Board of Commissioners Regular Meeting
Regular MeetingMadeira Beach, FL · August 13, 2013
Minutes
THE CITY OF MADEIRA BEACH, FLORIDA
PUBLIC NOTICE-AMENDED AGENDA
BOARD OF COMMISSIONERS MEETING
The Board of Commissioners of the City of Madeira Beach, Florida will meet at City Hall, located at 300 Municipal Drive, Madeira Beach,
Florida to discuss the agenda items of City Business listed at the time indicated below.
6:00 P.M. Tuesday,August13,2013 AUDITORIUM
A. CALL TO ORDER: The Meeting was called to order at 6:00 p.m.
B. INVOCATION AND PLEDGE OF ALLEGIANCE: Vice Mayor Terry Lister
C. ROLLCALL
MEMBERS PRESENT: Travis Palladeno, Mayor
Terry Lister, Vice-Mayor
Nancy Hodges, Commissioner District 2
Elaine Poe, Commissioner District 3
Pat Shontz, Commissioner District 4
STAFF PRESENT: Shane Crawford, City Manager (CM)
Thomas Trask, City Attorney (CA)
Vince Tenaglia, Finance Director (FD)
Dave Marsicano, Central Services Director (CSD)
Aimee Servedio, City Clerk (CC)
D. APPROVAL OF THE MINUTES BOC Special Meeting July 23, 2013, BOC Workshop July 23, 2013, BOC Meeting October 09,
2012 and the BOC Agenda Setting Meeting October 09, 2012
Motion has been made by Commissioner Lister to approve the minutes and was seconded by Commissioner Hodges
ROLL CALL:
Commissioner Hodges.................YES Vice-Mayor Lister........................... YES
Commissioner Poe..................... YES Mayor Palladeno............................YES
Commissioner Shontz..................YES
E. APPROVAL OF THE AGENDA
Motion has been made by Vice-Mayor Lister to approve the Agenda in order to move Item 1-1 to after Public Comment and
to Refer Item 1-13 to the next BOC Meeting and was seconded by Commissioner Shontz.
ROLL CALL:
Commissioner Hodges.................YES Vice-Mayor Lister........................... YES
Commissioner Poe..................... YES Mayor Palladeno............................YES
Commissioner Shontz..................YES
F. PUBLIC COMMENT (limited to 3 minutes)
G. CONSENT AGENDA
Motion has been made by Commissioner Poe to approve the Consent Agenda and was seconded by Commissioner
Hodges.
1. SPECIAL EVENT
Special Event for the Old Salt 20th Annual "Fall King of the Beach" Fishing Tournament-November 7, 8,
and 9, 2013.
Motion has been made by Commissioner Hodges to approve the Special Event for the Old Salt 21)111 Annual "Fall King of
the Beach" Fishing Tournament-November 7, 8, and 9, 2013 and was seconded by Commissioner Poe.
ROLL CALL:
Commissioner Hodges.................YES Vice-Mayor Lister........................... YES
Commissioner Poe ..................... YES Mayor Palladeno............................YES
Commissioner Shontz..................YES
2. SPECIAL EVENT
Special Event for the 32nd Annual Johns Pass Seafood Festival-October 25th thru October 27th 2013.
Motion has been made by Vice-Mayor Lister to approve Special Event for the 32nd Annual Johns Pass Seafood Festival•
October 25th thru October 27th 2013 and was seconded by Commissioner Hodges.
Suzanne King: There will be more food, healthier option, and a grouper contest will be added. The festival has encouraged a "$5
sample" so that people who come out to the event will be able to try multiple dishes and be able to afford it.
ROLL CALL:
Commissioner Hodges.................YES Vice-Mayor Lister........................... YES
Commissioner Poe..................... YES Mayor Palladeno............................YES
Commissioner Shontz..................YES
3. SPECIAL EVENT
Special Event for the Johns Pass End of Season Sale/Event on September 14, 2013.
Motion has been made by Commissioner Poe to approve and amend the CM and CSD to establish temporary signage as
well as Special Event for the Johns Pass End of Season Sale/Event on September 14, 2013 and was seconded by
Commissioner Hodges.
Commissioner Hodges: This is a 1st time event. She asks if this is going to be a sidewalk sale. Also asks if the 2nd floor shops will
be able to participate as this will be a ground level event.
