Board of Commissioners Special Meeting

THE CITY OF MADEIRA BEACH, FLORIDA PUBLIC NOTICE BOARD OF COMMISSIONERS SPECIAL MEETING The Board of Commissioners of the City of Madeira Beach, Florida will meet at City Hall, located at 300 Municipal Drive, Madeira Beach, Florida to discuss the agenda items of City Business listed at the time indicated below. 6:00 P.M. TUESDAY, DECEMBER 22, 2015 COMMISSION CHAMBERS A. CALL TO ORDER B. INVOCATION AND PLEDGE OF ALLEGIANCE – COMMISSIONER TERRY LISTER C. ROLL CALL D. APPROVAL OF THE MINUTES 1. BOC REGULAR MEETING OCTOBER 13, 2015 2. BOC SPECIAL MEETING NOVEMBER 3, 2015 3. BOC AGENDA SETTING MEETING NOVEMBER 10, 2015 4. BOC REGULAR MEETING NOVEMBER 10, 2015 5. BOC WORKSHOP MEETING NOVEMBER 17, 2015 6. BOC SPECIAL MEETING NOVEMBER 17, 2015 E. APPROVAL OF THE AGENDA 1. VOTE TO EXCUSE COMMISSIONER PAT SHONTZ’S ABSENCE ON THE DECEMBER 9, 2015 BOC SPECIAL WORKSHOP 2. EMPLOYEE RECOGNITION FROM MAYOR AND CITY MANAGER DAIS LOG REVIEW F. PUBLIC COMMENT – LIMITED TO THREE (3) MINUTES G. CONSENT AGENDA 1. AUTHORIZATION OF EXPENDITURES IN AN AMOUNT NOT TO EXCEED $1,600,000 TO PORT CONSOLIDATED, INC. FOR MARINA FUEL SERVICE, PER TAMPA BAY AREA COOPERATIVE FUEL BID 2. AUTHORIZATION OF EMPLOYEE ANNUAL LEAVE PAYOUTS IN AN AMOUNT NOT TO EXCEED $19,071.60 3. AUTHORIZATION OF EXPENDITURES IN THE AMOUNT OF $91,509 TO TYLER TECHNOLOGIES, INC. FOR FINANCIAL AND INFORMATIONAL REPORTING SOFTWARE H. UNFINISHED BUSINESS I. CONTRACTS/AGREEMENTS 1. AUTHORIZATION TO EXECUTE UNION CONTRACT WITH PINELLAS COUNTY PROFESSIONAL FIREFIGHTER IAFF LOCAL 4966 2. AWARD OF RFQ AND APPROVAL OF GYM TRAINING AGREEMENT WITH STRONG EIGHT 3. AUTHORIZATION TO EXECUTE SWFWMD AGREEMENT 16CF0000151 FOR AMERICAN LEGION DRIVE STORMWATER BMPs 4. AUTHORIZATION TO EXECUTE SWFWMD AGREEMENT 16CF0000152 FOR REX PLACE STORMWATER BMPs J. NEW BUSINESS 1. ORDINANCE 2015-18 AN ORDINANCE OF THE CITY OF MADEIRA BEACH, FLORIDA, REZONING CERTAIN REAL PROPERTY GENERALLY DESCRIBED AS 555 150th AVENUE AND 565 150TH AVENUE FROM, MARINE COMMERCIAL (C-4) TO PLANNED DEVELOPMENT (PD) DISTRICT; PROVIDING FOR READING BY TITLE ONLY; AND PROVIDING FOR AN EFFECTIVE DATE THEREOF 2. APPROVAL OF STAFFING CHANGES TO RECREATION DEPARTMENT ELIMINATION OF REC LEADER I POSITION AND ADDITION OF REC LEADER III POSITION; ADDITION OF PART-TIME RECREATION BUILDING MAINTENANCE POSITION; REMOVING TEMPORARY CONTRACTED SERVICES A. RESOLUTION 2015-42 AMENDING THE FISCAL YEAR 2016 BUDGET BY INCREASING GENERAL FUN EXPENDITURES IN THE AMOUNT OF $30,400 FOR RECREATION CENTER STAFFING; AND PROVIDING FOR AN EFFECTIVE DATE. B. AUTHORIZATION OF PAY PLAN AMENDMENTS PURSUANT TO RESOLUTION 2015-42  3. APPROVAL OF STAFFING CHANGES TO PLANNING & ZONING DEPARTMENT DISCUSSION BY CITY MANAGER EXPLAINING THE INTERIM STRUCTURE OF THE CITY’S PLANNING AND ZONING SERVICES A. APPROVAL OF DEUEL AND ASSOCIATES SITE PLAN REVIEW AND MISCELLANEOUS PLANNING SERVICES PROPOSAL B. APPROVAL OF PERSONNEL INTERIM PAY C. RESOLUTION 2015-43 AMENDING THE FISCAL YEAR 2016 BUDGET BY INCREASING GENERAL FUND AND BUILDING FUND EXPENDITURES IN THE TOTAL AMOUNT OF $77,200 FOR PLANNING AND ZONING SERVICES. 4. RESOLUTION 2015-44 AMENDING THE FISCAL YEAR 2016 BUDGET BY INCREASING GENERAL FUND EXPENDITURES IN THE AMOUNT OF $40,400 FOR PUBLIC WORKS POSITION; AND PROVIDING FOR AN EFFECTIVE DATE. 5. DISCUSSION FROM ASSISTANT CITY MANAGER/FINANCE DIRECTOR DISCUSSION AND CONSENSUS REPORT TO EVALUATE FINANCING ALTERNATIVES FOR FIRE ENGINE ACQUISITION, INCLUDING RELEASE OF FINANCING REQUEST FOR PROPOSALS 6. CITY MANAGER ANNUAL PERFORMANCE EVALUATION PRESENT AND ACCEPT THE CITY MANAGER’S ANNUAL PERFORMANCE EVALUATIONS THAT WERE COMPLETED BY THE BOARD OF COMMISSIONERS K. REPORTS/CORRESPONDENCE  CITY COMMISSION  CITY ATTORNEY  CITY MANAGER  CITY CLERK L. ADJOURNMENT Any person who decides to appeal any decision of the City Commission with respect to any matter considered at this meeting wi ll need a record of the proceedings and for such purposes may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. The law does not require the City Clerk to transcribe verbatim minutes; therefore, the applicant must make the necessary arrangements with a private reporter or private reporting firm and bear the resulting expense. In accordance with the Americans with Disability Act and F.S. 286.26; any person with a disability requiring reasonable accommodation in order to participate in this meeting should call 727-391-9951 or fax a written request to 727-399-1131. Posted December 18, 2015