Board of Commissioners Special Workshop Meeting

THE CITY OF MADEIRA BEACH, FLORIDA PUBLIC NOTICE BOARD OF COMMISSIONERS SPECIAL WORKSHOP MEETING The Board of Commissioners of the City of Madeira Beach, Florida will meet at City Hall, located at 300 Municipal Drive, Madeira Beach, Florida to discuss the agenda items of City Business listed at the time indicated below. I 4:30 P.M. TUESDAY, JULY 12, 2016 COMMISSION CHAMBERS I A. CALL TO ORDER The meeting was called to order at 4:44 P.M. B. ROLLCALL MEMBERS PRESENT: Travis Palladeno, Mayor Terry Lister, Commissioner District 1 Nancy Hodges, Commissioner District 2 Elaine Poe, Commissioner District 3 STAFF PRESENT: Shane Crawford, City Manager (CM) Thomas Trask, City Attorney (CA) Aimee Servedio, City Clerk (CC) Vince Tenaglia, Assistant City Manager/Finance Director (ACM/FD) Dave Marsicano, Public Works/Marina Director (PW/MD) Frank Desantis, Community Service Director/Building Official (CDS/BO) Michelle Orton, Planning/Zoning Director (PZD) Doug Andrews, Events and Recreation Director (ERO) C. TOPICS 1. PRESENTATION ON EPIC ENVIRONMENTAL PRESERVATION INITIATIVE FOR OUR COMMUNITIES Greg Tong, EPIC Greg Tong: Board director of Treasure Island Chamber of Commerce and Chairman for EPIC. Their mission is to empower the business and residents in the community for long term environmental stability and preservation. Mr. Tong showed a news segment and power point of his organization, further showing the goals they have. Asks the commission to join the program and further awareness for environmental issues. CM: Epic has asked for an employee to be appointed to the committee. Recommended Deb Laramee. The consensus was to allow the employee to join the EPIC Committee 2. UPDATE ON UTILllY UNDERGROUNDING PROJECT Stephen R. Tarte, Principal, CPWG PW/MD: Stated that this project has been a very difficult one and that this is the test phase. They're awaiting Duke Energy to put the conduit in the ground. Stephen Tarte: Gave an update on the phase 1 of the project. There are issues on the West side with existing utility lines and other things that have interfered with the project. Commissioner Lister: This phase has been a success. Less money has been spent to find out if this was feasible for the 3 mile stretch of Madeira Beach. It was exactly what they intended to do. CM: After the first phase, they will come up with a new plan to bury the east/west wires, spending 3 million dollars less. Should have the numbers by the next agenda. 3. DISCUSSION ON BOARD OF COMMISSIONER'S BALLOT AND SELECTION OF CANDIDATE FOR DISTRICT 4 VACANCY Shane 8. Crawford, City Manager 0 7 /1 2 /2016 BOC Special Workshop, 1 13  Thomas Trask, City Attorney CA: The charter provides that when there is a vacancy amongst the commission, there is 30 days to fill the vacancy. The position will be held until the election and the commissioner will be an incumbent during the next election. The 3 applicants were John E. Douthirt. Housh Ghovaee, and Joseph Fala. Mr. Ghovaee is the recipient of the lowest number, making him the appropriate person to appoint based off ofthe balloting. Consensus was to appoint Mr. Ghovaee during the regular meeting. 4. UPDATE ON BOARD OF COMMISSIONER'S ROTARY REPRESENTATIVE DUE TO DISTRICT 4 RESIGNATION Shane 8. Crawford1 City Manager Travis Palladeno1 Mayor CM: Former commissioner Shontz was the Rotary representative. They would like to present her with an honorary membership. There's a position open and budgeted for any commissioner who wants to go. States it's Important to be involved and gives the example of how the city hosted the carnival, bringing in revenue, due to them. Consensus was for Commissioner Hodges to become the new representative 5. DISCUSSION ON CHAIR, UMBRELLA, CABANA CONTRACT SEVERING AT ARCHIBALD PARK Shane B. Crawjord1 City Manager CM: Asking to consolidate duties to one vendor, beach wide. Looking for the most efficient way to structure an RFQ to fit Madeira Beach's needs. The contracts are up in August/September and October for Archilald. Consensus is to let City Manager move forward 6. DISCUSSION ON ANNUAL AND DAILY SPECIAL EVENT PARKING PERMIT TO ADD FISHING TOURNAMENTS AND CITY CENTRE EVENTS Shane B. Crawjord1 City Manager CM: Wants consideration to add additional events for residents to receive parking permits on private property during said events. This will help alleviate traffic and parking. Consensus is to move forward 7. DISCUSSION ON BIG-C RESOLUTION NO. 2016-03 REGARDING SHORT TERM RENTALS AND HOME RULE Travis Palladeno1 Mayor Mayor: Working with other counties in order to bring this forward. Next step is to bring it to the Mayor's council and the county after that. 8. DISCUSSION ON GRAPHICS ON NEW GULF BOULEVARD BUS STOPS Travis Palladeno1 Mayor Mayor: Wants to put the city logo on bus stops in order to let visitors know that they're in Madeira Beach. Wants to go out and get some sponsorship. Consensus is to allow an additional 30 days to assess cost and see how much the sponsors will be willing to contribute. 9. DISCUSSION AND REVIEW OF UPDATES TO FEES AND COLLECTION PROCEDURE MANUAL IN RESOLUTION 2016-24 Shane 8. Crawford1 City Manager Frank DeSantis1 Community Services Director Michelle Orton, Planning & Zoning Director Doug Andrews, Events & Recreation Director CM: Staff recommendation is for approval. Consensus was to move forward with approval D. ADJOURNMENT The meeting adjourned at 5:33 P.M. 07/12/2016 BOC Special Workshop , 213 Date approved: August 9th , 2016 Travis Palladeno, MAYOR Submitted by Nick Lewis, Administrative SupportSpecialist 07/12/2016 BOC Spec i a l Work s hop 31 3