Board of Commissioners Regular Meeting

MINUTES BOARD OF COMMISSIONERS REGULAR MEETING MARCH 19, 2019 6:00 P.M. A regular meeting of the City of Madeira Beach Board of Commissioners was held at 6:00 p.m. on March 19, 20 I 9 in the Patricia Shontz Commission Chambers at City Hall, located at 300 Municipal Drive, Madeira Beach, Florida. MEMBERS PRESENT: Maggi Black, Mayor Deby Weinstein, Vice-Mayor/Commissioner District 1 Nancy Hodges, Commissioner District 2 Barbara Dunnavant, Commissioner District 3 John Douthirt, Commissioner District 4 MEMBERS ABSENT: CITY STAFF PRESENT: Jonathan Evans, City Manager Clara VanBlargan, City Clerk Ralf Brookes, City Attorney 1. CALL TO ORDER Mayor Black called the meeting to order at 6:00 p.m. 2. INVOCATION AND PLEDGE OF ALLEGIANCE Commissioner Nancy Hodges gave the Invocation and led the Pledge of Allegiance. 3. ROLL CALL City Clerk Clara VanBlargan called the roll. 4. MUNICIPAL ELECTION ITEMS A. Certificate of Appreciation to Barbara Dunnavant - Jonathan Evans, City Manager City Manager Jonathan Evans presented Barbara Dunnavant a Certificate of Appreciation on behalf of the Board of Commissioners for serving as the District 3 Commissioner from March 4, 2019 to March 19, 2019. B. Installation of Elected Officials - Clara VanBlargan, City Clerk/Election Official City Clerk Clara VanBlargan administered the Oath of Office to Doug Andrews, Commissioner District 3, and to John E. Douthi1t, Commissioner District 4. March 19, 2019, BOC Regular Meeting Minutes Page 1 of9  C. Roll Call of New Commission -Clara VanBlargan, City Clerk/Election Official City Clerk Clara VanBlargan called the roll of the new Commission. D. Appointment of Vice-Mayor-Board of Commissioners Commissioner Douthirt motioned to appoint Commissioner Nancy Hodges to serve as Vice-Mayor. Commissioner Andrews seconded the motion. ROLL CALL: Commissioner Douthirt "YES" Commissioner Andrews "YES" Commissioners Hodges "YES" Vice-Mayor Weinstein "YES" Mayor Black "YES" The Motion carried 5-0. 5. APPROVAL OF THE AGENDA Mayor Black said because some people are needing to leave the meeting early, she was asked that Agenda Item 11. D., Appointment to Planning Commission, be moved to New Business. City Manager Jonathan Evans said they had received a letter late that afternoon regarding Agenda Item 9.C., Ordinance 2019-05, PD Schooner. The applicant asked for a continuance on the item and the City Attorney had informed him that it would be to a date certain of May 14, 2019 at 6:00 p.m. Following discussion, Commissioner Weinstein motioned to discontinue Agenda Item 9. C. to a date certain of May 14, 2019 at 6:00 p.m. and move Agenda Item 11. D to under Unfinished Business before Agenda Item 9. A. Vice-Mayor Hodges seconded the motion. ROLL CALL: Commissioner Weinstein "YES" Vice-Mayor Hodges "YES" Commissioner Andrews "YES" Commissioner Douthirt "YES" Mayor Black "YES" The motion carried 5-0. 6. PROCLAMATIONS/PRESENTATIONS 6.1. PROCLAMATIONS March 19, 2019, BOC Regular Meeting Minutes Page 2 of9  A. Church by the Sea 75 th Anniversary Month - Maggi Black, Mayor Mayor Black read a proclamation proclaiming February 1 to February 28, 2019 as "Church by the Seas 75th Anniversary Month." Representatives from Church by the Sea accepted the proclamation. 6.2. PRESENTATIONS 6.3. DAIS LOG REVIEW 7. PUBLIC COMMENT Steve Kochick, 15301 2nd Street E., congratulated John Douthirt and Doug Andrews on their victory. He thanked everyone for allowing him to run. He looked forward to continuing supporting some of the City's policies and supporting staff, and hoped they have another good year. Michael Bitler, 9919 56th Place North, St. Petersburg, asked that the app used for parking on the beach be changed to ParkMobile because it does not always work properly and asked that there be a change to parking in John's Pass Park along the seawall to give a clearer view for safety reasons. 