Board of Commissioners Regular Meeting

THE CITY OF MADEIRA BEACH, FLORIDA PUBLIC NOTICE BOARD OF COMMISSIONERS REGULAR MEETING The Board of Commissioners of the City of Madeira Beach, Florida will meet at City Hall, located at 300 Municipal Drive, Madeira Beach, Florida to discuss the agenda items of City Business listed at the time indicated below. 6:00 P.M. TUESDAY, JANUARY 12, 2016 COMMISSION CHAMBERS REVISED JANUARY 11, 2016 A. CALL TO ORDER – The meeting was called to order at 6:00 p.m. B. INVOCATION AND PLEDGE OF ALLEGIANCE – COMMISSIONER TERRY LISTER C. ROLL CALL MEMBERS PRESENT: Travis Palladeno, Mayor Elaine Poe, Vice-Mayor Terry Lister, Commissioner District 1 Nancy Hodges, Commissioner District 2 Patricia Shontz, Commissioner District 4 STAFF PRESENT: Shane B. Crawford, City Manager (CM) Vincent M. Tenaglia, Assistant City Manager (ACM) Thomas Trask, City Attorney (CA) Aimee Servedio, City Clerk (CC) STAFF ABSENT: Dave Marsicano, Public Works/Marina Director (PW/MD) 1. VOTE TO EXCUSE VICE-MAYOR ELAINE POE’S ABSENCE FROM DECEMBER 22ND BOC MEETINGS A motion to excuse Vice-Mayor Elaine Poe’s absence from the December 22nd BOC Meetings was made by Commissioner Hodges and seconded by Commissioner Shontz. ROLL CALL: Commissioner Lister……………………….…………YES Vice-Mayor Poe…..…………………………YES Commissioner Hodges……………………….………YES Mayor Palladeno…………………………….YES Commissioner Shontz……………………..………...YES D. APPROVAL OF THE MINUTES 1. BOC SPECIAL MEETING DECEMBER 1, 2015 2. BOC SPECIAL WORKSHOP DECEMBER 9, 2015 A motion to approve the minutes as presented was made by Commissioner Lister and seconded by Commissioner Hodges. ROLL CALL: Commissioner Lister……………………….…………YES Vice-Mayor Poe…..…………………………YES Commissioner Hodges……………………….………YES Mayor Palladeno…………………………….YES Commissioner Shontz……………………..………...YES E. APPROVAL OF THE AGENDA PRESENTATIONS 0 1 /1 2/ 2 01 6 B OC R egul ar Me eti ng, 1|5  1. TAMPA BAY BEACHES CHAMBER OF COMMERCE END OF YEAR 2015 UPDATE Robin Sollie, CEO of Tampa Bay Beaches Chamber of Commerce Robin Sollie: She has presented a few items to the Board, namely a visitor’s guide. She has noted any mention of the City in that guide for the Board to review. Nearly 45,000 copies of that guide are distributed across the state of Florida through Visit Florida. The next book is the official relocation and community guide member directory. Any request from their website on relocation receives one of these booklets. The 8 ½” x 11” print out, is the shout-out from Tampa Bay Beaches.com on their website. Madeira Beach ranges in the top five visited links on their website. She asked that the Board and staff review these booklets and let her know of any changes or improvements they would like to incorporate into this information. DAIS LOG REVIEW 1. ITEM H.1. FINAL VERSION OF FACILITY USE AGREEMENT 2. ITEM K. CITY MANAGER REPORTS/CORRESPONDENCE UPDATE ON UNDERGROUNDING CM: This Board cannot take action on any item related to the “Holton Property” due to the recommendation from the City Manager at last night’s Planning Commission meeting. The item was on the agenda because of a posting issue – everything has to be posted fifteen days before the meeting, and they have to be ready in case a recommendation to proceed occurs. A motion to approve the agenda as amended was made by Commissioner Shontz and seconded by Vice-Mayor Poe. ROLL CALL: Commissioner Lister……………………….…………YES Vice-Mayor Poe…..…………………………YES Commissioner Hodges……………………….………YES Mayor Palladeno…………………………….YES Commissioner Shontz……………………..………...YES F. PUBLIC COMMENT – LIMITED TO THREE (3) MINUTES Marilyn Hafling made public comment in support of the City Manager’s recent evaluation. She also mentioned that the Board consider some expansion to pedestrian or bike lanes on Bayshore Drive. G. CONSENT AGENDA – NONE H. CONTACTS/AGREEMENTS 1. APPROVAL OF FACILITY USE AGREEMENT BETWEEN THE CITY OF MADEIRA BEACH AND S8, LLC RELATED TO AWARD OF RFP FOR GYM TRAINING SERVICES A motion to approve the Facility Use Agreement with S8 was made by Commissioner Lister and seconded by Commissioner Shontz. CM: When we first began, we considered a fitness center open to the citizens of Madeira Beach, but as the project was changed, certain aspects had to be changed to fit certified ball fields. The fitness center became the Fire Department center and the public was not allowed due to liability and safety concerns. The solution to this was to contract with a personal trainer to use this facility and allow residents and anyone interested in training to use the facility under his program. Employees and residents would receive a discount and the insurance would fall under the personal trainer. ROLL CALL: Commissioner Lister……………………….