Board of Commissioners Regular Meeting

MINUTES BOARD OF COMMISSIONERS REGULAR MEETING MAY 14, 2019 6:00 P.M. A regular meeting of the City of Madeira Beach Board of Commissioners was held at 6:00 p.m. on May 14, 2019 in the Patricia Shontz Commission Chambers at C ity Hall, located at 300 Municipal Drive, Madeira Beach, Florida. MEMBERS PRESENT: Maggi Black, Mayor Deby Weinstein, Commissioner District 1 Nancy Hodges, Vice-Mayor/Commissioner District 2 Doug Andrews, Commissioner District 3 John Douthirt, Commissioner District 4 MEMBERS ABSENT: CITY STAFF PRESENT: Jonathan Evans, City Manager Clara VanBlargan, City Clerk Ralf Brookes, City Attorney 1. CALL TO ORDER Mayor Black called the meeting to order at 6:03 p.m. 2. INVOCATION AND PLEDGE OF ALLEGIANCE Commissioner Nancy Hodges gave the Invocation and led the Pledge of Allegiance. 3. ROLL CALL The City Clerk called the roll. 4. APPROVAL OF THE AGENDA 4.1. DAIS LOG REVIEW Mayor Black added an item to go under New Business regarding a zoning issue with one of the residents. Commissioner Andrews asked that Agenda Item 11.A., City Manager Job Description /Job Posting Review and Selection, be discussed earlier in the meeting. The Board consented to discussing the item after Public Comment and before the Consent Agenda. Commissioner Andrews made a motion to approve the agenda as amended. Commissioner Douthirt seconded the motion. May 14, 20 19, BOC Regular Meeting Minutes Page 1 of 17  ROLL CALL: Commissioner Andrews "YES" Commissioner Douthirt "YES" Commissioner Weinstein "YES" Vice-Mayor Hodges "YES" Mayor Black "YES" The motion carried 5-0. 5. PROCLAMATIONS/PRESENTATIONS 5.1. PROCLAMATIONS A. National Public Works Week; May 19-25, 2019 Mayor Black read a proclamation proclaiming May 19-25, 2019 as National Public Works Week. Public Works/Marina Director Deb Laramee accepted the proclamation on behalf of Public Works and the Marina. B. National Marina Days; May 27 through September 2, 2019 Mayor Black read a proclamation proclaiming May 27, 2019 through September 2, 2019 as National Marina Days. Public Works/Marina Director Deb Laramee accepted the proclamation on behalf of Public Works and Marina. C. National Safe Boating Week; May 18-24, 2019 Mayor Black read a proclamation proclaiming May 18-24, 2019 as National Safe Boating Week. Joe Primosch, on behalf of the US Coast Guard Auxiliary, accepted the proclamation. 5.2. PRESENTATIONS A. Keep Pinellas Beautiful - Patricia DePlasco; Deb Laramee, Interim Public Works/Marina Director Interim Public Works/Marina Director Deb Laramee introduced the Director of Keep Pinellas Beautiful, Patricia DePlasco, and recognized a group of residents that created the Madeira Beach Community Cleanup/Trash Pirates. She announced that the next community cleanup would be on June 181• Ms. DePlasco presented the Keep Pinellas Beautiful awards. 6. PUBLIC COMMENT Brian Rochowicz, 14190 W. Parsley Drive, explained a problem he was having getting a permit from the City to install a backup generator at his home and a blanket lien that was placed on a 25% co-owned property of his because of a lien that was placed on his home. The City Attorney May 14, 2019, BOC Regular Meeting Minutes Page 2 of17  explained to Mr. Rochowicz that he needed to bring the property into compliance, obtain a Certificate of Compliance from Code Enforcement, get a building permit issued by the Building Official, and to request a reduction of lien from the Board of Commissioners at a noticed, public meeting. Robert Preston, 425 S. Bayshore Drive, made comment about how he thought that Mr. Walter Pierce had once worked with the City Manager and that he had recommended the hiring of the City Manager, and how the City Manager was trying to get back to Riviera Beach from the beginning of his employment with the City of Madeira Beach. He then commented on how difficult it was for him to locate information on the City's website. John Hendriks, 569 Normandy Road, commented about someone getting a parking ticket while trying to find out where to park at the Snack Shack and that someone at City Hall had told him that he needed to mail the payment to New York City. Kristina Lockhart-Wells, 550 Normandy Road, commented that signage was needed on 140th Avenue to let people know the location of the pedestrian cross walk and that there needed to be a trash can at the locations where the City provided doggy poo bags. 11.A. City Manager Job Description/Job Posting Review and Selection Discussion - Jonathan Evans, City Manager The City Manager, addressing a comment made by a speaker, corrected the record that he had never worked with the Finance Director before working at the City of Madeira Beach. The City Manager explained the recruitment process and the timeline schedule and said he would like to post the position on Friday, May 17th • He said