Board of Commissioners Workshop Meeting

MINUTES BOARD OF COMMISSIONERS WORKSHOP MEETING SEPTEMBER 24, 2019 A workshop meeting of the C ity of Madeira Beach Board of Commi ssioners was held at 2:00 p.m. on September 24, 2019 in the Patricia Shontz Commi ssion Chambers at City Hall, located at 300 Municipal Drive, Madeira Beach, Florida. MEMBERS PRESENT: Maggi Black, Mayor Nancy Hodges, Vice-Mayor/Co mmissioner District 2 Doug Andrews, Commissioner District 3 John Douthirt, Comm issioner District 4 MEMBERS ABSENT: Deby Weinstein, Commiss ioner District I CITY STAFF PRESENT: Robert Daniels, City Manager Clara VanB largan, City C lerk Andrea Gamble, Deputy C lerk Ra lf Brookes, C ity Attorney 1. CALL TO ORDER Mayor Black called the meeting to order at 2:00 p.m. 2. ROLLCALL City Clerk Clara VanBlargan called the ro ll. 3. PUBLIC COMMENT There was no public comment. 4. ITEMS FOR DISCUSSION A. Ordinance 2019-07, First Reading of Amendment to Code of Ordinances; Division 10. - Planned Development - Discussion to make corrections Jerry Murphy, Planning Consultant, rev iewed the item. Mayor Black said at a previous meeting the Board had decided to make the maximum height five stories. She asked if a stipulation could be put in the ordinance addressing the three projects. Attorney Ju lie Mandell , Land Use Attorney, responded to questions and comments. September 24, 20 19, BOC Regu lar Workshop Meeting Pagel of 5 Commissioner Andrews suggested eliminating the building height language and approving the ordinance and then have a town hall meeting to see what everyone would like to see in Madeira Beach. Attorney Mandell said she will have information to provide at the October 8, 2019 meeting. Mayor Black opened to public comment. Mary [?last name], [?address], stressed concerns about restricting the height of new developments. James Beggins, 15366 Gulf Blvd, Madeira Beach, explained that a PD is a negotiation tool and by limiting that, it restricts the potential in the future to develop the town. Mayor Black closed to public comment. B. Update on the Fitness Center Recreation Director Jay Hatch reviewed the item To open the Fitness Center to the public, a person must always be in there, personnel must be CPR trained, and the City cannot use volunteers because the City's code will not allow volunteers to handle cash. There will be a liability premium of $1,200 annually and additional signage and routine maintenance on the equipment would be needed. The elevation of risk per the insurance carrier to open to the public and not having a financial return would not make sense. Mayor Black asked the recommendation for the use of the space. City Manager Robert Daniels said the recommendation made by Mr. Hatch is to not open the space to outside residents. The fire personnel need the space to work out and other employees also use the fitness center. He will be requiring all employees to sign an insurance liability waiver. Mayor Black said there is also a need for more office space. Mr. Daniels said he did not want to keep out the fire personnel, because it is important for them to be in shape to perform their duties. Fire Chief Derry I O'Neal, commented on how the space was provided to the Fire Department to allow them enough room to workout. The equipment in there was purchased through a Fire Department grant and it must stay within the Fire Department operations. There is no other room to put the equipment. The cost of the heath care is reduced by having the fitness center. Commissioner Douthirt said it was discussed a couple of years ago to not open the space to the public and to keep the use for Fire Department. Mayor Black opened to public comment. There was no public comment. There was a consensus to keep the gym available to the employees. C. Special Events Committee September 24, 2019, BOC Regular Workshop Meeting Page 2 ofS Recreation Director Jay Hatch reviewed the item and responded to questions and comments. Mayor Black said it was a good idea to have the committee. The Board concurred. The City Manager said the item will be listed on the October 8th BOC regular meeting agenda. Mayor Black opened to public comment. There was no public comment. D. Beach Equipment Concession Agreement Recreation Director Jay Hatch reviewed the item and explained the proposed changes to the agreement. Commissioner Douthirt said he would like the contract to go out to bid and to rewrite the contract. The Tyler's, owners of Saltwater Destination, presented on the item and responded to questions and comments. Mayor Black opened to public comment. Lauree Tyler, 4996 Miramar Avenue, commented in favor of keeping the contract. Mayor Black closed to public comment. Mayor Black said she would like them to stay but suggested raising the rent. E. Beach Chair Logistics Recreation Director Jay Hatch reviewed the item and responded to questions and comments. He said there are two organizations operating along the beaches without the proper licensing for some of their locations. Staff will reach out to the two organizations and help them get in compliance with the City's ordinance for a business tax license. Mayor Black opened to public comment. There was no public comment. The consensus was to move forward. F. Semi-Annual Joint Board of Commissioners Meeting with Boards, Commissions & Committees City Manager Robert Daniels reviewed the item and responded to questions and comments. Commissioner Andrews said he wanted the Commission to have joint meetings with the committees. September 24, 2019, BOC Regular Workshop Meeting Page 3 of5 Commissioner Douthirt asked about getting a schedule of when the Board would be meeting with each of the committees. The City Manager said he would provide a complete list on the 8th (October 8, 2019), so everybody and each one of the committees will know. Mayor Black opened to public comment. There was no public comment. G. RFP for legal services City Manager Robert Daniels reviewed the item. Mayor Black said she was not in favor of taking the legal services out to bid. Finance Director Walt Pierce clarified the amount of legal fees paid in fiscal years 2016/2017 and 2017/2018. Commissioner Andrews and Commissioner Hodges said they were in favor of taking the legal services out to bid. Commissioner Douthirt said he would like to wait until after the evaluations are done on the Charter Officers in January. Mayor Black opened to public comment. There was no public comment. H. ICMA requirements Commissioner Andrews explained that the citizens of Madeira Beach voted for the City Manager to be in good standing with the ICMA. He and Commissioner Douthirt said they would like a letter drafted to the ICMA and signed by all the Commissioners. The letter is to include all the ethical violations Mr. Evans caused. Mr. Daniels agreed to put the letter together. The Board consented. Mayor Black opened to public comment. There was no public comment. I. Update on the Enterprise Rent-a-Car Agreement Finance Director Walt Peirce reviewed the item and responded to questions and comments. He explained he was in negotiations with Enterprise and would like to finish that before reporting back. Mayor Black opened on public comment. There was no public comment. J. Design studio plan for John's Pass Village improvements and what it would cost for the different phases for the work to be done City Manager Robert Daniels reviewed the item. Al Carrier, the City's engineer, explained the designs and the surrounding areas. September 24, 2019, BOC Regular Workshop Meeting Page 4 ofS Mr. Daniels suggested having a meeting with the Merchants Association and said he would get that scheduled. Finance Director Walt Pierce said there wi ll be money allocated fo r Jo hn ' s Pass improvements. Mayor Black opened to public comments. There was no public comment. K. ADJOURNMENT Mayor Black adjourned the meeting at 5 :02 p.m. ATTEST: September 24, 20 19, BOC Regular Workshop Meeting Page 5 of 5