Matthew Powers - John's Pass Village Association & Florida Winery: They are attempting to establish a special events committee
as there is a couple events there every year. He wants this team to coordinate and help alleviate some of the parking issues that
occur when there are events in the Pass. 9/14/13 will consist of a sidewalk sale with tables and displays as well as a fashion show
under the Bell Tower (this advertises the wares that could be purchased at the shops). 2nd floor shops aren't very retail oriented,
and they can will be included by an approval from their landlord. Anyone should be able to put a table outside if they can.
CM: Staff asks if a temporary sign be put up to advertise events that are happening on the pass. This sign wouldn't be code
compliant and would like it to be woven into the application. CSD Marsicano and CM will work on setting up temporary signage.
CM wants the BOC to be more educated on what occurs/opportunity cost of giving away a parking lot for a day or for the whole
weekend, especially in John's Pass. The BOC needs to know the value (could be $1,000, $6,000, or somewhere in between)
because the City is run on parking revenue. The event will be occurring along Village Blvd and the City's Parking lot.
Matthew Powers: There won't be any part of the event taking place in the lot. This is just for the local to help the reputation of
John's Pass. This is just another incentive to bring people in. CM wants to ensure that the City isn't losing vast amounts of money
on missing out on parking.
ROLL CALL:
Commissioner Hodges.................YES Vice-Mayor Lister........................... YES
Commissioner Poe..................... YES Mayor Palladeno............................YES
Commissioner Shontz................. .YES
4. SPECIAL EVENT
Special Event for the Wild West Kingfish Tournament Series- October 3rd and, October 5th, 2013.
CM: The next two events are intertwined as the road closure plans for the events need to be worked on. Traffic flow plans also
need to be included.
Motion has been made by Vice-Mayor Lister to approve Special Event for the Wild West Kingfish Toumament Series -
October 3rd and, October 5th, 2013 & Special Event for the Wild West Kingfish Tournament Series --October 17th and
October 19111, 2013 along with a plan for the road closures and traffic flow, which is determined by the CM and CSD and
was seconded by Commissioner Hodges.
James Malz-Angler Armory: Hosting the Wild West Kingfish Tournaments. They work with, but are different from the Old Salts.
They are requesting the Bell Tower on 10/5 & 10/19, but 10/3 & 10/17 are captain's parties which are held in the Sportsman
Saloon. Spoke with CSD Marsicano about the traffic and will be professionally available to help the City with traffic flow.
ROLL CALL:
Commissioner Hodges.................YES Vice-Mayor Lister...........................YES
Commissioner Poe ..................... YES Mayor Palladeno........................... .YES
Commissioner Shontz..................YES
5. SPECIAL EVENT
Special Event for the Wild West Kingfish Tournament Series-October 17th and October 19th, 2013.
See Above
6. SPECIAL EVENT
Special Event for the Suncoast Yellow Ribbon Suicide Prevention Program 12"> Annual Evening of
Remembrance Sunset Memorial Vigil/Fundraiser at Archibald Memorial Beach Park Pavilion September
14, 2013 from 6:30 p.m.-9:00p.m.
Motion has been made by Commissioner Shontz to approve Special Event for the Suncoast Yellow Ribbon Suicide
Prevention Program 12th Annual Evening of Remembrance Sunset Memorial Vigil/Fundraiser at Archibald Memorial Beach
Park Pavilion September 14, 2013 from 6:30 p.m.-9:00 p.m. and was seconded by Commissioner Poe.
Mayor Palladeno presented Proclamation for Suicide Prevention Week to Bonnie McClelleand. Ms. McClelleand and her Assistant
displayed quilts to the BOC and members at the meetings. She discussed the work her and her team does to help the people in
mourning and what they do to aid in suicide prevention.
ROLL CALL:
Commissioner Hodges................ .YES Vice-Mayor Lister........................... YES
Commissioner Poe..................... YES Mayor Palladeno............................YES
Commissioner Shontz................. .YES
7. INTERLOCAL LIBRARY AGREEMENT
Motion has been made by Commissioner Shontz to approve the INTERLOCAL LIBRARY AGREEMENT and was seconded
by Commissioner Poe.
V-M Lister: This is a 5 year agreement and it can be extended for another 5 years. This is reviewed after 3 years. Staff
recommends that this is to be approved.
ROLL CALL:
Commissioner Hodges.................YES Vice-Mayor Lister ...........................YES
Commissioner Poe..................... YES Mayor Palladeno ............................YES
Commissioner Shontz..................YES
H. UNFINISHED BUSINESS
1. APPROVAL OF LEASE AGREEMENT FOR BUILDING WITH STORAGE FOR
GARBAGE TRUCKS AND VARIOUS PUBLIC WORKS EQUIPMENT.