staff was seeking direction from the Board on how to proceed and if the Board would like modifications made to the job description and the recruitment schedule or discuss any other aspects associated with the recruitment and selection process for the city manager. City Attorney Ralf Brookes informed the Board that he would not be available on June 26th and June 27 th and suggested combining the June 26th meeting with the June 25 th meeting. The City Manager explained the importance of having separate meetings. At the request of Commissioner Andrews, the City Clerk distributed a 7-page packet of information (a public record filed with the city clerk) to the Board, of which he made comment on three of the pages: a letter that he said he had emailed to the City Manager about a month ago asking for his resignation; campaign literature sent out by Rivera Beach pledging to work on bringing back City Manager Jonathan Evans; and a letter dated April 11, 2019 that he had addressed to the City Manager and the City Clerk suggesting that the City Manager ask the recently hired Public Works/Marina Director to immediately resign due to past employment reasons. He said he had given the letter to the City Manager and City Clerk and requested that they provide a copy to the each of the Commissioners, and he then commented on how the vetting process had been skipped in that matter. Commissioner Weinstein called Point of Order and said that the information presented by Commissioner Andrews was not germane to the material they were reviewing. Commissioner Andrews gave reasons why they should accept the City Manager's resignation immediately May 14, 2019, BOC Regular Meeting Minutes Page 3 of17  and to work on getting another city manager hired so that person could put a budget together they would be working under. Commissioner Andrews motioned to accept the resignation of Mr. Evans effective immediately. Vice-Mayor Hodges suggested placing the item on a special meeting to allow more time to read the information provided to them. She had the City Manager explain the reasons why it was necessary for him to work until the end of his 60-day notice. The City Manager explained that the Riviera Beach campaign literature was put out after he had left the organization, the HR practices were followed regarding Mr. Jordan and that the matter was taken care of within 48 hours after receiving the information from Commissioner Andrews. Mayor Black said they have a motion on the table. Commissioner Douthirt commented on an email that was included in the 7-page handout from Commissioner Andrews and explained that it was an email that he had not responded to and he could not understand why the email was included in the packet. The City Attorney cautioned against terminating the City Manager with cause or without cause because it would implicate contract provisions, due process, and name clearing opportunities. The City Manager encouraged the Board to move forward with getting the job posted, so they could move forward with the recruitment process. Commissioner Douthirt suggested dividing the item into two separate meetings, one for the application and the other to discuss the 60-day time-period, if needed. If they put it off another week, that would be another week before they could hire someone. Commissioner Weinstein suggested following the schedule. Mayor Black and Commissioner Weinstein commented on the accomplishments made by the City Manager. Following discussion, Commissioner Weinstein moved to post the position and job description on May 17, 2019. The Mayor asked if the motion would include going forward with the schedule as is. Commissioner Weinstein said she saw no problem with the existing City Manager seeing them and guiding them through the process. Mayor Black opened to public comment. Marilyn Hafting, 806 Bay Point Drive, commented in favor of the City Manager staying the 60 days and urged the Commission to move forward and not have a special meeting. Robert Preston, 425 S. Bay Shore Drive, commented that the job description needed to be clear so the candidates would know the whole picture when submitting their resume and suggested a process for the candidate evaluations. May 14, 2019, BOC Regular Meeting Minutes Page 4 of17  Following further discussion, the City Manager said he could email the revised job description to the Board based on some things that needed tweaking and then, he and City Clerk could call each of the Commissioners individually to get a perspective on it. Commissioner Douthirt seconded the motion made by Commissioner Weinstein. ROLL CALL: Commissioner Weinstein "YES" Commissioner Douthirt "YES" Vice-Mayor Hodges "YES" Commissioner Andrews "YES" Mayor Black "YES" The motion carried 5-0. 