Board of Commissioners Regular Meeting

MINUTES BOARD OF COMMISSIONERS REGULAR MEETING NOVEMBER 12, 2019 6:00 P.M. A regular meeting of the City of Madeira Beach Board of Comm issioners was held at 6:00 p.m. on November 12, 20 19 in the Patricia Shontz Commission Chambers at City Hall , located at 300 Municipal Drive, Madeira Beach, Florida. MEMBERS PRESENT: Maggi Black, Mayor Nancy Hodges, Vice-Mayor/Comm issioner District 2 Doug Andrews, Commissioner, District 3 John Doutl1irt, Comm issioner D istrict 4 MEMBERS ABSENT: Deby Weinstein, Commissioner District 1 CITY STAFF PRESENT: Robert Daniels, City Manager Clara VanB largan, City Clerk Ralf Brookes, City Attorney 1. CALL TO ORDER Mayor Black called the meeting to order at 6: 15 p.m. 2. INVOCATION AND PLEDGE OF ALLEGIANCE Vice-Mayor Hodges gave the Invocation and led the P ledge of Allegiance. 3. ROLLCALL City C lerk Clara VanBlargan called the roll. She reported that Commissioner Weinstein was on a planned trip. 4. APPROVAL OF THE AGENDA Commissioner Andrews motioned to approve the Agenda. Vice-Mayor Hodges seconded the motion. ROLL CALL: Commissioner Andrews "YES" Vice-Mayor Hodges "YES" Commissioner Douthirt "YES" Mayor B lack "YES" November 12, 20 19, BOC Regular Meeting Page 1 of 6  The Motion carried 4-0. 4.1. PROCLAMATIONS 4.2. PRESENTATIONS i. Employee of the Year Award (Leroy Walker)- City Manager Robert Daniels ii. Volunteer of the Year Award (Barbara Mooney)- City Manager Robert Daniels iii. Outstanding Citizen of the Year Awards (Audrey Cevaer & Kandi Maiden with the Trash Pirates - City Manager Robert Daniels Mayor Black and the City Manager presented the Employee of the Year Certificate, the Volunteer of the Year Certificate, and the Outstanding Citizen of the Year Certificate to the recipients. 5. PUBLIC COMMENT Robert Preston, 425 S. Bayshore Drive, stressed concern for pedestrian safety on 140th Avenue due to speeders. The area needs crosswalks or pedestrian stops. He told of different areas in the City where pilings and slow speed signs had been knocked down by someone driving a stolen boat three for four years ago. He asked that it be addressed because those had never been replaced. 6. CONSENT AGENDA A. Approval of Minutes: • October 8, 2019, BOC Workshop Agenda Setting Meeting • October 8, 2019, BOC Regular Meeting B. RFP #19-4, Award of Bid and Contract, Mowing and Lawn Maintenance Services Contract for City Centre Complex and Athletics Field -Jay Hatch, Recreation Director C. RFP #19-5, Award of Bid, Citywide Recycling Collection and Processing Service - Deb Laramee, Interim Public Works/Marina Director D. Purchase of new pump for 141 st Stormwater Station - Deb Laramee, Interim Public Works/ Marina Director E. Concession Agreement with Saltwater Destination, LLC - Jay Hatch, Recreation Director F. Surplus and Approve for Disposal - change machines and coin sorter - Walt Pierce, Finance Director G. ADDENDUM- Contract with Willscot-Temporary Mobile Office for Public Works Director - Walt Pierce, Finance Director November 12, 2019, BOC Regular Meeting Page 2 of6 Commissioner Andrews motioned to approve the Consent Agenda. Vice-Mayor Hodges seconded the motion. ROLL CALL: Commissioner Andrews ''YES" Vice-Mayor Hodges "YES" Commissioner Douthirt "YES" Mayor Black "YES" The motion carried 4-0. 7. UNFINISHED BUSINESS A. Ordinance 2019-24, Prescribing the Manner of Holding the Municipal Election on March 17, 2020 and Providing for the Polling Location for Election - 2nd Reading & Public Hearing City Clerk Clara VanBlargan read Ordinance 2019-24 in its entirety: ORDINANCE 2019-24 AN ORDINANCE OF THE CITY OF MADEIRA BEACH, FLORIDA, PRESCRIBING THE MANNER OF HOLDING THE GENERAL MUNICIPAL ELECTION ON MARCH 17, 2020, FOR THE PURPOSE OF ELECTING A MAYOR AND A COMMISSIONER FOR DISTRICT ONE (1) AND A COMMISSIONER FOR DISTRICT TWO (2); PROVIDING AUTHORIZATION FOR THE CITY OF MADEIRA BEACH THROUGH ITS CITY CLERK TO CONTRACT WITH THE PINELLAS COUNTY SUPERVISOR OF ELECTIONS; PROVIDING FOR PUBLICATION; AUTHORIZING ELECTION EXPENDITURES; IDENTIFYING THE PINELLAS COUNTY CANVASSING BOARD AS THE CANVASSING BOARD FOR THE MARCH 17, 2020 ELECTION; IDENTIFYING THE LOCATION OF POLLING PLACES; AUTHORIZING A RUNOFF ELECTION IF NECESSARY; PROVIDING FOR REPEAL OF ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT HEREWITH TO THE EXTENT OF SUCH CONFLICT; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, pursuant to the City Charter, Section 3.4, Subsection A, elections for Commissioners of District One (1) and Two (2) shall be held in even numbered years and the term for the Commissioners of Districts shall be for two (2) years; and elections for Mayor- Commissioner shall be for three (3) years allowing the seat to alternate with the Commissioners of Districts; and November 12, 2019, BOC Regular Meeting Page 3 of6  WHEREAS, Due to the Presidential Preference Primary, the City of Madeira Beach General Municipal Election shall be held in the City on the third Tuesday in March; NOW, THEREFORE, BE IT ORDAINED BY THE BOARD OF COMMISSIONERS OF THE CITY OF MADEIRA BEACH, FLORIDA: SECTION 1. An Election shall be held in the City of Madeira Beach, Florida on the third Tuesday, March 17, 2020 for the purpose of electing a Mayor, at-large seat, for a term of three years, and electing a Commissioner for District One ( 1) and a Commissioner for District Two (2) for a term of two years. SECTION 2. The City Clerk