Motion has been made by Commissioner Poe to approve the LEASE AGREEMENT FOR BUILDING WITH STORAGE FOR
GARBAGE TRUCKS AND VARIOUS PUBLIC WORKS EQUIPMENT and was seconded by Vice-Mayor Lister.
Peter Kochiek 15301 2nd Street E: How long is the agreement for? CM says 3 years and with the right to agree for two 1 year
options.
CM: City isn't looking to contract out Public Works. There was a decrepit Public Works Building, which is now torn down. The City
has a lot of projects going on and this is temporary until the City figures out another solution. However, this is exactly the type of
facility the City would like to build if they had the space or funds.
ROLL CALL:
Commissioner Hodges.................YES Vice-Mayor Lister...........................YES
Commissioner Poe..................... YES Mayor Palladeno............................YES
Commissioner Shontz..................YES
I. NEW BUSINESS
1. APPOINTMENTS TO PLANNING COMMISSION
Six vacated positions
CM: The City has been undertaking some housekeeping when it comes to its committee appointments and a lot of the terms had
expired on a couple of commissions. However, these terms are required to be staggered for this 7 member commission. There is
one incumbent (whose term has not expired) and 6 appointees that need to be chosen for a 1 year, 2 year, or 3 year terms (2
appointees per term). They will be eligible to run again after that term is over for the regular 3 year term on the Commission. The
names are in a box and CA will draw the names to determine the terms. The 15t 2 are 1 year, 2nd 2 are 2 year, and 3rd 2 are for 3
year terms.
Ann Rasmussen - 1 year
Andrew Blaser - 1 year
Marilyn Maginley - 2 year
Peter Kociolek - 2 year
Jim Everett - 3 year
Michael Noble - 3 year
Motion has been made by Commissioner Shontz to approve the appointments to the Planning Commission and the term
length as chosen blindly by CA Trask and was seconded by Vice-Mayor Lister.
V-M Lister & Mayor Palladeno: Both praised the City residents for being so involved in the City and that the Planning Commission
will have a lot of work going forward.
Marilyn Maginley: Is grateful for her appointment and confidence that the BOC has in her. She has a concern that the BOC isn't
getting the full benefit of what is being discussed at the Planning Commission Meetings. In the past, one of the BOC members was
a liaison to the Planning Commission. This person doesn't participate or talk, but reports what has occurred at the meeting at the
BOC meeting. She asks that the BOC reconsiders there is a liaison due to the fact that there isn't any direct reporting from the
Planning Commission to the BOC and that not all of the applications are "cut-and-dry", some are fairly complicated. This system
would improve lines of communication. Her thought would be that the Chairman of the Planning Commission report what
happened at the meeting during BOC meetings.
CA: Is very concerned about how the Planning Commission will act due to the fact that they are a quasi-judicial board that makes
decisions based on testimonies that come before the Commission. Most of the actions that the Planning Commission performs
isn't in a quasi-judicial setting, but is concerned about the technical problems that could arise. He does like the idea that the BOC
member can be there and the BOC can have access to the Planning Commission minutes. The Planning Commission Chairman
will report to the BOC on what each Planning Commission member has said on the subject and that isn't important to the BOC
when they make their decision. It's important for the BOC to know what the Planning Commission as a whole thought was
important and not just the dissenting members. Individual members don't matter, the Commission as a whole does. The
Chairman could speak, but that person needs to talk about what the board decided and not each individual.
Marilyn Maginley: She isn't asking that the Chairman speak about what each individual has said. She is suggesting that the issues
are brought to the BOC even if the Planning Commission approved the agreement. She is talking about the issues within the
application and not what Planning Commissioners thought about each one. She doesn't want the Board to cross any legal
boundaries, just to establish a more effective communication network.
Ann Rasmussen: Thanks the BOC for the appointment and is proud to serve the City. She has seen a lot of growth in the last 15
years since she has moved here.
