Board of Commissioners Workshop Agenda Setting Meeting

THE CITY OF MADEIRA BEACH, FLORIDA PUBLIC NOTICE BOARD OF COMMISSIONERS AGENDA SETTING MEETING The Board of Commissioners of the City of Madeira Beach, Florida will meet at City Hall, located at 300 Municipal Drive, Madeira Beach, Florida to discuss the agenda ttems of City Business listed at the time indicated below. 5:30 P.M. Tuesday, August 13, 2013 AUDITORIUM CALL TO ORDER: The Meeting was called to order at 5:30 p.m. ROLL CALL MEMBERS PRESENT: Travis Palladeno, Mayor Terry Lister, Vice-Mayor Nancy Hodges, Commissioner District 2 Elaine Poe, Commissioner District 3 Pat Shontz, Commissioner District 4 STAFF PRESENT: Shane Crawford, City Manager (CM) Thomas Trask, City Attorney (CA) Vince Tenaglia, Finance Director (FD} Dave Marsicano, Central Services Director (CSD) Aimee Servedio, City Clerk (CC} ROLL CALL: Commissioner Hodges.................YES Vice-Mayor Lister...........................YES Commissioner Poe..................... YES Mayor Palladeno ..... .......................YES Commissioner Shontz..................YES 1. TOPICS FOR AUGUST 29TH WORKSHOP A. UPDATE ON BOND ISSUANCE WITH BOND COUNSEL Finance Director, Vince Tenaglia CM: Jeff Larson will be there to discuss the movement in the bond market (interest rates have been increasing) in order to aid the City in its process to proceed. 8/27/13 is the bond validation hearing date. B. DISCUSSION ON 2014 4th OF JULY CELEBRATION City Manager, Shane Crawford CM: Along with CSD Marsicano, they have developed a staff recommendation for how the City will proceed for next year's Fourth of July celebration. This may not coincide with the BOC's recommendation from a political stand point so it needs to be discussed. The planning for next year starts early.  C. DISCUSSION ON REBIDDING VENDOR AGREEMENT OF SNACK SHACK (BOTH CHAIRS AND CONCESSION) Commissioner Elaine Poe, City Manager, Shane Crawford CM: This would involve the vending inside as well as the Chair & Cabana rental out on the beach. CM doesn't think that there will be a "pristine product'' out there by Christmas time and the City has fielded some complaint about it. The staff recommendation is to rebid the project and there is a "90-day no cause" clause built into the contract. D. DISCUSSION ON FLORIDA BOATING IMPROVEMENT GRANT PROGRAM City Manager, Shane Crawford CM: CSD Marsicano, CM, and the Pinellas Planning Council wrote a Grant and came up .5 or .75 points short of procuring funds for engineering for "Transient Dockage" in John's Pass. The lesson to be learned here is that 'We're not going to win them all" and there is some greater needs throughout the state. The Grant was for $14,000-16,000. E. DISCUSSION ON CAR WASH PROPERTY FOR SALE ON GULF BLVD City Manager, Shane Crawford CM: CM thinks that this could be a potential solution to help the parking dilemma that persists within the City. He understands that the lot isn't in the most ideal location, but it could create more spots if the City were to purchase it. There is also a component to the current property that could be adapted for use by Public Works. F. DISCUSSION ON LIBRARY BOARD APPLICATIONS City Manager, Shane Crawford CM: There are two vacant positions and three applicants. After discussion with the City Clerk, it was agreed upon that the same process that was utilized for the appointments of the Planning Commission could be used for the Library Board. G. DISCUSSION ON METHOD OF RECOGNITION FOR BUSINESS AWARD City Manager, Shane Crawford CM: This is a re-visitation on how the award would be presented. Vice-Mayor Lister was in favor of a sign/banner that would be shown throughout the year. There are some small costs associated with that. H. UPDATE ON CAPITAL IMPROVEMENT ELEMENT (C.I.E.) City Manager, Shane Crawford CM: There have been some discrepancies with what citizens have been voicing and what is actually included on the C. I.E. so he wants to discuss it at the next meeting. I. DISCUSSION ON TREASURE ISLAND/MADEIRA BEACH CHAMBER OF COMMERCE City Manager, Shane Crawford CM: He has had meetings and this issue needs to be discussed. The Tampa Bay Beaches Chamber is a little upset about it. No rules/laws have been broken and essential the City would have two chambers at the moment. There really isn't a whole lot the City can do other than to embrace both entities in some fashion. 2. ITEMS ON DECK FOR NEXT WORKSHOP A. DISCUSSION OF TECHNOLOGY TO BE USED FOR COMMISSION PACKETS CM: Has discussed with Commissioner Poe and the developer to include IPads and other technology to the new City Hall and to have the meeting packets digital in the future. That might not be on the next agenda, but it is in the pipeline. B. DISCUSSION OF FEES AND COLLECTION MANUAL CM: Has found even more items that need to be included, so that may or may not be on the next agenda, but is in the pipeline. C. DISCUSSION OF STANDARDIZING PARKS CM: This issue has been discussed at length. CM has had a meeting with one of the land owners adjacent to it. D. APPROVAL OF SPECIAL EVENTS CM: This issue was brought up by Mayor Palladeno. Previously Special Events weren't approved by the BOC in a formal way; it was brought up and discussed by the person/group putting on the event and was approved in a more informal fashion by the BOC. CM would like to set up a system where staff approves the specifications of the Special Event and then relays it back to the BOC. He would like some consideration for some sort of formal approval, bt if the BOC doesn't want to then that is acceptable. Consensus -Approve the agenda for 8/29/13 Workshop Meeting as discussed in the 8/13/13 Agenda Setting Meeting. 3. ADJOURNMENT: The Meeting was adjourned at 5:42 p.m. Date Approved: C\ - lQ - L?> Any person who decides to appeal any decision of the City Commission with respect to any matter considered at this meeting will need a record of the proceedings and for such purposes may need lo ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is lo be based. The law does not require the City Cieri< to transcribe verbatim minutes; therefore, lhe applicant must make the necessary arrangemenls with a private reporter or private reporting firm and bear the resulting expense, In accordance with the Americans with Disability Act and F.S. 286.26; any person with a disability requiring reasonable accommodation in order to participate in this meeting should call 727-391- 9951 or fax a written request to 727-399-1131. Posted: August 9, 2013 Televised live on Channel 615