7. CONSENT AGENDA A. Approval of the Minutes: • April 9, 2019, BOC Workshop Agenda Setting Meeting • April 9, 2019, BOC Regular Meeting • April 23, 2019, BOC Regular Workshop Meeting B. Purchase of Two (2) ArcGIS Mapping and Statistical Analysis Desktop Licenses - Linda Portal, Community Development Director Commissioner Weinstein motioned to approve the Consent Agenda. Commissioner Hodges seconded the motion. ROLL CALL: Commissioner Weinstein "YES" Vice-Mayor Hodges "YES" Commissioner Andrews "YES" Commissioner Douthirt "YES" Mayor Black "YES" The motion carried 5-0. 8. UNFINISHED BUSINESS A. Resolution 2019-04, Board of Commissioners Policy Handbook-Jonathan Evans, City Manager; Clara VanBlargan, City Clerk City Clerk Clara VanBlargan read Resolution 2019-04 by title only. The City Manager reviewed the item and said there would be no need to modify the resolution if there are changes. The changes would be inserted into the document. May 14, 2019, BOC Regular Meeting Minutes Page 5 of17  Mayor Black said in one place it says public information officer and in another it says public information specialist. The City Manager said the correct title is public information specialist. Mayor Black said on p. 44, the title needed to be changed to specialist. Mayor Black said that on p. 52, under Proclamations/Presentations, she would like to revise public comment to say, "Public Comment is made in person and not represented by emails, tweets, or other types of information." Mayor Black asked that on p. 53, in paragraph B., Presentations, the sentence reading, "The 15-minute time limit includes any public comment and any discussion by the Board of Commissioners" to be removed. Commissioner Weinstein said she will be referring to the actual page number listed in the manual and asked that the following changes be made on p. 3, under paragraph C., Public Communications: • In first paragraph, change the word "reliable" to "using." • Change the first bullet point to read, "Commission member shall make no promises on behalf of the Board of Commissioners." • In bullet 4 and 5, change the word "cannot" to "may not" • In bullet 6, change the word, "can" to "may" Commissioner Weinstein asked that on p. 9, in paragraph 2, Correspondence shall be equally clear about representation, a comment to be added stating that if City letter head is used, the City Clerk or the City Manager would approve that letter to be sent out. Commissioner Weinstein asked that on p. 21, paragraph 6.a., Manner of Addressing the Board of Commissioners, a sentence be added regarding the use of comment cards, stating that comments cards are to be completed by individuals from the audience, whether it is a public forum question or an agenda item. The comment cards would be available at the back table, and the individual would write their name, address, and a brief comment about what it is that they want to talk about. The City Clerk would keep the cards and will identify the individual to come forward and speak. Commissioner Weinstein asked that language be included in the handbook about no personal cellphone usage on the dais and that only city-owned cell phones shall be permitted on the dais. Commissioner Douthirt asked that language be included on p. 8, in paragraph 3, Government Access Channel, regarding closed captioning. The City Manager said Clara and Curt have a meeting tomorrow with a vendor to talk about closed captioning and the changes to the public access channel. They are in the final stages to be in compliance with the Americans With Disabilities Act. Mayor Black opened to public comment. Robert Preston, 425 S. Bay Shore Drive, said there should be no communication devices on the dais to avoid communication between any of the Commissioners that is not public. May 14, 2019, BOC Regular Meeting Minutes Page 6 ofl7  Commissioner Douthirt said iPads will be allowed on the dais because eventually the agenda packets will come to the Commissioners on their iPad, so there would be no cutting down trees. Mr. Preston asked ifthe iPads had text messaging capability. The City Attorney said the Sunshine Law prohibited text messaging, emailing, and passing notes on the dais. It must be verbal communications. The City Manager said the text messaging function will be permanently disabled on the iPads and added that the City just signed a contract for a records retention software that will capture all text messages on City-owned devices. Mr. Preston received confirmation that the 15-minute rule for public comment stated in the policy handbook only applied to speaker presentations. He questioned the necessity of requiring comment cards when the speaker provided their name and address. The City Manager explained that City Clerk did not take verbatim minutes and the name and address of the speaker is not always captured. The comment cards are beneficial. They cannot force somebody to fill out a comment card, they can only