ROLL CALL:
Commissioner Hodges.................YES Vice-Mayor Lister ........................... YES
Commissioner Poe..................... YES Mayor Palladeno ............................YES
Commissioner Shontz..................YES
2. RESOLUTION 2013-33
A RESOLUTION OF THE BOARD OF COMMISSIONERS OF THE CITY OF MADEIRA BEACH, FLORIDA
APPOINTING A SPECIAL MAGISTRATE TO HEAR AND DECIDE MATTERS OF CODE ENFORCEMENT
AND VARIANCES; DESIGNATING AN ALTERNATE SPECIAL MAGISTRATE FOR OCCASIONS WHEN THE
SPECIAL MAGISTRATE IS UNAVAILABLE; AND PROVIDING FOR THE EFFECTIVE DATE HEREOF.
Motion has been made by Commissioner Hodges to adopt Resolution 2013-33 and was seconded by Vice-Mayor Lister.
ROLL CALL:
Commissioner Hodges.................YES Vice-Mayor Lister...........................YES
Commissioner Poe..................... YES Mayor Palladeno............................YES
Commissioner Shontz..................YES
3. RESOLUTION 2013-34
A RESOLUTION OF THE CITY OF MADEIRA BEACH, FLORIDA, AMENDING THE CITY OF MADEIRA
BEACH POLICY HANDBOOK TO PROVIDE THAT THE BUSINESS RECOGNITION AWARD BE AWARDED
ANNUALLY INSTEAD OF QUARTERLY; AND PROVIDING FOR AN EFFECTIVE DATE.
Motion has been made by Commissioner Poe to adopt RasoIution 2013-34 and was seconded by Commissioner Hodges.
ROLL CALL:
Commissioner Hodges.................YES Vice-Mayor Lister........................... YES
Commissioner Poe..................... YES Mayor Palladeno ............................YES
Commissioner Shontz..................YES
4. RESOLUTION 2013-35
A RESOLUTION OF THE CITY OF MADEIRA BEACH, FLORIDA, AMENDING THE FY 2013 BUDGET BY
PROVIDING INTERNAL TRANSFERS, IN THE AMOUNT OF $68,000, TO ADDRESS BUDGET VARIANCES
INCURRED TO DATE.
Motion has been made by Commissioner Shontz to adopt Resolution 2013-35 and was seconded by Commissioner
Hodges.
CM: This is a year-end, house-keeping type Resolution. This takes some of the funds from the accounts that did well and help out
the ones that didn't fare as well. This is not any new money, they are just balancing the budget.
ROLL CALL:
Commissioner Hodges.................YES Vice-Mayor Lister........................... YES
Commissioner Poe..................... YES Mayor Palladeno............................YES
Commissioner Shontz..................YES
5. RESOLUTION 2013-36
A RESOLUTION OF THE CITY OF MADEIRA BEACH, FLORIDA, AMENDING THE FY 2013 BUDGET BY
APPROPRIATING EXPENDITURES, IN THE AMOUT OF $5,981.39, TO PROVIDE SUFFICIENT FUNDING
FOR UNEMPLOYMENT COMPENSATION EXPENSES INCURRED IN THE 2ND AND 3RD QUARTERS OF FY
2013.
CM: Larger Cities/Organizations account for this in their budget, but because of their size there is routine size to their
unemployment. For a city the size of Madeira Beach it could be zero, but there needs to be money in the budget for it if it does
occur.
Mayor Palladeno: Appreciates the transparency the Administration is displaying when it comes to their finances even if they are
housekeeping measures.
Motion has been made by Commissioner Shontz to adopt Resolution 2013-36 and was seconded by Commissioner
Hodges.
ROLL CALL:
Commissioner Hodges.................YES Vice-Mayor Lister...........................YES
Commissioner Poe ..................... YES Mayor Palladeno ............................YES
Commissioner Shontz..................YES
6. RESOLUTION 2013-37
A RESOLUTION OF THE CITY OF MADEIRA BEACH, FLORIDA, AMENDING THE FY 2013 BUDGET BY
APPROPRIATING $4,400, TO PROVIDE SUFFICIENT FUNDING FOR EQUIPMENT STORAGE RENTAL
AGREEMENT.
Motion has been made by Vice-Mayor Lister to adopt Resolution 2013-37 and was seconded by Commissioner Hodges.
CM: This resolution ties in with the lease that the BOC just approved and this just gets the City until the end of the 2012-13 FY. It's
in the 2013-14 FY Budget.
ROLL CALL:
Commissioner Hodges.................YES Vice-Mayor Lister ...........................YES
Commissioner Poe ... .................. YES Mayor Palladeno............................YES
Commissioner Shontz..................YES
7. RESOLUTION 2013-38
A RESOLUTION OF THE CITY OF MADEIRA BEACH, FLORIDA, AMENDING THE FY 2013 BUDGET BY
APPROPRIATING $15,000, TO PROVIDE SUFFICIENT FUNDING FOR PALM TREE MAINTENANCE AND
DEBRIS REMOVAL.
