Board of Commissioners Workshop Agenda Setting Meeting

MINUTES BOARD OF COMMISSIONERS WORKSHOP AGENDA SETTING MEETING APRIL 9, 2019 5:45 P.M. A workshop agenda setting meeting of the City of Madeira Beach Board of Commissioners was held at 5:45 p.m. on April 9, 2019 in the Patricia Shontz Commission Chambers at City Hall, located at 300 M unicipal Drive, Madeira Beach, Florida. MEMBERS PRESENT: Maggi Black, Mayor Deby Weinstein, Commissioner District I Nancy Hodges, Vice-Mayor/Commissioner District 2 Doug Andrews, Commissioner District 3 John Douthirt, Commissioner District 4 MEMBERS ABSENT: CITY STAFF PRESENT: Jonathan Evans, City Manager Clara VanBlargan, City Clerk Ralf Brookes, City Attorney 1. CALL TO ORDER Mayor Black called the meeting to order at 5:45 p.m. 2. ROLL CALL City Clerk Clara VanBlargan called the roll. 3. WORKSHOP AGENDA SETTING MEETING Items for April 23, 2019, BOC Regular Workshop Meeting A. Roadway and Stormwater Project Status and Financing Options - Walt Pierce, Finance Director; Charles Jordan, Public Works/Marina Director; Al Carrier, Deuel & Associates; Nicklas Rocca, the City's Financial Advisor B. Resolution 2019-XX, Board of Commissioners Policy Handbook - Jonathan Evans, City Manager; Clara VanBlargan, City Clerk C. County Tipping Fees Update and Fiscal Impact - Charles Jordan, Public Works/ Marina Director April 9, 20 19, BOC Workshop Agenda Setting Meeting Minutes Page 1 of 3  D. Preliminary FY 2019 Budget to Actual and FY 2020 Budget Challenges - Walt Pierce, Finance Director E. Intercoastal Waterways(s) - No Wake Zone and Liveaboards - Linda Portal, Community Development Director F. Recreation Registration Software - Jay Hatch, Recreation Director G. Compensation and Classification Study Results and Funding Strategies - Karen Paulson, HR Coordinator; Walt Pierce, Finance Director; Jonathan Evans, City Manager Mayor Black asked if there were any items to be added. Vice-Mayor Hodges asked that the City Clerk bring forward an ordinance placing charter amendments on the November General Election ballot for the Board to discuss at the May workshop meeting. She would like a charter amendment changing the four-week candidate qualifying period to a one-week qualifying period and a charter amendment doing away with the runoff election. The City Clerk said she would bring that forward and check with the peer cities and include in the memorandum how long their qualifying period is and if they have a runoff election. The City Manager said he would like to add to the April workshop a modification to the Code relating to parking, parking enforcement, and the permitting process because there are some elements in there that coincide with the fee ordinance. Commissioner Weinstein asked that the generator purchase be brought back to the Board at the May 14th regular meeting for consideration. She was not at the February meeting when that item was voted down by 2-1. The item needed a 3-0 vote to pass at that meeting. Mayor Black asked that it be brought to a workshop meeting first. The Board consented to bringing the item back at the April 23 rd workshop meeting. Commissioner Andrews had the City Clerk to distribute to the Board a list of items he would like workshopped. He said he compiled the list when speaking to people on his campaign trail. Mayor Black said they will look at the items one by one and get a consensus on it. Commissioner Andrews explained the first item, Unity and Community Month. He said it had been done in the past. There is a group of people that would like to do a BBQ and that, combined with a band and other things, will make it fun. He said Jay Hatch had information on that from before. Commissioner Weinstein said some of the 17 items on the list are administrative in nature and the City Manager should handle those. The Board can discuss the others. Commissioner Andrews said the administrative items on the list are things that have already occurred, and they should be able to discuss them since they oversee the City Manager. April 9, 2019, BOC Workshop Agenda Setting Meeting Minutes Page 2 of3  T he City Manager said he could put the items in categories, get the blessing from the Board at the April 23 rd workshop meeting, and schedule the ones for discussion that are policy related. Following discussion, Mayor Black asked the City Attorney and the City Manager to review the list and to decide which ones could be brought to the Board for discussion and which ones were individual requests or other such matters. 4. CONFIRMATION OF DIRECTION There was no confirmation of direction. 5. ADJOURNMENT Mayor Black adjourned the meeting at 6:07 p.m. ro , ru ttcll- Maggi ~ o r ATTEST: r Clara VanBlargan, MMC, MSM, City .- Apri l 9, 20 19, BOC Workshop Agenda Setting Meeting M inutes Page 3 of 3 , ,,:'.· n..,__ . -