8. CONSENT AGENDA A. Approval of the Minutes: • January 22, 2019, BOC Workshop Meeting Minutes-Forensic Audit Report • January 29, 2019, BOC Workshop Meeting Minutes • February 12, 2019, BOC Workshop Agenda Setting Meeting Minutes • February 25, 2019, BOC Special Meeting Minutes B. List of Assets to be Approved for Surplus and Disposal - Walter Pierce, Finance Director C. Recommendation to Accept for an Additional Three-Year Term for City's Banking Services with Hancock Bank - Walter Pierce, Finance Director D. HVAC Contract with Harper Limback - Walter Pierce, Finance Director Commissioner Weinstein motioned to approve the Consent Agenda with a correction she mentioned that needed to be made in the January 22, 2019, BOC Workshop Meeting Minutes, and in the February 25, 2019, BOC Special Meeting Minutes. Finance Director Pierce provided clarification on the items listed in Agenda Item 8. B. to surplus and said the current book value for each is zero. Commissioner Weinstein concurred. Vice-Mayor Hodges seconded the motion. March 19, 2019, BOC Regular Meeting Minutes Page 3 of9  ROLL CALL: Commissioner Weinstein "YES" Vice-Mayor Hodges "YES" Commissioner Andrews "YES" Commissioner Douthirt "YES" Mayor Black "YES" The motion carried 5-0. 9. UNFINISHED BUSINESS 9.D. Appointment to Planning Commission-Clara VanBlargan, City Clerk City Clerk Clara VanBlargan reviewed the item. She said three people applied for appointment to the Planning Commission for a term expiring on September 30, 2021 and are as follows. • Andrew Blazer • Philip DeConti • J. Roger Pryor The three applicants spoke at the podium giving their background information. Mayor Black opened to public comment and there were no comments made by the public. Following a voting ballot count with J. Roger Pryor receiving 3 votes and Philip Deconti receiving 2 votes, Commissioner Douthirt motioned to appoint J. Roger Pryor to serve as a member to the Planning Commission for a term expiring on September 30, 2021. Commissioner Hodges seconded the motion. ROLL CALL: Commissioner Weinstein "YES" Vice-Mayor Hodges "YES" Commissioner Andrews "YES" Commissioner Douthirt "YES" Mayor Black "YES" The motion carried 5-0. A. Ordinance 2019-03, Called Meetings of the Civil Service Commission - 2 nd Reading & Public Hearing - Clara VanBlargan, City Clerk City Clerk Clara VanBlargan read the staff memorandum and said the ordinance requires that the Human Resources staff and/or City Manager's designee serve as the staffperson(s) March 19, 2019, BOC Regular Meeting Minutes Page 4 of9  for the Civil Service Commission, along with preparing the agenda, and providing the information to the Civil Service Commission. It also allows the City Clerk's Office to focus more on meetings and agenda preparation for the Board of Commissioners and not be involved in the duties and responsibilities of the Civil Service Commission. City Clerk Clara VanBlargan read Ordinance 2019-03 by title only. The City Attorney responded to questions and comments made by the Board. Commissioner Andrews explained that he could not vote for something giving all the power to one person. Following discussion, Commissioner Weinstein motioned to approve Ordinance 2019-03, meetings of the Civil Service Commission, on second reading and public hearing. Commissioner Douthirt seconded the motion. ROLL CALL: Commissioner Weinstein "YES" Commissioner Douthirt "YES" Vice-Mayor Hodges "NO" Commissioner Andrews "NO" Mayor Black "YES" The motion carried 3-2. B. Ordinance 2019-04, Board of Commissioners Salary Correction - 2nd Reading & Public Hearing - Clara VanBlargan, City Clerk City Clerk Clara VanBlargan read Ordinance 2019-04 by title only and the memorandum prepared for the item. Mayor Black opened to public comment and there were no comments made by the public. Vice-Mayor Hodges motioned to approve Ordinance 2019-04. Commissioner Weinstein seconded the motion. ROLL CALL: Vice-Mayor Hodges "YES" Commissioner Weinstein "YES" Commissioner Andrews "YES" Commissioner Douthirt "YES" Mayor Black "YES" The motion carried 5-0. March 19, 2019, BOC Regular Meeting Minutes Page 5 of9  C. Ordinance 2019-05, PD Schooner - 1st Reading - Linda Portal, Community Development Director Agenda Item 9. C. was discontinued to the 6:00 p.m., May 14, 2019, BOC Regular Meeting. 