Motion has been made by Commissioner Poe to adopt Resolution 2013-38 and was seconded by Vice-Mayor Lister.
CM: This money is in the 2013-14 FY Budget so it isn't new money. This expenditure was done in the past, but it wasn't filled out
on a routine basis so this accounts for that in the event of Hurricane Season. The City would like the trees to be trimmed in order
to cut down on any issues.
ROLL CALL:
Commissioner Hodges.................YES Vice-Mayor Lister........................... YES
Commissioner Poe ..................... YES Mayor Palladeno............................YES
Commissioner Shontz..................YES
8. RESOLUTION 2013-39
A RESOLUTION OF THE CITY OF MADEIRA BEACH, FLORIDA, AMENDING THE FY 2013 BUDGET BY
APPROPRIATING REVENUES IN THE AMOUNT OF $115,000 AND EXPENDITURES IN THE AMOUNT OF
$100,000 FOR MARINA FUEL RE-SALE.
Motion has been made by Commissioner Shontz to adopt Resolution 2013-39 and was seconded by Commissioner
Hodges.
ROLL CALL:
Commissioner Hodges.................YES Vice-Mayor Lister. .......................... YES
Commissioner Poe..................... YES Mayor Palladeno............................YES
Commissioner Shontz..................YES
9. RESOLUTION 2013-40
A RESOLUTION OF THE CITY OF MADEIRA BEACH, FLORIDA, AMENDING THE FY 2013 BUDGET BY
APPROPRIATING $17,200, TO PROVIDE SUFFICIENT FUNDING FOR SEAWALL REHABILITATION
CHANGE ORDERS APPROVED BY THE CITY COMMISSION ON JUNE 11, 2013.
Motion has been made by Commissioner Poe to adopt Resolution 2013-40 and was seconded by Commissioner Shontz.
Vice-Mayor Lister: Some of the seawalls weren't replaced because they were in good order. He asks there is money in the budget
for them to be replaced if they have to. CM assured that they will be inspected and they will be worked on as needed.
CM: This is a catch-up resolution because the City didn't know that those walls belonged to the City. If the City had known that
the amendment to the RFP. The City would have still spent this money regardless.
ROLL CALL:
Commissioner Hodges.................YES Vice-Mayor Lister. .......................... YES
Commissioner Poe..................... YES Mayor Palladeno............................YES
Commissioner Shontz..................YES
10. RESOLUTION 2013-41
A RESOLUTION OF THE CITY OF MADEIRA BEACH, FLORIDA, AMENDING THE FY 2013 BUDGET BY
APPROPRIATING REVENUES IN THE AMOUNT OF $40,000 AND EXPENDITURES IN THE AMOUNT OF
$35,000 FOR MARINA STORE RE-SALE ITEMS.
Motion has been made by Commissioner Hodges to adopt Resolution 2013-41 and was seconded by Vice-Mayor Lister.
ROLL CALL:
Commissioner Hodges.................YES Vice-Mayor Lister...........................YES
Commissioner Poe..................... YES Mayor Palladeno............................YES
Commissioner Shontz..................YES
Mayor Palladeno praised CSD Marsicano and CSD praised his staff.
11. RESOLUTION 2013-42
A RESOLUTION OF THE CITY OF MADEIRA BEACH, FLORIDA, AMENDING THE FY 2013 BY
APPROPRIATING EXPENDITURES, IN THE AMOUNT OF $5,000, TO PROVIDE SUFFICIENT FUNDING
FOR DEMOLITION OF THE PUBLIC WORKS STORAGE SHED.
Motion has been made by Vice-Mayor Lister to adopt Resolution 2013-42 and was seconded by Commissioner Poe.
Commissioner Shontz: She inquired if it was the little building near the old Public Works Building. CM stated that it was a shed that
had some poles in it. They will take whatever is in it and move the contents to the new facility.
