Board of Commissioners Regular Meeting

THE CITY OF MADEIRA BEACH, FLORIDA PUBLIC NOTICE BOARD OF COMMISSIONERS REGULAR MEETING The Board of Commissioners of the City of Madeira Beach, Florida will meet at City Hall, located at 300 Municipal Drive, Madeira Beach, Florida to discuss the agenda items of City Business listed at the time indicated below. 6:00 PM TUESDAY, OCTOBER 13, 2015 COMMISSION CHAMBERS A. CALL TO ORDER B. INVOCATION AND PLEDGE OF ALLEGIANCE – COMMISSIONER TERRY LISTER C. ROLL CALL D. APPROVAL OF THE MINUTES 1. BOC Regular Meeting August 11, 2015 2. BOC Special Budget Meeting #1 September 3, 2015 3. BOC Agenda Setting Meeting September 8, 2015 4. BOC Regular Meeting September 8, 2015 5. BOC Special Budget Meeting #2 September 17, 2015 E. APPROVAL OF THE AGENDA PRESENTATIONS 1. RECOGNITION OF MADEIRA COVE 2015 FLORIDA COMMUNITIES OF EXCELLENCE AWARD Mayor Travis Palladeno; Larry Roelofs, Madeira Cove Condominium Association 2. RECOGNITION OF VINCENT M. TENAGLIA AS A NEWLY CERTIFIED PUBLIC FINANCE OFFICER Mayor Travis Palladeno; Vincent M. Tenaglia, Assistant City Manager 3. PRESENTATION OF $50,000 TO THE CITY OF MADEIRA BEACH FROM THE FLORIDA RECREATION DEVELOPMENT ASSISTANCE PROGRAM GRANT Mayor Travis Palladeno; Doug Andrews, Events & Recreation Director; Peter H. Krulder, Park Manager DAIS LOG REVIEW F. PUBLIC COMMENT – LIMITED TO THREE (3) MINUTES G. CONSENT AGENDA 1. APPROVAL OF PROPERTY APPRAISER AUDIT AGREEMENT 2. APPROVAL OF SML, INC. AGREEMENT RENEWAL FOR RECORD RETENTION SERVICES* 3. APPROVAL OF W&A CLEANING SERVICES FOR CITY CENTRE COMPLEX, MARINA AND PUBLIC RESTROOMS IN THE ESTIMATED AMOUNT OF $80,000* 4. APPROVAL OF SANI-CHEM JANITORIAL SUPPLIES SERVICE IN THE ESTIMATED AMOUNT OF $25,000* 5. APPROVAL OF HEARTLAND CREDIT CARD PROCESSING SERVICES* 6. APPROVAL OF TROJAN LABOR TEMP SERVICES* 7. APPROVAL OF PREFERRED GOVERNMENT INSURANCE FOR PROPERTY AND CASUALTY INSURANCE* 8. APPROVAL OF FLORICULTURE AGREEMENT CHANGE ORDER FOR CITY WIDE GROUNDS MAINTENANCE 9. APPROVAL OF WEX FUEL SERVICE AGREEMENT 10. APPROVAL OF PLANNING SERVICES AGREEMENT WITH DEUEL & ASSOCIATES 11. APPROVAL OF PROPOSED FLORIDA DEPARTMENT OF EMERGENCY MANAGEMENT (DEM) FEDERALLY FUNDED SUBGRANT AGREEMENT (FMA-PL-04-FL-2014-02) 12. APPROVAL OF PROPOSED FLORIDA DEPARTMENT OF EMERGENCY MANAGEMENT (DEM) FEDERALLY FUNDED SUBGRANT AGREEMENT (FMA-PL-04-FL-2104-006) *Requires additional motion to waive bid requirements.* H. UNFINISHED BUSINESS 1. ORDINANCE 2015-12 A SECOND AND FINAL READING OF AN ORDINANCE OF THE CITY OF MADEIRA BEACH, FLORIDA, AMENDING THE CITY OF MADEIRA BEACH CODE OF ORDINANCES, SUBPART A (GENERAL ORDINANCES), CHAPTER 2 (ADMINISTRATION), ARTICLE VI (FINANCE), DIVISION 2 (FRANCHISE FEES) BY DELETING SECTIONS 2-226 (TELEPHONE FRANCHISE) AND SECTION 2-227 (CABLEVISION FRANCHISE); BY RENUMBERING AND AMENDING SECTIONS 2-228 (ELECTRIC POWER FRANCHISE) AND  SECTION 2-229 (NATURAL GAS FRANCHISE) TO UPDATE CURRENT FRANCHISE FEES; BY PROVIDING FOR SEVERABILITY AND REPEALER; AND BY