encourage them to do so. Those that do not fill out a comment card will still have an opportunity to speak. Commissioner Weinstein motioned to approve Resolution 2019-04, amending the City of Madeira Beach Board of Commissioners Policy Handbook and inserting the changes made on May 14th • Commissioner Douthirt seconded the motion. ROLL CALL: Commissioner Weinstein "YES" Commissioner Douthirt "YES" Commissioner Andrews "YES" Vice-Mayor Hodges "YES" Mayor Black "YES" The motion carried 5-0. B. Ordinance 2019-06, Amended Fees and Collections Procedures Manual-1 st Reading - Linda Portal, Community Development Director & Other Department Directors The Board consented to moving the item to the next agenda due to a City server issue that caused some of the changes made by staff not to be saved. Linda Portal, Community Development Director explained the problems. Mayor Black called a break at 7:51 p.m. and reconvened the meeting at 8:00 p.m. Commissioner Douthirt asked that the fees ordinance be discussed at the end of the meeting. The City Manager explained that last week they had some issues with the City's server. They were in a testing environment because the server was experiencing issues and when going onto the live environment, some of the changes that occurred as part of the fee ordinance modifications, along with modifications to other agenda items, did not transfer over. Director Portal will check to see if she has the latest saved version of the document and if so, the item will be discussed after the turtle ordinance. C. Purchase of a Generator for City Hall - Jonathan Evans, City Manager May 14, 2019, BOC Regular Meeting Minutes Page 7 of 17  City Manager Jonathan Evans explained the item and said staff is requesting authorization to go forward with the acquisition and installation of a 400-KW three-phase generator. Fire Chief Derryl O'Neal commented on the life-safety elements and how the generator could assist during an active activation. The City Manager and Chief O'Neal responded to questions and comments from the Board. Mayor Blacked opened to public comment. Robert Preston, 425 S. Bay Shore Drive, asked if the City had an UPS system, uninterruptible power supply, to avoid a glitch in the electronics, causing a power outage. The City Manager said he would check with the Building Official about that. John Hendricks, 569 Normandy Road, asked if the City would be building more offices on the ground level of City Hall and asked if a generator was needed at the Recreation Center. The City Manager responded to the questions and concerns from Mr. Hendricks. Commissioner Weinstein made a motion to authorize staff to proceed with the acquisition and the installation of the 400-KW three-phase generator, including all the variables built in, at a cost not to exceed $340,000. Commissioner Douthirt asked that the motion to be amended for staff to get bids. Commissioner Weinstein, amending her motion, moved to authorize staff to proceed with the acquisition and the installation of the 400-KW three-phase generator subject to competitive bidding at a price not to exceed $340,000. The motion was seconded by Commissioner Douthirt. ROLL CALL: Commissioner Weinstein "YES" Commissioner Douthirt "YES" Vice-Mayor Hodges "NO" Commissioner Andrews "NO" Mayor Black "YES" The motion carried 3-2. D. Compensation and Classification Study Approval - Jonathan Evans, City Manager City Manager Jonathan Evans explained that based on the survey results, it was identified that the 30 positions surveyed, the City was 12% below market. To bring the employees identified in the study, up to market, it will cost about $10,000 in this fiscal year and then in FY 2020, it will cost $40,000 to address the compression issues. The employees are the most valuable resources, so they want to move forward with addressing the inequities in the compensation structure they have now. In June, the employees identified as being below market will see an increase in their wages and the second phase will take effect at the adoption of the budget on October 1. The $40,000 projected to be received in FY 2020, May 14, 2019, BOC Regular Meeting Minutes Page 8 of17  due to the decrease in the Workers Compensation numbers, will be a $40,000 savings to the organization. The City Manager and the Finance Director Walt Pierce responded to questions and comments from the Board. Mayor Black opened to public comment. Robert Preston, 425 S. Bay Shore Drive, commented that the consultant who presented on the item at a previous meeting, explained that a sanitation worker is a sanitation worker, no matter what city they worked for. It does not make a difference what millions a city is. Employees will go somewhere else to make more money. He said regarding workers compensation claims, the City's ordinance requires that the garbage cans be 30-gallon