ROLL CALL:
Commissioner Hodges.................YES Vice-Mayor Lister........................... YES
Commissioner Poe..................... YES Mayor Palladeno............................YES
Commissioner Shontz..................YES
12. RESOLUTION 2013-43
A RESOLUTION OF THE CITY OF MADEIRA BEACH, FLORIDA FINDING THE NECESSITY TO PROVIDE A
REASONABLE SPECIAL SERVICE CHARGE WHEN THE NATURE OR VOLUME OF PUBLIC RECORDS
REQUIRES EXTENSIVE USE OF INFORMATION TECHNOLOGY OR EXTENSIVE STAFF TIME;
PROVIDING THAT DEPOSITS ARE REQUIRED WHEN THE PUBLIC RECORDS REQUEST WILL TAKE
MORE THAN AN HOUR OF A CITY EMPLOYEE'S TIME; AND PROVIDING AN EFFECTIVE DATE.
Motion has been made by Commissioner Poe to adopt Resolution 2013-43 and was seconded by Commissioner Hodges.
CM: This is not retroactive and the City can only refer to this Resolution after it has been adopted. The City has recenUy been
receiving a high amount of very thorough requests. Some may be legitimate and some might be just to throw a wrench in the
system. This will help substantiate the legitimate ones and keep the others at bay. The citizen asks for the request to the City
Clerk ➔ CC convenes with the CM and City Staff ➔ CC gives the citizen an estimate ➔ The process moves forward or is halted
if the citizens agrees to the cost in advance.
ROLL CALL:
Commissioner Hodges.................YES Vice-Mayor Lister........................... YES
Commissioner Poe..................... YES Mayor Palladeno............................YES
Commissioner Shontz..................YES
13. BID AWARDS
Approval of Bid Award
Engineering Consulting Urban Design Services (Staff requests that this be referred until the next BOC
Meeting)
Mike Gaylor Engineering
CPWG
Michael Baker Jr. Inc.
DRMP
Advanced Design & Engineering
Chen-Moore & Associates
14. BID AWARDS
Approval of Bid Award
Sand Dune's Beach Services in the amount of $10,000 annually.
Motion has been made by Commissioner Poe to approve the Bid Award for Sand Dune's Beach Services in the amount of
$10,000 annually and was seconded by Commissioner Hodges.
CM: The City is receiving $10,000.00 annually for their services. The other Bids were semi-unrealistic and this one gives the City a
flat fee every year. The high bid was chosen because the City is receiving the money and not paying for it.
ROLL CALL:
Commissioner Hodges.................YES Vice-Mayor Lister...........................YES
Commissioner Poe ..................... YES Mayor Palladeno........................... .YES
Commissioner Shontz..................YES
15. BID AWARDS
Approval of Bid Award
Mayer Hoffman McCann in the amount of $23,900, for financial audit services.
Motion has been made by Vice-Mayor Lister to approve the Bid Award for Mayer Hoffman Mccann in the amount of
$23,900, for financial audit services and was seconded by Commissioner Poe.
Commissioner Shontz: Asking if this is the company that audited the City last year. FD Tenagalia said that they are and he liked
their work from the previous year.
ROLLCAlL:
Commissioner Hodges.................YES Vice-Mayor Lister...........................YES
Commissioner Poe..................... YES Mayor Palladeno ............................YES
Commissioner Shontz..................YES
J. REPORTS/CORRESPONDENCE
• CITY COMMISSION
Commissioner Shontz: She read a letter from Mrs. Leigh in remembrance of Dewey Leigh.
V-M Lister: Florida League of Cities Conference is 8/14/13 and he will be attending. Mayor Palladeno praised V-M for his work
with the FLC.
• CITY ATTORNEY
• CITY MANAGER
CM: Will be out of the office the next day.
The City wants to eliminate the Capital Improvement Plan Fund. Doesn't want to eliminate the content, but just the fund itself.
The staff does a lot and FD said that there is an easier way to do tackle this issue and doesn't want to do more work than
necessary.
FD: He wants to eliminate it because the fund isn't consistent with GFOA Guidelines. There isn't any change in the plan, but just to
the mechanics of it. Transferring money to the fund and then spending it out of that fund isn't necessary or consistent with GFOA
Guidelines. Eliminating this fund would entail the same process as it was to get rid of the Vehicle Replacement Fund. Noting
would change from a planning standpoint, just on the mechanics.
CM: The BOC approves what is in the FY Budget, but how it is executed is undertaken by FD & CM.
Storm water cleaning has been very effective.