is hereby authorized to execute a contract with the Pinellas County Supervisor of Elections to allow the Office of the Supervisor of Elections to assist the City in the March 17, 2020 Municipal Election subject to the conditions, considerations, and agreements described in the Contract. SECTION 3. The first meeting of each newly elected member of the Board of Commissioners for induction into office will be held on or before the last day of the month in which the election was held [City Charter, Section, 4.8]. SECTION 4. The Pinellas County Canvassing Board shall be the Canvassing Board for all elections under the City Charter. The actions of the Canvassing Board shall be reported to the Board of Commissioners at their next meeting following the election. The Board of Commissioners shall meet following the certification for the purpose of declaring the results of said election [City Charter, Section 3.4, B]. SECTION 5. In accordance with City Charter Section 3.4, Subsection E, in the event that no candidate for each office secures a majority of the votes cast in each contest for office in the March 17, 2020 Municipal Election, then and in that event, another election shall be held on the second Tuesday in April (April 14, 2020) at which election only the names of the two candidates having the highest number of votes in the first election in which no candidate received a majority of the votes cast in each contest shall be placed upon the ballot. At the second election, the electors may vote for each contest appearing on the ballot. In the event two candidates for each office should receive an equal number of votes for the same office, in the second election provided for above, another election shall be called and held on the fourth Tuesday following such election [May 12, 2020] at which election the names of the candidates receiving the same number of votes shall again be placed upon the ballot. SECTION 6. In accordance with City Charter Section 3.4, Subsection B, the location of the polling place (Pinellas County, Precinct No.' s 415 and 301) for the elections will be held at the following locations: • Precinct 415 - Madeira Beach Municipal Building, City Centre Room, 300 Municipal Drive, Madeira Beach, Florida; November 12, 2019, BOC Regular Meeting Page 4 of6  • Precinct 301 - Faith Community Church of Seminole, 11501 Walker Avenue, Seminole, Florida 33772. SECTION 7. All Ordinances or parts of Ordinances in conflict with the provisions of this Ordinance be hereby repealed insofar as the same affect this Ordinance. SECTION 8. This Ordinance shall take effect immediately upon adoption in the manner provided by law. Mayor Black opened to public comments. There were no public comments. Commissioner Douthirt motioned to adopt, after second reading and public hearing, Ordinance 2019-24. Commissioner Andrews seconded the motion. ROLL CALL: Commissioner Douthirt "YES" Commissioner Andrews "YES" Vice-Mayor Hodges "YES" Mayor Black "YES" The motion carried 4-0. 8. CONTRACTS/AGREEMENTS 9. NEW BUSINESS A. Public Hearing - 4COP S Alcoholic Beverage Application #2019-02 - Cambria Madeira Beach Hotel - Linda Portal, Community Development Services Director Linda Portal, Community Development Services Director, explained the item. Commissioner Douthirt stressed concern that the item was not placed on a workshop meeting agenda for discussion before being placed on a regular meeting agenda for approval. He asked that the item be tabled and to be discussed at a workshop meeting before considering it for approval at a regular meeting. The City Attorney, City Manager, and Director Portal explained why the item must be placed on a regular meeting agenda and not on a workshop meeting agenda. Kevin Bowden, owner and manager of the Cambria Madeira Beach Hotel, explained why he needed the alcoholic beverage permit application approved and urged the Board not to table the item to a workshop meeting for discussion. Mayor Black opened to public comments. Bill Karns, 11055 9th Street East, Treasure Island, commented that the costs for the road improvements on 150th Avenue were paid for by the developers. The improvements will improve the gateway into Madeira Bea~h. November 12, 2019, BOC Regular Meeting Page 5 of6 Commissioner Andrews motioned to approve Alcoholic Beverage Use Permit #2019-02 for a 4COP S license for Special Motel/Hotel (liquor, beer and wine by drink or in sealed containers for consumption on premises where sold) for the Cambria Madeira Beach Hotel. Vice-Mayor Hodges seconded the motion. ROLL CALL: Comm issioner Andrews "YES" Vice-Mayor Hodges "YES" Commissioner Douthirt "YES" Mayor B lack "YES" The motion carried 4-0. 10. STAFF REPORTS 11. REPORTS/CORRESPONDENCE A. City Commission B. City Attorney C. City Manager City Manager Robe11 Dan iels reported on the enforcement of the Live-a-Board ordinance. Finance Director Walt Pierce reported that he will have on the December regular meeting agenda an item for the Board to form an Auditor Selection Comm ittee and to appoint members to serve on that Committee. D. City Clerk City Clerk Clara VanB largan reported a vacancy on the Planning Comm ission, the vacancy is being advertised, and the Board of Commissioners will appoint a member to fill the vacancy at the December BOC Regular Meeting. 12. ADJOURNMENT Mayor Black adjourned the meeting at 7:03 p.m. ATTEST: • r, November 12, 2019, BOC Regular Meeting Page 6 of 6