Board of Commissioners Workshop Meeting

t I : ~~~ ; ' ~, '(,,,.· ·(·,..-:;:,_ ~- .,..,. .,' ,,~'"\, MINUTES t f · :1 -_-.. l\ IE.-~. .,~;~. I - - . a"(!! ~ , . ·, \ -=.•.,1 e"' liJ"-.,; • / ' 1 BOARD OF COMMISSIONERS WORKSHOP MEETING , I APRIL 23, 2019 A workshop meeting of the City of Madeira Beach Board of Commissioners was held at 2:00 p.m. on April 23, 2019 in the Patricia Shontz Commission Chambers at City Hall, located at 300 Municipal Drive, Madeira Beach, Florida. MEMBERS PRESENT: Maggi Black, Mayor Deby Weinstein, Commissioner District 1 Nancy Hodges, Vice-Mayor/Commissioner District 2 Doug Andrews, Commissioner District 3 John Douthitt, Commissioner District 4 MEMBERS ABSENT: CITY STAFF PRESENT: Jonathan Evans, City Manager Clara VanBlargan, City Clerk Ralf Brookes, City Attorney 1. CALL TO ORDER Mayor Black called the meeting to order at 2:00 p.m. 2. ROLL CALL City Clerk Clara VanBlargan called the roll. 3. PUBLIC COMMENT There was no public comment. 4. TOPICS FOR DISCUSSION A. Board of Commissioners Policy Handbook Mr. Evans introduced the item. Ann Guiberson, Profession Parliamentarian from St. Petersburg, FL, spoke about parliamentary procedures. She explained several forms of parliamentary procedures and said the recent version of Roberts Rules of Order is Edition 12. Ms. Guiberson said she will be doing a parliamentary training at the C ity on May 8th • The Board thanked Ms. Guiberson for her presentation. April 23, 20 I 9, BOC Regular Workshop Meeting Page 1 of 6  The Board reviewed the proposed changes to the BOC Policy Handbook and made the following changes to the handbook: • Page 1, I. Overview of Roles & Responsibilities, paragraph A. Mayor (City Charter, Section 4.3)-Add the last bullet point, "May issue proclamations and award the Key to the City," to the forth bullet point, "Recognized as the official head of the City of Madeira Beach, Florida, government for all ceremonial purposes. • Page 3, C. Public Communications - make each bullet point start with, "Commission members." • Page 7, #4 (at top of page) - add the sentences stating, "Each person is limited to three (3) minutes. The Board can extend the three (3) minutes when necessary. Comment cards are provided to those who choose to fill out a comment card. • Page 9, first paragraph at top of page - add language stating that the official correspondence on City letterhead by a Commission member must first be approved by the City Manager or City Clerk before signature by that Commission member. A signed copy of the correspondence will be placed in each Commission mail box. • Pages 16 & 17, #5. Inappropriate behavior can lead to removal, - add language describing the inappropriate behavior that would lead to the removal of a Commission member from public office. • Page 11, #2. Use a designated spokesperson for the City's position on controversial issues. Replace "City Manager" in the second sentence with "Public Information Officer." • Page 17, #4. Voting. Change voting back to read, three (3) affirmative votes. • Page 15, #9. Rules of Order. Change the word "addition" to "edition." • Page 18, #5.b. Presentations. Remove the last sentence. Mayor Black opened to public comment and there were no public comments. B. lntercoastal Waterways(s) - No Wake Zone and Liveaboards - Linda Portal, Community Development Director Community Development Director Portal reviewed the item. Mayor Black opened to public comment. The following people made comment, stressed safety concerns, and the need for the change. • Ray Kerr, 583 Johns Pass Avenue-Concerns with wake being strong • Chuck Lambert, 565 Crystal Drive - had concerns with the pump out boat • William Fleming, 543 Johns Pass Avenue-Concerns with water coming over seawall • Janniace Wannugh, 580 Crystal Drive - Concerns with the wake • Paul Deasy, 580 Johns Pass Avenue-Concerns with the signs on the water and rental boats • Castellon, Armando,553 Johns Pass Avenue - spoke about fatal accident on the water behind his house April 23, 2019, BOC Regular Workshop Meeting Page 2 of6  • 548 Crystal Drive - concerns with the no wake signs • Margaret Gordon, 848 Bay Point Drive - concerns with the impact of property values • Patricia Spang, 547 Johns Pass Avenue, Concerns for safety on the water • Raymond 356 146th Avenue, concerns with safety, so much more population and so many more boats. Director Portal responded to questions and comments by the Board. Commissioner Douthirt suggested bringing the item back for further discussion on correcting the liveaboards and boating signs. City Manager Jonathan Evans said he planned to send a letter to Tallahassee by Friday. B. Roadway and Stormwater Project and Financing Options City Manager Jonathan Evans and Al Carrier, Deuel and Associates reviewed the item, which included construction options for rebuilding the roadways, the timeline for start of construction, and the reasons for delaying the Crystal Island project. Finance Director Walt Pierce and Nicklas Rocca, City's Financial Advisor explained funding options for the estimated $15,000,000 roadway and stormwater project. The City Manager, Al Carrier, Director Pierce, Mr. Rocca, and Community Development Director Linda Portal responded to questions and comments by the Board. Mayor Black opened to public comment. The following people made comment in favor of moving forward with the roadway and stormwater project. Concern was stressed for the delay in the Crystal Island project and poor signage. • Chuck Lambert, 565 Crystal Drive - concerns with fixing the roadways, especially with Crystal Island, which may get forgotten again • Janniace Wannugh, 580 Crystal Drive - agrees with Chuck Lambert's comments • William Flemming, 543 John's Pass Avenue- submitted a handout to the Board • Paul Dyson, 580 Crystal Drive- Would like to see Crystal Drive work completed C. Joint Participation Agreement - SR 699 (Gulf Blvd.) - Repaving Project Update (Verbal Presentation)-Steve Tarte, CPWG Steve Tarte, CPWG explained the project on Gulf Blvd. He said DOT is approving everything with the project as we go. It is a 100% reimbursable project to the City. He will speak with the contractors regarding the timeline for the