Board of Commissioners Regular Meeting

THE CITY OF MADEIRA BEACH, FLORIDA PUBLIC NOTICE BOARD OF COMMISSIONERS REGULAR MEETING The Board of Commissioners of the City of Madeira Beach, Florida will meet at City Hall, located at 300 Municipal Drive, Madeira Beach, Florida to discuss the agenda items of City Business listed at the time indicated below. 6:00PM MARCH 10TH, 2015 AUDITORIUM A. CALL TO ORDER -The meeting was called to order at 6:00 p.m. B. INVOCATION AND PLEDGE OF ALLEGIANCE: Commissioner Terry Lister C. ROLLCALL MEMBERS PRESENT: Travis Palladeno, Mayor Nancy Hodges, Vice-Mayor Terry Lister, Commissioner District 1 Elaine Poe, Commissioner District 3 MEMBERS ABSENT: Patricia Shontz, Commissioner District 4 STAFF PRESENT: Shane B. Crawford, City Manager (CM) Thomas Trask, City Attorney (CA) Aimee Servedio, City Clerk (CC) Vincent Tenaglia, Assistant City Manager/Finance Director (ACM/FD) Dave Marsicano, Public Works/Marina Director (PW/MD) D. APPROVAL OF THE MINUTES 1. BOC Agenda Setting Meeting January 15th, 2015 2. BOC Regular Meeting January 15th, 2015 3. BOC Workshop Meeting February 24th, 2015 4. BOC Special Meeting February 24th, 2015 A motion to approve the minutes as presented was made by Commissioner Lister and seconded by Vice- Mayor Hodges. ROLL CALL: Commissioner Lister ........................................YES Vice-Mayor Hodges..............................YES Commissioner Poe ...........................................YES Mayor Palladeno ..................................YES Commissioner Shontz .............................. ABSENT E. APPROVALOFTHEAGENDA A motion to approve the agenda as presented was made by Vice-Mayor Hodges and seconded by Commissioner Lister. BOC Regular Meeting - 03/10/2014 1 16 ROLL CALL: Commissioner Lister ........................................YES Vice-Mayor Hodges ..............................YES Commissioner Poe ...........................................YES Mayor Palladeno ..................................YES Commissioner Shontz .............................. ABSENT PRESENTATIONS/PROCLAMATIONS 1. Presentation of GFOA Certificate of Achievement in Accounting and Financial Reporting to Vincent Tenaglia, Assistant City Manager/Finance Director GFOA Representative for Hillsborough County- Karen Keith Karen Keith: Represents GFOA. The CAFR, which was created in 1945, has the goal to prepare highest quality financial reports to help promote transparency and full disclosure. Madeira Beach has again earned this award for FY2013 - presented to Vince Tenaglia for his hard work and direction that earned recognition from the GFOA. ACM/FD: Thanked his staff and is proud to work for the City. 2. Presentation on the Recognition of Distinguished PCSO Deputies Travis Palladeno, Mayor The deputies were thanked and recognized by the Mayor. Miss Hailey and Miss Avery presented the keys to the City to the deputies who were honored: Deputy Tom Randall, Deputy Bryant Duncan, and Deputy Timothy Virden. F. PUBLIC COMMENT (limited to 3 minutes) David Polito: Property owner in Madeira Beach for 22 years. He owns the property between The Bronze Lady and Florida Winery. The City gave Tom Powers a building permit that created a barrier that was supposed to be temporary but now Mr. Powers wants it to be permanent. The expense extends six feet past his property. It affects the public walkway and he has refused to remove it unless Mr. Polito agrees to pay half the costs for the elevator maintenance. He then presented the following questions: • How can this be if there is a fire or emergency? • How long does one have before a temporary fence before construction is completed? • People have already climbed over it, what is the liability? If left unchecked, it would negatively affect the City. He asks for the City's help since the City provided help to Mr. Tom Powers. CM: The current state of the barrier is not in code compliance, but he asks for a five minute recess and referred Mr. Polito to set up an appointment and further discuss the case with the Building Official. The Mayor agreed that after the Consent Agenda is passed to hold a five minute recess. G. CONSENT AGENDA 1. Approval of Duke Energy Binding Cost Agreement for Gulf Boulevard between Archibald Park and 155th Avenue in the amount of $362,707.98. 