…………YES Vice-Mayor Poe…..…………………………NO Commissioner Hodges……………………….………YES Mayor Palladeno…………………………….YES Commissioner Shontz……………………..………...YES Vice-Mayor Poe: Did not want to offend, but voted not because she was not in attendance during the previous presentation on this item. 0 1 /1 2/ 2 01 6 B OC R egul ar Me eti ng, 2|5 I. UNFINISHED BUSINESS – NONE J. NEW BUSINESS 1. ORDINANCE 2015-18 – CONTINUED FOR FUTURE MEETING BASED ON PLANNING COMMISSION DECISION AN ORDINANCE OF THE CITY OF MADEIRA BEACH, FLORIDA, REZONING CERTAIN REAL PROPERTY GENERALLY DESCRIBED AS 555 150th AVENUE AND 565 150TH AVENUE FROM, MARINE COMMERCIAL (C-4) TO PLANNED DEVELOPMENT (PD) DISTRICT; PROVIDING FOR READING BY TITLE ONLY; AND PROVIDING FOR AN EFFECTIVE DATE THEREOF. Based on the recommendation to continue this topic at the Planning Commission Meeting held on Monday, January 11, 2016, this item will not be voted on tonight. A motion to postpone this vote until the next BOC Regular Meeting, February 9, 2016, pending Planning Commission recommendation, was made by Commissioner Hodges and seconded by Commissioner Lister. ROLL CALL: Commissioner Lister……………………….…………YES Vice-Mayor Poe…..…………………………YES Commissioner Hodges……………………….………YES Mayor Palladeno…………………………….YES Commissioner Shontz……………………..………...YES 2. RESOLUTION 2016-01 A RESOLUTION OF THE CITY OF MADEIRA BEACH, FLORIDA, AMENDING THE FISCAL YEAR 2016 BUDGET BY INCREASING GENERAL FUND EXPENDITURES IN THE AMOUNT OF $6,300 FOR CITY MANAGER SALARY AND BENEFITS; AND PROVIDING FOR AN EFFECTIVE DATE. CA read Resolution 2016-01 by title only. A motion to approve Resolution 2016-01 was made by Commissioner Shontz and seconded by Vice-Mayor Poe. ACM: This resolution and the following item are budget items related to the previously approved increase and alterations to the City Manager’s employment contract. The CM thanked the Board and the citizens of Madeira Beach for all of their support. ROLL CALL: Commissioner Lister……………………….…………YES Vice-Mayor Poe…..…………………………YES Commissioner Hodges……………………….………YES Mayor Palladeno…………………………….YES Commissioner Shontz……………………..………...YES 3. AUTHORIZATION OF ANNUAL LEAVE PAYOUT AUTHORIZATION OF ANNUAL LEAVE PAYMENT TO THE CITY MANAGER PER EMPLOYMENT CONTRACT IN THE AMOUNT OF $15,183.22. A motion to approve the City Manager Annual Leave Payout was made by Commissioner Shontz and seconded by Vice- Mayor Poe. CM: Explained that he prefers to have a lean and qualified staff – this means that he and his department heads often are unable to use all of their vacation time. This is his payout as specified in his employment contract. ROLL CALL: Commissioner Lister……………………….…………YES Vice-Mayor Poe…..…………………………YES Commissioner Hodges……………………….………YES Mayor Palladeno…………………………….YES Commissioner Shontz……………………..………...YES 4. RESOLUTION 2016-02 A RESOLUTION OF THE CITY OF MADEIRA BEACH, FLORIDA, AMENDING THE FISCAL YEAR 2016 BUDGET BY INCREASING GENERAL FUND REVENUES AND EXPENDITURES IN THE AMOUNT OF $15,000 FOR MADEIRA BEACH YOUTH BASEBALL AND SOFTBALL; AND PROVIDING FOR AN EFFECTIVE DATE. CA read Resolution 2016-02 by title only. 0 1 /1 2/ 2 01 6 B OC R egul ar Me eti ng, 3|5 A motion to approve Resolution 2016-02 was made by Commissioner Lister and seconded by Commissioner Hodges. CM: He turned the discussion over to the Events & Recreation Director and the Athletics Coordinator. The little league has reached an agreement with the City to merge and come together. He believes that this will be a quality program; a representative from the Little League is also here. Mayor Palladeno: Thanked the representative for his time and all of the coach’s time working in this program – it really shows that we are a cohesive community. ERD: All of the information is on the Rec Center website – madbeachfun.com. The group is no longer called ‘little league’, it should now be referred to as Bath Ruth League (which was Gulf Beaches Little League for years). We will now have our own teams with Madeira Beach shirts. One of his first meetings as director was with the little league and the relationship wasn’t always smooth, but they were very passionate and concerned with having a quality program. We have come to an agreement and the City will cover the administrative side. The first two fields will be designated for the league and there will be some practices on the larger field. Representative: Wanted to express that the change from Little League to the Bath Ruth League has attracted attention from across the state and more people are seeing and hearing about Madeira Beach. ROLL CALL: Commissioner Lister……………………….