PROVIDING FOR AN EFFECTIVE DATE. I. NEW BUSINESS 1. ORDINANCE 2015-13 A FIRST READING OF AN ORDINANCE OF THE CITY OF MADEIRA BEACH, FLORIDA; AMENDING THE CODE OF ORDINANCES TO CREATE DIVISION 3 OF ARTICLE VII OF CHAPTER 34 PROVIDING FOR THE REGULATION OF SHORT TERM VACATION RENTALS; AND PROVIDING FOR AN EFFECTIVE DATE. 2. ORDINANCE 2015-14 A FIRST READING OF AN ORDINANCE OF THE CITY OF MADEIRA BEACH, FLORIDA, AMENDING CHAPTER 14 OF THE CODE OF ORDINANCES TO CHANGE THE FREQUENCY OF RENEWAL FOR RESIDENTIAL LICENSES, TO CHANGE THE FREQUENCY OF INSPECTIONS FOR RESIDENTIAL RENTAL PROPERTIES, AND TO INCREASE THE INSPECTION FEE; AND PROVIDING FOR AN EFFECTIVE DATE. 3. RESOLUTION 2015-36 A RESOLUTION OF THE CITY OF MADEIRA BEACH, FLORIDA, AMENDING THE FY2015 BUDGET BY REDUCING CAPITAL OUTLAY EXPENDITURES AND ASSOCIATED REVENUE, AND AMENDED THE FY2016 BUDGET BY INCREASING CAPITAL OUTLAY EXPENDITURES AND ASSOCIATED REVENUE; AND PROVIDING FOR AN EFFECTIVE DATE. 4. RESOLUTION 2015-37 A RESOLUTION OF THE BOARD OF COMMISSIONERS OF THE CITY OF MADEIRA BEACH, FLORIDA ACKNOWLEDGING THE COMPLETION OF ROC (REMEMBER OUR CHILDREN) PARK, ACKNOWLEDGING THAT THE CITY ACCEPTS ALL FUTURE MAINTENANCE OBLIGATIONS FOR ROC PARK, AND ACKNOWLEDGING WILLIAM KARNS ENTERPRISES INC. AND ROC PARK INC. FOR THEIR CONTRIBUTIONS; AND PROVIDING FOR THE EFFECTIVE DATE HEREOF. 5. AUTHORIZATION OF EXPENDITURES AUTHORIZATION OF EXPENDITURES FOR AN AMOUNT THAT EXCEEDS $15,000 RELATED TO THE FLORIDA ORCHESTRA PERFORMANCE AT THE REC CENTER BAND SHELL 6. AUTHORIZATION OF EXPENDITURES AUTHORIZATION OF EXPENDITURES IN THE AMOUNT OF $509,682.60 FOR MARINA “A” DOCK IMPROVEMENTS PER FEBRUARY 2013 CITY OF ST. PETE BEACH BID 7. AUTHORIZATION OF EXPENDITURES AUTHORIZATION OF EXPENDITURES IN THE AMOUNT OF $88,202.00 FOR MARINA “A” DOCK ELECTRICAL SERVICE PER AUGUST 2014 CITY OF MADEIRA BEACH BID 8. AUTHORIZATION OF EXPENDITURES AUTHORIZATION OF EXPENDITURES IN THE AMOUNT OF $54,900 FOR PURCHASE OF A NEW 600 HDS BARBER SURF RAKE 9. APPROVAL OF CITY CLERK ANNUAL PERFORMANCE EVALUATION A DISCUSSION AND REVIEW OF THE CITY CLERK’S ANNUAL PERFORMANCE EVALUATION AS A CHARTERED OFFICER MANAGED BY THE FIVE MEMBERS OF THE BOARD OF COMMISSIONERS J. REPORTS/CORRESPONDENCE  CITY COMMISSION  CITY ATTORNEY  CITY MANAGER  CITY CLERK K. ADJOURNMENT Any person who decides to appeal any decision of the City Commission with respect to any matter considered at this meeting will need a record of the proceedings and for such purposes may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. The law does not require the City Clerk to transcribe verbatim minutes; therefore, the applicant must make the necessary arrangements with a private reporter or private reporting firm and bear the resulting expense. In accordance with the Americans with Disability Act and F.S. 286.26; any person with a disability requiring reasonable accommodation in order to participate in this meeting should call 727-391-9951 or fax a written request to 727-399-1131. Posted October 9, 2015