2. Approval of the Bid Award for the Fourth of July fireworks to Creative Pyrotechnics 3. Authorization of change order to include amphitheater expansion to Rec Center and additional furniture and landscaping purchases for the new City Centre* BOC Regular Meeting - 03/10/2014 216 A motion to approve the Consent Agenda as presented was made by Commissioner Lister and seconded by Vice-Mayor Hodges. CM: Briefly discussed the three items. The approval for Duke Energy is for the first undergrouding - all of this is in budget, this authorization just moves forward on the project. The Mayor confirmed that these funds were partly acquired through Gulf Beautification grants. The second item is for the Fireworks Bid and it is awarded to company that did it last year. However, we don't know if our annual contributor is going to donate again. He wants to award it to the $26,000 show if the contributor does donate. The contact is currently out of the country. Note: At the end of the meeting, the CM received a text message from the contributor who is planning to again donate this year. The third item was discussed at a 4:30 Workshop - Bill Karns, the man behind ROC Park, is going to donate a third of the cost for a Band Shell expansion. The CM and ACM are comfortable now to keep this within the budget. It may come back if they are not able to meet this. ROLL CALL: Commissioner Lister ........................................YES Vice-Mayor Hodges ..............................YES Commissioner Poe ...........................................YES Mayor Palladeno .................................. YES Commissioner Shontz ..............................ABSENT A ten minute recess was called at 6:20 p.m. The meeting resumed at 6:29 p.m. H. UNFINISHED BUSINESS 1. ORDINANCE 2015-02 A SECOND AND FINAL READING OF AN ORDINANCE OF THE CITY OF MADEIRA BEACH, FLORIDA, AMENDING SECTIONS 14-130.1, 14-130.2, 14-130.5, 14-130.6, 14-130.7, 14- 130.8 AND 14-130.11 OF DIVISION 4 OF ARTICLE Ill OF CHAPTER 14 OF THE CODE OF ORDINANCES OF THE CITY OF MADEIRA BEACH TO PROVIDE THAT THE LICENSING AND INSPECTION PROGRAM APPLIES TO FOUR UNITS OR LESS ON A RESIDENTIAL RENTAL PROPERTY; TO PROVIDE THAT THE APPLICATION SHALL BE MADE ALONG WITH THE PAYMENT OF THE LOCAL BUSINESS TAX; TO CLARIFY WHEN THE INSPECTION WILL OCCUR; TO PROVIDE THAT THE NOTICE TO INITIATE REVOCATION OR SUSPENSION OF LICENSE PROCEEDING WILL BE SENT BY CERTIFIED MAIL; DELETING SECTION 14-130.8; RENUMBERING SECTIONS 14-130.9, 14-130.10, 14-130.11, 14-130.12, 14-130.13, AND 14- 130,14; REPEALING ALL ORDINANCES OR PARTS OR ORDINANCES IN CONFLICT HEREWITH; AND PROVIDING AN EFFECTIVE DATE. CA read Ordinance 2015-02 by title only. CA: Explained that the sentence "Residential rental unit ... " was added to this ordinance. It was previously added but the wrong version was included in the packets. The corrected version appears in the Dais Log provided to the Board of Commissioners. He added this provision to address the issue relative to the Mons Property. He was given direction by the Board to address these types of situations. This issue is also addressed in bullet #2 in memo. BOC Regu l ar Meeting - 03/10/2014 3 16 A motion to approve Ordinance 2015-02 on second and final reading was made by Commissioner Lister and seconded by Vice-Mayor Hodges. Commissioner Poe: Believes that this item should be tabled. There have been multiple drafts and she believes that the Commission should better understand the ordinance. She made a motion to table the item, it was not seconded. Bob Cummins: Brought up the excessively high fees outlined in Section 5 of 2015-02. He has yet to hear a logical explanation. He suggests that these fees are not for revenue enhancement - charge the property owner only if the property is not in compliance. That way good property owners are not punished with violators. He thinks the ordinance should be friendlier to property owners. He has talked with his neighbors because everything is preordained and everything goes through automatically. CM: Clarified that the fees have not changed. The original fee schedule was previously passed and this ordinance does not change any of the actual fees that were previously passed. ROLL CALL: Commissioner Lister ........................................YES Vice-Mayor Hodges ..............................YES Commissioner Poe ...........................................YES Mayor Palladeno ..................................YES Commissioner Shontz ..............................ABSENT I. NEW BUSINESS 1. RESOLUTION 2015-06 A RESOLUTION OF THE CITY OF MADEIRA BEACH, FLORIDA ESTABLISHING A POLICY FOR LIEN FORECLOSURE; AND PROVIDING FOR AN EFFECTIVE DATE CA