10. CONTRACTS/AGREEMENTS 11. NEW BUSINESS A. Resolution 2019-06, Granting a $0.20 Discount for the 2019 Grunt Hunt - Jonathan Evans, City Manager City Clerk Clara VanBlargan read Resolution 2019-06 by title only. City Manager Jonathan Evans reviewed the item. He said staff is requesting that they offer the $.20 per gallon discount to the people participating in the annual Grunt Hunt. If the Board decided to provide the discount, staff will provide to the Board what the fuel sales would normally be on any regular day and with this event. Staff would like to discuss providing the discount during other festivals and events when discussing the fee ordinance at the March 26 th , BOC Workshop Meeting. Staff is recommending that the Board grant the $.20 discount to those participating in the Grunt Hunt event to be held on March 21 through March 23, 2019. The City Manager responded to questions and comments made by the Board. Mayor Black opened to public comment. Michael Bitler, 9919 56th Place North, St. Petersburg, asked if the discounts would be given on an honor system or would someone have to provide documentation that they are enrolled in the tournament. The City Manager explained they will have a mechanism in place to ensure that those participating in the tournament are the ones receiving the benefit. Vice-Mayor Hodges motioned to approve Resolution 2019-06. Commissioner Andrews seconded the motion. ROLL CALL: Vice-Mayor Hodges "YES" Commissioner Andrews "YES" Commissioner Douthirt "YES" Commissioner Weinstein "YES" Mayor Black "YES" The motion carried 5-0. B. Request to add Seasonal/Part-time Parking Enforcement Officer - Walter Pierce, Finance Director March 19, 2019, BOC Regular Meeting Minutes Page 6 of9  Finance Director Walter Pierce and Brian Rau, Parking Supervisor, reviewed the item. Mayor Black opened to public comment. Robert Preston, 425 S. Bayshore Drive, said when last registering his car he was still given a sticker. Mr. Rau explained that they are giving stickers this year and next year they plan to go by the license plate and not give stickers. Mr. Preston asked if people paid two services when using their cellphone to pay. Mr. Rau explained that the user pays a fee. When people use their mobile app, ParkMobile charges them $.35 because that is how they get paid. No fee is paid to the City. Michael Bitler, 9919 56th Place North, St. Petersburg, said that in John's Pass the machine that is near the seawall needed to be moved to shield it from the sun so that people could see it more clearly. Mr. Rau explained they were looking at some options for that. Daniel Perry, 106 145 th East, asked if they had thought about integrating with SunPass. Mr. Rau said it was not an option he is familiar with, but he would look into it. Lauree Tyner, 4996 Miramar A venue, said it was a good idea to have credit card only machines, but there needed to be more signage making people aware of that. Commissioner Weinstein motioned to approve adding a seasonal part-time parking enforcement officer. Commissioner Douthirt seconded the motion. ROLL CALL: Commissioner Weinstein "YES" Commissioner Douthirt "YES" Commissioner Andrews "YES" Vice-Mayor Hodges "YES" Mayor Black "YES" The motion carried 5-0. C. Fire Station Generator Repair and Rental of a Backup Generator - Derry/ 0 'Neal, Fire Chief; Walter Pierce, Finance Director Finance Director Water Pierce reviewed Agenda Item 11. C. and explained the reasoning for the repairs and for the rental needed until the repair was made by TA W. Fire Chief Derryl O'Neal said the repair will ensure proper communications during emergency operations. Director Pierce responded to questions and comments made by the Board. Mayor Black opened to public comment. March 19, 2019, BOC Regular Meeting Minutes Page 7 of9  Robert Preston, 425 S. Bayshore Drive, asked if the emergency was over since there is a portable generator doing what the other generator is supposed to be doing. Chief O 'Neal said everything is operational at this time. They bid that out on a weekly basis and every seven days the charge increases. Mr. Preston said if knowing that for a long time, they could have gotten another bid. Director Pierce explained that by doing so, the rental of the $5,000 would have doubled after two or three weeks. Vice-Mayor Hodges motioned to approve the generator repair and the rental of the backup generator. Commissioner Douthirt seconded the motion. ROLL CALL: Vice-Mayor Hodges "YES" Commissioner Douthirt "YES" Commissioner Weinstein "YES" Commissioner Andrews "YES" Mayor Black "YES" The motion carried 5-0. 