• CITYCLERK
K. ADJOURNMENT: The meeting was adjourned at 7:42 p.m.
DaleApprowd• 0..-l0 - l3 ~~
--------~ e n o , Mayor
The law does not require the City Clerk to transcribe verbatim minutes; therefore, the applicant must make the necessary arrangements with a private
reporter or private reporting firm and bear the resulting expense. In accordance with the Americans with Disability Act and F.S. 286.26; any person with a
disability requiring reasonable accommodation in order to participate in this meeting should call 7'27-391-9951 or fax awritten request to 727-399-1131 .
POSTED: August 12, 2013 THIS MEETING IS TELEVISED LIVE ON CHANNEL 16
Agenda
THE CITY OF MADEIRA BEACH, FLORIDA
PUBLIC NOTICE-AMENDED AGENDA
BOARD OF COMMISSIONERS MEETING
The Board of Commissioners of the City of Madeira Beach, Florida will meet at City Hall, located at 300 Municipal Drive, Madeira Beach,
Florida to discuss the agenda items of City Business listed at the time indicated below.
6:00 P.M. Tuesday, August 13, 2013 AUDITORIUM
A. CALL TO ORDER
B. INVOCATION AND PLEDGE OF ALLEGIANCE: Vice Mayor Terry Lister
C. ROLL CALL
D. APPROVAL OF THE MINUTES BOC Special Meeting July 23, 2013, BOC Workshop July 23, 2013, BOC Meeting October 09,
2012 and the BOC Agenda Setting Meeting October 09, 2012
E. APPROVAL OF THE AGENDA
F. PUBLIC COMMENT (limited to 3 minutes)
G. CONSENT AGENDA
1. SPECIAL EVENT
Special Event for the Old Salt 20th Annual “Fall King of the Beach” Fishing Tournament-November 7, 8,
and 9, 2013.
2. SPECIAL EVENT
Special Event for the 32nd Annual Johns Pass Seafood Festival-October 25th thru October 27th 2013.
3. SPECIAL EVENT
Special Event for the Johns Pass End of Season Sale/Event on September 14, 2013.
4. SPECIAL EVENT
Special Event for the Wild West Kingfish Tournament Series – October 3rd and, October 5th, 2013 .
5. SPECIAL EVENT
Special Event for the Wild West Kingfish Tournament Series –October 17th and October 19th, 2013.
6. SPECIAL EVENT
Special Event for the Suncoast Yellow Ribbon Suicide Prevention Program 12th Annual Evening of
Remembrance Sunset Memorial Vigil/Fundraiser at Archibald Memorial Beach Park Pavilion September
14, 2-13 from 6:30 p.m.-9:00p.m.
7. INTERLOCAL LIBRARY AGREEMENT
H. UNFINISHED BUSINESS
1. APPROVAL OF LEASE AGREEMENT FOR BUILDING WITH STORAGE FOR
GARBAGE TRUCKS AND VARIOUS PUBLIC WORKS EQUIPMENT.
I. NEW BUSINESS
1. APPOINTMENTS TO PLANNING COMMISSION
Six vacated positions
2. RESOLUTION 2013-33
A RESOLUTION OF THE BOARD OF COMMISSIONERS OF THE CITY OF MADEIRA BEACH, FLORIDA
APPOINTING A SPECIAL MAGISTRATE TO HEAR AND DECIDE MATTERS OF CODE ENFORCEMENT
AND VARIANCES; DESIGNATING AN ALTERNATE SPECIAL MAGISTRATE FOR OCCASIONS WHEN THE
SPECIAL MAGISTRATE IS UNAVAILABLE; AND PROVIDING FOR THE EFFECTIVE DATE HEREOF.
3. RESOLUTION 2013-34
A RESOLUTION OF THE CITY OF MADEIRA BEACH, FLORIDA, AMENDING THE CITY OF MADEIRA
BEACH POLICY HANDBOOK TO PROVIDE THAT THE BUSINESS RECOGNITION AWARD BE AWARDED
ANNUALLY INSTEAD OF QUARTERLY; AND PROVIDING FOR AN EFFECTIVE DATE.
4. RESOLUTION 2013-35
A RESOLUTION OF THE CITY OF MADEIRA BEACH, FLORIDA, AMENDING THE FY 2013 BUDGET BY
PROVIDING INTERNAL TRANSFERS, IN THE AMOUNT OF $68,000, TO ADDRESS BUDGET VARIANCES
INCURRED TO DATE.