…………YES Vice-Mayor Poe…..…………………………YES Commissioner Hodges……………………….………YES Mayor Palladeno…………………………….YES Commissioner Shontz……………………..………...YES 5. FINANCE DIRECTOR DISCUSSION DISCUSSION ON THE PENDING FIRE ENGINE RFP RESPONSES ACM: Before the Christmas break, there was an agenda item to explore alternative funding options for the purchase of a fire apparatus. On December 23rd, an RFP was released and the City received ten highly competitive responses. He has short list of highly competitive options that would only dedicated local option sales tax funds through Penny for Pinellas, which was what he would recommend. He requests that he bring more information for the Board to discuss at the January Workshop so a final vote can be made next month. CM: A City Manager has two of the most-trying departments – the Fire Chief and the Police Chief – because those are the departments that need the ‘toys’ and expensive equipment to operate. At first, he was not in favor of the ladder truck, but as he learned more about it, he believes that this would open the door to create more opportunities for future contracts. Lieutenant Andy Childers: Was asked to approach the podium and further explain some reason as to why a ladder truck would be preferred – they are not only useful for high rises, but many of the townhomes and multistory residences required some more height to effectively deal with an emergency. As building codes evolve, the equipment to safely address these higher building also needs to keep up. The consensus agreed with the Finance Director’s recommendation to present more information to the January Workshop and make the final vote at the next BOC Regular Meeting. K. REPORTS/CORRESPONDENCE  CITY COMMISSION Mayor Palladeno: The University of Connecticut had sent a letter to the City Manager and Board thanking them for hosting the Beach Bash. The County is beginning to discuss using fire transports for emergency services because Sunstar is receiving record calls and may need additional support.  CITY ATTORNEY CA: Did not have a formal report or update but wanted to let the Board know that his office is incredibly busy with all of the developments that are currently in the works for the City. 0 1 /1 2/ 2 01 6 B OC R egul ar Me eti ng, 4|5 CM: Agreed that these developments do requires a lot of behind-the-scenes work. The Planning Commission meeting last night was very fruitful, both sides were able to voice their concerns and will hopefully find a way to compromise and create the best development for the City.  CITY MANAGER CM: Undergrounding is underway and you will see more construction and road closures on Gulf Blvd north of 150 th Avenue. This really does add to the aesthetics of the boulevard. Part of the resurfacing project was to add large palms to the medians, but FDOT only agreed to add much smaller trees. He is working on making some improvements to these medians, and the City’s engineer has submitted a request for a different breed of palm tree that is much larger, similar to what you see in other beach cities. The City did get significant air time during the Bowl Game. This is an investment on the City’s part and if this is an event that the Board would like to continue, he would like to hear that. The collegiate softball tournament is also coming up very soon. The ERD explained that next year, the tournament will be two weekends back to back. The Planning Commission meeting last night was very well-attended. There were three main concerns voiced by the public: density, height, and traffic. He recommended that this item be continued until next month.  CITY CLERK CC: Understands that the City Manager and City Attorney offices are very busy, but so is the Clerk’s office. She asks that people not be sent to her on some of these issues since she has to refer them back to those offices anyway. L. ADJOURNMENT – The meeting was adjourned at 6:58 p.m. Date approved: February 9, 2016 _____________________________________________ Travis Palladeno, MAYOR _____________________________________________ Submitted by Aimee Servedio, CITY CLERK 0 1 /1 2/ 2 01 6 B OC R egul ar Me eti ng, 5|5