size. There are bigger sized garbage cans used by residents in the City and those can cause injuries to the sanitation workers. Linda Hein, 401 150th Avenue, commented that the study was well done and said the City needed to consider that turnover and training cost a lot. Better pay cause better morale. We need to let the employees know they are appreciated. Commissioner Weinstein moved to approve the staff recommendation and move $10,000 immediately to correct the issues defined in the compensation and classification study, not to exceed $10,000. Commissioner Douthirt seconded the motion. ROLL CALL: Commissioner Weinstein "YES" Commissioner Douthirt "YES" Vice-Mayor Hodges "YES" Commissioner Andrews "YES" Mayor Black "YES" The motion carried 5-0. 9. CONTRACTS/AGREEMENTS A. Approval of RFP #19-2 and Contract for Tree Trimming and Removal Services -Deb Laramee, Interim Public Works/Marina Director Interim Public Works/Marina Director Deb Laramee reviewed the item. She said one bid was received, and that was from Grasshopper Tree Services. Interim Director Laramee responded to the Board. Mayor Black opened to public comment. There were no public comments. May 14, 2019, BOC Regular Meeting Minutes Page 9 of17  Commissioner Andrews motioned to approve the RFP # 19-2, contract for tree trimming and removal services (Grasshopper Tree Services). Vice-Mayor Hodges seconded the motion. ROLL CALL: Commissioner Andrews "YES" Vice-Mayor Hodges "YES" Commissioner Douthirt "YES" Commissioner Weinstein "YES" Mayor Black "YES" The motion carried 5-0. B. Crystal Isle Bridge over Crab Key - Construction Administration Services - Albert Carrier, Deuel & Associates Al Carrier with Deuel & Associates reviewed the item. Commissioner Andrews commented on the Consultants Competitive Negotiation Act handout that he had the City Clerk distribute to the Board. He stressed concern that the City might be giving all the work to Al Carrier and not competitively bidding out the work. Mr. Carrier, the Finance Director, and the City Manager responded to the concerns stressed by Commissioner Andrews. Mayor Black opened to public comment. Robert Preston, 425 S. Bay Shore Drive, commented about complaints he had made about the work being done on Gulf Blvd. He said the guys working on 137th Avenue were pumping underneath and over the top of the screen. If anchors needed to be used to hold the silt screen out, then they needed to do that and not pump underneath it. Mr. Carrier responded to the comments. Vice-Mayor Hodges motioned to approve the Crystal Island bridge repairs construction administration services contract. Commissioner Weinstein seconded the motion. ROLL CALL: Vice-Mayor Hodges "YES" Commissioner Weinstein "YES" Commissioner Andrews "YES" Commissioner Douthirt "YES" Mayor Black "YES" The motion carried 5-0. C. Crystal Island Roadway Improvements - Professional Surveying, Engineering & Permitting Services -Albert Carrier, Deuel & Associates May 14, 2019, BOC Regular Meeting Minutes Page 10 of 17  Al Carrier with Deuel & Associates reviewed the item. Mr. Carrier, the City Manager, and the Finance Director responded to questions and comments from the Board. Mayor Black opened to public comment. John Hendricks, 569 Normandy Road, asked if the City would be doing any raising of Flamingo and Crystal where a lot of flooding occurs. Mr. Carrier responded. Commissioner Weinstein motioned to approve the Crystal Island roadway improvements - professional surveying, engineering & permitting services with Deuel & Associates for $319,500.00. Vice-Mayor Hodges seconded the motion. ROLL CALL: Commissioner Weinstein "YES" Vice-Mayor Hodges "YES" Commissioner Andrews "YES" Commissioner Douthirt "YES" Mayor Black "YES" The motion carried 5-0. D. Parsley Stormwater Project - Construction Administration Services - Albert Carrier, Deuel & Associates Al Carrier with Deuel & Associates reviewed the item. Mr. Carrier, the Finance Director, and the City Manager responded to questions and comments from the Board. Mayor Black opened to public comment. There were no public comments. Vice-Mayor Hodges motioned to approve the Parsley Stormwater Project construction administration services. Commissioner Weinstein seconded the motion. ROLL CALL: Vice-Mayor Hodges "YES" Commissioner Weinstein "YES" Commissioner Douthirt "YES" Commissioner Andrews "YES" Mayor Black "YES" The motion carried 5-0. E. John's Pass Village Conceptual Design Services -Albert Carrier, Deuel & Associates May 14, 2019, BOC Regular Meeting Minutes Page 11 of17  Al Carrier with Deuel & Associates reviewed the item. Mr. Carrier and Christ Anuszkiewicz with Place Maker Design Studio responded to questions and comments from the Board. Mayor Black opened to public comment. There were no public comments. The Board stressed the need to hold off on the project until they got into the budget. The City Manager recommended breaking the project into sections so they would not be spending the $121,500 all at once and to start the process. He said they needed buy-in from the community and the business owners. He will work with Mr. Carrier, the consultants, and planning and zoning and bring back something to the Board that is more palatable so they can roll it into future budgets. The Board consented to the City Manager making some modifications and bringing the item back for future consideration. 