project. April 23, 2019, BOC Regular Workshop Meeting Page 3 of6  D. County Tipping Fees Update and Fiscal Impact -Jonathan Evans, City Manager The City Manager explained why Pinellas County will be imposing county tipping fees for the purposes of disposing of Madeira Beach's waste. He said the City's Sanitation Fund provides services to residents, businesses, and temporary customers throughout the municipal limits. The Sanitation Division provides additional collection services such as beach trash collection and collection of public trash receptacles. Commissioner Douthirt said they needed to pass on any fees that the City will have to incur. Commissioner Weinstein said she was in support of the increases being passed on. The City Manager said the item will come back to the Board as part of the budget workshop by staff. Mayor Black opened to public comment. There were no comments by the public. E. Parking Policy Issues and Discussion - Walt Pierce, Finance Director; Brian Rau, Parking Supervisor Finance Director Walt Pierce and Parking Supervisor Brian Rau explained the item. Mr. Rau said over the past few months, Parking Division, Code Enforcement, and the volunteer desk have identified several parking policy related issues and those were with resident parking, visitor parking permits, back-in parking, designated resident parking at John's Pass Village, and the City's parking ordinance. Director Pierce and Parking Supervisor Rau responded to questions and comments by the Board. Community Development Director Linda Portal commented on the issue with designated resident parking at John's Pass Village. The Board consented to the following changes to the parking policy ordinance recommended by staff: • Resident parking passes - get a better clarification from the City Attorney on the definition of who qualified as a resident and set maximum passes for residents at three vehicles per dwelling. • Visitor passes - add a provision for overnight parking. • Back-in-parking - Remove the restriction to back-in parking and add a provision permitting a vehicle to back in if the license plate of the vehicle can be observed, except if a "no back in" parking sign is posted for a particular lot or space. • Designated resident parking at John's Pass Village - Remove from City Code, Section 66-98, to read one parking space will be reserved and marked for the exclusive use of the occupant residing in the apartment located at 13003 Gulf Boulevard East. April 23, 2019, BOC Regular Workshop Meeting Page 4 of6  • Update City ordinance for clarity - move forward with revising the ordinance to include the recommendations made by staff. Mayor Black opened to public comment. • Mr. O'Neal, Concerns with Parking • Bob Bellow, 13301 Gulf Lane, concerns with parking F. Parking Financial Discussion: Implementation of New Parkmobile App, Revenue Update, and Fee Discussion- Walt Pierce, Brian Rau Finance Director Walt Pierce explained the item and recommended an additional $.25 cents increase in the parking fees and to be reflected in the fees ordinance and asked for direction from the Board on that. He also recommended to convert all pay stations to credit card, giving merchants in John's Pass Village 14 days' notice to implement a new method to acquire quarters, which he anticipated to be in place by June 1st • Commissioner Andrews suggested having another workshop on the item to allow people to know about the increase and to allow them to provide feedback on the issue. Commissioner Weinstein commented in agreement with the $.25 cents increase. Vice-Mayor Hodges agreed with Commissioner Andrews to have another workshop meeting on the issue to get feedback from the community. She said the biggest majority of the parking revenue is generated in John's Pass Village. The Board consented to convert all pay stations to credit card, giving merchants in John's Pass Village 14 days' notice to implement a new method to acquire quarters, which he anticipates to be in place by June 1st, and to discuss the $.25 cents increase at a later time. G. Recreation Registration Software - Jay Hatch, Recreation Director Recreation Director Jay Hatch explained the item and said the intention is to get everything under one roof. Commissioner Douthirt stressed concerns that if the sales increase the vendor would charge more. The City Manager said he would like to provide every opportunity to p~ple.who would like to spend money on recreation in the City. To generate more reve_fJUe;they need the software to do it and this software seems to capitalize everything w~ need to do. This modernizes things on how we interact with our patrons. Director Hat:eh said he has the money in the budget now to purchase the software. Mayor Black suggested going out to bid. April 23, 2019, BOC Regular Workshop Meeting Page 5 of6  Commissioner Andrews commented in favor of purchasing the software. As far as numbers wise, this is a great solution. Director Hatch explained how the software works. Director Pierce added comment. There was a consensus from the board to purchase the software. H. Compensation and Classification Study Results and Funding Strategies - Karen Paulson, HR Coordinator; Jonathan Evans, City Manager; Walt Pierce, Finance Director HR Coordinator Karen Paulson and City Manager Jonathan Evan reviewed the item. Bob Longmire, Public Sector Personnel Consultants, gave a PowerPoint Presentation on the results of the compensation study for Madeira Beach and explained the public sector personnel consultant's role, salary survey guidelines, compensation results, outline of compensation findings, and implementation options. The City Manager discussed proposed changes to take effect on June 1s1 and on October ls. He said the plan would include providing a cost of living adjustment and merit increases to all staff except for firefighters. The Board provided consensus for the City Manager to move forward on bringing something back at the May 14, 2019, BOC Regular Meeting to correct the issues. 5. ADJOURNMENT Mayor Black adjourned the meeting at 7: 18 p.m. ATTEST: lQc:e._.u;,__ Lhm'3fl Cl , ;,: LIN C lara VanBlargan, MMC, MSM, City Cl~ k April 23, 2019, BOC Regular Workshop Meeting Page 6 of 6