMENDING THE BUDGET BY INCREASING GENERAL FUND EXPENDITURES FOR PERSONNEL RECLASSIFICATION, IN AN AMOUNT NOT TO EXCEED $11,000 CA read Resolution 2014-56 by title only. A motion to approve Resolution 2014-56 was made by Commissioner Poe and seconded by Commissioner Shontz. ACM/FD: Staff recommends approval. This is another follow up from the last workshop and the reclassification in the Community Development Department. The Building Official will move from salary tier 5 to 6. ROLL CALL: Commissioner Lister ..................... VES Vice-Mayor Hodges ...................... VES Commissioner Poe........................VES Mayor Palladeno ...........................VES Commissioner Shontz ...................VES 8. CITY MANAGER'S EVALUATION A motion to approve a $12,000 raise for the City Manager's Evaluation was made by Commissioner Shontz and seconded by Vice-Mayor Hodges. Mayor Palladeno: Commended the City Manger on all of his hard work and what he has been able to do with grants, staff, and everything else in the City. The Board all agreed that the City Manager has done great work for the City and very much deserves a raise. st BOC Regular Meeting 12/09/2014 ROLL CALL: Commissioner Lister ..................... YES Vice-Mayor Hodges ...................... YES Commissioner Poe........................YES Mayor Palladeno ........................... YES Commissioner Shontz ...................YES J. REPORTS/CORRESPONDENCE • CITY COMMISSION Mayor Palladeno: Wished everyone happy holidays and reminded everyone that the Boat Parade would take place this weekend and December 24th will be the Bitcoin Beach Bash. • CITY ATTORNEY • CITY MANAGER • CITYCLERK K. ADJOURNMENT- The meeting was adjourned at 7:02 p.m. Date approved: 01.. I IO j '10 IS Travis Palladeno, Mayor Submitted by Aimee Servedio, City Clerk BOC Regular Meeting 12/09/2014