Board of Commissioners Special Meeting - Budget Presentation

THE CITY OF MADEIRA BEACH, FLORIDA PUBLIC NOTICE BOARD OF COMMISSIONERS SPECIAL MEETING The Board of Commissioners of the City of Madeira Beach, Florida will meet at City Hall, located at 300 Municipal Drive, Madeira Beach, Florida to discuss the agenda items of City Business listed at the time indicated below. 2:30 PM, Please note time change JULY 1, 2015 AUDITORIUM *PLEASE NOTE CHANGE IN REGULAR MEETING TIME* A. CALL TO ORDER - The meeting was called to order at 2:31 p.m . B. INVOCATION AND PLEDGE OF ALLEGIANCE - Commissioner Terry Lister C. ROLLCALL MEMBERS PRESENT: Travis Palladeno Elaine Poe, Vice-Mayor Terry Lister, Commissioner District 1 Nancy Hodges, Commissioner District 2 Patricia Shontz, Commissioner District 4 STAFF PRESENT: Shane B. Crawford, City Manager (CM) Thomas Trask, City Attorney (CA) Aimee Servedio, City Clerk (CC) Vincent Tenaglia, Assistant City Manager/Finance Director (ACM/FD) Dave Marsicano, Public Works/Marina Director (PW/MD) Frank Desantis, Community Service Director/Building Official (CSD/BO) Derryl O'Neal, Fire Chief (FC) Doug Andrews, Parks & Recreation Director (PRD) D. APPROVAL OF THE MINUTES 1. BOC Regular Meeting May 12, 2015 2. BOC Special Meeting May 26, 2015 3. BOC Workshop Meeting May 26, 2015 A motion to approve the Minutes as presented was made by Commissioner Lister and seconded by Commissioner Hodges. There were no additional comments or edits to the minutes that were presented. ROLL CALL: Commissioner Lister ........................................ YES Vice-Mayor Poe ........ ......... ...... ............YES Commissioner Hodges ..................................... YES Mayor Palladeno .................................. YES Commissioner Shontz ...................................... YES E. APPROVALOFTHEAGENDA A motion to approve the Agenda as presented was made by Commissioner Shontz and seconded by Vice-Mayor Poe. 07/01/2015 BOC Special Meeting - Budget Presentation Page 1 j3 ROLL CALL: Commissioner Lister ........................................YES Vice-Mayor Poe ...................................YES Commissioner Hodges .....................................YES Mayor Palladeno ..................................YES Commissioner Shontz ...................................... YES F. PUBLIC COMMENT- LIMITED TO THREE (3) MINUTES G. CONSENT AGENDA- NONE H. UNFINISHED BUSINESS - NONE I. NEW BUSINESS 1. PRESENTATION OF THE CITY MANAGER'S PROPOSED FY2016 BUDGET CM: The City Manager first presented his memo on possible dates for the necessary budget workshops and hearings. The following dates were proposed: Tuesday, August 11th Special Budget Workshop to discuss and/or amend any items in the budget that the Board sees fit; Thursday, September 3rd Special Budget Meeting to have the first readings for the Millage Rate and Budget Approval ordinances; and Thursday, September 17th Special Budget Meeting to hold the second readings for the budget approval ordinances. The main issues that was discussed was the increase to the millage rate from 1.9900 mills (or $1.99 per $1,000 of assessed property) to 2.2000 mills (or $2.20 per $1,000 of assessed property value). The City has expanded dramatically in the last year, the Recreation Center and ROC Park hold many events and concerts, the new facilities are available for rental and use by the community, and the entire City Centre is moving the City in a more sophisticated direction. The 9/11 Memorial is finished, the new beach walkovers are installed, the Marina has been significantly improved, undergrounding of utilities has begun, building and construction projects are booming, etc. Progress does cost money and what we have accomplished in a very short time has been done in the last few years. This rate is still very comparable to surrounding cities especially considering that Madeira Beach is a full service City with its own Public Works, Sanitation and Stormwater Departments, and Fire and Emergency Response Services. This increase equals about $58.00 increase to the average household property value. It has even been at this level in Madeira Beach in the past, before the recession and the rates were lowered. All of the requests from the City Commission were able to be incorporated into this budget (i.e. additional dog waste receptacles placed though the City, etc.) He is also proposing raises for several employees and department heads. The staff, although very capable and hardworking, is very limited and many are performing multiple roles and functions. Many of the department heads even have this reflected in their titles (Assistant City Manager/Finance Director, Community Service Director/Building Official, Public Works/Marina Director, etc.). The department heads salaries have not been addressed since the economic recovery. This will put Madeira Beach at about the 50% mark to other municipalities in the area. He has also recommended that the vacation buy-back be increased since many people are unable to take off long periods of time. This would allow those who would only be back-logged with work if they took off too much time to be more flexible and compensated for the work they do. The buyout was a success and all of those have been paid out. At this time, he will conclude with the short presentation. The Finance Director is available if there are any questions at this time, but if the Board would prefer to take home the budget document and make notes, the Finance Director and City Manager are available and a Special Budget Workshop is scheduled for August 11th • 07/01/2015 BOC Special Meeting - Budget Presentation Page 2 13 There were some quick item clarifications from the Mayor. The City Manager also noted that it was planned to purchase a new fire engine to show that the City is ready and able to expand their coverage to the Redingtons. The Mayor commended the Fire Department and recognized the Fire Chief. Commissioner Shontz also brought up the state of Madeira Way and any future plans for the redevelopment of that area. The City Manager hinted that the property may be coming up for sale soon, there is money reserved for design but by next year that will be a more forefront item. The consensus was to have the Board of Commissioners take home the budget document to study and mark any questions or changes they may have to be discussed at the Special Budget Workshop. J. REPORTS/CORRESPONDENCE • CITY COMMISSION Mayor Palladeno: Asked Deputy Luckett to escort Deputy Chris Kohmann front and center. The Mayor then introduced the new Code Enforcement Deputy, Chris Kohmann, who will be focusing on Short Term Rentals. Deputy Kohmann introduced himself and gave a short bio of his previous work and experience. Elaine Poe: Also noted that she and deputies have planned to put together a short presentation on the status and procedures that have been improved to address Short Term Rentals. That should take place sometime in August. • CITY ATTORNEY - NONE • CITY MANAGER CM: Explained some of the staffing changes to the Building Department. The current Code Enforcement Assistant will now move to the front of the office and be cross-trained as a Permit Technician. He also recognized the City Clerk, Aimee Servedio, for stepping up to the plate and taking over Business Tax Licenses for this year. This may or may not be a permanent change, but she has proved to take this challenge and organize and update the Business Tax database. He explained how she is always willing to take a job that needs to be done even though she already has a full work load. He also informed the Board that the next Budget Meeting will be on August 11th . This schedules enough time for the Assistant City Manager/Finance Director and City Manager to incorporate any changes or edits that the Board may recommend. If more meetings are needed, they can be scheduled. • CITY CLERK - NONE K. ADJOURNMENT- The meeting was adjourned at 3:05 p.m. Date approved: August 25. 2015 Travis Palladeno, MAYOR Submitted by Aimee Servedio, City Clerk 07/01/2015 BOC Special Meeting - Budget Presentation Page 3 I3