Board of Commissioners Special Meeting

THE CITY OF MADEIRA BEACH, FLORIDA PUBLIC NOTICE BOARD OF COMMISSIONERS SPECIAL MEETING The Board of Commissioners of the City of Madeira Beach, Florida will meet at City Hall, located at 300 Municipal Drive, Madeira Beach, Florida to discuss the agenda items of City Business listed at the time indicated below. I 2:00P.M. WEDNESDAY, JULY 20, 2016 COMMISSION CHAMBERS I A. CALL TO ORDER - The meeting was called to order at 2:02 p.m. B. INVOCATION AND PLEDGE OF ALLEGIANCE -Commissioner Terry Lister C. ROLLCALL Members Present: Travis Palladeno, Mayor Housh Ghovaee, Vice Mayor Terry Lister, Commissioner District 1 Members Absent: Elaine Poe, Commissioner District 3 Nancy Hodges, Commissioner District 2 STAFF PRESENT: Shane B. Crawford, City Manager (CM) Vincent M. Tenaglia, Assistant City Manager (ACM) Aimee Servedio, City Clerk (CC) Doug Anders, (ERD) D. APPROVAL OF THE MINUTES- NONE E. APPROVALOFTHEAGENDA A motion to approve the agenda was made by Commissioner Lister and seconded by Vice-Mayor Ghovaee. ROLL CALL: Commissioner Lister........................................YES Vice-Mayor Ghovaee...................................YES Commissioner Hodges...............................ABSENT Mayor Palladeno.................................YES Commissioner Poe............................:.........ABSENT F. PUBLIC COMMENT - LIMITED TO THREE (3) MINUTES G. CONSENT AGENDA- NONE H. CONTRACTS/AGREEMENTS - NONE I. UNFINISHED BUSINESS- NONE J. NEW BUSINESS 1. WAIVER OF BID REQUIREMENTS WAIVER OF BID REQUIREMENTS FOR INSTALLATION OF SPRINKLER SYSTEM AT MADEIRA BEACH FUNDAMENTAL SCHOOL CM: Need to irrigate fields at the ball diamonds. Gives us flexibility to have bigger sized tournaments. Asking for waive of bid requirements because county is doing sewer pipe work. Getting better price than if it were to go with bid. RD: Needs to get done before school starts. Have a window of 10 days before school starts. No extra electric charges, reclaimed water charges, etc. 07/20 / 2016 B OC Sp e ci a l Meeting 1 J3 CM: Money is the budget, so no amendment is needed. A motion to waive the bid requirements for $23,100 project to instarl sprinkler system at Madeira Beach Fundamental has been made by Vice Mayor Ghovaee and seconded by Commissioner Lister. ROLL CALL: Commissioner Lister........................................YES Vice-Mayor Ghovaee...................................YES Commissioner Hodges...............................ABSENT Mayor Palladeno.................................YES Commissioner Poe......................................ABSENT 2. AUTHORIZATION OF EXPENDITURES AUTHORIZATION OF EXPENDITURES AND APPROVAL OF CONTRACT TO MD'S IRRIGATION IN THE AMOUNT OF $23,100 FOR INSTALLATION OF SPRINKLER SYSTEM AT MADEIRA BEACH FUNDAMENTAL SCHOOL CM: This motion includes both authorization of expenditures and approval of contract. Lister: Concerned If we hit salt water. Additional Cost if needed to relocate and go deeper CM: Believes the additional cost would be $7,250. If it happens, will come to commission. Reasonably assured by the contractor that it should not be an issue. A motion to approve an authorization of expenditures and approval of contract to MD's irrigation in the amount of $23,100 for installation of sprinkler system at Madeira Beach Fundamental School was made by Commissioner Lister and seconded by Vice-Mayor Ghovaee. ROLL CALL: Commissioner Lister........................................YES Vice-Mayor Ghovaee...................................YES Commissioner Hodges...............................ABSENT Mayor Palladeno.................................YES Commissioner Poe......................................ABSENT K. REPORTS/CORRESPONDENCE • CITY COMMISSION • CITY ATTORNEY • CITY MANAGER • CITYCLERK Mayor: Madeira beach events will be receiving 180,000 in tax dollars. CM: Vice Mayor interested in workshopping with Tampa Bay Regional Planning Council. VM: Just about every city within 4 counties are involved with the Regional Planning Council. Very beneficial for those involved. CM: Sea Marshall Barley, who started as an intern, is resigning. One of the best employees ever worked with. Put together proclamation. Sea Marshall Barley: Very much appreciated. Madeira beach meant a lot. Absorbed so much knowledge. CM: Nick Lewis will now be the new Assistant to the City Clerk. Mayor: Thanked Ms. Marshall-Barley for all her help L. ADJOURNMENT-The meeting was adjourned at 2:30 pm. 07/20/2016 BOC Spec i a l M ee ting 2 13 Date approved: November 15. 2016 Travis Palladeno, MAYOR Submitted by Nick Lewis, Deputy City Clerk 07/20/20 1 6 BOC S p ec i a l M ee ting 3 13