10. NEW BUSINESS A. Five-Year Disaster Agreement between the City of Madeira Beach and the Seminole United Methodist Church to allow the City to occupy and use designated areas of the Church parking lots and building for the purpose of maintaining a secondary headquarters during disaster periods, which make necessary the evacuation of its primary headquarters in Madeira Beach - Derry/ 0 'Neal, Fire Chief Fire Chief Derryl O'Neal reviewed the item and said the item was a renewal of a five-year contract they have had with the Church. Mayor Black opened to public comment. There were no public comments. Vice-Mayor Hodges motioned to approve the disaster agreement with Seminole United Methodist Church. Commissioner Douthirt seconded the motion. ROLL CALL: Vice-Mayor Hodges "YES" Commissioner Douthirt "YES" Commissioner Andrews "YES" Commissioner Weinstein "YES" Mayor Black "YES" The motion carried 5-0. B. Resolution 2019-08, Emergency Operations Plan 2019-2020 - Derry/ 0 'Neal, Fire Chief Fire Chief Derryl O'Neal reviewed the item. City Clerk Clara VanBlargan read Resolution 2019-08 by title only. May 14, 2019, BOC Regular Meeting Minutes Page 12 of 17  Mayor Black opened to public comment. There were no public comments. Commissioner Weinstein moved to approve the Emergency Operations Plan 2019-2020. Commissioner Douthirt seconded the motion. ROLL CALL: Commissioner Weinstein "YES" Commissioner Douthirt "YES" Commissioner Andrews "YES" Vice-Mayor Hodges "YES" Mayor Black "YES" The motion carried 5-0. C. Ordinance 2019-08, Amendment to Chapter 58, Streets, Sidewalks and Other Public Places to exclude standard driveway flares from measurement of required separation between two (2) driveways on the same lot frontage - 1st Reading - Linda Portal, Community Development City Clerk Clara V anBlargan read Ordinance 2019-08 by title only. Community Development Director Linda Portal reviewed the item and responded to questions from the Board. Mayor Black opened to public comment. There were no public comments. Vice-Mayor Hodges motioned to approve Ordinance 2019-08, after first reading. Commissioner Andrews seconded the motion. ROLL CALL: Vice-Mayor Hodges "YES" Commissioner Andrews "YES" Commissioner Douthirt "YES" Commissioner Weinstein "YES" Mayor Black "YES" The motion carried 5-0. D. Ordinance 2019-09, Amendment to Chapter 110, Zoning, to include patios and to specify patio height, drainage and review design criteria for lots fronting on water - 1st Reading - Linda Portal, Community Development City Clerk Clara VanBlargan read Ordinance 2019-09 by title only. Community Development Director Linda Portal reviewed the item and responded to questions from the Board. May 14, 2019, BOC Regular Meeting Minutes Page 13 of17  Mayor Black opened to public comment. There were no public comments. Commissioner Weinstein motioned to approve Ordinance 2019-09, after first reading, providing for amendment of Chapter 110. Vice-Mayor Hodges seconded the motion. ROLL CALL: Commissioner Weinstein "YES" Vice-Mayor Hodges "YES" Commissioner Douthirt "YES" Commissioner Andrews "YES" Mayor Black "YES" The motion carried 5-0. E. Ordinance 2019-10, Amendment to Chapter 2, Section 2-1 to include restrictions on the use of the City's Logo - Curt Preisser, Public Information Specialist City Clerk Clara VanBlargan read Ordinance 2019-10 by title only. Public Information Specialist Curt Preisser reviewed the item. He responded to questions from the Board. Mayor Black opened to public comment. There were no public comments. Vice-Mayor Hodges motioned to approve Ordinance 2019-10, after first reading, for protection of the City's logo. Commissioner Weinstein seconded the motion. ROLL CALL: Vice-Mayor Hodges ''YES" Commissioner Weinstein "YES" Commissioner Andrews "YES" Commissioner Douthirt "YES" Mayor Black "YES" The motion carried 5-0. F. Ordinance 2019-11, Amendment to Parking Ordinance -1st Reading- Walt Pierce, Finance Director; Brian Rau, Parking Supervisor Finance Director Walt Pierce and Parking Supervisor Brian Rau reviewed the item. They responded to questions and comments from the Board. Commissioner Weinstein asked that in the resident definition, two identifications be required instead of one, one picture ID and another such as an electric bill. Mr. Rau said May 14, 2019, BOC Regular