read Resolution 2015-06 by title only. A motion to approve Resolution 2015-06 was made by Vice-Mayor Hodges and seconded by Commissioner Lister. CA: Provided some background on this item. He had previously asked for direction relative to the minimum floor amount that the Board wanted to collect on liens owed to the City. This threshold is to ensure that the CA fees do not exceed the amount collected. Commissioner Lister: Confirmed that the City till sends out the notification letters - everyone who is in violation is notified. ROLL CALL: Commissioner Lister........................................YES Vice-Mayor Hodges ..............................YES Commissioner Poe ...........................................YES Mayor Palladeno ..................................YES Commissioner Shontz ..............................ABSENT 2. RESOLUTION 2015-07 A RESOLUTION OF THE CITY OF MADEIRA BEACH, FLORIDA AMENDING THE BUDGET BY INCREASING GENERAL FUND REVENUE AND EXPENDITURES BY $23,655 IN ACCORDANCE WITH ASSISTANCE TO FIREFIGHTERS GRANT (AFG) BOC Regular Meeting - 03/10/2014 4 16 CA read Resolution 2015-07 by title only. A motion to approve Resolution 2015-07 was made by Commissioner Poe and seconded by Commissioner Lister. ACM/FD: Explained that this is a full reimbursement grant. The CM added that the funds will be used for cardio equipment for the firefighters in the Fitness Center. ROLL CALL: Commissioner Lister ........................................YES Vice-Mayor Hodges ..............................YES Commissioner Poe ...........................................YES Mayor Palladeno ..................................YES Commissioner Shontz ..............................ABSENT 3. RESOLUTION 2015-08 A RESOLUTION OF THE CITY OF MADEIRA BEACH, FLORIDA AMENDING THE BUDGET BY INCREASING GENERAL FUND EXPENDITURES IN THE AMOUNT OF $20,000 FOR SPECIAL EVENTS AND PROMOTIONS CA read Resolution 2015-08 by title only. A motion to approve Resolution 2015-08 was made by Commissioner Lister and seconded by Vice- Mayor Hodges. ROLL CALL: Commissioner Lister ........................................YES Vice-Mayor Hodges ..............................YES Commissioner Poe ...........................................YES Mayor Palladeno ..................................YES Commissioner Shontz ..............................ABSENT 4. RESOLUTION 2015-09 A RESOLUTION OF THE CITY OF MADEIRA BEACH, FLORIDA AMENDING THE CITY OF MADEIRA BEACH FEES AND COLLECTION PROCEDURE MANUAL AMENDING ARTICLE V (PARKS & RECREATION), SECTION A (RECREATION), ITEMS 4(AFTER SCHOOL PROGRAM) AND 5 (SUMMER CAMP PROGRAM) TO ALLOW CITY EMPLOYEES TO PARTICIPATE FREE OF CHARGE; SECTION C (ATHLETIC FIELD RENTALS}, ITEM 1 (RESIDENT HOURLY RATES), E (BASKETBALL} AND D (TENNIS COURTS); ITEM 2 (NON- RESIDENT HOURLY FEES), E (BASKETBALL) AND D (TENNIS COURTS); CREATING SECTION 8 (REC CENTER RENTALS), ITEM 3 (PAVILION RENTALS); CREATING SECTION D (SPECIAL EVENTS), ITEM 1 (APPLICATION FEE}, A (ONGOING WEEKLY EVENTS) AND B (MULTIPLE EVENTS PER YEAR); AND PROVIDING FOR AN EFFECTIVE DATE CA read Resolution 2015-09 by title only. A motion to approve Resolution 2015-09 was made by Commissioner Poe and seconded by Vice-Mayor Hodges. Mayor Palladeno and Commissioner Lister commended that Parks & Recreation Director for his hard work in researching and getting these numbers together for the Board. BOC Regular Meeting - 03/10/2014 SIG ROLL CALL: Commissioner Lister ........................................YES Vice-Mayor Hodges ..............................YES Commissioner Poe ...........................................YES Mayor Palladeno ..................................YES Commissioner Shontz ..............................ABSENT J. REPORTS/CORRESPONDENCE • CITY COMMISSION Mayor Palladeno: Invited everyone to come out to Suncoast League of Cities, March 20th -Commissioner Lister moving up in rank to 2nd Vice President. He also noted that on Wednesday, March 4th , he elected President of the Mayor's council. Hopefully will get a little more voice in the county. • CITY ATTORNEY- None • CITY MANAGER CM: Confirmed that the annual donation for the Fireworks show will be again repeated this year. He also reminded everyone that the Third Annual Grunt Hunt will take place March 19th and 21st • • CITY CLERK - None K. ADJOURNMENT-The meeting was adjourned at 6:46 p.m. Date approved: 04 I IL\- ( 1..0 \S Travis Palladeno, Mayor Submitted by Aimee Servedio, City Clerk BOC Regu l ar Meeting - 03/10/2014 6 16