Board of Commissioners Special Meeting

MINUTES BOARD OF COMMISSIONERS SPECIAL MEETING SEPTEMBER 30, 2019 2:00 P.M. A special meeting of the City of Madeira Beach Board of Comm issioners was held at 2:00 p.m. on September 30, 20 19 in the Patricia Shontz Commission Chambers at City Hall, located at 300 Muni cipal Drive, Made ira Beach, Florida. MEMBERS PRESENT: Maggi Black, Mayor Deby Weinstei n, Com missioner District I Nancy Hodges, Vice-Mayor/Comm issioner Di strict 2 John Douth irt, Commissioner District 4 MEMBERS ABSENT : Doug Andrews, Commissioner District 3 CITY STAFF PRESENT: Robert Daniels, C ity Manager Clara VanB largan, City Clerk Ralf Brookes, City Attorney J. CALL TO ORDER Mayor Black called the meeting to order at 2:02 p.m. 2. ROLL CALL City Clerk Clara VanBlargan ca lled the ro ll. 3. PUBLIC COMMENT There were no public comments. 4. AGENDA ITEM TOPICS A. Resolution 2019-15, FY 2019 Budget Amendment- Walt Pierce, Finance Director Finance Director Walt Pierce reviewed the item and explained that a ll the items listed in the budget amendment are emergency item s the Board had approved. This item is to approve the budget amendment fo r those items. City Clerk C lara VanB largan read Reso lution 20 19-15 by title only. RESOLUTION 2019-15 September 30, 20 I 9, BOC Special Meeting Minutes Page l of 4  A RESOLUTION OF THE BOARD OF COMMISSIONERS FOR THE CITY OF MADEIRA BEACH, PINELLAS COUNTY, FLORIDA, AMENDING THE BUDGET FOR THE FISCAL YEAR 2019 (BEGINNING OCTOBER 1, 2018 THROUGH SEPTEMBER 30, 2019) BY INCREASING THE GENERAL FUND, SANITATION, AND STORMWATER FUND APPROPRIATIONS AND EXPENDITURES; AND PROVIDING FORAN EFFECTIVE DATE Director Pierce reviewed Sections 1 through 3 in the resolution: SECTION 1. The Board of Commissioners authorizes the Budget for Fiscal Year 2019 to hereby be amended to reflect an increase in the General Fund Appropriations and Expenditures (See Exhibit A). SECTION 2. The Board of Commissioners authorizes the Budget for Fiscal Year 2019 to hereby be amended to reflect an increase in the Sanitation Fund Appropriations and Expenditures (See Exhibit A). SECTION 3. The Board of Commissioners authorizes the Budget for Fiscal Year 2019 to hereby be amended to reflect an increase in the Stormwater Fund Appropriations and Expenditures (See Exhibit A). Director Pierce and the City Manager explained the seven emergency items listed in Exhibit A of Resolution 2019-15: This section intentionally left blank. September 30, 2019, BOC Special Meeting Minutes Page 2 of 4 Budget Amendment - General, Sanitation, and Stormwater Funds Resolution 2019-15 FY 2019 Exhibit A Approved Budget Amendment Description byBOC Fund Account no. Debit Credit Capital Equipment - Generator for City Hall 5/14/2019 General 001.1400.6400 340,000 Emergency Reserve 001.247.0028 340,000 340,000 340,000 To Increase General Fund Budgeted Expenditures for Emergency purchase of New Generator for City Hall Capital Equipment - New Server City Hall 8/13/2019 General 001.1400.6400 29,763 Capital Improvement- Repair Crystal Dr. Bridge 5/14/2019 General 001.3000.6300 164,284 Capital Improvement- Fire Generator Repair 2/25/2019 General 001.4000.6300 26,825 General Fund Appropriations General 001.0000.6669 220,872 220,872 220,872 To Increase General Fund Budgeted Expenditures for Emergency Items Impacting various department accounts Capital Improvement- Fire Concrete Approaches 2/25/2019 General 001.4000.6300 63,500 Capital Improvement - Fire Concrete Approaches 2/25/2019 General 001.1400.6300 63,500 ---- 63,500 63,500 To Transfer Budget for Fire Station Concrete Approaches from Nondepartment to Fire/EMS Department Capital Equipment- Garbage Truck 2/25/2019 Sanitation 402. 7000.6400 240,000 Sanitation Fund Appropriations 402.0000.6669 240,000 ---- 240,000 240,000 To Increase Sanitation Fund Budgeted Expenditures for Emergency Garbage Truck Stormwater Drainage & Roadway Improvements 5/14/2019 Stormwater 404.9200.6320 220,550 Stormwater Fund Appropriations 404.0000.6669 220,550 ---- 220,550 220,550 To Increase Stormwater Fund Budgeted Expenditures for Emergency Parsley Stormwater Project Director Pierce and the City Manager responded to comments and questions by the Board. Mayor Black opened to public comment. Robert Preston, 425 S. Bayshore Drive, asked if recycling was canceled would it reduce the $240,000 for the garbage truck. Director Pierce explained that Waste Connections did not use the City's trucks. The City Manager said if the recycling went away it would generate a credit toward the bills. Mr. Preston asked if there was a capital program account set up to pay for vehicles. The City Manager said t~~e is an account set up. Director Pierce said they did not expect to replace Septem her 30, 2019, BOC Special Meeting Minutes Page 3 of 4 the vehicles fo r another two years but had to replace them sooner. Commi ssioner Weinstein said they must be more proactive in replacing vehicles such as sanitation trucks because it is the li velihood in the City. Mayor Black closed to public comment. Commissioner Douthitt motioned to pass Reso lution 20 19-1 5. Commissioner We instein seconded the motion. ROLL CA LL: Commissioner Douthitt ·'YES" Commissioner Weinste in "YES" Vice-Mayor Hodges "YES" Mayor Black "YES'' The motion carried 4-0. The City Manager distri buted information to the Board of Commissioners regarding a payment that had been made to Attorney Helen Price fo r services prov ided to a committee board member. He said the item would be added to a future meeting to discuss what poli cy the Board would like set in the future. He will notice the parties involved to all ow them the opportunity to be present for the discussion. The consensus of the Board was to add the item to the October workshop agenda for discussion. The C ity Clerk reported that she had scheduled a Chatter Rev iew Committee meeting for October 7, 20 19 at I :00 p.m. to discuss three proposed charter amendments: changing the Candidate Qualify in g Period; changing the term of District Commissioners from two years to fou r years; and eliminating runoff elections. She wi11 add the item to the October workshop meeting for d iscussion. 5. ADJO URNMENT Mayor Black adj ourned the meeting at 2:38 p.m. ATTEST: largan, MMC, MS M, C ity -. September 30, 20 19, BOC Special Meeting Minutes Page 4 of 4