5. RESOLUTION 2013-36
A RESOLUTION OF THE CITY OF MADEIRA BEACH, FLORIDA, AMENDING THE FY 2013 BUDGET BY
APPROPRIATING EXPENDITURES, IN THE AMOUT OF $5,981.39, TO PROVIDE SUFFICIENT FUNDING
FOR UNEMPLOYMENT COMPENSATION EXPENSES INCURRED IN THE 2ND AND 3RD QUARTERS OF FY
2013.
6. RESOLUTION 2013-37
A RESOLUTION OF THE CITY OF MADEIRA BEACH, FLORIDA, AMENDING THE FY 2013 BUDGET BY
APPROPRIATING $4,400, TO PROVIDE SUFFICIENT FUNDING FOR EQUIPMENT STORAGE RENTAL
AGREEMENT.
7. RESOLUTION 2013-38
A RESOLUTION OF THE CITY OF MADEIRA BEACH, FLORIDA, AMENDING THE FY 2013 BUDGET BY
APPROPRIATING $15,000, TO PROVIDE SUFFICIENT FUNDING FOR PALM TREE MAINTENANCE AND
DEBRIS REMOVAL.
8. RESOLUTION 2013-39
A RESOLUTION OF THE CITY OF MADEIRA BEACH, FLORIDA, AMENDING THE FY 2013 BUDGET BY
APPROPRIATING REVENUES IN THE AMOUNT OF $115,000 AND EXPENDITURES IN THE AMOUNT OF
$100,000 FOR MARINA FUEL RE-SALE.
9. RESOLUTION 2013-40
A RESOLUTION OF THE CITY OF MADEIRA BEACH, FLORIDA, AMENDING THE FY 2013 BUDGET BY
APPROPRIATING $17,200, TO PROVIDE SUFFICIENT FUNDING FOR SEAWALL REHABILITATION
CHANGE ORDERS APPROVED BY THE CITY COMMISSION ON JUNE 11, 2013.
10. RESOLUTION 2013-41
A RESOLUTION OF THE CITY OF MADEIRA BEACH, FLORIDA, AMENDING THE FY 2013 BUDGET BY
APPROPRIATING REVENUES IN THE AMOUNT OF $40,000 AND EXPENDITURES IN THE AMOUNT OF
$35,000 FOR MARINA STORE RE-SALE ITEMS.
11. RESOLUTION 2013-42
A RESOLUTION OF THE CITY OF MADEIRA BEACH, FLORIDA, AMENDING THE FY 2013 BY
APPROPRIATING EXPENDITURES, IN THE AMOUNT OF $5,000, TO PROVIDE SUFFICIENT FUNDING
FOR DEMOLITION OF THE PUBLIC WORKS STORAGE SHED.
12. RESOLUTION 2013-43
A RESOLUTION OF THE CITY OF MADEIRA BEACH, FLORIDA FINDING THE NECESSITY TO PROVIDE A
REASONABLE SPECIAL SERVICE CHARGE WHEN THE NATURE OR VOLUME OF PUBLIC RECORDS
REQUIRES EXTENSIVE USE OF INFORMATION TECHNOLOGY OR EXTENSIVE STAFF TIME;
PROVIDING THAT DEPOSITS ARE REQUIRED WHEN THE PUBLIC RECORDS REQUEST WILL TAKE
MORE THAN AN HOUR OF A CITY EMPLOYEE’S TIME; AND PROVIDING AN EFFECTIVE DATE.
13. BID AWARDS
Approval of Bid Award
Engineering Consulting Urban Design Services
Mike Gaylor Engineering
CPWG
Michael Baker Jr. Inc.
DRMP
Advanced Design & Engineering
Chen-Moore & Associates
14. BID AWARDS
Approval of Bid Award
Sand Dune’s Beach Services in the amount of $10,000 annually.
15. BID AWARDS
Approval of Bid Award
Mayer Hoffman McCann in the amount of $23,900, for financial audit services.
J. REPORTS/CORRESPONDENCE
• CITY COMMISSION
• CITY ATTORNEY
• CITY MANAGER
• CITY CLERK
K. ADJOURNMENT
The law does not require the City Clerk to transcribe verbatim minutes; therefore, the applicant must make the necessary arrangements with a private
reporter or private reporting firm and bear the resulting expense. In accordance with the Americans with Disability Act and F.S. 286.26; any person with a
disability requiring reasonable accommodation in order to participate in this meeting should call 727-391-9951 or fax a written request to 727-399-1131.
POSTED: August 12, 2013 THIS MEETING IS TELEVISED LIVE ON CHANNEL 16
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