Board of Commissioners Workshop Agenda Setting Meeting

MINUTES BOARD OF COMMISSIONERS WORKSHOP AGENDA SETTING MEETING MAY 14, 2019 5:45 P.M. A workshop agenda setting meeting of the City of Madeira Beach Board of Commissioners was held at 5:45 p.m. on May 14, 20 19 in the Patricia Shontz Commission Chambers at City Hall, located at 300 Municipal Drive, Madeira Beach, Florida. MEMBERS PRESENT: Maggi Black, Mayor Deby Weinstein, Commissioner District 1 Nancy Hodges, Vice-Mayor/Commissioner Distiict 2 Doug Andrews, Commissioner District 3 John Douthitt, Commissioner District 4 MEMBERS ABSENT: CITY STAFF PRESENT: Jonathan Evans, City Manager Clara YanBlargan, City C lerk Ralf Brookes, City Attorney 1. CALL TO ORDER Mayor Black called the meeting to order at 5:45 p.m. 2. ROLLCALL City Clerk Clara VanBlargan called the roll. 3. WORKSHOP AGENDA SETTING MEETING Items for May 28, 2019, BOC Regular Workshop Meeting A. Comprehensive Annual Finance Report FYE 09/30/2018 - Walt Pierce, Finance Director B. Noise Ordinance Discussion - Jonathan Evans, City Manager; Linda Portal, Community Development Director C. Utilizing a Board of Adjustment Board versus a Special Magistrate Board - Linda Portal, Community Development Director May 14, 2019, BOC Workshop Agenda Setting Meeting Minutes Page 1 of 3  D. Ordinance 2019-:XX, Ordinance placing Charter Amendments on the November 2019 General Election Ballot - Clara VanBlargan, City Clerk E. Beach Chairs Agreement - Jay Hatch, Recreation Director F. Snack Shack Lease Agreement - Jonathan Evans, City Manager G. Fantasy Planet Lease Agreement - Walt Pierce, Finance Director Mayor Black read the list of items for the May 28, 2019, BOC Regular Workshop Meeting and asked if there were any additions. Commissioner Weinstein added the John's Pass Village Kiosk and a discussion on the upcoming review of the City Clerk and the matrix to be used for the evaluation. The City Clerk said she would add the item and said that her review was not due until October. Commissioner Hodges added the evaluation of the City Attorney and asked about the Finance Director's evaluation. The City Manager said the evaluation of the Finance Director was different. He would do the evaluation and bring a recommendation back to the Board for discussion and to add additional comment to the performance evaluation. Commissioner Andrews said he submitted a list of 17 items to be put on the workshop meeting agenda and not one of them had been added. The City Manager explained that the items needed to be communicated in a public meeting and a consensus made to add them to an agenda. The City Attorney explained that the City Manager had prepared a memorandum stating which of the 17 items would be appropriate for a workshop and said the Commissioner could get a vote on each of them and determine how many to put on the next workshop or the following workshop. Commissioner Andrews said he thought that was being done, he will start his investigation and submit them at the next workshop. The City Attorney said to investigate by looking into something or requesting public records is different, but a formal investigation would be done by one of the Charter Officers on behalf of the Board. Commissioner Douthirt added a discussion on a special events task force, electric car hook-ups, and impact fees. He stressed concern that the agenda packets were not provided to the Board at least seven days before a meeting as indicated in the BOC Policy Handbook. He said the City Clerk needed to make a cutoff time and not allow additional items to be added to the agenda, so the agenda packet could go out on time. After the cutoff time, an item can only go on the agenda if it relates to health and safety. If not, it does not go on the agenda. City Manager Jonathan Evans added the PD ordinance and zoning for parking lots. Commissioner Douthirt asked that the City Clerk provide the Board with the Comprehensive Plan since they are supposed to be going by it. Commissioner Weinstein said there are 15 items. The City Manager said if it was the pleasure of the Board he could go through the agenda and weed out some of the things that are not time- May 14, 2019, BOC Workshop Agenda Setting Meeting Minutes Page 2 of3  sensitive and make some modifications, which may result in them having a subsequent meeting later in the month to try resolving some of the other items, because some of the them are time- sensitive. The Board consented. 4. CONFIRMATION OF DIRECTION There was no confirmation of direction. 5. ADJOURNMENT Mayor Black asked for a motion to adjourn, Vice-Mayor Hodges made the first motion, and Commissioner Douthi1t seconded the motion. ROLL CALL: V ice-Mayor Hodges "YES" Commissioner Douthirt "YES" Commissioner Andrews "YES" Commissioner Weinstein "YES" Mayor Black "YES" T he motion carried 5-0. Mayor B lack adjourned the meeting at 6:03 p.m. ) Maggi B lac , ATTEST: .. ... .. ·- ,"''·~··: --:::.-:. ;.. ,.. .. ,. . - · (1, .. ... - -." ... , , May 14, 2019, BOC Workshop Agenda Setting Meeting Minutes Page 3 of 3