12. STAFF REPORTS A. Board of Commissioners Handbook - Jonathan Evans, City Manager The City Manager reviewed the item. He said he and the City Clerk had made some recommended changes to the policy that the Board will consider as part of the new procedures manual when discussing the item at the April workshop meeting. The item will be brought back to the Board at its regular meeting in May for adoption. He asked that the Board contact the City Clerk or himself if they had any questions. The discussion and changes will be made at the April workshop meeting. Commissioner Weinstein inquired about the strikeouts and underlined changes made in the policy provided to the Board. The City Clerk said some of the changes made were due to language written in the City Charter and the recent charter amendments. Mayor Black said it was a good idea to limit staff reports to 10 minutes each and the reports and correspondence to three minutes each. B. Fire Rescue 2018 Annual Report - Derry/ 0 'Neal, Fire Chief Fire Chief Derryl O'Neal and George Hill, Lieutenant on "A" Shift and umon representative, reported on the Fire Rescue 2018 Annual Report. The City Manager explained they received questions and concerns from the public regarding the fire apparatus being used to go on supply runs to Publix and other places and it being on the other side of the community when an emergency occurs. They wanted to cease that practice until they had the opportunity to get an opinion or perspective from the March 19, 2019, BOC Regular Meeting Minutes Page 8 of9  Board on any concerns or issues, they have with regards to that. If the Board is okay with it, they will write it in their SOPs. Chief O'Neal and Lieutenant Hill responded to questions and comments made by the Board. Mayor Black asked if there was a consensus that it was an agreeable practice. The Board consented. 13. REPORTS/CORRESPONDENCE • City Commission Commissioner Weinstein thanked everyone that participated in the Great American Cleanup event and invited everyone to participate in the upcoming regular monthly scheduled Madeira Beach cleanup. She reported on a recent Tampa Bay Regional Planning Council Meeting and Bay Management Meeting she had attended. • City Attorney No report. • City Manager The City Manager congratulated Commissioner Douthi1t and Commissioner Andrews. • City Clerk No report. 14. ADJOURNMENT Mayor Black adjourned the meeting at 7:47 p.m. ATTEST: • I March 19, 2019, BOC Regular Meeting Minutes Page 9 of 9  •••. · :·• ~ -~;. _t,:. • l • ~ ~, .. • _,·. 1:-- _-2_._<,:•· .. ::. ..-•- ',l",j I _: \... •'. ., -r  CITY OF MADEIRA BEACH, FLORIDA BOARD OF COMMISSIONERS OATH OF OFFICE "I, Doug Andrews, do solemnly swear or affirm that I will support, protect, and defend the Constitution and Government of the United States and of the State of Florida, the City Charter, City Codes, and Policies and Procedures of the City of Madeira Beach, and that I am duly qualified to hold office under the Constitution of the state; and that I will well and faithfully perform the duties of Commissioner District 3 upon which I am now about to enter. So help me God. -- - March 19, 2019 Andrews, Commissioner District 3 Date STATE OF FLORIDA COUNTY OF PINELLAS The foregoing instrument was acknowledged before me this /9'-f/,.day of ~,e./,-,.. , 2019.  ~ .. ·-: '·~----· .-- :• _; ,..' .. ' _, •. _.:., _.;·.. I: .; ~ . : .:.- . ,•·· ~ • > •• } : -' -· .-•'.: . •-' ...-- ·,:,,_-, ~ ., . : .. . · .. •; ---:-•--, ~:.. ' ·.._ '·\ ----· :-----•--.- . ,;,. - .:_ __ •::/-. (. •... : . ~ · ~ _• . • ...... . . ~ :,:·.  CITY OF MADEIRA BEACH, FLORIDA BOARD OF COMMISSIONERS OATH OF OFFICE "I, John E. Douthirt, do solemnly swear or affirm that I will support, protect, and defend the Constitution and Government of the United States and of the State of Florida, the City Charter, City Codes, and Policies and Procedures of the City of Madeira Beach, and that I am duly qualified to hold office under the Constitution of the state; and that I will well and faithfu lly perform the duties of Commissioner District 4 upon which I am now about to enter. So help me God. March 19, 20 19 Date ST ATE OF FLORIDA COUNTY OF PINELLAS T he foregoing instrument was acknowledged before me this ~ day of ~, 2019. Clara VanBlargan, MMC, MSM,8ity C lerk  •· ...!:-:-' •.:. :- ."/ . ·:. ·, -·.. ... . .. .-...-.,.,>· :· \ ··•·., ,:;,, ·. .:~ -: .~ ..:.