Meeting Minutes Page 14 of 17  they do require them to bring in their vehicle registration. The City Attorney said they could add in vehicle registration and to bring in two documents. Vice-Mayor Hodges received clarification for backing of vehicles. Mayor Black opened to public comment. Robert Preston, 425 S. Bay Shore Drive, commented that the people on Village Drive that have motorcycles must back in. Mr. Rau explained that they added motorcycle parking spaces in John's Pass Village. Vice-Mayor Hodges motioned to approve Ordinance 2019-11, after first reading. Commissioner Andrews seconded the motion. City Clerk Clara VanBlargan read Ordinance 2019-11 by title only. ROLL CALL: Vice-Mayor Hodges "YES" Commissioner Andrews "YES" Commissioner Weinstein "YES" Commissioner Douthirt "YES" Mayor Black "YES" The motion carried 5-0. G. Ordinance 2019-12, Sea Turtle Ordinance - 1st Reading - Linda Portal, Community Development Director City Clerk Clara VanBlargan read Ordinance 2019-12 by title only. Community Development Director Linda Portal reviewed the item and responded to questions from the Board. Mayor Black opened to public comment. There were no public comments. Commissioner Weinstein motioned to approve Ordinance 2019-12, after first reading. Vice-Mayor Hodges seconded the motion. ROLL CALL: Commissioner Weinstein "YES" Vice-Mayor Hodges "YES" Commissioner Douthirt "YES" Commissioner Andrews "YES" Mayor Black "YES" The motion carried 5-0. May 14, 2019, BOC Regular Meeting Minutes Page 15 of 17  8.B. Ordinance 2019-06, Amended Fees and Collections Procedures Manual- I st Reading - Linda Portal, Community Development Director & Other Department Directors The City Clerk distributed to the Board the latest amended version of the Fees and Collections Procedures Manual that got saved before the City's server issues occurred. The City Clerk read Ordinance 2019-06 by title only. Community Development Director Portal reviewed the item and the changes that had been made to the document since the Board discussed the item at its March workshop meeting. Director Portal, the City Manager, and the Finance Director responded to questions and comments from the Board. The City Manager said at the next workshop a status update can be giving by the individual who is heading the study. Once the fee study is received and adopted by the Board, they will have the ability to move forward. Director Hatch explained that he will be striking the road closer fee on p. 23 of 31 and adding language stating that they will properly bill for staff time. He would not be eliminating the fee; he would be charging the hard costs for the road closure. He responded to comments and questions from the Board. The City Manager explained that one of the fees that is not in the fee ordinance is the use of some of the facilities for the card players and the demands on the room, scheduling of the room, etc. Currently, there is no fee being levied for certain entities to come in and utilize the space. It is very uncommon in the recreation industry to not charge for a room that has air conditioning, electricity, and they bring in alcoholic beverages, etc. They will bring some options for the Board to consider at second reading of the ordinance on how it would like to handle that. Mayor Black opened to public comment. Robert Preston, 425 S. Bayshore Drive, said if people are discouraged by the $1,000 road closure fee and a hard cost is being charged instead, there should be something stating a "not to exceed" amount for that. Commissioner Douthirt said the amount would be written in the contract. Commissioner Douthirt motioned to approve Ordinance 2019-06, the fee ordinance, after first reading as proposed with the changes discussed with the road closure at this time. Vice-Mayor Hodges seconded the motion. ROLL CALL: Commissioner Douthirt "YES" Vice-Mayor Hodges "YES" Commissioner Weinstein "YES" Commissioner Andrews "YES" Mayor Black "YES" May 14, 2019, BOC Regular Meeting Minutes Page 16 of 17  The motion carried 5-0. 11. STAFF REPORTS A. City Manager Job Description/Job Posting Review and Selection - Jonathan E. Evans, City Manager, and Karen Paulson, Human Resources Coordinator This agenda item was discussed earlier in the meeting. 12. REPORTS/CORRESPONDENCE • City Commission No report. • City Attorney No report. • City Manager The City Manager said he would like to bring a proclamation before the Board at its next regular meeting recognizing W. D. Higginbotham for serving as the City of Madeira Beach City Manager for a couple of years and get that to his family. He passed toward the end of April. • City Clerk The City Clerk commented she was thankful they were able to get the agenda packet out last week despite the problems encountered with the City' s server. 13. 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